357 20 10383 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/7124ec7e7786b948011d2a6ea7f32059.pdf 59340d204a9cb88681331e85b094c9df Scripto Transcription A written representation of a document. • - .4 • ·CITY OF .ATL OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 30315 404-524-8876 Ivan Allen Jr., Mayor J. C. Johnson, Director ACCOUNTING AND FINANCIAL MANAGEMENT PROCEDURES FOR OPERATING AGENCIES AND CITIZENS PARTICIPATION ORGANIZATIONS ..... I ::" �---·--·- 7 TABLE OF CONTENTS . . . Purpose and Accounting Page 1 Internal Control Books of Account and Records • 2 . . . . . . . . . 5 Brief Description of Account Classification. 7 Disbursement Procedure • • • 9 Eligible and Ineligible Costs • • . • • 10 Instructions for Completion of Monthly Administering Agency Project Reports • • • • • • • . • • • 13 ..... �J ,. ' PURPOSE These instructions prescribe the accounting procedures and related fiscal requirements to be followed by agencies which are awarded contracts with the Comprehensive Demonstration Agency to administer projects or activities as approved by the Department of Housing and Urban Development. The classification and description of - accounts are the minimum required by the Comprehensive Demonstration Agency. If the agency desires to establish accounts other than these prescribed herein, such accounts shall be established as subdivisions of the prescribed accounts and should be maintained in such a way that they can be readily combined into the prescribed classifications for uniform reporting purposes. ACCOUNTING The operating agency shall establish and maintain on a current basis an adequate accounting system on an accural basis in accordance with generally accepted accounting principles and standards. The accounting system, among other things, must be adequate to enable the preparation of a statement of financial condition and a cost control statement for submission to the Comprehensive Demonstration Agency on a current and timely basis. All such reports must be received by the Comprehensive Demonstration Agency time to permit the data contained therein to be incorporated into the CDA's records prior to the preparation and submission of its reports to HUD. - 1- �... •, INTERNAL CONTROL The operating agency shall .maintain an adequate system of internal control. Internal control comprises the plan of organization and all of the coordinate methods and measures adopted within an organization to safeguard its assets, check the adequacy and the reliability of its accounting data, promote operating efficiency, and encourage adherence to prescribed menagement policies . The characteristics of an adequate system of internal control include: a. A plan of organization which provides appropriate segregation of functional responsibilities. b. A system of authorization and record procedures adequate to provide reasonable accounting control over assets, liabilities, revenues, and expenses. c. Sound practices to be followed in performance of duties and functions of each of the organizational units. d. A degree of personnel competence commensurate with responsibilities. An adequate system of internal control contains the following features: a. No person should have complete control over all phases of any significant transaction. b. The flow of work should be from one employee to another so that the work of the second, without duplicating that of the first, provides a check upon it. c. Record keeping should be seperated from OP,erations or the handling and custody of assets, such as: (1) The function of receiving cash should be centrali z ed in one pe r son , who should not be conce rn ed in a ny wa y wi th approvin g or cer t i f ying vo u cher s, a cting a s imp rest fund c ash i er, pr e pa ring dep os it s , making disbur sements , o r k eeping ac c o un ting re cor ds . I n t h is conne ction, the p ers on who p r epar es ormakes depos i ts , appr oves o r c ertif ies vouche r s , o r di s bur ses cash s hould h ave n o acce ss to the ac c o un t ing recor ds . - 2- .. �(2) At as early a point as possible in the mail handling, preferably at the point where the envelopes are opened immediately upon receipt, all checks and negotiable instruments should be stamped with a restrictive endorsement, ail cash items should be listed in duplicate, and a c9py of the listing delivered to the person responsible for making bank reconciliations. (3) Periodic examination and count or other review of cash balances should be made by employees who do not handle or record cash or sign checks. d. Physical and mechanical facilities should be used to the fullest extent possible to insure security and accuracy, such as using security vaults or safe cabinets and check writing machines. e. Responsibilities should be clearly established and then accounted for as close as possible. f. Where feasible, employees are rotated to various assignments. g. Other control features pertaining to cash include: (1) All cash receipts shall be deposited as soon as possible, preferably the day received. (2) All cash receipts shall be deposited intact and for the full amount received. (3) Collections and all other funds held within an office , whether pending regular deposit or in imprest funds, shall be, where possible, restrictively endorsed and kept under complete control and under proper safeguards, preferably in a fire r es istant combination safe or safe-cabinet. (4) Uncollectible items and the related documents shall not be handled by the person making up d eposits or by the person h a ndling accounts receivable. (5) Persons preparing payrolls or time reporting records should not handle the related pay checks. - 3- �(6) The number of bank accounts and inter-bank transfers ~hould be kept to a minimum. A single bank account for the agency is preferred. ~- �BOOKS OF ACCOUNT AND RECORDS The following is a brief description of the books of accounts and records considered to be the minimum required for recording transactions relating to the project or activity. However, the agency may establish any additional accounting records it considers necessary to provide adequate financial control of its assets and liabilities and to account for project or activity cost. i A. General ledger shall be maintained in which to record a summarization of all accounting transactions relat i ng to the project or activity and to classify such transact i ons according to the accounts l i sted i n the project or activity budget. B. A cash receipt and disbursement register shall be maintained for the recording of funds received in connection with theproject or activity and for recording checks i ssued f or the withdrawel of funds from the project or a ctivity b a nk a ccount. All disbursements shall be made by prenumbered checks used in numerical sequence and must be supported by appropri a te documen t ation such a s payrolls, i nvoices , cont r a ct s , ~r a vel vouche rs, etc., evidencing t he n atu re a nd propriety o f e ach p a yment , a nd s howing the approval o f t h e p roj ect or activit y d ire c tor or other authorized official. If the volume of receipts and disbursements justify the seperation of the cash r e c e ipts and di s bursement r egisters, then the two should b e kept sep e r a t e . C. Jour n al v o u ch ers (or the a gency ' s s u itable s ub s t i tute therefor) shal l be used to docume n t and recor d tra nsactions i n t h e ge n e r a l l e dger wh i ch a re not r e corded . fr om t h e c ash rece ipts and di s bursement r e g ister s . Each j ourn a l v ouche r shal l c ontain a complete e x planatio n o f the tra n saction b e ing r e cor ded a nd re fer e nces t o the re l a t e d docu me nt s or othe r s ource s o f info rma t i on, i f app l icable . Journal v oucher s shall be numbe red c o ns e cutiv ely and fi l e d i n numerica l sequence. All j o urnal vouche rs shall b e approve d by an a u t hor ized official of t he a g e ncy . D. Basic payroll reco rds shall b e maintained to accumulate the p ayr oll d a t a r equir ed by Federa l , · State o r loc a l l aw wi t h r e spect t o e a ch employee, such a s g ross earnings, Federa l i n c ome tax withheld, State or local income tax withheld, · FICA withholdings, etc. The '.... record shall also include data relating to other I. - 5- . �deductions as may be required by the agency's personnel policies, including the employer's contribution to retirement plans, health insurance plans, etc. E. A record shall be maintained for each item of non-expendable property acquired for the project or activity. Non-expendable property is property which will not be consumed or lose its identity by being incorporated into another item of property, which cost $100 or more per unit and is expected to have a useful life of one year or more. Grouping of like items, such as chairs, with an aggregate cost in excess of $100 shall also be controlled and accounted for as non-expendable property even though the cost of a single item is less than $100. The record shall include: (1) Description of the item of property, including model and serial number, if applicable. (2) Date of acquisition (3) The acquisition cost or assigned value to the project or activity. (4) Information as to whether the property was new or used at time of acquisition. The a ggre gate of the individual costs shown on the r e cord c a rds s h a ll equa l the b a l a nce in the subs idiary cost account for non-expendable property. A physical inve ntory shall be taken and reconciled with the record card annually or as frequent as r e quired by t h e Mode l Cit ies Progra m, City of Atlanta. - 6(. �BRIEF DESCRIPTION OF ACCOUNT CLASSIFICATION ACTIVITY COST (1) Personnel Includes the cost of staff and support staff of the operating agency as spelled out in latest approved budget. (2) Consultant and Contract Services Includes the cost of services contracted to other agencies, firms or individuals according to a written contract with the operating agency. All contracts must be in writing and must have prior approval of the CDA. (3) Travel a. Auto allowance paid on the basis of actual mileage as spelled out in latest approved budget. b. Staff travel and e x penses according to latest approved budget. (4) Space Cost a. Monthly office rental. b. Telephone a nd telegraph expense if not included in Activity Cost (7) and contained in latest approved budget. c. Fire and e x t e nded coverage in s urance on building and contents if not inc l uded in activity cost (7) and contained in latest approved budget. 1 d. Utility cost if not included in activity coot (7). e. Building maintenance, if not included in Activity Cost (7) and contained in latest approved budget. (5) Consumable Supplies Includes the costs of blue prints, draf t ing materials, charts, graphics, maps, stationery and all small items of non-ex pendable property, the total cost of which does not e x ceed $100. (6) Renta l , lease or Purcha s e of Equipment a. Includes rental or l e ase cost of equipment not on loan or not purchas ed. b . Total cos t of equipment purcha sed. (7) Other Costs Costs n ot s p e c i ficall y covered in the above budget catego rie s · a c c ording to l ates t a p pr ove d budget . I .-----.. . , ._ PROJECT COST (8) (9) Property Acquisition The cost incident to the acquiring of land and structures and the cost of demolition if necessary. Land Improvement The cost .. of improving site to meet the qualifications for the - 7- ... �type construction anticipated. (10) Construction The cost of construction, rehabilitation, alteration and repair. (11) Professional Services The cost of professional services rendered by individuals or organization including legal, accounting and architectual ' services. (12) Carrying Charges The cost of items such as types, interest and insurance premiums incurred during construction. (13) Other Costs not included in the above budget categories for capital projects according to the latest approved budget. The description of the budget categories listed above is by no means exhaustive and in instances where there are questions as to the proper classification of a transaction, the latest approved budget and budget justification break down should govern. - 8- �DISBURSEMENT PROCEDURE 1. Disbursements (other than from Petty Cash) for goods, and for services of persons or firms not payrolled by the Operating Agency shall be supported by executed purchase orders or contracts. Purchase and contract procedures should follow CDA practice and policy. Such policies and procedures shall be approved by the CDA prior to implementation. 2. Disbursements must be supported by invoices or requisitions which can readily be traced to the contract or purchase order for the s e rvices, supplies, or e quipment (except as noted in Four (4) helow). 3. Disbursements shall be made by pre-numbered checks countersigned by two officers unless the amount of the individual disbursement is small (under $10) that payment from a Petty Cash Fund is more economical. 4. .A Petty Cash Fund may be established for use in making payment of minor items of expense whenever it is not practicable to issue a check. An authoriz e d official of the Operating Age ncy shall approve the establishment and the amount of the Petty Cash Fund. Each d isbur s e me nt from the Petty Cash Fund shall b e s upporte d by a rec e ipted bill or invoice . Howe ver, i f a r e c e i pte d b i ll or i nvoic e is not obtaina b le , the disbursement shall be supported by an itemized list of the items purchased and the list shall be approve d by an official o f the Ope rating Age ncy other than the custodian of the fund. Th e Pe tty Cash fund shall b e repl e nishe d at the end of each calendar quar ter or as f r e que ntly a s may othe rwise b e requir e d. - 9- �ELIGIBLE AND INELIGIBLE COSTS All cost must be reasonable and of a nature which clearly relates to the specific purposes and end product of the contract under which the . services are being performed. Care must be exercised by all concerned in incurring costs to assure that expenditures conform to these general standards and the following criteria for eligibility of costs. 1. To be eligible for inclusion in the program, cost must: a. Be necessary and reasonable for proper and efficient execution of the contractual requirements and in accordance with the approved budget. b. Not. be a general expense required to carry out regular responsibilities of the operating agency. c. B.e in conformance with any limitations or exclusions in these instructions, federal laws, city ordinances, or other governing limitations. d. Be no more liberal than policies, procedures, and practices applied uniformly to both federally assisted and other activities of the operating agency. e. Be accorded consistent treatment through application of accounting policy and procedures approved and/or prescribed herein. f. Not be allocable to or included as a cost of any other federally financed program in either prior or current periods. g. Be net of all applicable credits such as purchase discounts, rebates or allowances, sales of publication or materials , or other income or refunds. h. Be in accordance with budgetary or other restriction of e x penses established by the comprehensive Demonstration Agency (City of Atlanta) and approved by the Department of Housing and Urban Department. i. Be fully documented. .. - 10- �j. 2. Comply with polic i es governing administrative practices, including po l ic i es with respect to employment, salary and wage r a t e s, working hours, and hol idays, f r inge benefits (health and hopitalization insurance, retirement, etc.) vacation and sick leave privileges, and travel. The policies relating to the above must be in writing and appr oved by the governing body of the Agency, or Director, as authorized, as well as by the City. Such pol i cies and pra ctice s should t a ke account of situations where theoperating agency is a temporary, non-governmental entity composes primarily of part-time staff wh i ch may have full-time employment elsewhere. In add i tion to costs inel i gible under the above ceriteria, t he follow i ng costs a re speci fic a lly ine ligible: a. Accounting- Costs of maintaining central accounting records necessary for overall agency purposes, such as appropriat ion of f und a ccounts by the tre asurer or similar o ff icia l, are cons i d ered to be a general exp e n se of the a ge ncy a nd a re una llowable. However, the cost of esta blishing and mainta ining accounting or other informa tion sys tems required for the management of the contract is al l owable. This includes cos ts incurred b y c e ntral service agenc i e s f or t h ese purpo se s. b. Bad Debts- Any losses arising from uncollectable accounts and other claims, and related costs. c. Contin genc ies. Contribu tions t o a con tingency reserv e or any simi l ar provision for un f o rseen e v ents . d. Contribut i ons and Donations . e. Entertainmen t. Cos t s o f amus e me nt s , s ocia l activities, and incidental c o sts, such as meals beverages, lodgings, and gratuities, relating to enter t a inment. f. F i nes and Penalties. Costs resu lting fr om vio lation o f or fai l ure to c omply with federal, state, and l o cal laws and regulations. g. I nte r es t a nd o t h e r F i n a n c i a l Costs . Interes t on borrowing (h owe ver represented ) , cost of financing and refinancing operations, and legal and professional fees p a id in conne ction therewith. - 11- �h. Legal expenses. Legal expenses for the prosecution of claims against the Federal Government. However, the costs of legal expenses required directly for the administration of the program are allowable. i. Membership Expenses. Cost of membership in an organization which devotes a substantial part of its activities to influencing legislation. j. Travel. Costs in excess .of those allowed by the City of Atlanta for its equivalent employees. In a case, the difference in cost between first-class air accomodations and less-than-first-class air accomodations is not allowed expect when less-than-first-class air accomodations are not available and is so documented. k. Meeting Attendance. Costs of attending meetings which are not open for attendance on a non-segreated basis. 1. Executive Expenses~ The salary and expenses of the chief executive officer of the agency are considered a cost of the agency and are not allocable in any way to the project or activity. - 12 - �.' INSTRUCTIONS FOR COMPLETION OF .MONTHLY AD.MINISTERING AGENCY PROJECT REPORTS This report is to be delivered to .Model Cities prior to the fifth day of the month following the reporting month. This deadline is imperative in order to report expenditures to HUD. J. The heading of this report includes lines for Agency Name and Address, Project Name, and .P roject Number. The Reporting Period i tern should reflect beginning and ending dates (usually first to last of month) of the report. The Cum. Supplemental Expenditures item should contain a total of all funds designated supplemental which have been expended 9n the project to date. The Cash Received item refers to supplemental funds that have been deposited to. your agency. The Balance item should reflect the amount of supplemental funds expended but not yet received by your agency. The Cost Statement section of the report is a breakdown of expenditures by line item and by source of funds. For projects which receive supplemental funds, costs for each line item for the Current Period should be listed. These should be broken down between Supplemental funds and Other funds if the project or activity is jointly funded. For projects t hat do not involve the use o f .Model Cities supplemental funds, it is requested ~hat a total amount e x pended on the p r oject for the curr e nt period be entered by line item 13 (non-con= tracted agency). Under the Cumrnulative Total column, funds expended to date on the project should be broken down in the same manner as current period e x penditures. The Wo r k Program Status section of the Administerin g Agency Pr oject Report is d e signed to report ag a inst the Project Work Program whi ch was-.. f ormul a t e d by y our a gency in cooperation with Mode l Citie s Pe rsonnel . Each month the various task s listed on the wo r k program should be a n a lyzed to determine if they are being started and comp leted in the planne d time frame . Any t asks which will have different s t a r t and complete dates s h oul d be lis ted u n der the "Description of Task " c olumn o f t h e a g ency p r oj e ct report. Th e applic able r e v ised sta r t a n d c ompl e te dat es s h ould t h e n be e n t e red i n the r epo r ting month , t hat t ask s houl d be entered under th e "De sc r iption of Task" col umn an d the actual complete date shown . - 13- �Start or complete dates for a task wili be considered on schedule if they are within three weeks of the originally planned time frame. A variance of more than three weeks in a task should be reported as described above. Every effort should be made to report time revisions as soon as they become evident. For example, if it becomes apparent that some operational phase of a project will be delayed due to problems in acquiring equipment, this should be reported as soon as it is known rather than at the time the operational phase is to begin. The Project Highlights section of the report should be used to briefly summarize project activity for the month and to list any unusual cirsumstances concerning the project. Amplifying information about revised start or complete dates should also be given in this section. An example of a completed Administering Agency Project Report follows these instructions. ( - 14- �ADMINISTERI NG AGENCY PROJECT RE'PORT \ Georgia State Em2loyment S~;i;:vic!; PROJECT_ Emplo¥er Ser~d ces No. 1 Peachtree Room 4 08 Atlantat Georgia 30301 NUMBER IQ 2 2 AGENCY ADDRESS I I ol I CUM . SUPPLEMENT AL EXPENDITURES REPORT I NG PERIOD: FROM 8/1/69 TO 8/31/69 $30,000 CODE PERSONNEL 01 I CONSULT ANTS, CONT SERV 02 TRAVEL 03 SPACE · 04· CONSUMABLE SUPPLIES 05 RENT, LEASE, PURCH EQP 06 OTHER 07 PROPERTY ACQUISITION 08 LAND IMPROVEMENTS 09 CONSTRUCTION 10 PROFESSIONAL SERV 11 CARRYING CHARGES 12 NON-CONTRACTED AGENCY 13 SUPPLEMENTAL OTHER ·s. ooo 10 000 -0- 1,000 1,500 300 500 $ 5. 1,000 CUMMULATIVE TOTAL . SUPPLEMENT Al 20.000 2,000 OTHER 1o onn 1 000 4,000 2 ·: 000 ~~'": ;r~- · :·...~ -~ ~..-;~::;;::->' " .--~"~:-<fl>::~: "~~• ~::- . '.". 12,300 7,000 ( WORK PROGRAM STATUS DESCRIPTION OF TASK 000 3.L 000 l 000 ... • TOTAL BALANCE $25,000 CURRENT PERIOD COST ST ATEMENT COST CATEGORY CASH RECEIVED ACTUAL COMPLETE Occupy temporary facility 06 30,000 13,000 REVISED COMPLETE REVISED START 9/8/69 Establish contact with 66 employers in MNA 10/6/69 Acquire supplies 8/15/69 Personnel o rienta tion 8/20/69 9/19/69 4/30/70 - PROJECT HIGHLIGH'rS: Dur ing the month o f August project personnel were given orienta tion sessions concerning project tasks and obj ectives. All supplies have been purchased, but oc cupation of the temporary fa cility is being delay ed due to a carpenter's strike . This delay will als o delay establishing contacts with employers. Sample inquiries to emplo yers have produced enthusiastic responses a n d it appears that the project will e x ceed its objective of develo ping 2 00 jobs . (USE REVERSE, IF REQUIRED) THE UND ERSI GNED CERl lF IES THAT TH E ABOVE INFORMATION IS CORRECT . SIGNATU RE AND TI TLE · (FORM MOD. 9) r/4_,n (; <,f ,n:11f f-J tJ. //J C. C. ~2 I J/ - 1 5- DATE SeEt • 2, 1969-" � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document ‘ ‘a7 CITY OF ATLANTA Le): jes “eer OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 30315 404-524-8876 Ivan Allen Jr., Mayor J. C. Johnson, Director ACCOUNTING AND FINANCIAL MANAGEMENT PROCEDURES FOR OPERATING AGENCIES AND CITIZENS PARTICIPATION ORGANIZATIONS TABLE OF CONTENTS Page PuLpose and Accounting « « « @ 225.6 she Sere Rome © Oe Soe AL Enternal Control «is: «ww we eR we ew Se te GS we ee wee Books of Account and Records 4 « s © «.8 wes «© © « «6 « «= « 5 Brief Description of Account Classification. . «4s .ss«#+s«#+ee«s 7 Disbubschent Procedure: ats Gaw «@ Sie 7 eS is) eS; ue eee oe oo ee Sa ee eo Eligible and Ineligvble ‘Costs. % 2s Gite swim 2 woe - eee © 10 Instructions for Completion of Monthly Administering Agency Project Reports . . .. +. « « « « « e 13 PURPOSE These instructions prescribe the accounting procedures and related fiscal requirements to be followed by agencies which are awarded contracts with the Comprehensive Demonstration Agency to administer projects or activities as approved by the Department of Housing and Urban Development. The classification and description of accounts are the minimum required by the Comprehensive Demonstration Agency. If the agency desires to establish accounts other than these prescribed herein, such accounts shall be established as subdivisions of the prescribed accounts and should be maintained in such a way that they can be readily combined into the prescribed classifi- cations for uniform reporting purposes. ACCOUNTING The operating agency shall establish and maintain on a current basis an adequate accounting system on an accural basis in accordance with generally accepted accounting principles and standards. The accounting system, among other things, must be adequate to enable the preparation of a statement of financial condition and a cost control statement for submission to the Comprehensive Demonstration Agency on a current and timely basis. All such reports must be received by the Comprehensive Demonstration Agency time to permit the data contained therein to be incorporated into the CDA's records prior to the preparation and submission of its reports to HUD. INTERNAL CONTROL The operating agency shall maintain an adequate system of internal control. Internal control comprises the plan of organization and all of the coordinate methods and measures adopted within an organization to safeguard its assets, check the adequacy and the reliability of its accounting data, promote operating efficiency, and encourage adherence to prescribed menagement policies. The characteristics of an adequate system of internal control include: Os A plan of organization which provides appropriate segregation of functional responsibilities. A system of authorization and record procedures adequate to provide reasonable accounting control over assets, liabilities, revenues, and expenses. Sound practices to be followed in performance of duties and functions of each of the organizational units. A degree of personnel competence commensurate with responsibilities. An adequate system of internal control contains the following features: Ae No person should have complete control over all phases of any significant transaction. The flow of work should be from one employee to another so that the work of the second, without duplicating that of the first, provides a check upon it. - Record keeping should be seperated from operations or the handling and custody of assets, such as: (1) The function of receiving cash should be cen- tralized in one person, who should not be con- cerned in any way with approving or certifying vouchers, acting as imprest fund cashier, pre- paring deposits, making disbursements, or keeping accounting records. In this connection, the person who prepares or makes deposits, approves or certifies vouchers, or disburses cash should have no access to the accounting records. =? = =a (2) (3) At as early a point as possible in the mail handling, preferably at the point where the envelopes are opened immediately upon receipt, all checks and negotiable instruments should be stamped with a restrictive endorsement, all cash items should be listed in duplicate, and a copy of the listing delivered to the person responsible for making bank reconciliations. Periodic examination and count or other review of cash balances should be made by employees who do not handle or record cash or sign checks. Physical and mechanical facilities should be used to the fullest extent possible to insure security and accuracy, such as using security vaults or safe cabinets and check writing machines. Responsibilities should be clearly established and then accounted for as close as possible. Where feasible, employees are rotated to various assign- ments. Other control features pertaining to cash include: (1) (2) (3) (4) (5) All cash receipts shall be deposited as soon as possible, preferably the day received. All cash receipts shall be deposited intact and for the full amount received. Collections and all other funds held within an office, whether pending regular deposit or in imprest funds, shall be, where possible, - restrictively endorsed and kept under complete control and under proper safeguards, prefer- ably ina fire resistant combination safe or safe-cabinet. Uncollectible items and the related documents shall not be handled by the person making up deposits or by the person handling accounts receivable. Persons preparing payrolls or time reporting records should not handle the related pay checks. (6) The number of bank accounts and inter-bank transfers should be kept to a minimum. A single bank account for the agency is pre- ferred. BOOKS OF ACCOUNT AND RECORDS The following is a brief description of the books of accounts and records considered to be the minimum required for record- ing transactions relating to the project or activity. However, the agency may establish any additional accounting records it considers necessary to provide adequate financial control of its assets and liabilities and to account for project or activity cost. A. General ledger shall be maintained in which to record a summarization of all accounting trans- actions relating to the project or activity and to classify such transactions according to the accounts listed in the project or activity budget. A cash receipt and disbursement register shall be maintained for the recording of funds received in connection with theproject or activity and for recording checks issued for the withdrawel of funds from the project or activity bank account. All disbursements shall be made by prenumbered checks used in numerical sequence and must be supported by appropriate documentation such as payrolls, invoices, contracts, travel vouchers, etc., evidencing the nature and propriety of each payment, and showing the approval of the project or activity director or - other authorized official. If the volume of receipts and disbursements justify the seperation of the cash receipts and disbursement registers, then the two should be kept seperate. Journal vouchers (or the agency's suitable substitute therefor) shall be used to document and record trans- actions in the general ledger which are not recorded from the cash receipts and disbursement registers. Each journal voucher shall contain a complete explan- ation of the transaction being recorded and references to the related documents or other sources of infor- mation, if applicable. Journal vouchers shall be numbered consecutively and filed in numerical sequence. All journal vouchers shall be approved by an authorized official of the agency. Basic payroll records shall be maintained to accumulate the payroll data required by Federal, State or local law with respect to each employee, such as gross earnings, Federal income tax withheld, State or local income tax withheld, FICA withholdings, etc. The record shall also include data relating to other =a So 5 deductions as may be required by the agency's personnel policies, including the employer's contribution to retirement plans, health insurance plans, etc. A record shall be maintained for each item of non-expendable property acquired for the project or activity. Non-expendable property is property which will not be consumed or lose its identity by being incorporated into another item of pro- perty, which cost $100 or more per unit and is expected to have a useful life of one year or more. Grouping of like items, such as chairs, with an aggre- gate cost in excess of $100 shall also be controlled and accounted for as non-expendable property even though the cost of a single item is less than $100. The record shall include: (1) Description of the item of property, including model and serial number, if applicable. (2) Date of acquisition (3) The acquisition cost or assigned value to the project or activity. (4) Information as to whether the property was new or used at time of acquisition. The aggregate of the individual costs shown on the record cards shall equal the balance in the subsidiary cost account for non-expendable property. A physical inventory shall be taken and reconciled with the record card annually or as frequent as required by the Model Cities Program, City of Atlanta. (1) (2) (3) (4) (5) (6) (7) (8) (9) BRIEF DESCRIPTION OF ACCOUNT CLASSIFICATION ACTIVITY COST Personnel Includes the cost of staff and support staff of the operating agency as spelled out in latest approved budget. Consultant and Contract Services Includes the cost of services contracted to other agencies, firms or individuals according to a written contract with the operating agency. All contracts must be in writing and must have prior approval of the CDA. Travel a- Auto allowance paid on the basis of actual mileage as spelled out in latest approved budget. b. Staff travel and expenses according to latest approved budget. Space Cost a. Monthly office rental. b. Telephone and telegraph expense if not included in Activity Cost (7) and contained in latest approved budget. c. Fire and extended coverage insurance on building and contents if not included in activity cost (7) and contained in latest approved budget. d. Utility cost if not included in activity cost (7). e. Building maintenance, if not included in Activity Cost (7) and contained in latest approved budget. Consumable Supplies Includes the costs of blue prints, drafting materials, charts, graphics, maps, stationery and all small items of non-expendable property, the total cost of which does not exceed $100. Rental, lease or Purchase of Equipment © ae Includes rental or lease cost of equipment not on loan or not purchased. b. Total cost of equipment purchased. Other Costs Costs not specifically covered in the above budget categories’ according to latest approved budget. ¥ PROJECT COST Property Acquisition The cost incident to the acquiring of land and structures and the cost of demolition if necessary. Land Improvement The cost of improving site to neee the qualifications for the (12) (13) type construction anticipated. Construction The cost of construction, rehabilitation, alteration and repair. Professional Services The cost of professional services rendered by individuals or organization including legal, accounting and architectual ' services. Carrying Charges The cost of items such as types, interest and insurance premiums incurred during construction. Other Costs not included in the above budget categories for capital projects according to the latest approved budget. The description of the budget categories listed above is by no means exhaustive and in instances where there are questions as to the proper classification of a transaction, the latest approved budget and budget justification break down should govern. DISBURSEMENT PROCEDURE Disbursements (other than from Petty Cash) for goods, and for services of persons or firms not payrolled by the Opera- ting Agency shall be supported by executed purchase orders or contracts. Purchase and contract procedures should follow CDA practice and policy. Such policies and procedures shall be approved by the CDA prior to implementation. Disbursements must be supported by invoices or requisitions which can readily be traced to the contract or purchase order for the services, supplies, or equipment (except as noted in Four (4) below). Disbursements shall be made by pre-numbered checks counter- signed by two officers unless the amount of the individual disbursement is small (under $10) that payment from a Petty Cash Fund is more economical. ; A Petty Cash Fund may be established for use in making pay- ment of minor items of expense whenever it is not practicable to issue a check. An authorized official of the Operating Agency shall approve the establishment and the amount of the Petty Cash Fund. Each disbursement from the Petty Cash Fund shall be supported by a receipted bill or invoice. However, if a receipted bill or invoice is not obtainable, the dis- bursement shall be supported by an itemized list of the items purchased and the list shall be approved by an official of the Operating Agency other than the custodian of the fund. The Petty Cash fund shall be replenished at the end of each calen- dar quarter or as frequently as may otherwise be required. wa ELIGIBLE AND INELIGIBLE COSTS All cost must be reasonable and of a nature which clearly relates to the specific purposes and end product of the contract under which the services are being performed. Care must be exercised by all concerned in incurring costs to assure that expenditures conform to these general standards and the following criteria for eligibility of costs. l. To be eligible for inclusion in the program, cost must: a. Be necessary and reasonable for proper and efficient execution of the contractual requirements and in accordance with the approved budget. b. Not. be a general expense required to carry out regular responsibilities of the operating agency. c. Be in conformance with any limitations or ex- clusions in these instructions, federal laws, city ordinances, or other governing limitations. d. Be no more liberal than policies, procedures, and practices applied uniformly to both federally assisted and other activities of the operating agency. e. Be accorded consistent treatment through application of accounting policy and procedures approved and/or prescribed herein. £.. Not be allocable to or included as a cost of any other federally financed program in either prior or current periods. E g.- Be net of all applicable credits such as purchase discounts, rebates or allowances, sales of publication or materials, or other income or refunds. h. Be in accordance with budgetary or other restriction of expenses established by the comprehensive Demonstration Agency (City of Atlanta) and approved by the Department of Housing and Urban Department. i. Be fully documented. =a -10=— Comply with policies governing administrative practices, including policies with respect to employment, salary and wage rates, working hours, and holidays, fringe benefits (health and hopitalization insurance, retire- ment, etc.) vacation and sick leave privileges, and travel. The policies relating to the above must be in writing and approved by the governing body of the Agency, or Director, as authorized, as well as by the City. Such policies and practices should take account of situations where theoperating agency is a temporary, non-governmental entity composes primarily of part-time staff which may have full-time employment elsewhere. 2- In addition to costs ineligible under the above ceriteria, the following costs are specifically ineligible: a. Accounting- Costs of maintaining central accounting records necessary for overall agency purposes, such as appropriation of fund accounts by the treasurer or similar official, are considered to be a general expense of the agency and are unallowable. However, the cost of establishing and maintaining accounting or other information systems required for the manage- ment of the contract is allowable. This includes costs incurred by central service agencies for these purposes. Bad Debts- Any losses arising from uncollectable accounts and other claims, and related costs. Contingencies. Contributions to a contingency reserve or any similar provision for unforseen events. Contributions and Donations. : Entertainment. Costs of amusements, social activities, and incidental costs, such as meals beverages, lodgings, and gratuities, relating to entertainment. Fines and Penalties. Costs resulting from violation of or failure to comply with federal, state, and local laws and regulations. Interest and other Financial Costs. Interest on borrowing (however represented), cost of financing and refinancing operations, and legal and professional fees paid in connection therewith. =-l1= Legal _ expenses. Legal expenses for the prosecution of claims against the Federal Government. However, the costs of legal expenses required directly for the administration of the program are allowable. Membership Expenses. Cost of membership in an organization which devotes a substantial part of its activities to influencing legislation. Travel. Costs in excess of those allowed by the City of Atlanta for its equivalent employees. In a case, the difference in cost between first-class air accomodations and less-than-first-class air accomodations is not allowed expect when less-than-first-class air accomodations are not available and is so documented. Meeting Attendance. Costs of attending meetings which are not open for attendance on a non-segreated basis. Executive Expenses. The salary and expenses of the chief executive officer of the agency are considered a cost of the agency and are not allocable in any way to the project or activity. -12-  INSTRUCTIONS FOR COMPLETION OF MONTHLY ADMINISTERING AGENCY PROJECT REPORTS This report is to be delivered to Model Cities prior to the fifth day of the month following the reporting month. This deadline is imperative in order to report expenditures to HUD. The heading of this report includes lines for Agency Name and Address, Project Name, and Project Number. The Reporting Period item should reflect beginning and ending dates (usually first to last of month) of the report. The Cum. Supplemental Expenditures item should contain a total of all funds designated supplemental which have been expended on the project to date. The Cash Received item refers to supplemental funds that have been deposited to your agency. The Balance item should reflect the amount of supplemental funds expended but not yet received by your agency. The Cost Statement section of the report is a breakdown of expenditures by line item and by source of funds. For projects which receive supplemental funds, costs for each line item for the Current Period should be listed. These should be broken down between Supplemental funds and Other funds if the project or activity is jointly funded. For projects that do not involve the use of Model Cities supple- mental funds, it is requested that a total amount expended on the project for the current period be entered by line item 13 (non-con= tracted agency). Under the Cummulative Total column, funds expended to date on the project should be broken down in the same manner as current period expenditures. The Work Program Status section of the Administering Agency Project Report is designed to report against the Project Work Program which was..formulated by your agency in cooperation with Model Cities Personnel. Each month the various tasks listed on the work program should be analyzed to determine if they are being started and com- pleted in the planned time frame. Any tasks which will have different start and complete dates should be listed under the "Description of Task" column of the agency project report. The applicable revised start and complete dates should then be entered in the reporting month, that task should be entered under the "Description of Task" column and the actual com- plete date shown. =-13-<  Start or complete dates for a task will be considered on schedule if they are within three weeks of the originally planned time frame. A variance of more than three weeks in a task should be reported as described above. Every effort should be made to report time revisions as soon as they become evident. For example, if it becomes apparent that some operational phase of a project will be delayed due to problems in acquiring equipment, this should be re- ported as soon as it is known rather than at the time the operational phase is to begin. The Project Highlights section of the report should be used to briefly summarize project activity for the month and to list any unusual cirsumstances concerning the project. Amplifying information about revised start or complete dates should also be given in this section. An example of a completed Administering Agency Project Report follows these instructions. -~14—  ae ADMINISTERING AGENCY PROJECT REPORT AGENCY__Georgia State Employment Service projECT__Employer Services ADDRESS No. 1 Peachtree Room 408 Atlanta, Georgia 30301 NUMBER lo [2] ol2 | REPORTING PERIOD: CUM. SUPPLEMENTAL CASH RECEIVED BALANCE EXPENDITURES FROM 8/1/69 TO 8/31/69 $30,000 $25,000 $5,000 COST STATEMENT CURRENT PERIOD CUMMULATIVE TOTAL COST CATEGORY CODE | SUPPLEMENTAL OTHER SUPPLEMENTAL OTHER PERSONNEL 91 10,000 "5,000 20,000 10,000 CONSULTANTS, CONT SERV 02 == 1,000 2,000 1,000 TRAVEL 03 SPACE 04 1,500 3,000 CONSUMABLE SUPPLIES 05 300 1,000 RENT, LEASE, PURCH EQP 06 500 1,000 4,000 2,000 OTHER 07 PROPERTY ACQUISITION 08 LAND IMPROVEMENTS 09 CONSTRUCTION 10 PROFESSIONAL SERV 11 CARRYING CHARGES 12 NON-CONTRACTED AGENCY 13. Bees ca Reet oo eee TOTAL 7,000 30,000 13,000 WORK PROGRAM STATUS ACTUAL REVISED REVISED DESCRIPTION OF TASK COMPLETE START COMPLETE Occupy temporary facility 9/8/69 9/19/69 Establish contact with 66 employers in MNA 10/6/69 4/30/70 Acquire supplies 8/15/69 Personnel orientation 8/20/69 PROJECT HIGHLIGHTS: During the month of August project personnel were given orienta+ tion sessions concerning project tasks and objectives. All supplies have been purchased, but occupation of the temporary facility is being delayed due to a carpenter's strike. This delay will also delay establishing contacts with employers. Sample inquiries to employers have produced enthusiastic responses and it appears that the project will exceed its objective of developing 200 jobs. (USE REVERSE, IF REQUIRED) THE UNDERSIGNED CERTIFIES THAT THE ABOVE INFORMATION IS CORRECT. ve / oO 4 ¢ j afl ‘ siGNatuRE AND Tite_Jetun (2&1 fh, Likoc bey DATE_Sept. 2, 196%° -(FORM MOD. 9) fi -15-  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 18, Document 5 Box 8 Box 8 Folder 18 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/03070c12a5fcbadce67ac411c5820026.pdf eb0694f7b0d9f78924158f8c547a881e Scripto Transcription A written representation of a document. t --,, • J - ' C:. ...... .· I Form !Approved Budg~t Bureau No. 63-R-1211 ' .· · Attachment 3a U. s. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Budget Justification ,, This form is to be attached to each budget for a capital project, activity and to the Program Administration Budget .........---· I I NAME OF CDA 1. I Atlanta City Demonstration Agency 2. I .. BRIEF DESCRIP'.rIVE TITLE OF CAPITAL PROJECT OR ACTIVITY I Model Cities Resident Organ i z a tion I 3, NAME• ADDRESS AND ZIP CODE OF OPERATING ENTITY Model Cities Mass Convention, Inc~ I 1: , 673 Capitol Avenue S.W. Atlanta, Ga. AMOUNT OR VALUE 4. · DESCRIP'.rIOJ.IT OF ITEM* AND BASIS FOR VALUATION** 2. Public Information 3. Travel -- $50.00 per month x 12 OF ITEM I I I ii I $10,000.00 600.00 1 5. '\· I 1 · Consumable supplies -- Office supplies @$200.00 per month. 2,400.00 Rental, Lease, or purchase of equipment - off ic furniture. 2,300.00 I. I 6. Mass Convention Development Assistance to Neighborhood Advisory Councils-6 @$1,000 $6 , 00 Matching funds . for gr\mt from OEO , : · 3 , 60 . .• :, · Teleph one s, Ut~ l i t i es and jan itor ial services@ $200 p er month. 2 , 40 (Jus tificatio n fo r supp l eme nt al f unds Only ) - Other Costs: . L 'I 1: $14, 0 00,00 For persairel costs use Personnel justification form . I>escribe the item in sufficient detail ~o insure that it is adequately identified indicate the basis for determining or computing its va.lue. For example , office r.pace rental for two professionals: 150 square feet at $2.00 per square foot, i.ncluding utilities and janitorial services. Ellld I � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document ‘den: sate "e . ‘ae % Form Approved Budget Bureau No, 63-R-1211 ' Attachment 3a ' U,S, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT _ Budget Justification This form is to be attached to each budget for a capital project, activity and to the Program Administration Budget — 1. NAME OF CDA Atlanta City Demonstration Agency 2. BRIEF DESCRIPTIVE TITLE OF CAPITAL PROJECT OR ACTIVITY Model Cities Resident Organization 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY Model Cities Mass Convention, Inc. 673 Capitol Avenue S.W. Atlanta, Ga. AMOUNT OR VALUE Ce * 4. . DESCRIPTION OF ITEM” AND BASIS FOR VALUATION OF ITEM 2. Public Information $10,000.00 3. Travel -- $50.00 per month x 12 , 600.00 5. Consumable supplies -- Office supplies @$200.00 ; per month. 2,400.00 6. Rental, Lease, or purchase of equipment - office furniture. 2,300.00 7. Other Costs: Mass Convention Development $27000 Assistance to Neighborhood Advisory Councils-6 @$1,000 $6,000 Matching funds. for grant from OEO . = <$-.. 3,600 Telephones, Utilities and janitorial services @ $200 per month. _ 2,400 $14,000, 00 (Justification for supplemental funds Only) © * For personnel costs use Personnel justification form. #* Describe the item in sufficient detail to insure that it is adequately identified and indicate the basis for determining or computing its value. For example, office space rental for two professionals; 150 square feet at $2.00 per square foot, including utilities and janitorial services.  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 18, Document 4 Box 8 Box 8 Folder 18 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/99e97be34ad851c87474458855ec2d0a.pdf f9422a83943cbce4ed413c1744b6a394 Scripto Transcription A written representation of a document. , ,i . • I ,•. I.._ .... ·_~~·- . ;.'o-- a"··,; ;. , •+ ti:aa n f ·,a ·'tv -. · ;;;;,,• . ..,... :~;.k::> s .. · ' ~tlr..~~ .. ..- ., I •. J-~. •+0t J > \~ ,. "· w •)· ,e:i"t;' :f:s:i,,- . -;}~··· ·4, · (i,;c}, ft1+.,i ;f:1 ·, ' is 'riG "' t ' d ? f hl s "";.,,,.;,, ,,. - ~ • /: I •• . I: 1:_' ' I 2 8. BUOOET l i I '], l I I ,, ' . ' i I\ 1.· I B. ESTI~'l'f:~L- .A-.:.....9QST_ CATIY.rORY (l) -(2) . i . Ii. i ' (3) ( 1~) ~- · j I'ERSONNEL .. I i I SF~RVICES I ~'.PAVEL I SPACE -- CONTRACT 10,000.00 600.00 600.00 ' I1·: I i I· . l. j ' 1: I· -(6) (7) - i CONSUMARLE SUPl:i:LIES I I· i- .t ',,'. ' i: I 2,300.00 - TOTAL -·* o. I 1' 86,000.00* I, 14,0Q0.00 !. .. ..__ . 159,380.00 87,380.00 I E. o./HUD Grant $74',000.00 APPROVAL j . A. -S-ign _ a_tur __e_a_n_d_ T_l _t _le_ o_f Authoriz ed. liUD Officie.l B. Data I· I I I J HUD- 7041 U0-68) ! '. - - -2,300.00 - ... 1. 'I ' 2,400.00 - I I . OTHER: · . '· .. 0 RE!lTAL, LEA.SE, OR P'JRC11ASt; OF EQUIPME1i'T . - 9, 0 2,400.00 - 1 i I I I I - 10,000.00 (5) $ 58,080.00 ~ .I J · MCA SHAf-:E : (If coat is baing shared : with o;;hers) • 58,080.00 $ COUSUL1'A1iTS .Alfil I c. ' I I • I · i I . ' I � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Cilia ntsn Labi eee Signature and Title of Authorised HUD Official = * Or HUD-7041 (10-68) 8. BUDGET C, MCA SHARE: (If cost is being sheared A. COST CATEGORY B. ESTIMATED COST with others) (1) PERSONNEL $ 58,080.00 $ 58,080.00 (2) CONSULTANTS AND CONTRACT SERVICES 10,000.00 10,000.00 (3) TRAVEL 600.00 600.00 ~ (4) SPACE ‘ . (5) CONSUMABLE SUPPLIES 2,400.00 2,400.00 (6) RENTAL, LEASE, OR PURCHASE OF EQUIPMENT 2,300.00 2,300.00 OTHER: | (7) 86 ,000.00* 14,000.00 TOTAL 159,380.00 87,380.00 * 0. E. O./HUD Grant $74,000.00 9. APPROVAL A. | =f; Pate  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 18, Document 3 Box 8 Box 8 Folder 18 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/3921539fbd3ae12230331de0b26f2e5a.pdf 26c7f8340197b08b90aaf8ae570bf6a8 Scripto Transcription A written representation of a document. - -I r .I / CITY OF A.TLANTA October 30, 1969 OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 30315 (404) 577 - 5200 Ivan Allen Jr., Mayor J. C. Johnson, Director MEMORANDUM - - TO Dan E. Sweat, Chief Administrative Officer FROM Johnny C. Johnson, Executive Director Model Cities Program SUBJECT: Model Cities Mass Convention, Inc., and QED Consulting Firm In response to your memorandum of October 28, an investigation has been made into your inquiry and the following is submitted for your consideration. It has been determined that Model Cities Mass Convention, Inc. requested bids from three consulta nts that would provide management and personnel guidelines for their operation of the corporation. It appears that the low bidder for these services was a firm known as QED. It seems that the firm of Quod Erat Demonstradum was organi zed in February of 1964 and that the general purpose of the organization was to provide consultant services in the areas of marketing, management studies, and public relations . The firm has performed services for Radio Station WAOK and is involved in a project with several Emory University professors. Upon examination of the contract between the City of Atlanta and Model Cities Mass Convention , Inc., it has been determined that under the allocation of funds, no provisions were made for consultant and contract services with third parties e xc ept for public information purposes. (See attached budget justifications) . However, when combining the budget for HUD and OEO funds, all monies for training and technical assistance is to be paid out of the OEO grant and not out of the Model Cities supplemental funds. The �Memo to: Dan E. Sweat Page Two October 30, 1969 hiring of a management consultant firm appears to be a legitimate expenditure out of the OEO funds since these funds are provided especially to assist in the development of greater management capabilities on the part of the directors of the corporation. Further inquiry reveals that EOA had requested of the officers of the corporation to submit personnel and administrative policies as a requirement of their contract. It appears that EOA, and not Model Cities, would be the final determinant agency with regards to the sufficiency and qualifications of the consultants. Item 14 of the contract between the City and Model Cities Ma s s Convention, Inc., stipulates that all services sub-contracted to third parties must have prior approval by this office. Our Program Management Division was knowledgeable of the negotiations and had informed the proper officer that these services were eligible only under the OEO grant. I assure you that the staff is fully cognizant of its responsibility to assure that all monies which flow through the Model Cities Program are spent wisely and effectively, thus are comitted to fulfilling that obligation Attached for your perusal is a copy of our manual on accounting and fiscal management procedures. This manual is furnished all operating agenci es as a guide. I hope that the above information has been of some benefit to you. JCJ:vlc Attachme nts � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document October 30, 1969 OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 30315 (404) 577-5200 Ivan Allen Jr., Mayor J. C. Johnson, Director MEMORANDUM TO : Dan E. Sweat, Chief Administrative Officer FROM : Johnny C. Johnson, Executive Director Model Cities Program SUBJECT: Model Cities Mass Convention, Inc., and QED Consulting Firm In response to your memorandum of October 28, an investigation has been made into your inquiry and the following is submitted for your consideration. It has been determined that Model Cities Mass Convention, Inc. requested bids from three consultants that would provide manage- ment and personnel guidelines for their operation of the corpora- tion. It appears that the low bidder for these services was a firm known as QED. It seems that the firm of Quod Erat Demonstradum was organized in February of 1964 and that the general purpose of the organization was to provide consultant services in the areas of marketing, management studies, and public relations. The firm has performed services for Radio Station WAOK and is involved in a project with several Emory University professors. Upon examination of the contract between the City of Atlanta and Model Cities Mass Convention, Inc., it has been determined that under the allocation of funds, no provisions were made for con- sultant and contract services with third parties except for public information purposes. (See attached budget justifications). However, when combining the budget for HUD and OEO funds, all monies for training and technical assistance is to be paid out of the OEO grant and not out of the Model Cities supplemental funds. The Memo to: Dan E. Sweat Page Two October 30, 1969 hiring of a management consultant firm appears to be a legitimate expenditure out of the OEO funds since these funds are provided especially to assist in the development of greater management capabilities on the part of the directors of the corporation. Further inquiry reveals that EOA had requested of the officers of the corporation to submit personnel and administrative policies as a reguirement of their contract. It appears that EOA, and not Model Cities, would be the final determinant agency with regards to the sufficiency and qualifications of the consultants. Item 14 of the contract between the City and Model Cities Mass Convention, Inc., stipulates that all services sub-contracted to third parties must have prior approval by this office. Our Pro- gram Management Division was knowledgeable of the negotiations and had informed the proper officer that these services were eligible only under the OEO grant. I assure you that the staff is fully cognizant of its responsi- bility to assure that all monies which flow through the Model Cities Program are spent wisely and effectively, thus are comitted to ful- filling that obligation Attached for your perusal is a copy of our manual on accounting and fiscal management procedures. This manual is furnished all operating agencies as a guide. I hope that the above information has been of some benefit to you. JCI:vic Attachments  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 18, Document 2 Box 8 Box 8 Folder 18 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/a86660fb384a72dcca803c1eed026bb7.pdf 6bde02487f1b31fd8f50218fb58f18a4 Scripto Transcription A written representation of a document. J I l / November 3, 1969 MEMORANDUM TO: Mr . Johnny Johnson FROM : Dan E . Sweat, Jr . SUBJECT: Model Cities Mass Convention, Inc . , and QED Consulting F irm I appreciate your m mo on this subject dated October 30, 1969 . A I understand your po ition, you tate that the expenditure to employ thi · consultant will be from the proceed of an EOA , Inc . gr nt to Model Cities Ma e Convention, Incorpor ted (MCMC , Inc .) and, con equently, the city is in no position to exerci e ny control over which firm that MCMC, Inc . employ for this work. I will defer to your judgement as to the technical operations of thi procedur and l und ratand that the city do not exercise ny direct control ov r the action of MCMC, Inc . , when city funds are not involv d . My only inter t i that the city, · nd more p cific lly th Model Cities Program, do not uffer ny emb rra sm nt re ulting from the rd of contr cts by ny Model City Agency or contractor . To preclude thi pos ibUtty, Ir it r t my reque t of October 28 , 1969, that a compl te dos ier be pr par d on QED prior to a deci•ion bein mad on the award of the contract to th m . Thi do sier hould includ the com• plet 1i t of the princip l with r um.es of th ir educ tion nd xp ri nee; r view of their pre nt position o that ny conflict of inter st can be d termined; some exampl or r f renc s of eimil r work perform d; compl te review of th xp ri ne nd q lification of th firm to do thh work: b udg t nd progr m d igned to accompl h th work d sired, and ny other Worm tion n c •• ry to make a w 11-inform d d ciaio on th ca bility of thia firm to ucc ••fully ccompli h thi• wo rk. �! ' This request should be made to MCMC, Inc . , recognizing that the city does not have the authority to require it but feels that good administrative practices demand it. When thi information is prepared, a good case can supposedly be made for awarding this contract to this firm instead of anQther . Should the1·e be any later question, the city wHl be in a m~ch better position to defend the action. You may be a13sured that the general public will not di tinguish betwe n MCMC , Inc . , and the larger Model City Program in the event charges of impropriety or c onflict of interest are mad against the corporation. My only interest in this project is the well being of our Model City Program . If the fact upport the contention that QED is qualified and able to do this wot-k at competitive prices , I will fully support the award to them . By the aame token, if the facts indicate that they are not qualified to accomplish this work, I feel that the award should not be made . In any ev nt, I w nt us to be in a position to defend the action of MCMC , •no. , even if we are not dbectly respon ible for the management of the organization. DESJr : m � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document November 3, 1969 MEMORANDUM TO: Mr. Johnny Johnson FROM: Dan E. Sweat, Jr. SUBJECT: Model Cities Mass Convention, Inc., and QED Consulting Firm I appreciate your memo on this subject dated October 30, 1969. AslI understand your position, you state that the expenditure to employ this consultant will be from the proceeds of an EOA, Inc. grant to Model Cities Mass Convention, Incorporated (MCMC, Inc.) and, consequently, the city is in no position to exercise any control over which firm that MCMC, Inc, employs for this work. I will defer to your judgement as to the technical operations of this procedure and I understand that the city does not exercise any direct control over the ac- tions of MCMC, Inc., when city funds are not involved. My only interest is that the city, and more specifically the Model Cities Program, does not suffer any embarrassment resulting from the award of contracts by any Model City Agency or contractor. To preclude this possibility, I reiterate my request of October 28, 1969, that a complete dossier be prepared on QED prior to a decision being made on the award of the contract to them, This dossier should include the com- plete list of the principals with resumes of their education and experience; review of their present positions so that any conflict of interest can be de- termined; some examples or references of similar work performed; a complete review of the experience and qualifications of the firm to do this work; a budget and program designed to accomplish the work desired; and any other information necessary to make a well-informed decision on the capability of this firm to successfully accomplish this work. This request should be made to MCMC, Inc., recognizing that the city does not have the authority to require it but feels that good administrative practices demand it. When this information is prepared, a good case can supposedly be made for awarding this contract to this firm instead of ano- ther. Should there be any later question, the city will be in a much better position to defend the action. You may be assured that the general public will not distinguish between MCMC, Inc., and the larger Model City Pro- gram in the event charges of impropriety or conflict of interest are made against the corporation. My only interest in this project is the well being of our Model City Program. If the facts support the contention that QED is qualified and able to do this work at competitive prices, I will fully support the award to them. By the same token, if the facts indicate that they are not qualified to accomplish this work, I feel that the award should not be made. In any event, I want us to be in a position to defend the action of MCMC, Hinc., even if we are not directly responsible for the management of the organization. DESJrism  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 18, Document 1 Box 8 Box 8 Folder 18 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/9c7b93c2b8f3d511c76f9a0341dafcc4.pdf 0a94f5738e3f7cb088c3da097dea36e3 Scripto Transcription A written representation of a document. J I l / November 3, 1969 MEMORANDUM TO: Mr . Johnny Johnson FROM : Dan E . Sweat, Jr . SUBJECT: Model Cities Mass Convention, Inc . , and QED Consulting F irm I appreciate your m mo on this subject dated October 30, 1969 . A I understand your po ition, you tate that the expenditure to employ thi · consultant will be from the proceed of an EOA , Inc . gr nt to Model Cities Ma e Convention, Incorpor ted (MCMC , Inc .) and, con equently, the city is in no position to exerci e ny control over which firm that MCMC, Inc . employ for this work. I will defer to your judgement as to the technical operations of thi procedur and l und ratand that the city do not exercise ny direct control ov r the action of MCMC, Inc . , when city funds are not involv d . My only inter t i that the city, · nd more p cific lly th Model Cities Program, do not uffer ny emb rra sm nt re ulting from the rd of contr cts by ny Model City Agency or contractor . To preclude thi pos ibUtty, Ir it r t my reque t of October 28 , 1969, that a compl te dos ier be pr par d on QED prior to a deci•ion bein mad on the award of the contract to th m . Thi do sier hould includ the com• plet 1i t of the princip l with r um.es of th ir educ tion nd xp ri nee; r view of their pre nt position o that ny conflict of inter st can be d termined; some exampl or r f renc s of eimil r work perform d; compl te review of th xp ri ne nd q lification of th firm to do thh work: b udg t nd progr m d igned to accompl h th work d sired, and ny other Worm tion n c •• ry to make a w 11-inform d d ciaio on th ca bility of thia firm to ucc ••fully ccompli h thi• wo rk. �! ' This request should be made to MCMC, Inc . , recognizing that the city does not have the authority to require it but feels that good administrative practices demand it. When thi information is prepared, a good case can supposedly be made for awarding this contract to this firm instead of anQther . Should the1·e be any later question, the city wHl be in a m~ch better position to defend the action. You may be a13sured that the general public will not di tinguish betwe n MCMC , Inc . , and the larger Model City Program in the event charges of impropriety or c onflict of interest are mad against the corporation. My only interest in this project is the well being of our Model City Program . If the fact upport the contention that QED is qualified and able to do this wot-k at competitive prices , I will fully support the award to them . By the aame token, if the facts indicate that they are not qualified to accomplish this work, I feel that the award should not be made . In any ev nt, I w nt us to be in a position to defend the action of MCMC , •no. , even if we are not dbectly respon ible for the management of the organization. DESJr : m �- -I r .I / CITY OF A.TLANTA October 30, 1969 OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 30315 (404) 577 - 5200 Ivan Allen Jr., Mayor J. C. Johnson, Director MEMORANDUM - - TO Dan E. Sweat, Chief Administrative Officer FROM Johnny C. Johnson, Executive Director Model Cities Program SUBJECT: Model Cities Mass Convention, Inc., and QED Consulting Firm In response to your memorandum of October 28, an investigation has been made into your inquiry and the following is submitted for your consideration. It has been determined that Model Cities Mass Convention, Inc. requested bids from three consulta nts that would provide management and personnel guidelines for their operation of the corporation. It appears that the low bidder for these services was a firm known as QED. It seems that the firm of Quod Erat Demonstradum was organi zed in February of 1964 and that the general purpose of the organization was to provide consultant services in the areas of marketing, management studies, and public relations . The firm has performed services for Radio Station WAOK and is involved in a project with several Emory University professors. Upon examination of the contract between the City of Atlanta and Model Cities Mass Convention , Inc., it has been determined that under the allocation of funds, no provisions were made for consultant and contract services with third parties e xc ept for public information purposes. (See attached budget justifications) . However, when combining the budget for HUD and OEO funds, all monies for training and technical assistance is to be paid out of the OEO grant and not out of the Model Cities supplemental funds. The �Memo to: Dan E. Sweat Page Two October 30, 1969 hiring of a management consultant firm appears to be a legitimate expenditure out of the OEO funds since these funds are provided especially to assist in the development of greater management capabilities on the part of the directors of the corporation. Further inquiry reveals that EOA had requested of the officers of the corporation to submit personnel and administrative policies as a requirement of their contract. It appears that EOA, and not Model Cities, would be the final determinant agency with regards to the sufficiency and qualifications of the consultants. Item 14 of the contract between the City and Model Cities Ma s s Convention, Inc., stipulates that all services sub-contracted to third parties must have prior approval by this office. Our Program Management Division was knowledgeable of the negotiations and had informed the proper officer that these services were eligible only under the OEO grant. I assure you that the staff is fully cognizant of its responsibility to assure that all monies which flow through the Model Cities Program are spent wisely and effectively, thus are comitted to fulfilling that obligation Attached for your perusal is a copy of our manual on accounting and fiscal management procedures. This manual is furnished all operating agenci es as a guide. I hope that the above information has been of some benefit to you. JCJ:vlc Attachme nts �:, ,i . • I ,•. I.._ .... ·_~~·- . ;.'o-- a"··,; ;. , •+ ti:aa n f ·,a ·'tv -. · ;;;;,,• . ..,... :~;.k::> s .. · ' ~tlr..~~ .. ..- ., I •. J-~. •+0t J > \~ ,. "· w •)· ,e:i"t;' :f:s:i,,- . -;}~··· ·4, · (i,;c}, ft1+.,i ;f:1 ·, ' is 'riG "' t ' d ? f hl s "";.,,,.;,, ,,. - ~ • /: I •• . I: 1:_' ' I 2 8. BUOOET l i I '], l I I ,, ' . ' i I\ 1.· I B. ESTI~'l'f:~L- .A-.:.....9QST_ CATIY.rORY (l) -(2) . i . Ii. i ' (3) ( 1~) ~- · j I'ERSONNEL .. I i I SF~RVICES I ~'.PAVEL I SPACE -- CONTRACT 10,000.00 600.00 600.00 ' I1·: I i I· . l. j ' 1: I· -(6) (7) - i CONSUMARLE SUPl:i:LIES I I· i- .t ',,'. ' i: I 2,300.00 - TOTAL -·* o. I 1' 86,000.00* I, 14,0Q0.00 !. .. ..__ . 159,380.00 87,380.00 I E. o./HUD Grant $74',000.00 APPROVAL j . A. -S-ign _ a_tur __e_a_n_d_ T_l _t _le_ o_f Authoriz ed. liUD Officie.l B. Data I· I I I J HUD- 7041 U0-68) ! '. - - -2,300.00 - ... 1. 'I ' 2,400.00 - I I . OTHER: · . '· .. 0 RE!lTAL, LEA.SE, OR P'JRC11ASt; OF EQUIPME1i'T . - 9, 0 2,400.00 - 1 i I I I I - 10,000.00 (5) $ 58,080.00 ~ .I J · MCA SHAf-:E : (If coat is baing shared : with o;;hers) • 58,080.00 $ COUSUL1'A1iTS .Alfil I c. ' I I • I · i I . ' I �t --,, • J - ' C:. ...... .· I Form !Approved Budg~t Bureau No. 63-R-1211 ' .· · Attachment 3a U. s. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Budget Justification ,, This form is to be attached to each budget for a capital project, activity and to the Program Administration Budget .........---· I I NAME OF CDA 1. I Atlanta City Demonstration Agency 2. I .. BRIEF DESCRIP'.rIVE TITLE OF CAPITAL PROJECT OR ACTIVITY I Model Cities Resident Organ i z a tion I 3, NAME• ADDRESS AND ZIP CODE OF OPERATING ENTITY Model Cities Mass Convention, Inc~ I 1: , 673 Capitol Avenue S.W. Atlanta, Ga. AMOUNT OR VALUE 4. · DESCRIP'.rIOJ.IT OF ITEM* AND BASIS FOR VALUATION** 2. Public Information 3. Travel -- $50.00 per month x 12 OF ITEM I I I ii I $10,000.00 600.00 1 5. '\· I 1 · Consumable supplies -- Office supplies @$200.00 per month. 2,400.00 Rental, Lease, or purchase of equipment - off ic furniture. 2,300.00 I. I 6. Mass Convention Development Assistance to Neighborhood Advisory Councils-6 @$1,000 $6 , 00 Matching funds . for gr\mt from OEO , : · 3 , 60 . .• :, · Teleph one s, Ut~ l i t i es and jan itor ial services@ $200 p er month. 2 , 40 (Jus tificatio n fo r supp l eme nt al f unds Only ) - Other Costs: . L 'I 1: $14, 0 00,00 For persairel costs use Personnel justification form . I>escribe the item in sufficient detail ~o insure that it is adequately identified indicate the basis for determining or computing its va.lue. For example , office r.pace rental for two professionals: 150 square feet at $2.00 per square foot, i.ncluding utilities and janitorial services. Ellld I �• - .4 • ·CITY OF .ATL OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 30315 404-524-8876 Ivan Allen Jr., Mayor J. C. Johnson, Director ACCOUNTING AND FINANCIAL MANAGEMENT PROCEDURES FOR OPERATING AGENCIES AND CITIZENS PARTICIPATION ORGANIZATIONS ..... I ::" �---·--·- 7 TABLE OF CONTENTS . . . Purpose and Accounting Page 1 Internal Control Books of Account and Records • 2 . . . . . . . . . 5 Brief Description of Account Classification. 7 Disbursement Procedure • • • 9 Eligible and Ineligible Costs • • . • • 10 Instructions for Completion of Monthly Administering Agency Project Reports • • • • • • • . • • • 13 ..... �J ,. ' PURPOSE These instructions prescribe the accounting procedures and related fiscal requirements to be followed by agencies which are awarded contracts with the Comprehensive Demonstration Agency to administer projects or activities as approved by the Department of Housing and Urban Development. The classification and description of - accounts are the minimum required by the Comprehensive Demonstration Agency. If the agency desires to establish accounts other than these prescribed herein, such accounts shall be established as subdivisions of the prescribed accounts and should be maintained in such a way that they can be readily combined into the prescribed classifications for uniform reporting purposes. ACCOUNTING The operating agency shall establish and maintain on a current basis an adequate accounting system on an accural basis in accordance with generally accepted accounting principles and standards. The accounting system, among other things, must be adequate to enable the preparation of a statement of financial condition and a cost control statement for submission to the Comprehensive Demonstration Agency on a current and timely basis. All such reports must be received by the Comprehensive Demonstration Agency time to permit the data contained therein to be incorporated into the CDA's records prior to the preparation and submission of its reports to HUD. - 1- �... •, INTERNAL CONTROL The operating agency shall .maintain an adequate system of internal control. Internal control comprises the plan of organization and all of the coordinate methods and measures adopted within an organization to safeguard its assets, check the adequacy and the reliability of its accounting data, promote operating efficiency, and encourage adherence to prescribed menagement policies . The characteristics of an adequate system of internal control include: a. A plan of organization which provides appropriate segregation of functional responsibilities. b. A system of authorization and record procedures adequate to provide reasonable accounting control over assets, liabilities, revenues, and expenses. c. Sound practices to be followed in performance of duties and functions of each of the organizational units. d. A degree of personnel competence commensurate with responsibilities. An adequate system of internal control contains the following features: a. No person should have complete control over all phases of any significant transaction. b. The flow of work should be from one employee to another so that the work of the second, without duplicating that of the first, provides a check upon it. c. Record keeping should be seperated from OP,erations or the handling and custody of assets, such as: (1) The function of receiving cash should be centrali z ed in one pe r son , who should not be conce rn ed in a ny wa y wi th approvin g or cer t i f ying vo u cher s, a cting a s imp rest fund c ash i er, pr e pa ring dep os it s , making disbur sements , o r k eeping ac c o un ting re cor ds . I n t h is conne ction, the p ers on who p r epar es ormakes depos i ts , appr oves o r c ertif ies vouche r s , o r di s bur ses cash s hould h ave n o acce ss to the ac c o un t ing recor ds . - 2- .. �(2) At as early a point as possible in the mail handling, preferably at the point where the envelopes are opened immediately upon receipt, all checks and negotiable instruments should be stamped with a restrictive endorsement, ail cash items should be listed in duplicate, and a c9py of the listing delivered to the person responsible for making bank reconciliations. (3) Periodic examination and count or other review of cash balances should be made by employees who do not handle or record cash or sign checks. d. Physical and mechanical facilities should be used to the fullest extent possible to insure security and accuracy, such as using security vaults or safe cabinets and check writing machines. e. Responsibilities should be clearly established and then accounted for as close as possible. f. Where feasible, employees are rotated to various assignments. g. Other control features pertaining to cash include: (1) All cash receipts shall be deposited as soon as possible, preferably the day received. (2) All cash receipts shall be deposited intact and for the full amount received. (3) Collections and all other funds held within an office , whether pending regular deposit or in imprest funds, shall be, where possible, restrictively endorsed and kept under complete control and under proper safeguards, preferably in a fire r es istant combination safe or safe-cabinet. (4) Uncollectible items and the related documents shall not be handled by the person making up d eposits or by the person h a ndling accounts receivable. (5) Persons preparing payrolls or time reporting records should not handle the related pay checks. - 3- �(6) The number of bank accounts and inter-bank transfers ~hould be kept to a minimum. A single bank account for the agency is preferred. ~- �BOOKS OF ACCOUNT AND RECORDS The following is a brief description of the books of accounts and records considered to be the minimum required for recording transactions relating to the project or activity. However, the agency may establish any additional accounting records it considers necessary to provide adequate financial control of its assets and liabilities and to account for project or activity cost. i A. General ledger shall be maintained in which to record a summarization of all accounting transactions relat i ng to the project or activity and to classify such transact i ons according to the accounts l i sted i n the project or activity budget. B. A cash receipt and disbursement register shall be maintained for the recording of funds received in connection with theproject or activity and for recording checks i ssued f or the withdrawel of funds from the project or a ctivity b a nk a ccount. All disbursements shall be made by prenumbered checks used in numerical sequence and must be supported by appropri a te documen t ation such a s payrolls, i nvoices , cont r a ct s , ~r a vel vouche rs, etc., evidencing t he n atu re a nd propriety o f e ach p a yment , a nd s howing the approval o f t h e p roj ect or activit y d ire c tor or other authorized official. If the volume of receipts and disbursements justify the seperation of the cash r e c e ipts and di s bursement r egisters, then the two should b e kept sep e r a t e . C. Jour n al v o u ch ers (or the a gency ' s s u itable s ub s t i tute therefor) shal l be used to docume n t and recor d tra nsactions i n t h e ge n e r a l l e dger wh i ch a re not r e corded . fr om t h e c ash rece ipts and di s bursement r e g ister s . Each j ourn a l v ouche r shal l c ontain a complete e x planatio n o f the tra n saction b e ing r e cor ded a nd re fer e nces t o the re l a t e d docu me nt s or othe r s ource s o f info rma t i on, i f app l icable . Journal v oucher s shall be numbe red c o ns e cutiv ely and fi l e d i n numerica l sequence. All j o urnal vouche rs shall b e approve d by an a u t hor ized official of t he a g e ncy . D. Basic payroll reco rds shall b e maintained to accumulate the p ayr oll d a t a r equir ed by Federa l , · State o r loc a l l aw wi t h r e spect t o e a ch employee, such a s g ross earnings, Federa l i n c ome tax withheld, State or local income tax withheld, · FICA withholdings, etc. The '.... record shall also include data relating to other I. - 5- . �deductions as may be required by the agency's personnel policies, including the employer's contribution to retirement plans, health insurance plans, etc. E. A record shall be maintained for each item of non-expendable property acquired for the project or activity. Non-expendable property is property which will not be consumed or lose its identity by being incorporated into another item of property, which cost $100 or more per unit and is expected to have a useful life of one year or more. Grouping of like items, such as chairs, with an aggregate cost in excess of $100 shall also be controlled and accounted for as non-expendable property even though the cost of a single item is less than $100. The record shall include: (1) Description of the item of property, including model and serial number, if applicable. (2) Date of acquisition (3) The acquisition cost or assigned value to the project or activity. (4) Information as to whether the property was new or used at time of acquisition. The a ggre gate of the individual costs shown on the r e cord c a rds s h a ll equa l the b a l a nce in the subs idiary cost account for non-expendable property. A physical inve ntory shall be taken and reconciled with the record card annually or as frequent as r e quired by t h e Mode l Cit ies Progra m, City of Atlanta. - 6(. �BRIEF DESCRIPTION OF ACCOUNT CLASSIFICATION ACTIVITY COST (1) Personnel Includes the cost of staff and support staff of the operating agency as spelled out in latest approved budget. (2) Consultant and Contract Services Includes the cost of services contracted to other agencies, firms or individuals according to a written contract with the operating agency. All contracts must be in writing and must have prior approval of the CDA. (3) Travel a. Auto allowance paid on the basis of actual mileage as spelled out in latest approved budget. b. Staff travel and e x penses according to latest approved budget. (4) Space Cost a. Monthly office rental. b. Telephone a nd telegraph expense if not included in Activity Cost (7) and contained in latest approved budget. c. Fire and e x t e nded coverage in s urance on building and contents if not inc l uded in activity cost (7) and contained in latest approved budget. 1 d. Utility cost if not included in activity coot (7). e. Building maintenance, if not included in Activity Cost (7) and contained in latest approved budget. (5) Consumable Supplies Includes the costs of blue prints, draf t ing materials, charts, graphics, maps, stationery and all small items of non-ex pendable property, the total cost of which does not e x ceed $100. (6) Renta l , lease or Purcha s e of Equipment a. Includes rental or l e ase cost of equipment not on loan or not purchas ed. b . Total cos t of equipment purcha sed. (7) Other Costs Costs n ot s p e c i ficall y covered in the above budget catego rie s · a c c ording to l ates t a p pr ove d budget . I .-----.. . , ._ PROJECT COST (8) (9) Property Acquisition The cost incident to the acquiring of land and structures and the cost of demolition if necessary. Land Improvement The cost .. of improving site to meet the qualifications for the - 7- ... �type construction anticipated. (10) Construction The cost of construction, rehabilitation, alteration and repair. (11) Professional Services The cost of professional services rendered by individuals or organization including legal, accounting and architectual ' services. (12) Carrying Charges The cost of items such as types, interest and insurance premiums incurred during construction. (13) Other Costs not included in the above budget categories for capital projects according to the latest approved budget. The description of the budget categories listed above is by no means exhaustive and in instances where there are questions as to the proper classification of a transaction, the latest approved budget and budget justification break down should govern. - 8- �DISBURSEMENT PROCEDURE 1. Disbursements (other than from Petty Cash) for goods, and for services of persons or firms not payrolled by the Operating Agency shall be supported by executed purchase orders or contracts. Purchase and contract procedures should follow CDA practice and policy. Such policies and procedures shall be approved by the CDA prior to implementation. 2. Disbursements must be supported by invoices or requisitions which can readily be traced to the contract or purchase order for the s e rvices, supplies, or e quipment (except as noted in Four (4) helow). 3. Disbursements shall be made by pre-numbered checks countersigned by two officers unless the amount of the individual disbursement is small (under $10) that payment from a Petty Cash Fund is more economical. 4. .A Petty Cash Fund may be established for use in making payment of minor items of expense whenever it is not practicable to issue a check. An authoriz e d official of the Operating Age ncy shall approve the establishment and the amount of the Petty Cash Fund. Each d isbur s e me nt from the Petty Cash Fund shall b e s upporte d by a rec e ipted bill or invoice . Howe ver, i f a r e c e i pte d b i ll or i nvoic e is not obtaina b le , the disbursement shall be supported by an itemized list of the items purchased and the list shall be approve d by an official o f the Ope rating Age ncy other than the custodian of the fund. Th e Pe tty Cash fund shall b e repl e nishe d at the end of each calendar quar ter or as f r e que ntly a s may othe rwise b e requir e d. - 9- �ELIGIBLE AND INELIGIBLE COSTS All cost must be reasonable and of a nature which clearly relates to the specific purposes and end product of the contract under which the . services are being performed. Care must be exercised by all concerned in incurring costs to assure that expenditures conform to these general standards and the following criteria for eligibility of costs. 1. To be eligible for inclusion in the program, cost must: a. Be necessary and reasonable for proper and efficient execution of the contractual requirements and in accordance with the approved budget. b. Not. be a general expense required to carry out regular responsibilities of the operating agency. c. B.e in conformance with any limitations or exclusions in these instructions, federal laws, city ordinances, or other governing limitations. d. Be no more liberal than policies, procedures, and practices applied uniformly to both federally assisted and other activities of the operating agency. e. Be accorded consistent treatment through application of accounting policy and procedures approved and/or prescribed herein. f. Not be allocable to or included as a cost of any other federally financed program in either prior or current periods. g. Be net of all applicable credits such as purchase discounts, rebates or allowances, sales of publication or materials , or other income or refunds. h. Be in accordance with budgetary or other restriction of e x penses established by the comprehensive Demonstration Agency (City of Atlanta) and approved by the Department of Housing and Urban Department. i. Be fully documented. .. - 10- �j. 2. Comply with polic i es governing administrative practices, including po l ic i es with respect to employment, salary and wage r a t e s, working hours, and hol idays, f r inge benefits (health and hopitalization insurance, retirement, etc.) vacation and sick leave privileges, and travel. The policies relating to the above must be in writing and appr oved by the governing body of the Agency, or Director, as authorized, as well as by the City. Such pol i cies and pra ctice s should t a ke account of situations where theoperating agency is a temporary, non-governmental entity composes primarily of part-time staff wh i ch may have full-time employment elsewhere. In add i tion to costs inel i gible under the above ceriteria, t he follow i ng costs a re speci fic a lly ine ligible: a. Accounting- Costs of maintaining central accounting records necessary for overall agency purposes, such as appropriat ion of f und a ccounts by the tre asurer or similar o ff icia l, are cons i d ered to be a general exp e n se of the a ge ncy a nd a re una llowable. However, the cost of esta blishing and mainta ining accounting or other informa tion sys tems required for the management of the contract is al l owable. This includes cos ts incurred b y c e ntral service agenc i e s f or t h ese purpo se s. b. Bad Debts- Any losses arising from uncollectable accounts and other claims, and related costs. c. Contin genc ies. Contribu tions t o a con tingency reserv e or any simi l ar provision for un f o rseen e v ents . d. Contribut i ons and Donations . e. Entertainmen t. Cos t s o f amus e me nt s , s ocia l activities, and incidental c o sts, such as meals beverages, lodgings, and gratuities, relating to enter t a inment. f. F i nes and Penalties. Costs resu lting fr om vio lation o f or fai l ure to c omply with federal, state, and l o cal laws and regulations. g. I nte r es t a nd o t h e r F i n a n c i a l Costs . Interes t on borrowing (h owe ver represented ) , cost of financing and refinancing operations, and legal and professional fees p a id in conne ction therewith. - 11- �h. Legal expenses. Legal expenses for the prosecution of claims against the Federal Government. However, the costs of legal expenses required directly for the administration of the program are allowable. i. Membership Expenses. Cost of membership in an organization which devotes a substantial part of its activities to influencing legislation. j. Travel. Costs in excess .of those allowed by the City of Atlanta for its equivalent employees. In a case, the difference in cost between first-class air accomodations and less-than-first-class air accomodations is not allowed expect when less-than-first-class air accomodations are not available and is so documented. k. Meeting Attendance. Costs of attending meetings which are not open for attendance on a non-segreated basis. 1. Executive Expenses~ The salary and expenses of the chief executive officer of the agency are considered a cost of the agency and are not allocable in any way to the project or activity. - 12 - �.' INSTRUCTIONS FOR COMPLETION OF .MONTHLY AD.MINISTERING AGENCY PROJECT REPORTS This report is to be delivered to .Model Cities prior to the fifth day of the month following the reporting month. This deadline is imperative in order to report expenditures to HUD. J. The heading of this report includes lines for Agency Name and Address, Project Name, and .P roject Number. The Reporting Period i tern should reflect beginning and ending dates (usually first to last of month) of the report. The Cum. Supplemental Expenditures item should contain a total of all funds designated supplemental which have been expended 9n the project to date. The Cash Received item refers to supplemental funds that have been deposited to. your agency. The Balance item should reflect the amount of supplemental funds expended but not yet received by your agency. The Cost Statement section of the report is a breakdown of expenditures by line item and by source of funds. For projects which receive supplemental funds, costs for each line item for the Current Period should be listed. These should be broken down between Supplemental funds and Other funds if the project or activity is jointly funded. For projects t hat do not involve the use o f .Model Cities supplemental funds, it is requested ~hat a total amount e x pended on the p r oject for the curr e nt period be entered by line item 13 (non-con= tracted agency). Under the Cumrnulative Total column, funds expended to date on the project should be broken down in the same manner as current period e x penditures. The Wo r k Program Status section of the Administerin g Agency Pr oject Report is d e signed to report ag a inst the Project Work Program whi ch was-.. f ormul a t e d by y our a gency in cooperation with Mode l Citie s Pe rsonnel . Each month the various task s listed on the wo r k program should be a n a lyzed to determine if they are being started and comp leted in the planne d time frame . Any t asks which will have different s t a r t and complete dates s h oul d be lis ted u n der the "Description of Task " c olumn o f t h e a g ency p r oj e ct report. Th e applic able r e v ised sta r t a n d c ompl e te dat es s h ould t h e n be e n t e red i n the r epo r ting month , t hat t ask s houl d be entered under th e "De sc r iption of Task" col umn an d the actual complete date shown . - 13- �Start or complete dates for a task wili be considered on schedule if they are within three weeks of the originally planned time frame. A variance of more than three weeks in a task should be reported as described above. Every effort should be made to report time revisions as soon as they become evident. For example, if it becomes apparent that some operational phase of a project will be delayed due to problems in acquiring equipment, this should be reported as soon as it is known rather than at the time the operational phase is to begin. The Project Highlights section of the report should be used to briefly summarize project activity for the month and to list any unusual cirsumstances concerning the project. Amplifying information about revised start or complete dates should also be given in this section. An example of a completed Administering Agency Project Report follows these instructions. ( - 14- �ADMINISTERI NG AGENCY PROJECT RE'PORT \ Georgia State Em2loyment S~;i;:vic!; PROJECT_ Emplo¥er Ser~d ces No. 1 Peachtree Room 4 08 Atlantat Georgia 30301 NUMBER IQ 2 2 AGENCY ADDRESS I I ol I CUM . SUPPLEMENT AL EXPENDITURES REPORT I NG PERIOD: FROM 8/1/69 TO 8/31/69 $30,000 CODE PERSONNEL 01 I CONSULT ANTS, CONT SERV 02 TRAVEL 03 SPACE · 04· CONSUMABLE SUPPLIES 05 RENT, LEASE, PURCH EQP 06 OTHER 07 PROPERTY ACQUISITION 08 LAND IMPROVEMENTS 09 CONSTRUCTION 10 PROFESSIONAL SERV 11 CARRYING CHARGES 12 NON-CONTRACTED AGENCY 13 SUPPLEMENTAL OTHER ·s. ooo 10 000 -0- 1,000 1,500 300 500 $ 5. 1,000 CUMMULATIVE TOTAL . SUPPLEMENT Al 20.000 2,000 OTHER 1o onn 1 000 4,000 2 ·: 000 ~~'": ;r~- · :·...~ -~ ~..-;~::;;::->' " .--~"~:-<fl>::~: "~~• ~::- . '.". 12,300 7,000 ( WORK PROGRAM STATUS DESCRIPTION OF TASK 000 3.L 000 l 000 ... • TOTAL BALANCE $25,000 CURRENT PERIOD COST ST ATEMENT COST CATEGORY CASH RECEIVED ACTUAL COMPLETE Occupy temporary facility 06 30,000 13,000 REVISED COMPLETE REVISED START 9/8/69 Establish contact with 66 employers in MNA 10/6/69 Acquire supplies 8/15/69 Personnel o rienta tion 8/20/69 9/19/69 4/30/70 - PROJECT HIGHLIGH'rS: Dur ing the month o f August project personnel were given orienta tion sessions concerning project tasks and obj ectives. All supplies have been purchased, but oc cupation of the temporary fa cility is being delay ed due to a carpenter's strike . This delay will als o delay establishing contacts with employers. Sample inquiries to emplo yers have produced enthusiastic responses a n d it appears that the project will e x ceed its objective of develo ping 2 00 jobs . (USE REVERSE, IF REQUIRED) THE UND ERSI GNED CERl lF IES THAT TH E ABOVE INFORMATION IS CORRECT . SIGNATU RE AND TI TLE · (FORM MOD. 9) r/4_,n (; <,f ,n:11f f-J tJ. //J C. C. ~2 I J/ - 1 5- DATE SeEt • 2, 1969-" �c T _T o_~ /{· .- October 7, 1969 OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga . 30315 (404) 577 -5200 Ivan Allen Jr., Mayor J. C. Johnson, Director Dr. John W. Letson Superintendent Atlanta Public Schools 224 Central Avenue, S. W. Atlanta, Georgia 30303 RE: Requested Contract Revisions and Disposition Dear Dr. Letson: The contract betwe e n the Atlanta Board of Education (Agency) and the City of Atlanta (CDA) state s that the Agency must have prior approval by the CDA on any shift of funds that significantly changes the approved program and/or exceeds 10% of the line item total from which the funds are being removed or to which added. The following state ments _indic ~te the action taken by the CDA with regards to the revisions requested by the Atlanta Board of Education. The CDA does not ~pprove the proposed changes in projects ED-005N and ED-041C. It was proposed that $30,000 be shifted from ED-005N to ED-041C. The approved original budgets are attached herein. We are happy to know that only t wo temporary units will be required thereby reflecting a savings of $30,000. The CDA approves the proposed changes on project ED-020C, but with some modification. Th e shi ft of funds proposed b y the Agency involved $4;ooo being shifted from personnel, with $3,000 added to consumable supplies and $1,000 added to equipment. Inasmuch as this proposed change could not be adequate to meet present equipment expenditures (as indicated by Age ncy's August Project Report), CDA proposes that $1,374 be shifted to equipment with $2,626 going to consumable supplies. This change does not effect the total cost of the project. This approved budget is included herein. �Dr. John W. Letson Page Two October 7, 1969 The CDA approves the proposed c hanges in project ED-021C. This involves removing $5,978 fro m personn el and adding $4,738 for instructional equipment costs, $40 0 for office equipment, and $840 for mileage. Also, the number of lead teachers is reduced from eight to seven in order to create the position of Model Cities Coordinator. These changes do not affect the total cost of the project. The approved budget is included herein. With rega.rds to the proposed changes in project ED-022C, the CDA app:c oves the additi·on of three · teacher aides. However, the CDA does not approve the adding of $1,620 to travel. The funds are to :remain in personnel. The CDA appr9ves the adding of $396 for tel ,=phone service. Telephone service is included in the space cost line item. These changes do not affect the overall total the total cost of the project. The approved budget is included her1=in. The CDA approves the changes in project ED-024N. The number of Extended Day Programs is reduced from five to four, and consultants and contract services will be covered by In-Service Training funds. These changes allows $49,287 to be removed and to be allocated as follows: $16,500 added to food; $12,543 added for labor; $6,649 added for custodial services; $2,000 added for consumable s upplies; $4,000 added for equipment; $6,768 added for three additional teachers aid e s; $584 for telephone services; and $243 added to trave l. The approved budget with costs in the appropriate line items is includ ed here in. The CDA approves the changes in pr oj ect ED-025N. It was proposed to r educe the number of pre-school progr ams from nine to eight. This allows additional fund s to be used for food, labor for food preparation, equipment, custodi a l serv ices, field trips, and substitute teacher aides. These changes only involve the shifting of funds and does not a l ter the total cost of the project. The approved budget with costs i n the appropriate line items is included herein. The CDA approves the proposed changes in project ED-039N. These changes include removing $14,813 from personnel, and distributed as follows: Consultants and Contract Services, $3,000; Travel, $2,000; Consumable Supplies, $3,500; Rental, Lease, Purchase of Equipment, $6,000; Custodia l Services, $813. The approved budget with costs in the appropriate line items is included herein. �Dr. John w. Letson Page Three October 7, 1969 The attached budgets control al l future authorized revisions. expenditures specified as We a.re encouraged to k now t hat m-ny staff p ositions were overbudgeted and will reflect considerable savings. ~'--:,:°'-v'<::d'-""= Jo __,i{t ,. C. Exe cutive vlc cc: / Mayor Ivan Allen, Jr. Model Cities Executive Board Members ( �I !/ .,-,ii,. ! ,, MODEL CITIES BOARD TRAINING PROGRAM University of Tennessee at Chattanooga Guerry Center August 9, 1969 Welcome Dr. William H. Masterson, Chancellor University of Tennessee at Chattanoog a Introduction of Guests Mr. Roy Batchelor, Dir e ctor Urban Affairs University of Tennessee at Chattanooga Overview-Model Cities Training Program Dr. Charles Hyder, Dir ector Model Citie s Training Program Dr. Rob e rt W e lch Model Cities Training Prog ram Int roduction of Consultant Dr. John Dye r Fed er al Pro g r am C o ordinator and Acting Dire c tor Chattan o o ga Model Cities Addre ss M r . Dan S weatt Chief A d minis t rative Officer City o f Atlanta AGENDA 9:45. . Model Neighborhood Area Representatives ... Betty Blocker Lounge 9 : 45 .. Non - Mode l N e ighborhood Area R e presenta tives .. Conference Room 10: 30 . ...•• . . . . . . . . . .. Coffee Break ... . ..•. . . . ...•.... Snack Bar 10:45 ..•......•.... Simulation Exercise ......•.... Conference Room #1 �STATEMENT OF ·MAYOR BENDER ON MODEL CITIES PROGRAM August 1, 1969 The Model cities Program is a cooperative effort among the Federal Government, State Government, the City Government and the residents who live in the Model Neighborhood Area. As such, the specific program designed to correct the problems in the Model Neighborhood Area will be a product of the cooperative effort of all those involved. On August 2nd, the 25 members of the CDA Board who will represent the citizens of the Model Neighborhood Area will be· elected. Every resident of the Area should plan to vote in his district at one of the polling places listed below. ( Never has ' an election been held in this Area which affe~ted the liv~s of its residents more directly and significantly than will this one. In order to vote in the election, residents must be registered with the Model Cities Program. Registration has been conducted (1) house-to - house in the Model Neighborhood, · (2) at the centers listed below during Ju_ly and, (3) at the Moclel Cities Office, 1418 Mccallie Avenue between the hours of 8:30 a.m. and 5 : 00 p . m. for the past month. As of July 30, 1969, the following numbers of people had registered. �., PAGE TWO DISTRICT I 655 DISTRICT II 592 DISTRICT III 1302 DISTRICT IV 380 DISTRICT V 564 ...... .·.• ·--· DISTRICT VI 537 I DISTRICT VII 1066 TOTAL REGISTERED VOTERS 5096 It is estimated t h a t is registered to vot e ~ 70% o f the MNA population o ver 18 In other Model Citie s around the country the leve l of r es i dent p articipa tion h as ave r a ged 10% to 15%. ( Votin g will b e on Augu st 2, 196 9 f r om 9 :00 a .m . u nt il 9:00 p.m. at the following place s which a re shown on the a tt a che d ma p .0 District District District ·Dist ri c t Distr i ct District District 1 11 111 lV V Vl Vll East Area Neighborhood Service Center Bo one-Hysinge r Community Center Avonda le Community Center Carv er Commun i ty Ce n ter Carv er Commun ity Center Orch ard Knob El ementary School Orch ard Knob Jr. High School One key to the success of the Model cities Program is the direct participation of the citi zen s of the Mode l Ne ighborhood Ar e a. The f a ct is that the Mode l Citie s Program c a nnot succeed without the p articipa tion of a significant numbe r of the r e sidents o f the MNA. I wa n t t o u rge e a c h a nd e v e ry v oter reg i s t ered to p artic i pate i n �PAGE THREE the Modelcities Program to vote on August 2, 1969 at the appropriat~ voting place. ( -- �' ell5T // R1:/f X ~ ,1,"E;Ht.3Vf-i'/{C> 01J APh:.. 1NG. 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Z.,__ I - -r-re> /;---11143.215.248.55,,J.J..,;., .,. /t + t c.,A-c/ s Q I jJ ,-ye .A~ ~ fl<..143.215.248.55 15:39, 29 December 2017 (EST) _; - Q._,, eCo J,.,.J-- -Ct_1 7 - /J t '-~) Jhw u.f .. ·w'-<--f1cf.'Y I~ _:.,-,-~ p.rr- I 5 r IV v o rv<'_r CvJ tv' ( _ ~ ~~<7 . ,,,,/ - cl~~ 41, ks<# n:._Q,--s\ /',,_,-'7 ~ - "·r/> 0 ~ - ) ~~ ( - Jy0 / ov-4' ~ ?-- Ct s -- /iv w L~ 5 Jv cd c/--.T_ ~ ~cJ;) + ~ o _,,Ju c1 ; 1 ( (; ,, __[~ (er-- < r-- h,.,-* ~ / - J1-e r-- J,u s S/o,Al ~ rJ ( '/- 0 ,-J Ii- cJ ~ . 1-- Je,tl Bctrc1: 5/--ec-lr- ~ ____ .--,/ /Yv fr-1 )-) ' �V(' l) '~L GJ.'P[ 1~3 T fi 'i IJ,,lJ 1·c l'l"lOGl·{Af: Tile 1-J, ,d.P.l CH,j0s 'I'r.cJ.inin _: Progr am - Thr-: fir st of :its kind in the country is , Lf"n ( l Cl) scs:d. l,r i )Jl c n1 1:·si" to be conduct e d in sc ,n:i.n:ir fo_rm undP. r th() dircc tion l:r llnb1c1·si Ly o f Ten nessee at Cb.:iLto.noo L:.:i . Th e m:.1jor objc,cl.ivP. of the Mode l Ci.ties Tr;)fn::n ~~ l'rc1:_1;r:1in is the en:1b l em8nt of the fifty mr:imb r~ rs of t :1 c C.D.A. i.~0:1~'G or- 11:;__r ect1"rs b-0 -f -L111,Jtion c1s a cohes ive arlminlstrat ive body ,1h:i.l~ s imnlt=meous ly · c1:c , 11r·1,::;i: :.:; t h e dtt.ci.i.n.,1.ent'. nr r':)t ~ntion of indiviciu.1.l .i.dentity w~th t ho se va rious spo rw0rin r,; :~rL;u r--c Fh0m :i.t is the board mc;1'.1bers I r e sponsi.hlity to repr1:;scnt. This objed:ive can best be ach i.. eved by en.J.b line :,h e participants to: 1. acquire knowJ.erl Ge of the actual structur e of thA Model Cities organization and the objectives of the progr am . 2. ·deve lop an aw3.reness of the decision-makini::; proces s in tr:-rms of s e l e ct i r.G acc eptable alternativ ~s to recogni zed problems confronti~c the CDA Board. 3. Establish.i.ng and . maint,ainin g an orga nizationc1l esprit I de corps' which on one hand wil l enable each CDA H.oard. par t i cipant t o mafot3.in his id entity and . t ies wit9i.n _his own spher e of the community , and yet permit hj~'ll to Inr'.lke decisi:ms b ased on a tot-3. l committ me nt to an Jv erall achievement of the organizatiana l goals o · Th i.s s eries of s eminars uti liz in_, c onsult::i.nts , applyin1:; dynamic a;1d inno 1i:1.ti.v~ ed ctcati on'l l techniqu~s , and jnvolving expertise from as many perti :-1':=nt s nJ rc r.:; 3.s a r e availab l e is, like th e Mode l Cj_ t,ies Program i t se l f , a de;--:onstr 3.ti0n rroj ect. !lec.1.use thP. re i s l ittl,~ nat ·l on;:i. l experie nce in train iri;:; prograns Sllch as the onr:; d esc!"ibed, the emphasis in th e Chattanooca progr,:11,1 wi l l be on experi.r:,ent ati:rn anrl i:'1.:10vati,, n. As mie ht be expected of an expe rimenta l undert.1kin~ , it :vill be subjcc ~ to reiular ob servati on, monitorine, and evaluation of its effectiveness in terr.;s of the goals it seeks to fulfill. It should be understood that this �{2) co:1 ti :n:nu[, ev:tlu-:itivc p' oces" is o. tcsLin;; proc:<'ss or thP. tr;i:i.,dn _~ pr0:.:;r·1m and it.s shfr, a~ 1,e ll i .c; of th0 p:1rti.r.ip,1. n~s . 'fl1c: l':i.rsL :.;cs s i on or. the program will lllf':'ct Saturchy, J\uc11st 9, 19(.9, ~t the camp1s- 0r ll.T.C. rts • • ~ n.1.ne c onsccut,1.v c ,;;,. , tur,:.1.i ;_ws. w:i.11 the followin 1~ n:he sessi,Jn:::\ 'm the follo','l' i nG A suJ~estnd strucLure and cont e nt of e~ch se ss i on is found :in Appendices I thru X. s t,1·t1c t\ire the E·.J.ch consult:i.nt, however, may modiry or re- seminar to achieve the objectives as outlined. F11nd:Ln 6 .f0r th i.s t.rainini proi;ram has been secured under thP. · provisions of Ti.t.lP. 1 of the B:i_::her Education Act from the Department of He;iltn, Eduea tion .inrl '.·!9 1f,1 r? ; Ins t.i. Lu l;ional monies of U. T .c.; and funds from the 1fodel Cities Phnnir![; '}rant. The cxpectat.i.on is th at t.he e ~~pe rience and inf.'ormation derived fro;,1 the pro ~ram will c 0nt.ribute siz;nific.:i.ntly to the effectiveness of the C.D. A. B02 ::--d as a de cis i ve administrative body. It is hoped, · also , that from this .ModP.l Citi e s Training Pro ~ram th e re will emer;:;e a ,body of knowledge and experi ence which will be of value not only in Chatta nooga, but. in other cities ·, as v:e ll. �(J) t.lic- .:it,n:t.." .:ind HiJli.n:~ness of the C.D.A. Doard to disc har;;c e ffccL:i.v ely its res ~,0n s:i.bil i ty as chi.8 f ar.lriiin:i.Rt.ra t. i.ve body of th<: Ch-1t k rno 0,;a Model Citie s Progran. As adrninistrator:s who are. responsibJ.e for the pl;:i.nnin;:; and jm;_;l~rirmt:i.tion of th e L;it1l Model Ci. ti.es Pro,:;ram, CDA Board · rneinbe:rs must be sufficientl:-{ eci1J:i.pped · ( 1) ~d.th the necess,'.lr,Y ski lls, tools, and informati.on r c J..citP.d to all aspects of the l~d~l Cities Program; ( 2) with 3n understanding of the Mod el CitieR Pro~r a m and its rebt. ions li:i.p to city i;overnment ;ind other agencies in the urban are --both privc1te and pubhc; and (3 ) with methodoke;y anr.l dynamics of decision-mak inr:;. To this enrl, thP. Mod e l Cities Tra inj_n~ and Orienta ti:m Seminar Proc;ra.~ is d8si_:;ned.: 1. To insure th a t the C.D.A. Board members will be a1-1are of - their roles in the Model CiL:i.es Proir a m. 2. To provide C.D. A. Board mPmbe r s wi t-,h si.1fficient and relevant information c oncerni nc th~ Mod el Ci.ties conc ept a nd m~thort . 3. To insure tha t C.D.A. Board members a re fami liar with the ~:odcl Citi,;,s structure , bo t h na tiona lly and loca l ly o L. To provide C.D.A. Board members witA pertinent data concerning the Hud ~ui?eli ne s as related to the Model Cities Program. 5. To provide G.D.~. Board mP.~bers with r e l evant informaL ion concernine s peci fi c problAms rind program areas t o b e dealt with in the :fod el Neighborhood area. Furtr1P.r, this · proc;ram is de sir;ned to foster competency and sound judgement on the part. of the Board member.s by provirHng them with training cxcercises ar.d experiences i n problem-solv ing _and d ec ision-makin~. No Board wi th a members hip so v~ried as that of the C.D.Ao Board ~an effectively discharge its duties and �t.he inLcnt of t hi s pr o 1;ram Lo provide structured experiences for the fifty partici- r'.::l.t:in,; CDA Boal'd mE'n:be rs- - memhe rs with va r:i. P-d backcrounds, w5.de r a ng e s · of e xperiences, di.ff erent lev e ls or· edllcational attainme nt, anri diverse interc sts --wh ich ·t1ill P 1nble the iJo.Jrcl to function as a colwsive nnit with mutual interests and c or.,r:i.o n t~rnls; on P dedicated. to . salving the problems of the Model Nei~hborhood and its r0. op l e e �'.vlii lr t.he1'f' is 11,:i st.:ip('tir-l or othr-r Corm of' comr, 0 nsaLion for ~ tt, cnd jn~ thc:.;e l r :1in; i\~ ~rn tl •:iric-rnt:i.t,i ., n sctnin:1rs , U1r.rc i : =, ovailablc -for all members [':inon ci':11 as :..ds k1nr.c jn \.11 0. f' orm wlri 18 ,U.cnd itt :'; L} 1e0 r or r :1y 1~cnts or r .e iinb1ir seme nLs for all f'Xpcnses iw~1 1rrPd ·- c, 10 sessi.,1rn:i. , If you spencJ · or ne0 d any m.-rni..es for ci1ilr:l-c-:1.r t.r:111s rort.-1 t.i,, n, f :1od , or los e money Cor be.ing. off your j o b, you n.1ay qua lify for fjn =i.nc:i al assj_st-,nr.0 . As a memb er of the C.D.A. Board y ou are r e nde rir. 3 to the ci tizcns or Lllis comnnmi ty a V;) lu.:i. hle s e rv i ce; thus you should not be pena lize d f:ir..1.ncially in connP.c tion with your services on the C.D .A. Board. A simple voucher will be provid ed at each s ession. Simply list the expenses ir.c urr~d by Y·"ll. a nd bring, send, or mail to the Mode l Cities· Office at ll.il8 Mccallie Avenue . �If (0 Cl'f'J :3·;- t.! i '/\l/'l' 1 C 1 1'f\Tf 1)t! •\N D T~CIWJCJ\L /\SSTS'i'llf.JGii.: 1nrl thC:' as:~11 r t, inn which c,ntrihuLcG rnosL Lo jJ,s · uniciue chri.r::1ct0r is th0 uc1i.cf l.!~:..t ;11.1 .xi 1:w,11 hrr10ril·, c.1n be rlr.rived nn1;y ,,lien thrr P. :ls m;:i_;d.rnum p1.rticipaU.0n in pl·rnnin,~, rolicy fn.rnnVinn, :.nrl i.mplemental.ion by those v1l1ose li.vcs a:vj fut1iros ,d 11 b e 1 r· r Pctr.d I,~, t.lJP· pro;;ro.m. One of t.hc b-,sic el8m0ntc.; ot' an honest invit:ition for citizen particip-1.ti.::>n is th0. orfer 0·f t0.ch1Yic:1l astdRtance to the citiz e ns; the failure to provide s uch ~:.3s :l s L:t:-:c c ,-101,l i r~nrler th r: concept or genu1ne nei 2:hborhood involvement mea n i n;; l-=ss, since ther0. c~n he no partner~l1ir, ~r inv olvement, wh~n one of the parties l ack s the t? chn ic1l ~xpertis e to make informed judgements. In City Dein:-ins t,ration Asency Letter No. 3, October JO, 1967, the :!:lep3.rtment of :{ousi n_; an ci Urban D~velopme nt established performance standards for citiz en p~rt ic i pat i0n in the Mod~l Cities Program . Amon~ the major points contained in these standard s is that of technical assistance: ••••• The structure must ha ve the technical capacity for n,3.kin 0 kno1,,ledGeahle decisions~ ••• Some form of professional tech nical asEistnnc·e in a m;:inner agre e d to by neiehborhood resid e nts shall be provided." ) .... - �I (7) ,",1) ~) ~'.L CJT1 r,:.s C:lf'lr :U.'l .l 'l'Y Dl~l/l~Lij l'Nfi:N T ADIUi·JIS'l'iL'\'T'JON 130!\itD UflJ". NThTJ UN S,•~['JJNI\R. 1. An Ovrrview of Mode l Citi0s A. · Ilistory of Hodel Cities Proera m, ~J:iti.nnal and Local B. Phil6sopl)y of Moclcl Cities !'roGram C. llud guidelines ,1 ncl pcrfor 11:.:ince st0ndards D. The D~r1 ·nstr;1 t,ion CiLies .cind i"lctropolitan Develo pment Act of Aur,ust 16 1. Bo3.rd Decision Ha kine - Theory and Pr,ictice A~ Value a nd fact in decision making B H.esprinsibility, Res ponsivene s s, and Autl;ority 0 C. Au gust 23 1. A. Role . of loc~l Go vern ment B. Role of CDA Board D. 1. "The Hidden Agenda" Organiz a tion of the Nodel City' Program in Chatt;} r.ooga ·c. August JO 1966, as amended Role of nthPr agenctes Role of citi ze ns The Model Cities Planning Year A. Plan submission r equ ir ement.a B. Role of Model Citi8s sta ff Co 1/.ole of CD/\ Board Do Role of Citiz ~n part i eiration structure ~- Problem ana l ysis Fo Goals ci.nd obj ectives G. Priorities Ho Bud get in~ �( H) J.. i:,,1Jc l City 1'l:u111j n~ G0nccyt.s ,md Approaches B. Proc0.rl11r.:i.l l.'lann:in:_'; C. Fxe cu tory l'l .1 nni"ri[: 11. P lnn n:i.n s .'mr.l rPv:i. ew in the pr ') r,ess of c )n: posite d0c:i.sion-ma kin e 3c-;:itcmber 13 1. T!Je I'-'!i:H:lcl Citfos Five Year fimrncinl Plan A. The "Uem'. mstr;:i Li ·,n 11 concr-pt B. What is rneri.nt ~JY the s t nt ement: "The pro[:;r&rn f,h01Jld 1r.ake a substantial imp1 ct on L he _:h~rsical, P.conornic, and s ocial problems in the Viodel Nei~h bo.rhood /\rea." C ThP role of D. The role .•f the CDA Bo:,rd ~. Technic a l assist~nce arr~r.ir~ents F. Pos: ible st:r;-uct 1:rir.g ar:ranger.cn ts 0 Se ~t ember 20 1. the Model Cititts staff R')le nf Boa rd, St;:iPf, Citizens ~articipaLion Street ·re, and Te chnic-31 '\ssi.stance in Model CHies Se t·tei nber 27 I • 1. .q,. 1'\ r ..- as in which ::i Esist.:Jnce riay be called B. K; nds ':->.f a['SistP.nce av;:i ih ble c. Mechanics of r e:L nburs ement of te~hn ic:a l assis t2nt s D. R.c>as m f o r r rovision of assist'Jnce 0 Tr1e Firc- t YPar Acti ..,n Pro,::;ram A. l·'roe;ram De velo_p]llenL B. Prrigr-'.lm rfa n::t ~€' ment c. Progn.01 fvionitorinG D. i'ro 1:ra m 'Sva l1iaU. .- :i n �(?) C. It(-'] a t-,i 'llship r,f each ;_ ,rogram to Morl e l Ci tj_es .0.., .~.Tlie me r. h.'.:l ni cs of f8r:l rc: ra 1 ,::irograms - plo nnin 'i, progri1rnmin~, fundinc, iniplcrnent.:iti·m 1. l'robJ.em .Solvin:; and Group Interaction A. Hr.spect for the or;inion of others D. Se>nsitivi ty t,o the needs anr:l lim:i.tati0ns o.f otters c. S<?Lting eroup 6 oals c1nd making orderly progre ::.-s D. Democratic participation '!;' ~r.e,liency arid Compromise '• �(:ICl) The CD,\ ~i0aril, cornpri~,::,cl of 50 people of varied ba cl:r;r0uncls, abil·j tiPS anci :ii~t C' ··c,~~t.n, n•nst. t,c brou.:;tit. L,o funct:ion e rfcct.jvely after a scdc-s of tr.n \·1e 0.kly ori0nt.ation mr.etings. as a 1:nH, durinc; and This trainine r,:::·o;;ram wi).l . be ch.:ir:i.c_tcrhcd , in tern;.s of format, by strict ad}1erence to time schedules and by fJexibility in tr.e (in or,:l cr to :1.::i.kP. the best use of limited ti1ne ) f ) r :'it:°lati on and :implerncntG.tion of the format. The board will b e divided during ~art of the traininG sr.ssion to permit model neighborhood are representatives-half the b oard -- to rPceive special orientation dea ling with the broad area o°f citiz e n p2.r:i tc:i.rati on; thP. othe t 1:;roup, non-MNA repre sentatives, will also receivR 3rnup tra ining d11rin~ thls pe rjod. cct. i.n~;s will be hP ld each Sa tt:rc1:iy, August 9 throu 6 h October 11, on The tentative pr ograrn da y for t he. ten meetin[S will proc eed th=: c w-,,,·us o.f UTC. accord jn: t 0 t h~ followin~ sche dule . 8:J0-9:L5 Bo.J.rd mf"!el ,s togGther'with Spe cial Area Consultant. 9:L5-lO:JO i'-i 11L'\ representaU ve mr.et toge t her with Consulta nt rota tin;; . 9: L5-lO: JO Non-E:{A me;:ibers mee t together . 10:30-10 :LS Coffee Break . 10: L5-ll: 15/ °803.rd meets tot;ether Simulation exercis e presented. 11:15-12: JO Sma D. group discus s ion. The fo rma t may be f.;ooiffod after the first two n;eetin .::;s to permi t a gre.:::. ter ·dezree of flexibility in the utilization of the consultant s a nd ::>tr.er technic;:,.l o.s::: istanceo For each S.J.tt:rday ' s seminars a special are cor.sult=1.nt ~;ill h e r e ta ine cl and he ui 11 be at l ·Jb er Ly to aria.pt the format t o J-;j s r.E'cis s i.n~~ !'-11:' ~·rill be in char::;e of tha t day I s pro Gram. �(J J.) pro,~rarn, a bta:i.kci ., ct.iv.tty Gche dulc 1vi 11 br: wrjttr:-n f or tr:c rlJ.y c:.ncl s1.11-J'ri:i.tted to bo.'.l.rd !:;01111':~rs .'.l. t. lo,::i.s t. a week in arlvancc for their c oncurrci:c:e o �(12) EV/\LU/\.TION An es, ent.bl clc11:ent of the or:i.0ntation pro 0 rarn i.s the process by · 1-:l:frh :i.t. j_[.; cv:tlt1~ted 0 Apart from the obvious 1.Jener.its •J I: such an evJ.luative i-=rt)c~ss t o tl:8 .r-rog r :un itself and to. its participo.nts, is th~it Gu.ch a i='l' )cess will driubt,l.0ss be a dck·rn-inin 0 factor in th0 .fc.J.sibility of thA 11s"' of sur.!i 3 prot;1'<1lll cls 0.•-1!-iPre. Arsas tn bo cvciluatPd :i.re: (1 ) attitnclinal change s amone ' the rar ticip~~ts ; (2) r0tention and scope of factual materials presented ; and (J ) procress in the arc~s of d~cision-making and problem- solvinG• It, is f8lt that cv.il113.tions .sh-,uld tc1.ke place at_ the beginning of the pro~ra!1, a t, the t~rmina tion of the pro::;rn.m and as often durinc the pro~ram as is felt necessary. �(l) Al '1 -~~ ~1DIX I 8: JO-S1: .15 CD/1 ;Jo1r:.l me -•l:,s Special Are a ConsuHant. 9:L15-ll) : J0 Vil'JA ::irid Cnnsultc1nt. 9: L5-10: JO Non-t·:IJA rnembers · and ConsuJ.tanto Sach e: roup u:i.11 0.lect le.:ide:r to act as chair;nan and member to ;:crve as r e cor i:kr and/or fcp,YrLcro Sessions will be !:,aped , both HW\ ,1.nri Non-rZ·:A _:1·oups ·d ll he rli.scus sion seminar s 1. th t1-1 0-f0ld purpose: To enablr. part tcipants to partic:i.pa te in some: dee Lsi0n 1::ak:i.n; or proc?f>s in terms 2. wj orcanizati on- ·:>.10.cti,)n o: chairman and recnr rter. To discuss t.he implica ti.on of the consultant I s morn:~n~ present:itinn ·in terms of the 11 50 11 and what eff8ct the croup could have on the Grea ter C}ic1U a noo:;a- 11 Thi.nk Tank" for what conld take place t.hrou;h 1975. · 10:J0-10:~5 Coffee Dreak. l0: L.::-11:15 .Simul:.il:,i :m ".:;;.;:crcisc basect on weekly format-Leo, a pic:torici.l . rep rese:nt,:d;i-)n of a philiso phy expressing opposition to th-3 need for a ~'.od:; l Cities Pro:·;ro.m i.ri Chattanooca o This will alss, be structl1red to s erve as a catal;;st for a sensitivity exercise. 1::.:15-12 :30 F'ive s ma ll discussion broups will be formed-leaders and recorders will be elP.cted by each group. Tapes provided fo r some --Vi deo Tapes of othe rs. Discussion will proceed on the basis of attcmptin::; to formu l ate 3.n acc e;:-ta~le decis t0n C'Jncernin;; the nature of the pictorial pres e ntation. .1 :ember shi;;-, wi ll rc r.1ain the same for first five session-then r ar. d0r:1 s e l e ction o: :ive n e ,v croups o Iloarr:l m~r.ibcrn will re :orm as- CDA Board duri;--i,; last 20 mi:,ut c~ of t h~ proJram o Brief report fro m each group chairman or record er. ' .e:r.a-5:icer �(2 ) I. L)f rc1·j :)Ll srcnt i11 olrl:,.:t:in:int; the co11scn0u s o.f the .'.lC'. l~cpt,tbl,~ t.o the :_;roup. 11 )0" in tcn.1::; of.' d cc isi:m(s) �(J) APl ';.i;NDI X JI CD!\ Doard and Cc111sultan~,. 8:JL)-9:.':; 9:)1S:-l'.J:J0 tJi ;A i3 oarcl ancl ConsuJ.ta nt. 9: 1_:~-' -10 :J0 Non-NtL\ Doani .cind Consultant. T1-10 _;rou~)S me e L independent-~,, ele ct chairmcm a nd recorder s , disc uss H:C'ir un:iq11e role as individuals in the total ctedision-makint_; structuri: ,v of th i::- CDA Bna1·d. cr i tique or Hep-'Jrts of chairmen of the tuo ~rou ps, Discussion and the reports in terms of total interaction of the participants. 10:J0-10 :L5 Coffee Dreak. 10:L5-ll:15 Sj_intilatbn Exercise. Role l'l;:iyjn 1_; --~rnrc1se designed to enhance the authoritorive structlcre of an or~anizatinn in terms of decision-making. ll:;15-12:J0 Five Reports--CDA. Boa rd structures a model for interactbn based on principles acceptable to the total Boardo · �8: J0-9: /15 CD/\ Doard meets Special Consult.:tnt. 9: !,5-l'.1: JO i'iJ.JA and Consult.ant. 9:LiS-l·J:J0 ~:on-l'-,NI\ me mbers. ElFcti•m of cliairm:in .:incl recorckr. Discussion seminar·s for Loth 2roups~ . . Two-fold purpose: 1. To participate in decision making process by clcctin.; .chair:nan. 2. To disc11ss an issue as unique to the 1;roups,ioe.; the l•l}JA mer.ibe rs and the effort of non-participation in decision-:n.aking in the Chattnnoo 0a City Goverrunent--the Non-MNA membGrs anr:1 the d (: sirability of bcin:.:; in a position to effect a decisi0n with the city goverruni:; nt. l0:JO-lO:)i5 Cof.fco Brea ko 10: L5-ll: 15 S:i.mulation Exercise. Role playin[; by selectccl r;r ciup. "i iilit::?.nt Citiz ens"--a confrontation between a' group of citiz e ns ;ind ' . i n~trl r->qua t P. police protection or n.n inadequa t") schoQl cur :-- .i.c 11lu..'n. Problem based on -Zcono:, ics--I-fow to cope wi"t.h sec11rine enployment. 11:15-12:JO Five discussion groups--ele ct leader and r e corder. Disc uss acceptable solution to the problPm pres e nted. ques tion pe r i od. wi ll b e mad e Simula tors ava ilable for Report of the r e c ord ers to the full CDA Board . An at tempt to obtain a cons e nsus of opinion as to the be tter solut ion. Vi deo Ta pe Re c orde r to r ecord the de ci s i on- making proce ss. mi nu t e s for self-eva l ua t ion of problemo Use l a s t 15 Use �('.:S ) /1YPENDIX IV Au:_;us L J() 8:J0-9:L ~ CDA GoarJ.mects Spec ial Area Consulta nt. ?: L5-:i.0:30 n~J.\. .:i.nd Consult:int. 9: L5-10: JO }\111-l\en:bcrs NHA. Each r,i~0up 0lP.cts chairrna n and record12r co:.c e r:1in G e:ich groups I o Sessions ta pedo Serni_nar discussi -Jn uni.queness in terms of the consultant 's presenta:.iono Two-fold purpose: 1. To strcn ghtcn total participation of all memb8rs of the group. 2. To disc 1-<s s t:1e decision-making process as related to Nl":A and Non-Nl'"IJ\ o l0:J0-10:L5 Coffee Break. 10:L5-11:15 Sbu l atLon Sxerci se . 35 r.m pictorial presenta tion of a ,_ "Cit-izr=m 1 s Participation S t,ructure" wh ich does not reflect the r;oals of the 1-lodel Cj t-,y Program. Problem of making acc~ptah l8 decision by the sroup is prcs~nted to the CDA Board. 11: 15-12: JO . Sma 11 grjup discussi :m of sinula tion exercise--5 l eaders and recorde rs are ele cted. 1. Discussion will proceed on the ba sis of: How could the structure of the board be c hanged to make the board more effective? 2. What alternatives are available to th e group in t eTiils of maktr.e an acceptable decision as posed by the problem. Brief repor t fr om Chair~an--Remainder of time spent by CDA Board ma.kL~g a dec ision based on da ta presented in problem. �(6) APJ 'ENDIX V Scptc:;ll.iPl' 6 S:J0-9:)_Jr. CD;\ !Jo:wd m0cLs Spcci:,l Consultant. ~) :!1)-10: JO }lNJ\ and Consultant. 9: l,S'-10: JO Non-MJ'li\ and Consultant. - Each group · electr·leader and recorder. Each group will decide the·most seriol1s problem confront:Ln~ the CDA Board in terms of the consultant's cU ~cussion. 10: J0-10: )15 Coffee Drcak. 10: 16-11: 15 Simubtion ·Exercise 11 Con.D ictir1e Priorities" a pictorial representa tion of priorjties beinG established with adequate participation of thP. area ciUzenry. ll:15-12:JO Small group seminars. group establish priorities. Elect chairmen and record8rs. CD/\ group meets. Zach Chairmen report briefly. CDA attempts to estahlish priorities acceptable to total Board. �('I) i\Fl'~ NDIX VI Sept.crnb cr 13 8:J0-9://; C:DA J10.1rcl meet::; S;;8c :i'11 Area Consultant. 9: ){;-Jo: JO MNA :rnr:l c,~nsult-1 .nt. 9: L~-1 1"' :JO l'fon-MN1\ and Con:rnltant. Two-fold pnrrosc: 1. D:lch grou p elect chairma n and recorder. 2., Each group discus3 the role of the total CDA Board and 11 Subtantive I:npost" with specific reference to (a) physical problerns; (b) ec -:momic problems; (c) social problems. (Use Video if available) 10:JJ-10:L5 Coffe e Dreak. 10: !.;5-11: 15 Simulation F.xercise--Hypothet ical Problem prrnented to CCA parti::i.p:1nts. Short skit developed for purposes of drama tizinz a spe cific -r'-1bl,,r;i arisinc within tb i=  !fodel Area. 11 :15-12:JO Small 3roup disc ussion of pr obl em ~ nd. solutions. rr.cets as unit. 3rief reports fro~ r ecord~rs. CDA Board An Analysis of the proble ~ by to t~ l group and an .acceptanc~ or reject~on of the five solutions --a c onsensus of the group is formed in terms of articulating a decision 'oy the tot3l group. (taped) �(fl ) AP l "~ImIX: VII ,S:J(l- 0 CD,\ Doard rr.i--ets Special Area Consu ltant. // 9:l,S-JJ:JO Nt-"·/\ and Consult::i.nt. 9: lt-JO: JO Nim,..}17',1.f\. anrl Consult-1.nt. Two- :·o·Jd !' ;1rpose; 1. Elccti.on of chairm=rn and record er. - 2. Group disc11s sinn jmplcmcnt the discuss:ion of the CDA to the '.:.hr"'e s;-,ccific ar eas as seen by the two groups- -city Government, nei;;hborhood, nnd Model City Staff. l0:J0-10:L5 Coffee Dreak. 10:IJ5-ll :15 Simulation Bxercisc~ <~erci se-pi dorial will present .a problem (5 ) which will involve .a high de~rcc of rolarizntion of three aroas of interest groups--goverru, ental officials, nej.-:;hborhooct organization, and Hod el · City Sta ff. 11:15-12: J O Sma ll group (5) discus s ion with lea der a nd r ecord er. An analysis of th'? problem(s) ancl altr,rmitives available to the to tal CDA group as seen by the s ma ll gr 0up. Report of five chairme n: An ana lysis by the CD!\ group as a comm i tt ee of the whole:--What is acceptable i..n terms of a decision to the pictorial problem. �(9) S0.;.:,tenl.'c r 27 8: JCl-9: )( CD!\ l30.:1 rd mecl,s Special /1.rca Consultanto 9 : 1:5-10: 30 JWa\ anc1 . Cons u 1t.:1nt. 9: /J.5-10:30 n:in:..t!Ef\. and Cons nli;,anto ~:-ic~ ;roup meets: 1. To elect chnirnmn and recorde r. 2. To discusf specific ques tions arising out o.f th~ co nsultant .ts present,,. t i on with an emphasis on th~ uniqueness of int er actions as ar~i'l ic.::ihle to each croup. 10:J0-10:L5 Coffee Break. 10:)15-11:15 Simulation Exercise~ · i'ictor:i ~l presentation of problems which set the sta ge for prob l0.m- solvin.::; in th~ are a of tech nical assistanceo 11:15-1?.:JO Fiv e e roups rltscuss ann formnlate ·action pro~ram based on t ecbnic.;il assis tance . t o CDA Boarrl. CDA Board ll)eets as a group. Five chairmen re port Discussion of concl1Jsio n by tota l Board . �(10 ) 1\ PP !~NDIX IX Oct.0b0.r Ii n:3(1- S' : // CD,\ Bciard meets Spccia l Arca Consu1 Lant. 9: lt-10 : JO tiNf\ Boarrl niemb Prs and Cons11 1 t :rn t.. 9:/.5 -10 :JO Non - MN.~ Bo.J.ril m0.rnbe rs and Consultant. -1. 2. Slec-t Je3.r:l 0r.~a nd r ecord er. lrnplC'mcnt.ntion of clisc us si0n by consulta nt, with emphas is on r0le1tinnsh ip nicl c oord in 3. tion. 10 :J0-10:~5 Coffee Dreak. 10: L5-ll: 15 S i.1n111.:t t i on Acti.vity o Pictor i.al presen t G.t ion of a hy potr;etica l case of thr in-• bili t y of a boarJ to make a decj_sion bec.J. use of an inadeqt.:a te c ,11-rd; r.,1tin:1 anrl informa tion structure within the total organization. ( a nother a~;ency (i.P.s) within the Model Neighb orhood Area ) 11:15-12:JO Sma ll discuss_ion groups. di scussion :;roups. Ele ct chair ma n and r ecor der. Tape Purpose _of group is to :~naJ..;ysts the problem pre sented in the sir-iul3.terl experience an d attempt, to select a lt ernate soJ.1;.tions in tN; 1.s o.f a value d eterminent . Comparison of solutions by group presentation. A sohition or" a ·b etter -solution by the CDA. Board. · �(11) APPENDIX X 8:JC>-9 :li~: CDf\ 9:l15-10 :Ji1 2. Bl):ll'd (tnd Cn11s11ll,ant. J·!on-!'r~•lp r::, ,111°1 Cnnsult.ani.. Contj1111.·.lt:i.on of Consul tan l,'s theme in terms of: (1) Sensitivity to ncedG of all membrrs of the CDA Boarrl . (2) i\n ex1111:in.1t·Lon o f the group 's responsibility in s e ttin3 cr o.;p fi01ls anrl makini progress. 10:J0-10:L5 Cnffc e Br~~k. 10:l:5-11 :l;'. Sjmul"ltinn :T.xercis c . Selected croup portrayine; a 6 roup of r epr8- sen bt-~ve youn;: peop1€' of the Model Neighborhood Area Thmne of sir.rul::i.tion ~:-: r_, rcise is a rlir~ct confron t d ,i0n b2t1-reen one se;:;ment o~ the r-ItrA anr:l the C'..)A B,,ar <~. Impli.cati,..,:i.s for authorH'lri rm decision-riakin.; .1r.d p.1rticipa tory deci.si•Jn-m,:1. Jci.n:;; are pictoriA-lly portrayed tb the group. 11: 15-12 :30 Small 6 rciup disc 1tssion. Slection of 6 roup l eaner and r ecorde ro ." n J.n:ilysis of th8 ty I') cs or ctecision-ma ki.ng as portr3.yed witi1 an atte::i,,:Jt to $tri1ct.ure a mnre ae c eptab l0 procc2:=, . for arrivlnG at a dccisiono f_;rot:p rP~ort, to the cnA. group by chairmen. T.'lpe o CD.t.. The CDA, · q.ctin6 as a unit, is prF?ssured to. for mulate de finitivP. .:;oals for the c;roup with ne eative stirru l a t ion bdnc c011st," lntly p!'ovided by '::'Xtcrnal force --Consultant 0r member of the ?·:nd e l CiLies Teqm. body. RPaction of group in terms of cohesiveness as a decisi0n-rna k i n; Video t ape. �MODEL CITIES TRAINING PROGRAM University of Tennessee at Chattanooga Chattanooga, Tennessee .·.- . .... . ..... The Model Cities Training Program, one of the first of it."s kind in the country, i~. a ten session course to be conducted in seminar form under the direction of the University of Tennes·s ee at Chattanooga. Th e ma jor objective o f the Model Citie s Training Program is the enablement of the fifty members of the CoDoA. Board of Directors to function as a cohesive policy-making body while simult an e ously encoura ging the a t t ainme nt or ret e ntion of individual identity with those various sponsoring groups whom it is the board me mbe rs' r es p o n s ibility _to 're p resent. This obj e ctive c a n b es t b e a chie v e d by e n ab l ing t h e p articipa n ts t o: (1) acq uir e knowledge of the . actu~l structure of the Model Cities o r g a nizat~on and the obj ectives of the p r ogr a m; (2 ) d e v e lop an awaren ess of the d e cision- mak ing process in t e rms of se l e cting a cce ptabl e al tern a tives to r e cognize d problems confronting the CDA Board; and, (3) est a bli s hing and ma int ain i ng an o rga n i z a tiona l es p r it' d e cor ps' which on one h and will e n a ble each CDA Bo ard p art icipa nt to ma intain hi s i d entity a nd ties within h is own sphere o f the commu nity , and y e t p e r mit him to ma k e d e cis ions b ased o n a tota l c o mmit tme nt to an ove ra ll achieve me nt o f the o rgani z ation a l g oa l s o �l I (2) This series of seminars utilizing consultants, applying dynamic and innovative educational techniques, and involving expertise from as many pertinent sources as are available is, like the Model Cities--Program itself, a demonstration project •.. Because there is iittle national experience in training programs such as the one .described, the emphasis in the Chattanooga program will -be on experimentation and innovation. As might be e x pected of an experimental undertaking, it will be subject to regular observation, monitoring, and evaluation of its effectiveness in terms of the goals it seeks to fulfill. It should be understood that this continuous evaluative process is a testing process of the training program and its staff, as ~elL ~s of the participants. The first session of the program will meet Saturday, August 9, 1969, at th~ campus of UoToCo as will the following nine sessions on the following nine consecutive Saturd ay s. A suggested structure and content of each session is found in Appendic es I thru Xo Each consultant, however, may modify or restructure the seminar to achieve the objectives as outlinedo Funding for this training program has been secured under the provi sion s of Title 1 of the Higher Education Act from the Department of Health, Education and Welfare; Institution al monies of U T0C o; and funds from the Model Cities Planning Grant o 0 �l (3) The expectation is that the experience and information derived from the program will contribute signific~ntly to the effectiveness of the CDA Board as a decisive administrative bodyo It is hoped, also, _thi;lt from this Model Cities Training Program_ there will emerge a body of knowledge and exp~rience which will be of . value not only in Chattanooga, but in other cities as wello �(4) OBJECTIVES The succe-ss of the Model Cities Program to a large degree depend~ upon the~a~i~!ty and willingness of the CDA Board to discharge effectively its responsibility as chief policy-makirig . body of the Chattanoog·u. Model Cities Programo As administrators who are responsible for the planning and implementation of the total Model Cities Program, CDA Board members must be sufficiently equipped (1) with the necessary skills, tools, and information related to all aspects of the Model Cities Program; · (2) with an understanding of the Model cities Program and its relationship to city government and other agencies in the urban are--both private and public; and (3) with me thodology and dyna~i cs of d e cis ionmaking. To this end, t~e Mode l citie s Training· and Orientation Se minar Pr o gram i s d es i g n e d: . 1. To. insure that . the CDA Boa rd me mbers will be aware of the ir role s · in the Mode l Cities Program 2o To p r ovide CDA Bo ard me mbe rs with s u f fi cie nt and re l e vant informa tion c o nc erning the Mode l cities concept a nd me t h od . 3o To ins u r e th a t CDA Board me mb ers are familiar wi th the Mode l Cities st r u ctu re, both n a t ion a lly and l oca l ly. �(5) 4o To provide CDA Board members with pertinent data concerning the HUD guidelines as related to the Model Cities Programu So To provide CDA Board members with relevant information concerning speciti6 problems and program areas to be dealt wi.th in the Model Neighborhood area o Further, this program is designed to foster competency and sound judgment on the part of the Board members by providing them with training exercises and experiences in problem-solving and decision - makingo No Board with a ·membership so varied as that of the CDA Board can effectively discharge its duties and responsibilities unless its members develop a oneness of mind and purpose. It is the intent of this program to provid·e s~ructured experiences for the fifty participating CDA Board members--members with varied backgrounds, wide ranges of e x periences, diffeient levels 6f educational attainment, and diverse interests--which will enable ·the Board to .function as a cohesive unit ·w ith mutual interests and common goals; one dedicated to solving the problems of the Model Neighborhood and its people. �Re sident Involvement During Planni nq Proce ~s In December 1967 the residents of the Mod~ l Ne ighborhood Area selected the s tructure tha t they_ felt would be the most workable and repre sentat i ve o f the s i ~ ne ighborhoods that make up the Atlanta Model Cities Program. ( see figure on community structure) . l•Iass Convent:!.0.1 The Mass Convention is open t o a ll Mode l Neighborhood Area residents. Here the cit:i.zen·s .have an op portunity to hear the progress made to improve their coromunity and to voice their views on the Model Cities Pro gram. The Mass Convention also guarantees to every Mode l Neighbcrhood Area res ident that all elections that relate_ to the organizatio n o f the Mode l Neighborhood Area will be conducted in an orderly and democrati c manner. The Mass Conventio n also symbolizes the idea that the Model Neighborhood Area is a unified c ommunity with many similar · as·s ets and liabilities in each of the six concerned neighborhoods. Executive Board The 14 me mbe r Executive Board i s the policy making body in the Model cities organization. It is c omposed o f six neighborhood residents . (One elected representative fr om each of s ix · · neighborhoods _within the Model Neighborhood Area). In addition to the six citizens , it includes the f ollowing: Mayor of the City o f At l anta , one citi zen repr esenting the Atlanta Negro community, one citizen from the genera l Atlanta Community, one repr esentative from the Atlanta Board o f Education , one repres e ntat i'.,e from the Stai.:e of G~orgia , two Aldermen from the City of Atlanta , and ~he Fulto n County Commissi on chairma n. Steering Committee The 16 merri::)er citizen ' s Steering Committee serves as the Mass Co nvention when i t is not in session . It ac c epts recommendation s a nd proposa ls from each o f the six n eighborhoods. It wi ll bring th~s~ recommenda~ions and propo sals to the Mas s Conventio r:. and t h e Executive Board. The Steering Committee is also responsible for deve loping a n effective citizen organization in each of the s i x neighborhoods. It is compo sed of the f our Mass Convention officers, six neighborhood vice chairmen (one elect e d fr om each of the s ix neighborhoods) ·a nd six residents who serve on the Executive Board. Neighborhood Advisor y Councils The Neighborhood Advisory council structure is designed to organize citizens at the neighborhood level •. The residents decided to use thr ee basic structures of organization. Adair Park elected it s repr,2sentatives on an area-wide basis. Grant Park and Peoplestown elected their representatives on a district basis. Mecr.anicsville, Pitt sbm·gh, and Summerhill elected its representatives through the block structure. �The basic function of the councils is to coordinat e all activity in the neighborho0d and to be sure that all operating and standing committees are functioning at maximum efficiency. Operating committees Each of the six neighborhoods has 11 operating commj tt ees for the following program areas: Health, Ed1_tcation, Welfare and Social Services, Hou sing, Relocation, De s i .gn and Preservation Physical Improve ments, Public Facilities, Ernplcyment, Crime Prevention and Re creation. These commit.tees played a valuable role in the planning phase of Model Cities Programs through working with pl a nners in identifying problems ti.nd s uggesting solutions to solve these problems. The Operating Committee s work closely with thE: .:leighborhood Advisory Council so that all proposals from the community will be coordinated through the council. Membership on th-J Operating Committees is open to any resident of the-neighborhood. Standing Commi ttees 'J~he St anding Comm.i.t.tees serve a s th e o rga nizational arm for the Mass Con ve ntion and the s i x nei ghborhoods within Atlar.ta's Model Ne ighbo rhood Area . There are seven committe e s (Boundary, credenti als, Nor.ti n.at ions, Pr ogram, Org3 ni zation, Resolutions, and Con sti tution and By-Laws ) . Each neighborhood has three representatives on each committee. Techni8 a l Adviscry Bo ar d The purpose of the Technical Advisory Boa rd is to 1:eview the pl ans of the re s idents and planners, and to offer technical advice. Members ar e r.epr e se ntatives of various community organiz a tion s . Total membership is open - ended, allowing the Model Cities Prog r am Director to appoint anyone who might aid the program. �Small-Group Work for Sessi on I of Model Cities Training Program Elect group l e ader or spokesman Make list of names of participants Yt'\ t, ~-ff,~ l>~N Our work in groups of ten (10) has three purposes: 1) to help the participants to get better acquainted with each other; 2) to help them examine their own thoughts and feelings about the Model Cities program and their role as board members; 3) · to provide us as planners of the training program with information about the participants' knowledge, n e eds and attitudes regarding the Model Cities pr,ogram and the training program itself. The content of each group session will consist of consideration of three questions: 1) " S uppo se someone stopp e d you on the str e e t or conf ronted you i n a meeting with the question, "What m a kes you think you're qualified to be on the Model Cities board? 1 What would be your answer?" 2) "Suppa se w e gave each of you a $1, 000 gr ant, to be u s ed in any way you choo se , to b e tt e r p rep a r e your self for p arti cip ation in the M od e l C ities boa rd. H ow would you u se the m on e y ? 11 1 3) "Suppose that you people a re. the Mod e l Cities Bo ar d, and th at y o u were o ffere d the answe r s . to t hre e (and only three ) questions about the M ode l N e ighborhood A rea. What three q u es tion s w ould you as a B o ard ask? " T h e firs t t w o ques ti ons are to be answered b y e a c h .member of the group individually. (Group disc u ssion could fo llow the individual answers if that seems natural. ) The answer to the third question should be arrived at by consensus of the group. Total time available for the group discussion is 10 0 minutes, allowing about 30 minutes for consideration of each question. This is a flexible standard, however, and if a lively discussion develops around one question or another, the leader need not cut it off for the sake of covering all three questions. �rJUL 1 8 REG"b DEPARTME NT OF LAW 2614 FI RST NATION AL BANK BU I LD I NG ATLAN TA , GEORGIA 30303 July 16 HEMRY L . BOW ! EN CITY ATTORN ,Y FERRIN Y. MA H · ,W S A SSIS':ANT CITY 1969 ROBERT S. WIGGIN S MA RT IN McFAR LAND EDW I N L . STERNE RA I_PH C. JENKINS JOHN E. DO U GHE RT Y CHAR L ES M . LOKEY T H O MAS F. CHOYC E J AME S EJ . · PILCHER ASSOC IA T E A T ' ORN !:.. Y CIT Y ATTORNEYS HORII.CE T . WA RD 01.cP UT Y CI T Y. A TTO RNEY ROBERT A . HA RRIS HENRY M . MURFF CLA IMS A TTORNEYS JAMES B . HEN D ERSO N Mr a J ohn 1y S. J0hns on, Dirsc to r Model ri:ies ?rog~t m 676 r-ap1· -.-, 1 '\ven""' S P!IV Atlanta , c ~orgia 30315 ,...., ... . .,.• • A. •-. \. ... ) .. SPECI Al. ASSOC I A 1"E C l TY AT "rO RNEY g Dear Mro Johnson: I have i~ hand your request fo r an opinion, dated July 14, 1969 9 In addi tion, I have in hand the minut es of the Model Neighborhood Executb e Board, dated July 1, 1969 . It contains, among other things, a request f or an opinion from t he Ci ty At torne y as to whe t her :) r not a proposed res olution prepa red by Mro Clarence Coleman is a "lega 1 document". Further, I have i n hand a copy of the proposed resolution, as well as a copy of Contr;,,ct No o ME-10-00 1 which, hereinafter, shall be ref erred to as the grant agreeme.nt o It is important to know what a grant is from a l egal standpoint o A grant has been judicially defined as the bestowing or conferring upon another of some thing, with or without compensation, particularly in answer to the request of the othero In this instance, that thing is money. One of the conditions of this grant is found in Section 502 of the grant agreement above referred too This section reads as follo~s: n~EC o 502 . Opportunities for Residents -- In all ,.;o -r i:< 11\1. de possible by or r esulting from t his / .grr~ 1;;1nen :.. :i the City and each employer wi 11 take • f f',' ~-·mE d v e ,qction to ensure that residents of �Mro Johnny C. Johnson, Director Model Cities Program Page 2 July 16, 1969 the mode l ne ighborhood are given maximum opportunities for training and employment and that bus iness concerns located in , or owned in substant:U1 l part by , residents of the model neigh-· borhocd are t o t h e gre atest extent fea sible awa. ·!Bd cont::ac ts. ' 1 This ~yr, .... r.f c c ~t:c: f.:ua:: ..,,..,.-.:-eement is authori zed under Section 42 USCA 3303 C:1 ):: 1 There.:-u :~...,, : · '1 8 r-i1y op1.n1.on that a gr ant, such a s we have here: may be c onditio· ed upon add i t i ona l performance by the donee , the recipien t of the grant . Th is type of add it i ona l performanc e is made manifes t by the s e ct i on of the grant a gr eement a bove r e fer red t o. The general requirements of law relat ing t o c ompetitive biddi ng are set forth in McQui l lan on Municipal Corporations, Vol 10, at PPs 321, wherein , i t states as f ol lows: "The provisions of statut es , charters and ordinances requiring competitive bidding in the letting of municipal contracts are for the purpose of invitin g competition, to guard against favoritism, improvidence, extravagance, fr aud and corruption, and to secure the best work or supplies at the lowest price practicable, and they are enacted for the benefit of property holders and taxpayers, and not for the benefit or enrichment of bidders, and should be so construed and administered as to accomplish such rrnrpose fai rly and reasonably with sole reference , .0 t· .c public interest o 11 (Emphasis added) The pr:- :,c :· ~ 1 .._ ._· c:;n ·.·~tion mu.s t now be compared with the verbage of the s ~ct.1, ~: u[ -.. .-~ "': ,...A.nt agreement above referred to and with the genera~ · ,., . _. -- - .~ . . . . .:it:::T.-Jing the resolution, I am of the opinion tha t :_, : . ·.::> , ..1.1-. J ,. OlJ ' · t.eJ resolution may be a "lega 1 document", none, i. · l · . · -' S -. i tl y wor.ded, it is more restrictive than the 1 �Mro Johnny C. Johnson, Director Model Cities Program Page 2 July 16, 1969 section of the grant agre ement above referred to in tha t it places more of a bur den on the donee than was origina lly envisaged in the grant a r:rE.ement o The n e x t qu,:-~r t i u t 1--a L ;:nu r t be answered is whether or not the l angua ge o f i.:.L;.:, :.~c'J;:,,~sr· ·, r~so lution is so restric t ive that it does not ful f i } 1 tb ,." ~ C!; L. ~-~: ·:. -.r e ri.1 f rements of law rela t ing to c ompetitive b i .::'ld · :.;_.'.,c °i:,' r• . , · ~,:. .. ,,. _, :. . is t oo r e stric t iveo The r e.:., s t r-"r. .. ,·. c ;· i.nl;;n i s that it is necessary f or t he donee , th e Ci t :~· r... , ~-- .. . . cc: OL·;:: ain the contra cts at t he lowe s t p ossible price c oP. s u r,;;: ,t: ·vLt.l; Lo t h the condi tion s o f the grant a g r e ement and the gene r a l. l -c:\v. Th i s obj ec t i ve, i n a l l p roba bilit y, c annot be ob ta ine d und er the l a n gua g e of the p r oposed r e s o lution und er con- s ideration. Therefore , we wou ld r e spec tful l y s uggest tha t the propos ed res olution be modified a lon g the l ine s of th,3 propos e d re s olution a t tach ed h ereto so that bo t h the pa.t i cular section o f the grant a greement ( SEC o 502) a nd the general l aw can be sat i sf i ed~ Shoul d you wish any addi tiona l pr oblem, please fee l f r ee to con tact me o HLB:cwh 1 with res pect to this �Southside pr oposal - 1 I. PrearnbJ.e .. Thi s proposal fo r a nursery program of day car e and child development activitiP.s is submitt ed to t he Model Cities Program for consideration of its merits for fun ding under 1969 appropriation s . Southside Day Care As sociation has found it necessary to request emergency funding for thi s phase of its progr am because of three recent developments: 1. Southside has recently acqui red the use of the school building previously occupi ed by Pryor Str eet Elementary School. This facility i s not only mor e substanti al and more adequat e for an eff ecti ve day program, ; it . als o increases the c apacity of the c ent er from ni nety- one (91) to over 135 chi l dr en. 2. Wi t hi n we eks of Souths i de's move into its new fac ilities , t he funding agency of its program ini tiated pol i cies which 1) phas ed out all s ervi ces to chi ldren under two years of age, and _2) pr oportlonate l y reduc ed enrollment quotas of all delegate agenci es operati ng day care centers; Sout hs ide ' s quot a was cut fr om ninety - one (91 ) to eighty (80) c hi ldren. Thus , ins tead of being able t o expand its s ervi c es to needy f amilies , Souths i de has had t o r educ e the number of chi ldren to mor e than fi fty bel ow i ts capac i t y. J. I n the two months Souths i de has occupied its new loc ation, i t has had to refus e chi l d c ar e to more t han sixty children f rom families that qual i f y for its servic e~ under t he E. admis sion policies. o. Ao ~over ty gui delines that govern I n mos t ins tances , t hese were chi ldren of mot hers who were s e_eki ng c hild care in order to be able to ac cept jobs and ra.i.se thei r living standards above we lf a:re subs i s t ance l evels. �Southside proposal ~ 2 < The proposal outlined in this document will maximize the use of Southside Is facilities. The center will be able t 'o care for fifty-two additional children of mothers needing its services in order to work and improve the economic and pP-rsonal wellbeing of family. Tte salaries these: mothers earn .- even at minimum wage levels , will return over $100,000.00 into the economy of the inner-city. The public schools will be open shortly. · Surveys have shown that 80% of the absenteeism in the schools results from older children having to stay , home and care for the little ones while mother works. and nursery programs are presently operational. Southside's preschool The new openings for day care services this proposal makes possible would be available in a matter of weeks. This . proposa.Lfor ·. the· nurser y pr ogram at Southside, if funded, will make it possible for Southside to continue to ser ve the ne eds of mothers wi t h an infant as well as an ol der preschool child needing care; t hes e mothers-- the ones wi t h the most chi ldren-- are_ usually the ones who need day care the most. There is no other major .center offering quality day care services, -oper a ting ' or proposed, withi n mile s of Southside t hat off ers day care services to mothers of children from infants t o· school age. Wit hout funding, the se mothers will have no day care s ervices available that wil l release them. for gainful employment. In addition to re cently acquiring more suitable and spacious facilities, Souths ide has entered upon a joint venture of cooperat i on with the School of Education at Georgia State College for the purpos e of developing the center into an experimental laborator y for the College's students in early childhood education. The coupling of t he professional'resourc e s of a major school of education with Southside 1 s four year s of cont inuous experienc e in educa- �Southside proposal - J tional day care has important implications: ma.,jor research findings indicate that educational stimulation during early childhood is the most promising antidote to educational deprivation brought on by the conditions of poverty. Research also indicates the importance of continuing the nursery program at Southside as a part of this project; it suggests that more than 50%of the intellectual potentials of the adult is determined by the kinds of learning experiences he had before he was two years old. In view of the foregoing facts, the spons ors of Southside Child Develop~ ment Center suggest that no public funds expended can benefit so many, so directly, so quickly, or so meaningfully, as funds invested in its plans . for the· .nurser y program outlined ~ this proposal. No money spent at thi s time has any greater promise of finding answers to the burden of poverty today, and to its alleviation tomorrow. �Southside proposal - 20 IX. budget Nursery Program Budget. - Southside Day Care Association 1. PERSONNEL - Classroom In-Kind 3 teachers @ 5,200 3 teacher trainees @ 4,200 3 child care trainees, 33 hr. wk. @2,746 2 part-time child care assistants@ 1, 900 1 practical nurse, 25 hr. wk. @ 3,250 $J.5, bOO -f2,b00 8,238 J,800 3,250 $43,488 PERSONNEL - Administrative and Program Director (4/11 of 8,000) · 2,909 Program Coordinator (4/11 of 6,00U) 2,182 Social Worker, JO hr. wk . (4/11 of 4,500) 1,637 Secretary (4/11 of 4,400) 1,600 Cook (4/11 of 4 , 800 ) 1,746 Maintenance, incl. supplies (4/11 of 7,000) 2, 536 Kitchen Assistant, 25 hr. wk.(4/11 of2,0c!O) , 756 Assist ant Cook (4/11 of 4,000) 1,l156 •.' } 1 '- · ·! , . ~~- J . :·, ·' : _:_ , ! ··:; ·. 1 ...., .. _ _;... ,,; ·. i 14,822 58,310 2,799 Total salaries FICA (4. 8%) Workman's Compensation (.25%) Total Personnel 146 $61,255 2. Consultants and Contract Services 150 600 3. Travel 150 450 4e Space - o- 4,500 5. Consumables children' s program mat erials office suppl ies (4/11 of 400) medical supplies, f irst aid clothing, bedding, laundry staff literature food @ .45 per child, 38 child.' ·2.50 ·days infant care@ per JO child. per week Total Consumables 350 150 145 36 100 150 400 75 25 5-98 3,677 2,800 6,933 6. Rental, Lease, and Purchase of Equipment 750 100 7. Others utilities (4/ 11 of 4,000) telephone (4/11 of 660 ) insurance equipment r epairs recreati on data processing Total Others 1,455 240 JOO 350 200 425 75 75 1,071 3, 216 TOTALS = classroom volunteer s and. · other volunteers •;. $72., 454'. · $14., 713 �Model Cities Mass Convention Pryor Street School July 20, 1969 The Model Cities Mass Convention met in its regular session, on the above date at the designated time and place. The meeting was called to order by the Chairman, Deacon Lewis Peters; the invocation was given by Mr. N. Ao Scott III. Upon the adoption, of the proposed agenda, the meeting was put in progress o The tminutes of the previous meeting were read by the Secretary, Mrso C. B. Wright. They were accepted . as read w~th one suggested change by the city attorney. (The suggestion is attached) . The secretary motioned that the suggestion of name change be accepted as read, it -was seconded by Dr. Cox, motion carried. De~con Peters made a plea for greater community participation. Model Cities Staff Reporti Mrs. Xernona Clayton 1. 2. 3. 4. 5. A one stop serv.ice building is being built. News letters will be sent every Wednesday. All committees need to be made stronger. Help from the communit±es is needed . See that· your community is represented in all meetings. Thanks for cooperation that has been given . A- preliminary report of Credentials Committee was given by the Chairman, Revo Calvin Houston. Grant Park Pittsburgh Mechanicsville Adair Park Summerhill . Peoplestown 32 21 11 10 9 4 85 Steering Committee l Dro Charles McClain Reviewed the minutes of the Steering Committee. Constitution and By-Laws i Mr. Willis Weems read the Constitution and By-Laws No Discussion or vote was taken. �-· PAGE~ MODEL CITIES MASS CONVENTION At this point the city attorney, Jim Pilcher was asked to speak, he stated he would read a statement and Dr. McClain would put it in the form of a motion (Statement Attached). Motion: That the Chairman and secretary and the Steering Committee of Atlanta Model Cities Mass Convention Inc. be authorized to execute a contract with the Model Neighborhood Program of the City of Atlanta to receive the funds in the approximate sum of $135 ~aousand ($727 63 ) This motion was seconded by or. Cox motion carried. Mr. Allison {William) Executive of EOA was asked to give a description of O.E.O. funds, after a lengthy discussion the name EOA not to e deleated from the contract was carried 27 to 23. Mr. C. Craig motioned that the secretary of Model Cities give an attendance report of each Steering Committee member to the Mass Convention, seconded by Mr. Whitley motioned carried. {motion attached) Mr.• Howard Kline a candidate for the Board of Education was introduced by Mr. Craig. ~- Craig asked for law and order in our communities the percent of juvinile delinquency was too high and suggested that the citizens must want law and order in the community. Final report of the Credentials Committee -- Rev. C. Huston s Grant Park Pittsburgh Adair Park Mechanicsville Summerhill Pe6plestown 38 23 11 11 9 Total 5 97 The foliowing persons were requested by Deacon Peters to meet on Tuesday to work on a work proposal and would be paid $35.00 for each me~ting. Mrs. Mattie Ansley Mrs. Rosa Burney Mrs. Martha Weems Mrs. Beatrice Garland Mr. Calvin Craig Dr. Cox 0 Mr$. Lacey principal of Pryor Street School was introduced a very warm welcome and words of commendation. 0 Th~re being no more business the meeting adjourned. Deacon Lewis Peters Dr. Chas. McClain Mrs. C. B. Wright Sec. Mrs. Rosa Burney Asst. Sec . 0 she gave - ~ �MASS CONVENTION MINUTES PAGE 3 RESOLUTION SUBMITTED TO MASS CONVENTION BY CALVIN F. CRAIG 7-29-69 That the Model Cities Mass Convention Secretary at each Mass Convention give a report as to the attendance at Steering Committee meeting by the elected members of this body. MOTION : "That the chairman and secretary of Atlanta Model Cities Mass Convention Inc. be authorized to execute a contract with the Model Neighborhood Program of the City of Atlanta to receive funds in the approximately sum of $83,000 for citizen participation in the Model Cities Program." That the corporation serve asagent of the Mass Convention until the completion of corporate formalities. �- I A Rr: SOLUTION WHEREAS, the Mod 1 Cities Program wa s insti tuted for the purpose of improving the educationa l, socia l , emp l oyment, ax1d hous i ng of citizens in low-income area s; and, WHEREAS, one of t he pri,1e purp oses of t hi s program is to improvi; e-mployment opportunities of c i t izens living wi,:h i n t he Model Ci ties area; and , WHEREAS~ the City of Atlanta has rec eived t h e firs t year's grant a.moanting to more than 7 mil l ion dol lars and t his money will be used for many an<l varied. projec t s ; and , WHEREAS ~ t hese prcje.c t s wil l be. put ou t under contrac t by the City of At1:inta upon r ec ommenda t ion of s evera l grou ps , .i.ncb.1ding individu'31S wi t hin the ,:1.rea, Model Ci ties Mas s Conven tion, Model Cities staff, the Mode l Ci t ies Review Board and t he Model Cities Sxecut i ve Commi.ttee. , with fina l app r ova l b y the Board of Aldermen; and , WHEREAS, it is ex t remely des i rable tha t as many jobs a s possi ble covered by s uch contrac ts should be given to res idents of the :Model Citi eB area in furtherance of t he purposes of the. Ac t creating Model Cit ies , consonant with the pr oper use of f unds to be expended under the Program by the Ci t y of Atlanta~ THEREFORE BE IT RE SOLVED t hat t he per s onne l po l i cies an d practices of the Model Ci t ies Progr am and its contracting agencies shall prov i de that in a l l work ma de pos sible by or r e.s ult i ng from the grant agreem _nt above refe·r red to, af fi r ma tive action be t aken t~_insure that res idents of the mode l n e i ghborhood area are given maximum opportunity fo-i;: training and employment ~ as hereina fter set �fo r t h , cons onant wi th t he prop er ts e of f unds t o be expended unde r t he Program by the Ci ty 1. f At lanta: The Mode l Cit ies Pr ogram a nd t t:s cont r ac t ing agenc i e s sha l l con j unctively or i n dividua l ly devi.s e s ys t ems using all r e :ognized mean s of c ommunlcations f or t hos e neighbor hoods t o adequa t e l y i nform the a .cca r es i dents of al l availa b le pos i t ions fa.md.ed by t h e Model Ci t i e s Program , th a t i nf orma t ion a s to qua.i:i.fic a. t i on s , rat e of pay , where t o app ly> and c los ing dates shal l be inc l uded, and that, if reas onably possib le , a.n a .r;1 plication offi ce be l oca ted within the Mode l Ci t i es area; A mini um of ren ( 10) da ys shal l be a l lowed fo r reeei ving 2o a pp licat i ons fr om Mode l Cities re sidents fo l l owing t he full i n i tia t i on of the a r ea~.vi.de information sys tern; 3. The Mode l Cit ies Program and i ts c ontrac t i ng agenc i es be. en- cour aged to develop c ompreh ens i ve sys t ems for progr es s ively t rain i ng and upgradi ng workers a t all leve l s through such p r oven met h ods at New Ca r a e r s, job l adde r s :, e t c i <=~n d tha t t hese sys tems should i.nclude s ubsidiz ed fo rmal educat ion at the gec ondary , techni cal , and / or col l ege lev e l s ; and , 4,, Th is Board sh.a l l give top consi.der:ition to prov idi ng a ddi tiona. l fund ing f o:;: agenc i es and pr ogr ams emphasizing t he deve l opment of Mod l Ci.ties a.rea res i dent s f or posit ions be i.ng c r eated by Mode l 0 Cities programming; BE IT FURTHER RESOLVED that the propos ed pers onnel proc edur e s a nd pr act i ces of al l c on t r ac ting agenc i. e s sha ll be s ubmitted a s pa r t of the .ir program proposals .:fn d shal l become a part of the f inal contrac t , grant , or agreement ~ upon t he app r oval of t h is Board, and tha t agenc i es wi th pr ogr ams a l r eady under c on t.r a ct sha l l be �strong ly urge d to establish procedures and practices in line with t hese guidelines wi t hi n the ex:isttng programs , and tha t their w:i.llingness and/or a bility to do so ·w i 11 be a major criteria in determining the renewal of ex isting cont:ra.cts , grants, or agreements ~ under this program; BE IT FURTliER RESOLVED that a copy of this · Res o l.utio·ci be f urnished to all exis t ing contract i ng agencies~ and to all agenc ies or organizations which in.di.cate in terest in s e eki ng Model Cities contracts, grants, or agreements a �Model Cities Mass Convention Pryor Street School July 20, 1969 on ~e Model Cities Mass Convention met in its regul~r sess1on, the above date at the designated time and place. The meeting was . called to o~der by the Chairman, Deacon Lewis Peters; the invocation was given 1 by Mr. N. A. Scott III . Upon the adoption, of th~ proposed agenda, t 'he meeting was put in progress. The tm.inutes of the ,tirevious meeting were read by the Secretary, Mrs . "C. B. Wright. They Jlre accepted as read with one suggested change by the city attorney . , (~he suggestion ·is attached) . The secretary motioned that the sugg~~tion of name change be accepted as read, it was seconded by Dr. Cox, motion carried. Deacon Peters made a plea for greater community participation. Moael Cities Staff Report g Mrs. Xernona Clayton 1. 2. 3. 4. 5. A one stop serv.t ce building is being built. News letters will be sent every Wednesday. All committees need to be made stronger. Help from the communit±es is needed. See that· your community is represented in all meetings. Thanks for cooperation that has been given . A·-preliminar y report of Credent ials · Committee was given by the Chairman , Rev. Calv i n Hous ton . Grant Park Pittsbur gh Mechani c s v ille Adair Park Summerhill Peoples town 32 21 11 10 9 4 85 S~eering Committee D~. Charles McClain Reviewed the minutes of the Steering Committee. Cqnstitution and By-Laws g Willie Weems read the Constitution and By-Laws No Discussion or vote was taken. Ml:l. �PAGE (2 MASS CONVENTION At this point the city attorney, Ji~ Pilcher was asked to speak, he stat~d he would read a statement and Dr. McClain would put it in the form of a motion (Statement Attached). Motion: That the Chairman and secretary and the Steering Committee of Atlanta Model Cities Mass Convention I~c. be authorized to execute a contract with the Model Neighborhood Program of the City of Atlanta to receive the funds in the approximate sum of $135 ~nousand ($727 63 ) This motion was seconded by Dr. Cox motion carried. MODEL CITms Mr. Allison (William) Executive of EOA was asked to give a description of O.E.O. funds, after a lerigthy discussion the name EOA not ~o e deleated from the contract was carried 27 to 23. Mr. C. Craig motioned that the secretary of Model Cities give an attendance report of each Steering Committee member to the Mass . Convention, seconded by Mr. Whitley motioned carried. (motion attached) Mr. Howard Kline a candidate for the Board of Education was introduced by Mr. Craig. ~- Craig asked for law and order in our communities the percent of juvinile delinquency was too high and suggested that the citizens must want law and order in the community. Final report of the Credentials Committee -- Rev. C. Huston s Grant Park Pittsburgh Adair Park Mechanicsville Summerhill Peoples town 38 23 11 11 9 5 Total 97 The foliowing persons were requested by Deacon Peters to meet on Tuesday to work on a work proposal and would be paid $35.00 for each meeting. Mrs. Mattie Ansley Mrs. Rosa Burney Mrs. Martha Weems Mrs. Beatrice Garland Mr~ Calvin Craig Dr. Cox 0 Mrs. Lacey principal of Pryor Street School was introduced, she gave a very warm welcome and words of commendation. There being no more business the meeting adjourned. Deacon Lewis Peters Dr. Chas . McClain Mrs. C. B. Wright Sec. Mrs. Rosa Burney Asst . Sec . 0 -~ �MASS CONVENTION MINUTES PAGE 3 RESOLUTION SUBMITTED TO MASS CONVENTION BY CALVIN F. CRAIG 7-29-69 That the Model Cities Mass Convention Secretary at each Mass Convention give a report as to the attendance at Steering Committee meeting by the elected members of this body. MOTION ~ "That the chairman and secretary of Atlanta Model Cities Mass Convention Inco be authorized to execute a contract with the Model Neighborhood Program of the City of Atlanta to receive funds in the approximately sum of $83.000 for citizen participation in the Model Cities Program." That the corporation serve asagent of the Mass Convention until the completion of corporate formalities. �PROPOSA f'O R 'l 'HE EVALUATION OF THE ATLANTA MODEL CI 1'IE S P ROGRAi."1 �.ATLANTA MODEL CITIES EVALUATION PLAN The plan f or evaluation o f t h e Model Cities p rogram wa s ·d e v eloped by t he Mode l Citie s P lan s and Eva.lua t ion s ta ff . The ob jecti ve o f th e plan i s to p r o v ide q u a n i tat i v e a.n a qua l i tat ive analysi s o f t h e program bot h f o r fi~ t u r e Mode l Ci t ie~:1 p l a n n i ng and as a d emon s trat i o n 0 £ this typ - of urba n impr o v eme nt ;,rogr a.rn . It i s v i t a l tha t we be aware of e xactly wha t ou r e ffo r t s a r e accompli sh i ng .in o r der t o lay e f f ecti ve plan s ¥o r f ut u r e upgr ~d i ng o f o ur c i ty. Residents 1i l l p lay a ma jor ro l e · n d e t e rmin i ng 1-1hat the mea su:cE> fl of p r ogram s uc ces s should be , i n inte r v i ewing , in mo ni t or i ng p r o jec t s, a n d i ~ as se ss i n g the e ff e c tiveness of p r o jects and t he ov erall p rogr am. The evaluat i on p l an h as t wo ma jor i nter.relate d compon e nts: A Residen t Se rvi c e In forma tion System a nd a Re s e arch Ana ly s is System. The Re~' ident Serv ice Information Sys tem (RSIS ) i s a computerized net.hod of monitor ing services p r ovidE .!d t o r e sident p rogrr-1.m . b y the Model Ci t i e s The Resea rch Anal ysis System wi l l pr ,.r i de a q ua l ita t i v e an alysis of t he progran based on t h e opinio ns a nd at titudes o f r e s iden ts . The RS I S is desi~J ned t o accomplish t h e foll owing: (1) Maintain records 0f al l services re n d~red to re s i de nts fo r statistical analysi s. (2) Provide s ervice agencies with stat i stica.1. report s t o rel iev e them of menial cl e rical work. (3) Provide random samples of participants in various pro jects f or survey in the Research Analysis System. (4·) Prepare profi le reports on char.acte~cistics on residents served by age, geographic location, occupation, race, etc. �-2- (5) Provide agencies with lists of residents in need of their services. (6·) Provide benefit unit reports for costjbenefi t analysis. (7) Prepare correlation reports to show influence on residents or families involved in combina t ions of projects. (8) Provide interface wi th a geographic ma pping program which will show areas of progra.111 weakness. (9 ) Provide information to research framework analysts to aid in the prepar a tion of their reports. (10) Provide various reports on reque st to service agencies, city depar tments, or the federal government. (11 , Prov ide baseline data estimates (e . g. unemployment rates, crime rates, bir t h rates). (12) Provide projections of numbers of people who will be involved in projec ts in future y ea rs. (13) Encourage i n tera gency cooperation and sh a ring of common data . The Research Analysis System is d esigned to accomplish the following: (1) Ga t h e r and asse ss opinions of part icipants about the qual i ty of Model Cit i ~s projects. (2) Secure follow-up data on project participants. (3) Gather data concerning control groups within and outside the Model Neighborhood. �-3- (4) Conduct attitud~ surveys concerning basic outlooks toward life of a sample of Mode l Neighborhood Area re sidents. (5) Assess attitudes and perception s o f insti tutional personnel employed to serve the Model Neighborhood residents . (6) Collect base-line data and formulate appropriate standards for future program planning . (7) Sel e ct and tra i n interviewers. (8) Develop appropriate attitude and opinion questionnaires. (9) Supe r vi s e the activities of resident obse rve r s who will furnish chronlc l e s on sign ificant change s that take place in the Model Neighborhood . �r " Opinion Surveys ttitude Survey s p Re search Analysis System '"""l Institut ion al Studies Random Re sident Samples Service tllllli~-------_,....,..,,_....,.,__,_ _ _-IInformation System Statistical Report s Residen t ServiceOb!3ervers · Needed . Report!:' ServiceRe n dered Reports Reside nt Profi le Repo rt s Quanti tativ e AJ. alysi s Qualitative Analysis Model Cities Program Evaluation Special Request Re p o rt s A9 ency Statistical Reports �I_,- .. 'J•1"_;, ' CITY ()1~ F· r\1-: ~- ,.,i.-·:;_.~ t . .. , . -, .. .:/· ~ ' • August 11, 1969 '~ I OFFICE OF MODEL CITIES PROGRAM 673 Copitol Avcnuo. S.W. Atlanta. Ga. 30315 404-524 -8876 Ivan Allen Jr., Mayor J. C. Johnson, Director MEMORANDUM TO: Model Cities Executive Board FROM: The Div ision of Plans and Evaluation SUBJECT: Approval of Evaluation Projects The Atlanta Model Cities staff recommends that the City of Atlanta enter into contract with Arthur Andersen and Co. for the design and implementation of the proposed Resident Serv ice Information System for a cost not to excee d $70,000. The staff furth e r r e comme nds t hat the City of Atlanta e nter into contract with the Urban Observatory of Ge orgia Sta t e College for the implementation of the proposed Research Analysis Sy stem for a c ost not to exceed $ 144 ,000. fa) 1/ ,::;ob:;--?(I) Jff.b / t0 �MODEL CITIE S EXECU.1-I'VE BOARD REVI EW COM.MJ:ni'I'BE Ju.L.y 1 5, 19 6 9 M I N U T E S ·rhe Model Citie s Exec ut i ve Bo a r d Rev i e•,1 Com_m i t. t ee met Tuesday~ ,Jul y 15 , at 1 0 : 00 a . m. i n City Hal l, Committee Ro o m #2 . The followinq me mbers \'7e r e p r esent: Mayo r I v a n All en , ,J r. , Chairman Mattie An sley Mr • Jo1 n Hood Alderman Ever ett Milli can 1.liX .. ~'7 al t er fvj,i t: c ·he l l Mr. J. D . Newberr7 Dr . C , Miles Smit,h Mr. Bi l l C . Wainwri9ht lfu: s . Mrs. Jllla r thci WP.ems 'I'he Chairman , Mayor Iva.n Al len, Jr . presided over the meeting. 'I'he f o l lowing proj ects wer e d i s.-:ussed a nd app·coved: Amou nt Pr 9..i_ect Numbers $11 9, 0 00 HR - 005N Urban East Housing Consul ta 1.ts HE-019N At l anta Assoc i a tion o f Mental Retardation 9,00 0 HE- 0.llN Planned P1.rer t 'l:10::x:!, 5,000 Inc . It '.tvas mo ved a.nd second ed that action on. the fo l o wing projects be withheld u ntil fuxi":1"l:... r investiga tion can be made. The Chairman appointed Dr . C . Mi les Smith to hi:.~ad a c ommit ~ee to look into t he Hea l t h Component a n d to r~port at the next me et ing. Mr. Hood a nd Mr . :t-Iewbe rry were appoint ed "-o the ,.,orrnnittee. The proje c ts invo l ved are: HE =0 02N HE-00 9N HE-014N HE-007N Better Health , Inc. 113,000 100,000 5 , 00 0 4,000 �2 Mr. Wainw.;· :iyht moved that t he two ( 2) deletions :ceconi.mended by the staff b-2. appr oved . ,lrs . We e n's :,::e condEd the motion. 'rhe deletions w~re : HE-008.N He a.:L th Scr. e ening HE-·018N Mm1tal Health Plann.e::: $ 45,000 20,000 A discussion. was open.ed concer ning Project E~rpand . After a brief di scussio, Mrs. Ansley moved to temporarily delete Project Expand so the balance of the EOA projects c a n be sent back to the Board of Aldermen . The mot.:i.on was secon ded and app roved. The meeting wa s adjourned. APPROVED: l ___,f/, r---, r-~ -c:,-=-"~:::;;_.c.-.-J-~ ~ c ~or - Cit ies Prog ro May· r Iva.n Allen, Jr . , Chairman Mode l Ci tie s Exec u tive Board � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document J I l / November 3, 1969 MEMORANDUM TO: Mr . Johnny Johnson FROM : Dan E . Sweat, Jr . SUBJECT: Model Cities Mass Convention, Inc . , and QED Consulting F irm I appreciate your m mo on this subject dated October 30, 1969 . A I understand your po ition, you tate that the expenditure to employ thi · consultant will be from the proceed of an EOA , Inc . gr nt to Model Cities Ma e Convention, Incorpor ted (MCMC , Inc .) and, con equently, the city is in no position to exerci e ny control over which firm that MCMC, Inc . employ for this work. I will defer to your judgement as to the technical operations of thi procedur and l und ratand that the city do not exercise ny direct control ov r the action of MCMC, Inc . , when city funds are not involv d . My only inter t i that the city, · nd more p cific lly th Model Cities Program, do not uffer ny emb rra sm nt re ulting from the rd of contr cts by ny Model City Agency or contractor . To preclude thi pos ibUtty, Ir it r t my reque t of October 28 , 1969, that a compl te dos ier be pr par d on QED prior to a deci•ion bein mad on the award of the contract to th m . Thi do sier hould includ the com• plet 1i t of the princip l with r um.es of th ir educ tion nd xp ri nee; r view of their pre nt position o that ny conflict of inter st can be d termined; some exampl or r f renc s of eimil r work perform d; compl te review of th xp ri ne nd q lification of th firm to do thh work: b udg t nd progr m d igned to accompl h th work d sired, and ny other Worm tion n c •• ry to make a w 11-inform d d ciaio on th ca bility of thia firm to ucc ••fully ccompli h thi• wo rk. �! ' This request should be made to MCMC, Inc . , recognizing that the city does not have the authority to require it but feels that good administrative practices demand it. When thi information is prepared, a good case can supposedly be made for awarding this contract to this firm instead of anQther . Should the1·e be any later question, the city wHl be in a m~ch better position to defend the action. You may be a13sured that the general public will not di tinguish betwe n MCMC , Inc . , and the larger Model City Program in the event charges of impropriety or c onflict of interest are mad against the corporation. My only interest in this project is the well being of our Model City Program . If the fact upport the contention that QED is qualified and able to do this wot-k at competitive prices , I will fully support the award to them . By the aame token, if the facts indicate that they are not qualified to accomplish this work, I feel that the award should not be made . In any ev nt, I w nt us to be in a position to defend the action of MCMC , •no. , even if we are not dbectly respon ible for the management of the organization. DESJr : m �- -I r .I / CITY OF A.TLANTA October 30, 1969 OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 30315 (404) 577 - 5200 Ivan Allen Jr., Mayor J. C. Johnson, Director MEMORANDUM - - TO Dan E. Sweat, Chief Administrative Officer FROM Johnny C. Johnson, Executive Director Model Cities Program SUBJECT: Model Cities Mass Convention, Inc., and QED Consulting Firm In response to your memorandum of October 28, an investigation has been made into your inquiry and the following is submitted for your consideration. It has been determined that Model Cities Mass Convention, Inc. requested bids from three consulta nts that would provide management and personnel guidelines for their operation of the corporation. It appears that the low bidder for these services was a firm known as QED. It seems that the firm of Quod Erat Demonstradum was organi zed in February of 1964 and that the general purpose of the organization was to provide consultant services in the areas of marketing, management studies, and public relations . The firm has performed services for Radio Station WAOK and is involved in a project with several Emory University professors. Upon examination of the contract between the City of Atlanta and Model Cities Mass Convention , Inc., it has been determined that under the allocation of funds, no provisions were made for consultant and contract services with third parties e xc ept for public information purposes. (See attached budget justifications) . However, when combining the budget for HUD and OEO funds, all monies for training and technical assistance is to be paid out of the OEO grant and not out of the Model Cities supplemental funds. The �Memo to: Dan E. Sweat Page Two October 30, 1969 hiring of a management consultant firm appears to be a legitimate expenditure out of the OEO funds since these funds are provided especially to assist in the development of greater management capabilities on the part of the directors of the corporation. Further inquiry reveals that EOA had requested of the officers of the corporation to submit personnel and administrative policies as a requirement of their contract. It appears that EOA, and not Model Cities, would be the final determinant agency with regards to the sufficiency and qualifications of the consultants. Item 14 of the contract between the City and Model Cities Ma s s Convention, Inc., stipulates that all services sub-contracted to third parties must have prior approval by this office. Our Program Management Division was knowledgeable of the negotiations and had informed the proper officer that these services were eligible only under the OEO grant. I assure you that the staff is fully cognizant of its responsibility to assure that all monies which flow through the Model Cities Program are spent wisely and effectively, thus are comitted to fulfilling that obligation Attached for your perusal is a copy of our manual on accounting and fiscal management procedures. This manual is furnished all operating agenci es as a guide. I hope that the above information has been of some benefit to you. JCJ:vlc Attachme nts �:, ,i . • I ,•. I.._ .... ·_~~·- . ;.'o-- a"··,; ;. , •+ ti:aa n f ·,a ·'tv -. · ;;;;,,• . ..,... :~;.k::> s .. · ' ~tlr..~~ .. ..- ., I •. J-~. •+0t J > \~ ,. "· w •)· ,e:i"t;' :f:s:i,,- . -;}~··· ·4, · (i,;c}, ft1+.,i ;f:1 ·, ' is 'riG "' t ' d ? f hl s "";.,,,.;,, ,,. - ~ • /: I •• . I: 1:_' ' I 2 8. BUOOET l i I '], l I I ,, ' . ' i I\ 1.· I B. ESTI~'l'f:~L- .A-.:.....9QST_ CATIY.rORY (l) -(2) . i . Ii. i ' (3) ( 1~) ~- · j I'ERSONNEL .. I i I SF~RVICES I ~'.PAVEL I SPACE -- CONTRACT 10,000.00 600.00 600.00 ' I1·: I i I· . l. j ' 1: I· -(6) (7) - i CONSUMARLE SUPl:i:LIES I I· i- .t ',,'. ' i: I 2,300.00 - TOTAL -·* o. I 1' 86,000.00* I, 14,0Q0.00 !. .. ..__ . 159,380.00 87,380.00 I E. o./HUD Grant $74',000.00 APPROVAL j . A. -S-ign _ a_tur __e_a_n_d_ T_l _t _le_ o_f Authoriz ed. liUD Officie.l B. Data I· I I I J HUD- 7041 U0-68) ! '. - - -2,300.00 - ... 1. 'I ' 2,400.00 - I I . OTHER: · . '· .. 0 RE!lTAL, LEA.SE, OR P'JRC11ASt; OF EQUIPME1i'T . - 9, 0 2,400.00 - 1 i I I I I - 10,000.00 (5) $ 58,080.00 ~ .I J · MCA SHAf-:E : (If coat is baing shared : with o;;hers) • 58,080.00 $ COUSUL1'A1iTS .Alfil I c. ' I I • I · i I . ' I �t --,, • J - ' C:. ...... .· I Form !Approved Budg~t Bureau No. 63-R-1211 ' .· · Attachment 3a U. s. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Budget Justification ,, This form is to be attached to each budget for a capital project, activity and to the Program Administration Budget .........---· I I NAME OF CDA 1. I Atlanta City Demonstration Agency 2. I .. BRIEF DESCRIP'.rIVE TITLE OF CAPITAL PROJECT OR ACTIVITY I Model Cities Resident Organ i z a tion I 3, NAME• ADDRESS AND ZIP CODE OF OPERATING ENTITY Model Cities Mass Convention, Inc~ I 1: , 673 Capitol Avenue S.W. Atlanta, Ga. AMOUNT OR VALUE 4. · DESCRIP'.rIOJ.IT OF ITEM* AND BASIS FOR VALUATION** 2. Public Information 3. Travel -- $50.00 per month x 12 OF ITEM I I I ii I $10,000.00 600.00 1 5. '\· I 1 · Consumable supplies -- Office supplies @$200.00 per month. 2,400.00 Rental, Lease, or purchase of equipment - off ic furniture. 2,300.00 I. I 6. Mass Convention Development Assistance to Neighborhood Advisory Councils-6 @$1,000 $6 , 00 Matching funds . for gr\mt from OEO , : · 3 , 60 . .• :, · Teleph one s, Ut~ l i t i es and jan itor ial services@ $200 p er month. 2 , 40 (Jus tificatio n fo r supp l eme nt al f unds Only ) - Other Costs: . L 'I 1: $14, 0 00,00 For persairel costs use Personnel justification form . I>escribe the item in sufficient detail ~o insure that it is adequately identified indicate the basis for determining or computing its va.lue. For example , office r.pace rental for two professionals: 150 square feet at $2.00 per square foot, i.ncluding utilities and janitorial services. Ellld I �• - .4 • ·CITY OF .ATL OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 30315 404-524-8876 Ivan Allen Jr., Mayor J. C. Johnson, Director ACCOUNTING AND FINANCIAL MANAGEMENT PROCEDURES FOR OPERATING AGENCIES AND CITIZENS PARTICIPATION ORGANIZATIONS ..... I ::" �---·--·- 7 TABLE OF CONTENTS . . . Purpose and Accounting Page 1 Internal Control Books of Account and Records • 2 . . . . . . . . . 5 Brief Description of Account Classification. 7 Disbursement Procedure • • • 9 Eligible and Ineligible Costs • • . • • 10 Instructions for Completion of Monthly Administering Agency Project Reports • • • • • • • . • • • 13 ..... �J ,. ' PURPOSE These instructions prescribe the accounting procedures and related fiscal requirements to be followed by agencies which are awarded contracts with the Comprehensive Demonstration Agency to administer projects or activities as approved by the Department of Housing and Urban Development. The classification and description of - accounts are the minimum required by the Comprehensive Demonstration Agency. If the agency desires to establish accounts other than these prescribed herein, such accounts shall be established as subdivisions of the prescribed accounts and should be maintained in such a way that they can be readily combined into the prescribed classifications for uniform reporting purposes. ACCOUNTING The operating agency shall establish and maintain on a current basis an adequate accounting system on an accural basis in accordance with generally accepted accounting principles and standards. The accounting system, among other things, must be adequate to enable the preparation of a statement of financial condition and a cost control statement for submission to the Comprehensive Demonstration Agency on a current and timely basis. All such reports must be received by the Comprehensive Demonstration Agency time to permit the data contained therein to be incorporated into the CDA's records prior to the preparation and submission of its reports to HUD. - 1- �... •, INTERNAL CONTROL The operating agency shall .maintain an adequate system of internal control. Internal control comprises the plan of organization and all of the coordinate methods and measures adopted within an organization to safeguard its assets, check the adequacy and the reliability of its accounting data, promote operating efficiency, and encourage adherence to prescribed menagement policies . The characteristics of an adequate system of internal control include: a. A plan of organization which provides appropriate segregation of functional responsibilities. b. A system of authorization and record procedures adequate to provide reasonable accounting control over assets, liabilities, revenues, and expenses. c. Sound practices to be followed in performance of duties and functions of each of the organizational units. d. A degree of personnel competence commensurate with responsibilities. An adequate system of internal control contains the following features: a. No person should have complete control over all phases of any significant transaction. b. The flow of work should be from one employee to another so that the work of the second, without duplicating that of the first, provides a check upon it. c. Record keeping should be seperated from OP,erations or the handling and custody of assets, such as: (1) The function of receiving cash should be centrali z ed in one pe r son , who should not be conce rn ed in a ny wa y wi th approvin g or cer t i f ying vo u cher s, a cting a s imp rest fund c ash i er, pr e pa ring dep os it s , making disbur sements , o r k eeping ac c o un ting re cor ds . I n t h is conne ction, the p ers on who p r epar es ormakes depos i ts , appr oves o r c ertif ies vouche r s , o r di s bur ses cash s hould h ave n o acce ss to the ac c o un t ing recor ds . - 2- .. �(2) At as early a point as possible in the mail handling, preferably at the point where the envelopes are opened immediately upon receipt, all checks and negotiable instruments should be stamped with a restrictive endorsement, ail cash items should be listed in duplicate, and a c9py of the listing delivered to the person responsible for making bank reconciliations. (3) Periodic examination and count or other review of cash balances should be made by employees who do not handle or record cash or sign checks. d. Physical and mechanical facilities should be used to the fullest extent possible to insure security and accuracy, such as using security vaults or safe cabinets and check writing machines. e. Responsibilities should be clearly established and then accounted for as close as possible. f. Where feasible, employees are rotated to various assignments. g. Other control features pertaining to cash include: (1) All cash receipts shall be deposited as soon as possible, preferably the day received. (2) All cash receipts shall be deposited intact and for the full amount received. (3) Collections and all other funds held within an office , whether pending regular deposit or in imprest funds, shall be, where possible, restrictively endorsed and kept under complete control and under proper safeguards, preferably in a fire r es istant combination safe or safe-cabinet. (4) Uncollectible items and the related documents shall not be handled by the person making up d eposits or by the person h a ndling accounts receivable. (5) Persons preparing payrolls or time reporting records should not handle the related pay checks. - 3- �(6) The number of bank accounts and inter-bank transfers ~hould be kept to a minimum. A single bank account for the agency is preferred. ~- �BOOKS OF ACCOUNT AND RECORDS The following is a brief description of the books of accounts and records considered to be the minimum required for recording transactions relating to the project or activity. However, the agency may establish any additional accounting records it considers necessary to provide adequate financial control of its assets and liabilities and to account for project or activity cost. i A. General ledger shall be maintained in which to record a summarization of all accounting transactions relat i ng to the project or activity and to classify such transact i ons according to the accounts l i sted i n the project or activity budget. B. A cash receipt and disbursement register shall be maintained for the recording of funds received in connection with theproject or activity and for recording checks i ssued f or the withdrawel of funds from the project or a ctivity b a nk a ccount. All disbursements shall be made by prenumbered checks used in numerical sequence and must be supported by appropri a te documen t ation such a s payrolls, i nvoices , cont r a ct s , ~r a vel vouche rs, etc., evidencing t he n atu re a nd propriety o f e ach p a yment , a nd s howing the approval o f t h e p roj ect or activit y d ire c tor or other authorized official. If the volume of receipts and disbursements justify the seperation of the cash r e c e ipts and di s bursement r egisters, then the two should b e kept sep e r a t e . C. Jour n al v o u ch ers (or the a gency ' s s u itable s ub s t i tute therefor) shal l be used to docume n t and recor d tra nsactions i n t h e ge n e r a l l e dger wh i ch a re not r e corded . fr om t h e c ash rece ipts and di s bursement r e g ister s . Each j ourn a l v ouche r shal l c ontain a complete e x planatio n o f the tra n saction b e ing r e cor ded a nd re fer e nces t o the re l a t e d docu me nt s or othe r s ource s o f info rma t i on, i f app l icable . Journal v oucher s shall be numbe red c o ns e cutiv ely and fi l e d i n numerica l sequence. All j o urnal vouche rs shall b e approve d by an a u t hor ized official of t he a g e ncy . D. Basic payroll reco rds shall b e maintained to accumulate the p ayr oll d a t a r equir ed by Federa l , · State o r loc a l l aw wi t h r e spect t o e a ch employee, such a s g ross earnings, Federa l i n c ome tax withheld, State or local income tax withheld, · FICA withholdings, etc. The '.... record shall also include data relating to other I. - 5- . �deductions as may be required by the agency's personnel policies, including the employer's contribution to retirement plans, health insurance plans, etc. E. A record shall be maintained for each item of non-expendable property acquired for the project or activity. Non-expendable property is property which will not be consumed or lose its identity by being incorporated into another item of property, which cost $100 or more per unit and is expected to have a useful life of one year or more. Grouping of like items, such as chairs, with an aggregate cost in excess of $100 shall also be controlled and accounted for as non-expendable property even though the cost of a single item is less than $100. The record shall include: (1) Description of the item of property, including model and serial number, if applicable. (2) Date of acquisition (3) The acquisition cost or assigned value to the project or activity. (4) Information as to whether the property was new or used at time of acquisition. The a ggre gate of the individual costs shown on the r e cord c a rds s h a ll equa l the b a l a nce in the subs idiary cost account for non-expendable property. A physical inve ntory shall be taken and reconciled with the record card annually or as frequent as r e quired by t h e Mode l Cit ies Progra m, City of Atlanta. - 6(. �BRIEF DESCRIPTION OF ACCOUNT CLASSIFICATION ACTIVITY COST (1) Personnel Includes the cost of staff and support staff of the operating agency as spelled out in latest approved budget. (2) Consultant and Contract Services Includes the cost of services contracted to other agencies, firms or individuals according to a written contract with the operating agency. All contracts must be in writing and must have prior approval of the CDA. (3) Travel a. Auto allowance paid on the basis of actual mileage as spelled out in latest approved budget. b. Staff travel and e x penses according to latest approved budget. (4) Space Cost a. Monthly office rental. b. Telephone a nd telegraph expense if not included in Activity Cost (7) and contained in latest approved budget. c. Fire and e x t e nded coverage in s urance on building and contents if not inc l uded in activity cost (7) and contained in latest approved budget. 1 d. Utility cost if not included in activity coot (7). e. Building maintenance, if not included in Activity Cost (7) and contained in latest approved budget. (5) Consumable Supplies Includes the costs of blue prints, draf t ing materials, charts, graphics, maps, stationery and all small items of non-ex pendable property, the total cost of which does not e x ceed $100. (6) Renta l , lease or Purcha s e of Equipment a. Includes rental or l e ase cost of equipment not on loan or not purchas ed. b . Total cos t of equipment purcha sed. (7) Other Costs Costs n ot s p e c i ficall y covered in the above budget catego rie s · a c c ording to l ates t a p pr ove d budget . I .-----.. . , ._ PROJECT COST (8) (9) Property Acquisition The cost incident to the acquiring of land and structures and the cost of demolition if necessary. Land Improvement The cost .. of improving site to meet the qualifications for the - 7- ... �type construction anticipated. (10) Construction The cost of construction, rehabilitation, alteration and repair. (11) Professional Services The cost of professional services rendered by individuals or organization including legal, accounting and architectual ' services. (12) Carrying Charges The cost of items such as types, interest and insurance premiums incurred during construction. (13) Other Costs not included in the above budget categories for capital projects according to the latest approved budget. The description of the budget categories listed above is by no means exhaustive and in instances where there are questions as to the proper classification of a transaction, the latest approved budget and budget justification break down should govern. - 8- �DISBURSEMENT PROCEDURE 1. Disbursements (other than from Petty Cash) for goods, and for services of persons or firms not payrolled by the Operating Agency shall be supported by executed purchase orders or contracts. Purchase and contract procedures should follow CDA practice and policy. Such policies and procedures shall be approved by the CDA prior to implementation. 2. Disbursements must be supported by invoices or requisitions which can readily be traced to the contract or purchase order for the s e rvices, supplies, or e quipment (except as noted in Four (4) helow). 3. Disbursements shall be made by pre-numbered checks countersigned by two officers unless the amount of the individual disbursement is small (under $10) that payment from a Petty Cash Fund is more economical. 4. .A Petty Cash Fund may be established for use in making payment of minor items of expense whenever it is not practicable to issue a check. An authoriz e d official of the Operating Age ncy shall approve the establishment and the amount of the Petty Cash Fund. Each d isbur s e me nt from the Petty Cash Fund shall b e s upporte d by a rec e ipted bill or invoice . Howe ver, i f a r e c e i pte d b i ll or i nvoic e is not obtaina b le , the disbursement shall be supported by an itemized list of the items purchased and the list shall be approve d by an official o f the Ope rating Age ncy other than the custodian of the fund. Th e Pe tty Cash fund shall b e repl e nishe d at the end of each calendar quar ter or as f r e que ntly a s may othe rwise b e requir e d. - 9- �ELIGIBLE AND INELIGIBLE COSTS All cost must be reasonable and of a nature which clearly relates to the specific purposes and end product of the contract under which the . services are being performed. Care must be exercised by all concerned in incurring costs to assure that expenditures conform to these general standards and the following criteria for eligibility of costs. 1. To be eligible for inclusion in the program, cost must: a. Be necessary and reasonable for proper and efficient execution of the contractual requirements and in accordance with the approved budget. b. Not. be a general expense required to carry out regular responsibilities of the operating agency. c. B.e in conformance with any limitations or exclusions in these instructions, federal laws, city ordinances, or other governing limitations. d. Be no more liberal than policies, procedures, and practices applied uniformly to both federally assisted and other activities of the operating agency. e. Be accorded consistent treatment through application of accounting policy and procedures approved and/or prescribed herein. f. Not be allocable to or included as a cost of any other federally financed program in either prior or current periods. g. Be net of all applicable credits such as purchase discounts, rebates or allowances, sales of publication or materials , or other income or refunds. h. Be in accordance with budgetary or other restriction of e x penses established by the comprehensive Demonstration Agency (City of Atlanta) and approved by the Department of Housing and Urban Department. i. Be fully documented. .. - 10- �j. 2. Comply with polic i es governing administrative practices, including po l ic i es with respect to employment, salary and wage r a t e s, working hours, and hol idays, f r inge benefits (health and hopitalization insurance, retirement, etc.) vacation and sick leave privileges, and travel. The policies relating to the above must be in writing and appr oved by the governing body of the Agency, or Director, as authorized, as well as by the City. Such pol i cies and pra ctice s should t a ke account of situations where theoperating agency is a temporary, non-governmental entity composes primarily of part-time staff wh i ch may have full-time employment elsewhere. In add i tion to costs inel i gible under the above ceriteria, t he follow i ng costs a re speci fic a lly ine ligible: a. Accounting- Costs of maintaining central accounting records necessary for overall agency purposes, such as appropriat ion of f und a ccounts by the tre asurer or similar o ff icia l, are cons i d ered to be a general exp e n se of the a ge ncy a nd a re una llowable. However, the cost of esta blishing and mainta ining accounting or other informa tion sys tems required for the management of the contract is al l owable. This includes cos ts incurred b y c e ntral service agenc i e s f or t h ese purpo se s. b. Bad Debts- Any losses arising from uncollectable accounts and other claims, and related costs. c. Contin genc ies. Contribu tions t o a con tingency reserv e or any simi l ar provision for un f o rseen e v ents . d. Contribut i ons and Donations . e. Entertainmen t. Cos t s o f amus e me nt s , s ocia l activities, and incidental c o sts, such as meals beverages, lodgings, and gratuities, relating to enter t a inment. f. F i nes and Penalties. Costs resu lting fr om vio lation o f or fai l ure to c omply with federal, state, and l o cal laws and regulations. g. I nte r es t a nd o t h e r F i n a n c i a l Costs . Interes t on borrowing (h owe ver represented ) , cost of financing and refinancing operations, and legal and professional fees p a id in conne ction therewith. - 11- �h. Legal expenses. Legal expenses for the prosecution of claims against the Federal Government. However, the costs of legal expenses required directly for the administration of the program are allowable. i. Membership Expenses. Cost of membership in an organization which devotes a substantial part of its activities to influencing legislation. j. Travel. Costs in excess .of those allowed by the City of Atlanta for its equivalent employees. In a case, the difference in cost between first-class air accomodations and less-than-first-class air accomodations is not allowed expect when less-than-first-class air accomodations are not available and is so documented. k. Meeting Attendance. Costs of attending meetings which are not open for attendance on a non-segreated basis. 1. Executive Expenses~ The salary and expenses of the chief executive officer of the agency are considered a cost of the agency and are not allocable in any way to the project or activity. - 12 - �.' INSTRUCTIONS FOR COMPLETION OF .MONTHLY AD.MINISTERING AGENCY PROJECT REPORTS This report is to be delivered to .Model Cities prior to the fifth day of the month following the reporting month. This deadline is imperative in order to report expenditures to HUD. J. The heading of this report includes lines for Agency Name and Address, Project Name, and .P roject Number. The Reporting Period i tern should reflect beginning and ending dates (usually first to last of month) of the report. The Cum. Supplemental Expenditures item should contain a total of all funds designated supplemental which have been expended 9n the project to date. The Cash Received item refers to supplemental funds that have been deposited to. your agency. The Balance item should reflect the amount of supplemental funds expended but not yet received by your agency. The Cost Statement section of the report is a breakdown of expenditures by line item and by source of funds. For projects which receive supplemental funds, costs for each line item for the Current Period should be listed. These should be broken down between Supplemental funds and Other funds if the project or activity is jointly funded. For projects t hat do not involve the use o f .Model Cities supplemental funds, it is requested ~hat a total amount e x pended on the p r oject for the curr e nt period be entered by line item 13 (non-con= tracted agency). Under the Cumrnulative Total column, funds expended to date on the project should be broken down in the same manner as current period e x penditures. The Wo r k Program Status section of the Administerin g Agency Pr oject Report is d e signed to report ag a inst the Project Work Program whi ch was-.. f ormul a t e d by y our a gency in cooperation with Mode l Citie s Pe rsonnel . Each month the various task s listed on the wo r k program should be a n a lyzed to determine if they are being started and comp leted in the planne d time frame . Any t asks which will have different s t a r t and complete dates s h oul d be lis ted u n der the "Description of Task " c olumn o f t h e a g ency p r oj e ct report. Th e applic able r e v ised sta r t a n d c ompl e te dat es s h ould t h e n be e n t e red i n the r epo r ting month , t hat t ask s houl d be entered under th e "De sc r iption of Task" col umn an d the actual complete date shown . - 13- �Start or complete dates for a task wili be considered on schedule if they are within three weeks of the originally planned time frame. A variance of more than three weeks in a task should be reported as described above. Every effort should be made to report time revisions as soon as they become evident. For example, if it becomes apparent that some operational phase of a project will be delayed due to problems in acquiring equipment, this should be reported as soon as it is known rather than at the time the operational phase is to begin. The Project Highlights section of the report should be used to briefly summarize project activity for the month and to list any unusual cirsumstances concerning the project. Amplifying information about revised start or complete dates should also be given in this section. An example of a completed Administering Agency Project Report follows these instructions. ( - 14- �ADMINISTERI NG AGENCY PROJECT RE'PORT \ Georgia State Em2loyment S~;i;:vic!; PROJECT_ Emplo¥er Ser~d ces No. 1 Peachtree Room 4 08 Atlantat Georgia 30301 NUMBER IQ 2 2 AGENCY ADDRESS I I ol I CUM . SUPPLEMENT AL EXPENDITURES REPORT I NG PERIOD: FROM 8/1/69 TO 8/31/69 $30,000 CODE PERSONNEL 01 I CONSULT ANTS, CONT SERV 02 TRAVEL 03 SPACE · 04· CONSUMABLE SUPPLIES 05 RENT, LEASE, PURCH EQP 06 OTHER 07 PROPERTY ACQUISITION 08 LAND IMPROVEMENTS 09 CONSTRUCTION 10 PROFESSIONAL SERV 11 CARRYING CHARGES 12 NON-CONTRACTED AGENCY 13 SUPPLEMENTAL OTHER ·s. ooo 10 000 -0- 1,000 1,500 300 500 $ 5. 1,000 CUMMULATIVE TOTAL . SUPPLEMENT Al 20.000 2,000 OTHER 1o onn 1 000 4,000 2 ·: 000 ~~'": ;r~- · :·...~ -~ ~..-;~::;;::->' " .--~"~:-<fl>::~: "~~• ~::- . '.". 12,300 7,000 ( WORK PROGRAM STATUS DESCRIPTION OF TASK 000 3.L 000 l 000 ... • TOTAL BALANCE $25,000 CURRENT PERIOD COST ST ATEMENT COST CATEGORY CASH RECEIVED ACTUAL COMPLETE Occupy temporary facility 06 30,000 13,000 REVISED COMPLETE REVISED START 9/8/69 Establish contact with 66 employers in MNA 10/6/69 Acquire supplies 8/15/69 Personnel o rienta tion 8/20/69 9/19/69 4/30/70 - PROJECT HIGHLIGH'rS: Dur ing the month o f August project personnel were given orienta tion sessions concerning project tasks and obj ectives. All supplies have been purchased, but oc cupation of the temporary fa cility is being delay ed due to a carpenter's strike . This delay will als o delay establishing contacts with employers. Sample inquiries to emplo yers have produced enthusiastic responses a n d it appears that the project will e x ceed its objective of develo ping 2 00 jobs . (USE REVERSE, IF REQUIRED) THE UND ERSI GNED CERl lF IES THAT TH E ABOVE INFORMATION IS CORRECT . SIGNATU RE AND TI TLE · (FORM MOD. 9) r/4_,n (; <,f ,n:11f f-J tJ. //J C. C. ~2 I J/ - 1 5- DATE SeEt • 2, 1969-" �c T _T o_~ /{· .- October 7, 1969 OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga . 30315 (404) 577 -5200 Ivan Allen Jr., Mayor J. C. Johnson, Director Dr. John W. Letson Superintendent Atlanta Public Schools 224 Central Avenue, S. W. Atlanta, Georgia 30303 RE: Requested Contract Revisions and Disposition Dear Dr. Letson: The contract betwe e n the Atlanta Board of Education (Agency) and the City of Atlanta (CDA) state s that the Agency must have prior approval by the CDA on any shift of funds that significantly changes the approved program and/or exceeds 10% of the line item total from which the funds are being removed or to which added. The following state ments _indic ~te the action taken by the CDA with regards to the revisions requested by the Atlanta Board of Education. The CDA does not ~pprove the proposed changes in projects ED-005N and ED-041C. It was proposed that $30,000 be shifted from ED-005N to ED-041C. The approved original budgets are attached herein. We are happy to know that only t wo temporary units will be required thereby reflecting a savings of $30,000. The CDA approves the proposed changes on project ED-020C, but with some modification. Th e shi ft of funds proposed b y the Agency involved $4;ooo being shifted from personnel, with $3,000 added to consumable supplies and $1,000 added to equipment. Inasmuch as this proposed change could not be adequate to meet present equipment expenditures (as indicated by Age ncy's August Project Report), CDA proposes that $1,374 be shifted to equipment with $2,626 going to consumable supplies. This change does not effect the total cost of the project. This approved budget is included herein. �Dr. John W. Letson Page Two October 7, 1969 The CDA approves the proposed c hanges in project ED-021C. This involves removing $5,978 fro m personn el and adding $4,738 for instructional equipment costs, $40 0 for office equipment, and $840 for mileage. Also, the number of lead teachers is reduced from eight to seven in order to create the position of Model Cities Coordinator. These changes do not affect the total cost of the project. The approved budget is included herein. With rega.rds to the proposed changes in project ED-022C, the CDA app:c oves the additi·on of three · teacher aides. However, the CDA does not approve the adding of $1,620 to travel. The funds are to :remain in personnel. The CDA appr9ves the adding of $396 for tel ,=phone service. Telephone service is included in the space cost line item. These changes do not affect the overall total the total cost of the project. The approved budget is included her1=in. The CDA approves the changes in project ED-024N. The number of Extended Day Programs is reduced from five to four, and consultants and contract services will be covered by In-Service Training funds. These changes allows $49,287 to be removed and to be allocated as follows: $16,500 added to food; $12,543 added for labor; $6,649 added for custodial services; $2,000 added for consumable s upplies; $4,000 added for equipment; $6,768 added for three additional teachers aid e s; $584 for telephone services; and $243 added to trave l. The approved budget with costs in the appropriate line items is includ ed here in. The CDA approves the changes in pr oj ect ED-025N. It was proposed to r educe the number of pre-school progr ams from nine to eight. This allows additional fund s to be used for food, labor for food preparation, equipment, custodi a l serv ices, field trips, and substitute teacher aides. These changes only involve the shifting of funds and does not a l ter the total cost of the project. The approved budget with costs i n the appropriate line items is included herein. The CDA approves the proposed changes in project ED-039N. These changes include removing $14,813 from personnel, and distributed as follows: Consultants and Contract Services, $3,000; Travel, $2,000; Consumable Supplies, $3,500; Rental, Lease, Purchase of Equipment, $6,000; Custodia l Services, $813. The approved budget with costs in the appropriate line items is included herein. �Dr. John w. Letson Page Three October 7, 1969 The attached budgets control al l future authorized revisions. expenditures specified as We a.re encouraged to k now t hat m-ny staff p ositions were overbudgeted and will reflect considerable savings. ~'--:,:°'-v'<::d'-""= Jo __,i{t ,. C. Exe cutive vlc cc: / Mayor Ivan Allen, Jr. Model Cities Executive Board Members ( �I !/ .,-,ii,. ! ,, MODEL CITIES BOARD TRAINING PROGRAM University of Tennessee at Chattanooga Guerry Center August 9, 1969 Welcome Dr. William H. Masterson, Chancellor University of Tennessee at Chattanoog a Introduction of Guests Mr. Roy Batchelor, Dir e ctor Urban Affairs University of Tennessee at Chattanooga Overview-Model Cities Training Program Dr. Charles Hyder, Dir ector Model Citie s Training Program Dr. Rob e rt W e lch Model Cities Training Prog ram Int roduction of Consultant Dr. John Dye r Fed er al Pro g r am C o ordinator and Acting Dire c tor Chattan o o ga Model Cities Addre ss M r . Dan S weatt Chief A d minis t rative Officer City o f Atlanta AGENDA 9:45. . Model Neighborhood Area Representatives ... Betty Blocker Lounge 9 : 45 .. Non - Mode l N e ighborhood Area R e presenta tives .. Conference Room 10: 30 . ...•• . . . . . . . . . .. Coffee Break ... . ..•. . . . ...•.... Snack Bar 10:45 ..•......•.... Simulation Exercise ......•.... Conference Room #1 �STATEMENT OF ·MAYOR BENDER ON MODEL CITIES PROGRAM August 1, 1969 The Model cities Program is a cooperative effort among the Federal Government, State Government, the City Government and the residents who live in the Model Neighborhood Area. As such, the specific program designed to correct the problems in the Model Neighborhood Area will be a product of the cooperative effort of all those involved. On August 2nd, the 25 members of the CDA Board who will represent the citizens of the Model Neighborhood Area will be· elected. Every resident of the Area should plan to vote in his district at one of the polling places listed below. ( Never has ' an election been held in this Area which affe~ted the liv~s of its residents more directly and significantly than will this one. In order to vote in the election, residents must be registered with the Model Cities Program. Registration has been conducted (1) house-to - house in the Model Neighborhood, · (2) at the centers listed below during Ju_ly and, (3) at the Moclel Cities Office, 1418 Mccallie Avenue between the hours of 8:30 a.m. and 5 : 00 p . m. for the past month. As of July 30, 1969, the following numbers of people had registered. �., PAGE TWO DISTRICT I 655 DISTRICT II 592 DISTRICT III 1302 DISTRICT IV 380 DISTRICT V 564 ...... .·.• ·--· DISTRICT VI 537 I DISTRICT VII 1066 TOTAL REGISTERED VOTERS 5096 It is estimated t h a t is registered to vot e ~ 70% o f the MNA population o ver 18 In other Model Citie s around the country the leve l of r es i dent p articipa tion h as ave r a ged 10% to 15%. ( Votin g will b e on Augu st 2, 196 9 f r om 9 :00 a .m . u nt il 9:00 p.m. at the following place s which a re shown on the a tt a che d ma p .0 District District District ·Dist ri c t Distr i ct District District 1 11 111 lV V Vl Vll East Area Neighborhood Service Center Bo one-Hysinge r Community Center Avonda le Community Center Carv er Commun i ty Ce n ter Carv er Commun ity Center Orch ard Knob El ementary School Orch ard Knob Jr. High School One key to the success of the Model cities Program is the direct participation of the citi zen s of the Mode l Ne ighborhood Ar e a. The f a ct is that the Mode l Citie s Program c a nnot succeed without the p articipa tion of a significant numbe r of the r e sidents o f the MNA. I wa n t t o u rge e a c h a nd e v e ry v oter reg i s t ered to p artic i pate i n �PAGE THREE the Modelcities Program to vote on August 2, 1969 at the appropriat~ voting place. ( -- �' ell5T // R1:/f X ~ ,1,"E;Ht.3Vf-i'/{C> 01J APh:.. 1NG. Sr. sc1-;/1'1CC CENTt:k C-f<VTCHF/£Ll) .5T I l l>!STl?ICT I I~ , IC) .l>!5T/?ICT' :i:, ~ . ~ ~ JI. ~ !~ I · I I(w1Lcox r!NKER St. /'11/L,VE . IV clli'<: J'-f/lli'L> k,vc tj /IV'": sr ___ 2_ ~!STRICT 1 /II. ,,- ti / Oit. 4NJ) P1~1?1< A 1·'£ . ];);STRICT yr . L ~ ~ _ _ _ _ _ _ _ _A_1_=...;C __ /?_'-_L_1_£_-___ A_V._=L-- - - - - - - - - -_j �----o-r-J Ile~.J,., U}p.JI riJrvl J,u ,-1<. (!) ~(e 0 -f L 7i ~,.JS. L , /.'i., · vC 5 c- t y- .,, v-J,i! ke i,,.r/o~ i)e 5 ev,. Z.,__ I - -r-re> /;---11143.215.248.55,,J.J..,;., .,. /t + t c.,A-c/ s Q I jJ ,-ye .A~ ~ fl<..143.215.248.55 15:39, 29 December 2017 (EST) _; - Q._,, eCo J,.,.J-- -Ct_1 7 - /J t '-~) Jhw u.f .. ·w'-<--f1cf.'Y I~ _:.,-,-~ p.rr- I 5 r IV v o rv<'_r CvJ tv' ( _ ~ ~~<7 . ,,,,/ - cl~~ 41, ks<# n:._Q,--s\ /',,_,-'7 ~ - "·r/> 0 ~ - ) ~~ ( - Jy0 / ov-4' ~ ?-- Ct s -- /iv w L~ 5 Jv cd c/--.T_ ~ ~cJ;) + ~ o _,,Ju c1 ; 1 ( (; ,, __[~ (er-- < r-- h,.,-* ~ / - J1-e r-- J,u s S/o,Al ~ rJ ( '/- 0 ,-J Ii- cJ ~ . 1-- Je,tl Bctrc1: 5/--ec-lr- ~ ____ .--,/ /Yv fr-1 )-) ' �V(' l) '~L GJ.'P[ 1~3 T fi 'i IJ,,lJ 1·c l'l"lOGl·{Af: Tile 1-J, ,d.P.l CH,j0s 'I'r.cJ.inin _: Progr am - Thr-: fir st of :its kind in the country is , Lf"n ( l Cl) scs:d. l,r i )Jl c n1 1:·si" to be conduct e d in sc ,n:i.n:ir fo_rm undP. r th() dircc tion l:r llnb1c1·si Ly o f Ten nessee at Cb.:iLto.noo L:.:i . Th e m:.1jor objc,cl.ivP. of the Mode l Ci.ties Tr;)fn::n ~~ l'rc1:_1;r:1in is the en:1b l em8nt of the fifty mr:imb r~ rs of t :1 c C.D.A. i.~0:1~'G or- 11:;__r ect1"rs b-0 -f -L111,Jtion c1s a cohes ive arlminlstrat ive body ,1h:i.l~ s imnlt=meous ly · c1:c , 11r·1,::;i: :.:; t h e dtt.ci.i.n.,1.ent'. nr r':)t ~ntion of indiviciu.1.l .i.dentity w~th t ho se va rious spo rw0rin r,; :~rL;u r--c Fh0m :i.t is the board mc;1'.1bers I r e sponsi.hlity to repr1:;scnt. This objed:ive can best be ach i.. eved by en.J.b line :,h e participants to: 1. acquire knowJ.erl Ge of the actual structur e of thA Model Cities organization and the objectives of the progr am . 2. ·deve lop an aw3.reness of the decision-makini::; proces s in tr:-rms of s e l e ct i r.G acc eptable alternativ ~s to recogni zed problems confronti~c the CDA Board. 3. Establish.i.ng and . maint,ainin g an orga nizationc1l esprit I de corps' which on one hand wil l enable each CDA H.oard. par t i cipant t o mafot3.in his id entity and . t ies wit9i.n _his own spher e of the community , and yet permit hj~'ll to Inr'.lke decisi:ms b ased on a tot-3. l committ me nt to an Jv erall achievement of the organizatiana l goals o · Th i.s s eries of s eminars uti liz in_, c onsult::i.nts , applyin1:; dynamic a;1d inno 1i:1.ti.v~ ed ctcati on'l l techniqu~s , and jnvolving expertise from as many perti :-1':=nt s nJ rc r.:; 3.s a r e availab l e is, like th e Mode l Cj_ t,ies Program i t se l f , a de;--:onstr 3.ti0n rroj ect. !lec.1.use thP. re i s l ittl,~ nat ·l on;:i. l experie nce in train iri;:; prograns Sllch as the onr:; d esc!"ibed, the emphasis in th e Chattanooca progr,:11,1 wi l l be on experi.r:,ent ati:rn anrl i:'1.:10vati,, n. As mie ht be expected of an expe rimenta l undert.1kin~ , it :vill be subjcc ~ to reiular ob servati on, monitorine, and evaluation of its effectiveness in terr.;s of the goals it seeks to fulfill. It should be understood that this �{2) co:1 ti :n:nu[, ev:tlu-:itivc p' oces" is o. tcsLin;; proc:<'ss or thP. tr;i:i.,dn _~ pr0:.:;r·1m and it.s shfr, a~ 1,e ll i .c; of th0 p:1rti.r.ip,1. n~s . 'fl1c: l':i.rsL :.;cs s i on or. the program will lllf':'ct Saturchy, J\uc11st 9, 19(.9, ~t the camp1s- 0r ll.T.C. rts • • ~ n.1.ne c onsccut,1.v c ,;;,. , tur,:.1.i ;_ws. w:i.11 the followin 1~ n:he sessi,Jn:::\ 'm the follo','l' i nG A suJ~estnd strucLure and cont e nt of e~ch se ss i on is found :in Appendices I thru X. s t,1·t1c t\ire the E·.J.ch consult:i.nt, however, may modiry or re- seminar to achieve the objectives as outlined. F11nd:Ln 6 .f0r th i.s t.rainini proi;ram has been secured under thP. · provisions of Ti.t.lP. 1 of the B:i_::her Education Act from the Department of He;iltn, Eduea tion .inrl '.·!9 1f,1 r? ; Ins t.i. Lu l;ional monies of U. T .c.; and funds from the 1fodel Cities Phnnir![; '}rant. The cxpectat.i.on is th at t.he e ~~pe rience and inf.'ormation derived fro;,1 the pro ~ram will c 0nt.ribute siz;nific.:i.ntly to the effectiveness of the C.D. A. B02 ::--d as a de cis i ve administrative body. It is hoped, · also , that from this .ModP.l Citi e s Training Pro ~ram th e re will emer;:;e a ,body of knowledge and experi ence which will be of value not only in Chatta nooga, but. in other cities ·, as v:e ll. �(J) t.lic- .:it,n:t.." .:ind HiJli.n:~ness of the C.D.A. Doard to disc har;;c e ffccL:i.v ely its res ~,0n s:i.bil i ty as chi.8 f ar.lriiin:i.Rt.ra t. i.ve body of th<: Ch-1t k rno 0,;a Model Citie s Progran. As adrninistrator:s who are. responsibJ.e for the pl;:i.nnin;:; and jm;_;l~rirmt:i.tion of th e L;it1l Model Ci. ti.es Pro,:;ram, CDA Board · rneinbe:rs must be sufficientl:-{ eci1J:i.pped · ( 1) ~d.th the necess,'.lr,Y ski lls, tools, and informati.on r c J..citP.d to all aspects of the l~d~l Cities Program; ( 2) with 3n understanding of the Mod el CitieR Pro~r a m and its rebt. ions li:i.p to city i;overnment ;ind other agencies in the urban are --both privc1te and pubhc; and (3 ) with methodoke;y anr.l dynamics of decision-mak inr:;. To this enrl, thP. Mod e l Cities Tra inj_n~ and Orienta ti:m Seminar Proc;ra.~ is d8si_:;ned.: 1. To insure th a t the C.D.A. Board members will be a1-1are of - their roles in the Model CiL:i.es Proir a m. 2. To provide C.D. A. Board mPmbe r s wi t-,h si.1fficient and relevant information c oncerni nc th~ Mod el Ci.ties conc ept a nd m~thort . 3. To insure tha t C.D.A. Board members a re fami liar with the ~:odcl Citi,;,s structure , bo t h na tiona lly and loca l ly o L. To provide C.D.A. Board members witA pertinent data concerning the Hud ~ui?eli ne s as related to the Model Cities Program. 5. To provide G.D.~. Board mP.~bers with r e l evant informaL ion concernine s peci fi c problAms rind program areas t o b e dealt with in the :fod el Neighborhood area. Furtr1P.r, this · proc;ram is de sir;ned to foster competency and sound judgement on the part. of the Board member.s by provirHng them with training cxcercises ar.d experiences i n problem-solv ing _and d ec ision-makin~. No Board wi th a members hip so v~ried as that of the C.D.Ao Board ~an effectively discharge its duties and �t.he inLcnt of t hi s pr o 1;ram Lo provide structured experiences for the fifty partici- r'.::l.t:in,; CDA Boal'd mE'n:be rs- - memhe rs with va r:i. P-d backcrounds, w5.de r a ng e s · of e xperiences, di.ff erent lev e ls or· edllcational attainme nt, anri diverse interc sts --wh ich ·t1ill P 1nble the iJo.Jrcl to function as a colwsive nnit with mutual interests and c or.,r:i.o n t~rnls; on P dedicated. to . salving the problems of the Model Nei~hborhood and its r0. op l e e �'.vlii lr t.he1'f' is 11,:i st.:ip('tir-l or othr-r Corm of' comr, 0 nsaLion for ~ tt, cnd jn~ thc:.;e l r :1in; i\~ ~rn tl •:iric-rnt:i.t,i ., n sctnin:1rs , U1r.rc i : =, ovailablc -for all members [':inon ci':11 as :..ds k1nr.c jn \.11 0. f' orm wlri 18 ,U.cnd itt :'; L} 1e0 r or r :1y 1~cnts or r .e iinb1ir seme nLs for all f'Xpcnses iw~1 1rrPd ·- c, 10 sessi.,1rn:i. , If you spencJ · or ne0 d any m.-rni..es for ci1ilr:l-c-:1.r t.r:111s rort.-1 t.i,, n, f :1od , or los e money Cor be.ing. off your j o b, you n.1ay qua lify for fjn =i.nc:i al assj_st-,nr.0 . As a memb er of the C.D.A. Board y ou are r e nde rir. 3 to the ci tizcns or Lllis comnnmi ty a V;) lu.:i. hle s e rv i ce; thus you should not be pena lize d f:ir..1.ncially in connP.c tion with your services on the C.D .A. Board. A simple voucher will be provid ed at each s ession. Simply list the expenses ir.c urr~d by Y·"ll. a nd bring, send, or mail to the Mode l Cities· Office at ll.il8 Mccallie Avenue . �If (0 Cl'f'J :3·;- t.! i '/\l/'l' 1 C 1 1'f\Tf 1)t! •\N D T~CIWJCJ\L /\SSTS'i'llf.JGii.: 1nrl thC:' as:~11 r t, inn which c,ntrihuLcG rnosL Lo jJ,s · uniciue chri.r::1ct0r is th0 uc1i.cf l.!~:..t ;11.1 .xi 1:w,11 hrr10ril·, c.1n be rlr.rived nn1;y ,,lien thrr P. :ls m;:i_;d.rnum p1.rticipaU.0n in pl·rnnin,~, rolicy fn.rnnVinn, :.nrl i.mplemental.ion by those v1l1ose li.vcs a:vj fut1iros ,d 11 b e 1 r· r Pctr.d I,~, t.lJP· pro;;ro.m. One of t.hc b-,sic el8m0ntc.; ot' an honest invit:ition for citizen particip-1.ti.::>n is th0. orfer 0·f t0.ch1Yic:1l astdRtance to the citiz e ns; the failure to provide s uch ~:.3s :l s L:t:-:c c ,-101,l i r~nrler th r: concept or genu1ne nei 2:hborhood involvement mea n i n;; l-=ss, since ther0. c~n he no partner~l1ir, ~r inv olvement, wh~n one of the parties l ack s the t? chn ic1l ~xpertis e to make informed judgements. In City Dein:-ins t,ration Asency Letter No. 3, October JO, 1967, the :!:lep3.rtment of :{ousi n_; an ci Urban D~velopme nt established performance standards for citiz en p~rt ic i pat i0n in the Mod~l Cities Program . Amon~ the major points contained in these standard s is that of technical assistance: ••••• The structure must ha ve the technical capacity for n,3.kin 0 kno1,,ledGeahle decisions~ ••• Some form of professional tech nical asEistnnc·e in a m;:inner agre e d to by neiehborhood resid e nts shall be provided." ) .... - �I (7) ,",1) ~) ~'.L CJT1 r,:.s C:lf'lr :U.'l .l 'l'Y Dl~l/l~Lij l'Nfi:N T ADIUi·JIS'l'iL'\'T'JON 130!\itD UflJ". NThTJ UN S,•~['JJNI\R. 1. An Ovrrview of Mode l Citi0s A. · Ilistory of Hodel Cities Proera m, ~J:iti.nnal and Local B. Phil6sopl)y of Moclcl Cities !'roGram C. llud guidelines ,1 ncl pcrfor 11:.:ince st0ndards D. The D~r1 ·nstr;1 t,ion CiLies .cind i"lctropolitan Develo pment Act of Aur,ust 16 1. Bo3.rd Decision Ha kine - Theory and Pr,ictice A~ Value a nd fact in decision making B H.esprinsibility, Res ponsivene s s, and Autl;ority 0 C. Au gust 23 1. A. Role . of loc~l Go vern ment B. Role of CDA Board D. 1. "The Hidden Agenda" Organiz a tion of the Nodel City' Program in Chatt;} r.ooga ·c. August JO 1966, as amended Role of nthPr agenctes Role of citi ze ns The Model Cities Planning Year A. Plan submission r equ ir ement.a B. Role of Model Citi8s sta ff Co 1/.ole of CD/\ Board Do Role of Citiz ~n part i eiration structure ~- Problem ana l ysis Fo Goals ci.nd obj ectives G. Priorities Ho Bud get in~ �( H) J.. i:,,1Jc l City 1'l:u111j n~ G0nccyt.s ,md Approaches B. Proc0.rl11r.:i.l l.'lann:in:_'; C. Fxe cu tory l'l .1 nni"ri[: 11. P lnn n:i.n s .'mr.l rPv:i. ew in the pr ') r,ess of c )n: posite d0c:i.sion-ma kin e 3c-;:itcmber 13 1. T!Je I'-'!i:H:lcl Citfos Five Year fimrncinl Plan A. The "Uem'. mstr;:i Li ·,n 11 concr-pt B. What is rneri.nt ~JY the s t nt ement: "The pro[:;r&rn f,h01Jld 1r.ake a substantial imp1 ct on L he _:h~rsical, P.conornic, and s ocial problems in the Viodel Nei~h bo.rhood /\rea." C ThP role of D. The role .•f the CDA Bo:,rd ~. Technic a l assist~nce arr~r.ir~ents F. Pos: ible st:r;-uct 1:rir.g ar:ranger.cn ts 0 Se ~t ember 20 1. the Model Cititts staff R')le nf Boa rd, St;:iPf, Citizens ~articipaLion Street ·re, and Te chnic-31 '\ssi.stance in Model CHies Se t·tei nber 27 I • 1. .q,. 1'\ r ..- as in which ::i Esist.:Jnce riay be called B. K; nds ':->.f a['SistP.nce av;:i ih ble c. Mechanics of r e:L nburs ement of te~hn ic:a l assis t2nt s D. R.c>as m f o r r rovision of assist'Jnce 0 Tr1e Firc- t YPar Acti ..,n Pro,::;ram A. l·'roe;ram De velo_p]llenL B. Prrigr-'.lm rfa n::t ~€' ment c. Progn.01 fvionitorinG D. i'ro 1:ra m 'Sva l1iaU. .- :i n �(?) C. It(-'] a t-,i 'llship r,f each ;_ ,rogram to Morl e l Ci tj_es .0.., .~.Tlie me r. h.'.:l ni cs of f8r:l rc: ra 1 ,::irograms - plo nnin 'i, progri1rnmin~, fundinc, iniplcrnent.:iti·m 1. l'robJ.em .Solvin:; and Group Interaction A. Hr.spect for the or;inion of others D. Se>nsitivi ty t,o the needs anr:l lim:i.tati0ns o.f otters c. S<?Lting eroup 6 oals c1nd making orderly progre ::.-s D. Democratic participation '!;' ~r.e,liency arid Compromise '• �(:ICl) The CD,\ ~i0aril, cornpri~,::,cl of 50 people of varied ba cl:r;r0uncls, abil·j tiPS anci :ii~t C' ··c,~~t.n, n•nst. t,c brou.:;tit. L,o funct:ion e rfcct.jvely after a scdc-s of tr.n \·1e 0.kly ori0nt.ation mr.etings. as a 1:nH, durinc; and This trainine r,:::·o;;ram wi).l . be ch.:ir:i.c_tcrhcd , in tern;.s of format, by strict ad}1erence to time schedules and by fJexibility in tr.e (in or,:l cr to :1.::i.kP. the best use of limited ti1ne ) f ) r :'it:°lati on and :implerncntG.tion of the format. The board will b e divided during ~art of the traininG sr.ssion to permit model neighborhood are representatives-half the b oard -- to rPceive special orientation dea ling with the broad area o°f citiz e n p2.r:i tc:i.rati on; thP. othe t 1:;roup, non-MNA repre sentatives, will also receivR 3rnup tra ining d11rin~ thls pe rjod. cct. i.n~;s will be hP ld each Sa tt:rc1:iy, August 9 throu 6 h October 11, on The tentative pr ograrn da y for t he. ten meetin[S will proc eed th=: c w-,,,·us o.f UTC. accord jn: t 0 t h~ followin~ sche dule . 8:J0-9:L5 Bo.J.rd mf"!el ,s togGther'with Spe cial Area Consultant. 9:L5-lO:JO i'-i 11L'\ representaU ve mr.et toge t her with Consulta nt rota tin;; . 9: L5-lO: JO Non-E:{A me;:ibers mee t together . 10:30-10 :LS Coffee Break . 10: L5-ll: 15/ °803.rd meets tot;ether Simulation exercis e presented. 11:15-12: JO Sma D. group discus s ion. The fo rma t may be f.;ooiffod after the first two n;eetin .::;s to permi t a gre.:::. ter ·dezree of flexibility in the utilization of the consultant s a nd ::>tr.er technic;:,.l o.s::: istanceo For each S.J.tt:rday ' s seminars a special are cor.sult=1.nt ~;ill h e r e ta ine cl and he ui 11 be at l ·Jb er Ly to aria.pt the format t o J-;j s r.E'cis s i.n~~ !'-11:' ~·rill be in char::;e of tha t day I s pro Gram. �(J J.) pro,~rarn, a bta:i.kci ., ct.iv.tty Gche dulc 1vi 11 br: wrjttr:-n f or tr:c rlJ.y c:.ncl s1.11-J'ri:i.tted to bo.'.l.rd !:;01111':~rs .'.l. t. lo,::i.s t. a week in arlvancc for their c oncurrci:c:e o �(12) EV/\LU/\.TION An es, ent.bl clc11:ent of the or:i.0ntation pro 0 rarn i.s the process by · 1-:l:frh :i.t. j_[.; cv:tlt1~ted 0 Apart from the obvious 1.Jener.its •J I: such an evJ.luative i-=rt)c~ss t o tl:8 .r-rog r :un itself and to. its participo.nts, is th~it Gu.ch a i='l' )cess will driubt,l.0ss be a dck·rn-inin 0 factor in th0 .fc.J.sibility of thA 11s"' of sur.!i 3 prot;1'<1lll cls 0.•-1!-iPre. Arsas tn bo cvciluatPd :i.re: (1 ) attitnclinal change s amone ' the rar ticip~~ts ; (2) r0tention and scope of factual materials presented ; and (J ) procress in the arc~s of d~cision-making and problem- solvinG• It, is f8lt that cv.il113.tions .sh-,uld tc1.ke place at_ the beginning of the pro~ra!1, a t, the t~rmina tion of the pro::;rn.m and as often durinc the pro~ram as is felt necessary. �(l) Al '1 -~~ ~1DIX I 8: JO-S1: .15 CD/1 ;Jo1r:.l me -•l:,s Special Are a ConsuHant. 9:L15-ll) : J0 Vil'JA ::irid Cnnsultc1nt. 9: L5-10: JO Non-t·:IJA rnembers · and ConsuJ.tanto Sach e: roup u:i.11 0.lect le.:ide:r to act as chair;nan and member to ;:crve as r e cor i:kr and/or fcp,YrLcro Sessions will be !:,aped , both HW\ ,1.nri Non-rZ·:A _:1·oups ·d ll he rli.scus sion seminar s 1. th t1-1 0-f0ld purpose: To enablr. part tcipants to partic:i.pa te in some: dee Lsi0n 1::ak:i.n; or proc?f>s in terms 2. wj orcanizati on- ·:>.10.cti,)n o: chairman and recnr rter. To discuss t.he implica ti.on of the consultant I s morn:~n~ present:itinn ·in terms of the 11 50 11 and what eff8ct the croup could have on the Grea ter C}ic1U a noo:;a- 11 Thi.nk Tank" for what conld take place t.hrou;h 1975. · 10:J0-10:~5 Coffee Dreak. l0: L.::-11:15 .Simul:.il:,i :m ".:;;.;:crcisc basect on weekly format-Leo, a pic:torici.l . rep rese:nt,:d;i-)n of a philiso phy expressing opposition to th-3 need for a ~'.od:; l Cities Pro:·;ro.m i.ri Chattanooca o This will alss, be structl1red to s erve as a catal;;st for a sensitivity exercise. 1::.:15-12 :30 F'ive s ma ll discussion broups will be formed-leaders and recorders will be elP.cted by each group. Tapes provided fo r some --Vi deo Tapes of othe rs. Discussion will proceed on the basis of attcmptin::; to formu l ate 3.n acc e;:-ta~le decis t0n C'Jncernin;; the nature of the pictorial pres e ntation. .1 :ember shi;;-, wi ll rc r.1ain the same for first five session-then r ar. d0r:1 s e l e ction o: :ive n e ,v croups o Iloarr:l m~r.ibcrn will re :orm as- CDA Board duri;--i,; last 20 mi:,ut c~ of t h~ proJram o Brief report fro m each group chairman or record er. ' .e:r.a-5:icer �(2 ) I. L)f rc1·j :)Ll srcnt i11 olrl:,.:t:in:int; the co11scn0u s o.f the .'.lC'. l~cpt,tbl,~ t.o the :_;roup. 11 )0" in tcn.1::; of.' d cc isi:m(s) �(J) APl ';.i;NDI X JI CD!\ Doard and Cc111sultan~,. 8:JL)-9:.':; 9:)1S:-l'.J:J0 tJi ;A i3 oarcl ancl ConsuJ.ta nt. 9: 1_:~-' -10 :J0 Non-NtL\ Doani .cind Consultant. T1-10 _;rou~)S me e L independent-~,, ele ct chairmcm a nd recorder s , disc uss H:C'ir un:iq11e role as individuals in the total ctedision-makint_; structuri: ,v of th i::- CDA Bna1·d. cr i tique or Hep-'Jrts of chairmen of the tuo ~rou ps, Discussion and the reports in terms of total interaction of the participants. 10:J0-10 :L5 Coffee Dreak. 10:L5-ll:15 Sj_intilatbn Exercise. Role l'l;:iyjn 1_; --~rnrc1se designed to enhance the authoritorive structlcre of an or~anizatinn in terms of decision-making. ll:;15-12:J0 Five Reports--CDA. Boa rd structures a model for interactbn based on principles acceptable to the total Boardo · �8: J0-9: /15 CD/\ Doard meets Special Consult.:tnt. 9: !,5-l'.1: JO i'iJ.JA and Consult.ant. 9:LiS-l·J:J0 ~:on-l'-,NI\ me mbers. ElFcti•m of cliairm:in .:incl recorckr. Discussion seminar·s for Loth 2roups~ . . Two-fold purpose: 1. To participate in decision making process by clcctin.; .chair:nan. 2. To disc11ss an issue as unique to the 1;roups,ioe.; the l•l}JA mer.ibe rs and the effort of non-participation in decision-:n.aking in the Chattnnoo 0a City Goverrunent--the Non-MNA membGrs anr:1 the d (: sirability of bcin:.:; in a position to effect a decisi0n with the city goverruni:; nt. l0:JO-lO:)i5 Cof.fco Brea ko 10: L5-ll: 15 S:i.mulation Exercise. Role playin[; by selectccl r;r ciup. "i iilit::?.nt Citiz ens"--a confrontation between a' group of citiz e ns ;ind ' . i n~trl r->qua t P. police protection or n.n inadequa t") schoQl cur :-- .i.c 11lu..'n. Problem based on -Zcono:, ics--I-fow to cope wi"t.h sec11rine enployment. 11:15-12:JO Five discussion groups--ele ct leader and r e corder. Disc uss acceptable solution to the problPm pres e nted. ques tion pe r i od. wi ll b e mad e Simula tors ava ilable for Report of the r e c ord ers to the full CDA Board . An at tempt to obtain a cons e nsus of opinion as to the be tter solut ion. Vi deo Ta pe Re c orde r to r ecord the de ci s i on- making proce ss. mi nu t e s for self-eva l ua t ion of problemo Use l a s t 15 Use �('.:S ) /1YPENDIX IV Au:_;us L J() 8:J0-9:L ~ CDA GoarJ.mects Spec ial Area Consulta nt. ?: L5-:i.0:30 n~J.\. .:i.nd Consult:int. 9: L5-10: JO }\111-l\en:bcrs NHA. Each r,i~0up 0lP.cts chairrna n and record12r co:.c e r:1in G e:ich groups I o Sessions ta pedo Serni_nar discussi -Jn uni.queness in terms of the consultant 's presenta:.iono Two-fold purpose: 1. To strcn ghtcn total participation of all memb8rs of the group. 2. To disc 1-<s s t:1e decision-making process as related to Nl":A and Non-Nl'"IJ\ o l0:J0-10:L5 Coffee Break. 10:L5-11:15 Sbu l atLon Sxerci se . 35 r.m pictorial presenta tion of a ,_ "Cit-izr=m 1 s Participation S t,ructure" wh ich does not reflect the r;oals of the 1-lodel Cj t-,y Program. Problem of making acc~ptah l8 decision by the sroup is prcs~nted to the CDA Board. 11: 15-12: JO . Sma 11 grjup discussi :m of sinula tion exercise--5 l eaders and recorde rs are ele cted. 1. Discussion will proceed on the ba sis of: How could the structure of the board be c hanged to make the board more effective? 2. What alternatives are available to th e group in t eTiils of maktr.e an acceptable decision as posed by the problem. Brief repor t fr om Chair~an--Remainder of time spent by CDA Board ma.kL~g a dec ision based on da ta presented in problem. �(6) APJ 'ENDIX V Scptc:;ll.iPl' 6 S:J0-9:)_Jr. CD;\ !Jo:wd m0cLs Spcci:,l Consultant. ~) :!1)-10: JO }lNJ\ and Consultant. 9: l,S'-10: JO Non-MJ'li\ and Consultant. - Each group · electr·leader and recorder. Each group will decide the·most seriol1s problem confront:Ln~ the CDA Board in terms of the consultant's cU ~cussion. 10: J0-10: )15 Coffee Drcak. 10: 16-11: 15 Simubtion ·Exercise 11 Con.D ictir1e Priorities" a pictorial representa tion of priorjties beinG established with adequate participation of thP. area ciUzenry. ll:15-12:JO Small group seminars. group establish priorities. Elect chairmen and record8rs. CD/\ group meets. Zach Chairmen report briefly. CDA attempts to estahlish priorities acceptable to total Board. �('I) i\Fl'~ NDIX VI Sept.crnb cr 13 8:J0-9://; C:DA J10.1rcl meet::; S;;8c :i'11 Area Consultant. 9: ){;-Jo: JO MNA :rnr:l c,~nsult-1 .nt. 9: L~-1 1"' :JO l'fon-MN1\ and Con:rnltant. Two-fold pnrrosc: 1. D:lch grou p elect chairma n and recorder. 2., Each group discus3 the role of the total CDA Board and 11 Subtantive I:npost" with specific reference to (a) physical problerns; (b) ec -:momic problems; (c) social problems. (Use Video if available) 10:JJ-10:L5 Coffe e Dreak. 10: !.;5-11: 15 Simulation F.xercise--Hypothet ical Problem prrnented to CCA parti::i.p:1nts. Short skit developed for purposes of drama tizinz a spe cific -r'-1bl,,r;i arisinc within tb i=  !fodel Area. 11 :15-12:JO Small 3roup disc ussion of pr obl em ~ nd. solutions. rr.cets as unit. 3rief reports fro~ r ecord~rs. CDA Board An Analysis of the proble ~ by to t~ l group and an .acceptanc~ or reject~on of the five solutions --a c onsensus of the group is formed in terms of articulating a decision 'oy the tot3l group. (taped) �(fl ) AP l "~ImIX: VII ,S:J(l- 0 CD,\ Doard rr.i--ets Special Area Consu ltant. // 9:l,S-JJ:JO Nt-"·/\ and Consult::i.nt. 9: lt-JO: JO Nim,..}17',1.f\. anrl Consult-1.nt. Two- :·o·Jd !' ;1rpose; 1. Elccti.on of chairm=rn and record er. - 2. Group disc11s sinn jmplcmcnt the discuss:ion of the CDA to the '.:.hr"'e s;-,ccific ar eas as seen by the two groups- -city Government, nei;;hborhood, nnd Model City Staff. l0:J0-10:L5 Coffee Dreak. 10:IJ5-ll :15 Simulation Bxercisc~ <~erci se-pi dorial will present .a problem (5 ) which will involve .a high de~rcc of rolarizntion of three aroas of interest groups--goverru, ental officials, nej.-:;hborhooct organization, and Hod el · City Sta ff. 11:15-12: J O Sma ll group (5) discus s ion with lea der a nd r ecord er. An analysis of th'? problem(s) ancl altr,rmitives available to the to tal CDA group as seen by the s ma ll gr 0up. Report of five chairme n: An ana lysis by the CD!\ group as a comm i tt ee of the whole:--What is acceptable i..n terms of a decision to the pictorial problem. �(9) S0.;.:,tenl.'c r 27 8: JCl-9: )( CD!\ l30.:1 rd mecl,s Special /1.rca Consultanto 9 : 1:5-10: 30 JWa\ anc1 . Cons u 1t.:1nt. 9: /J.5-10:30 n:in:..t!Ef\. and Cons nli;,anto ~:-ic~ ;roup meets: 1. To elect chnirnmn and recorde r. 2. To discusf specific ques tions arising out o.f th~ co nsultant .ts present,,. t i on with an emphasis on th~ uniqueness of int er actions as ar~i'l ic.::ihle to each croup. 10:J0-10:L5 Coffee Break. 10:)15-11:15 Simulation Exercise~ · i'ictor:i ~l presentation of problems which set the sta ge for prob l0.m- solvin.::; in th~ are a of tech nical assistanceo 11:15-1?.:JO Fiv e e roups rltscuss ann formnlate ·action pro~ram based on t ecbnic.;il assis tance . t o CDA Boarrl. CDA Board ll)eets as a group. Five chairmen re port Discussion of concl1Jsio n by tota l Board . �(10 ) 1\ PP !~NDIX IX Oct.0b0.r Ii n:3(1- S' : // CD,\ Bciard meets Spccia l Arca Consu1 Lant. 9: lt-10 : JO tiNf\ Boarrl niemb Prs and Cons11 1 t :rn t.. 9:/.5 -10 :JO Non - MN.~ Bo.J.ril m0.rnbe rs and Consultant. -1. 2. Slec-t Je3.r:l 0r.~a nd r ecord er. lrnplC'mcnt.ntion of clisc us si0n by consulta nt, with emphas is on r0le1tinnsh ip nicl c oord in 3. tion. 10 :J0-10:~5 Coffee Dreak. 10: L5-ll: 15 S i.1n111.:t t i on Acti.vity o Pictor i.al presen t G.t ion of a hy potr;etica l case of thr in-• bili t y of a boarJ to make a decj_sion bec.J. use of an inadeqt.:a te c ,11-rd; r.,1tin:1 anrl informa tion structure within the total organization. ( a nother a~;ency (i.P.s) within the Model Neighb orhood Area ) 11:15-12:JO Sma ll discuss_ion groups. di scussion :;roups. Ele ct chair ma n and r ecor der. Tape Purpose _of group is to :~naJ..;ysts the problem pre sented in the sir-iul3.terl experience an d attempt, to select a lt ernate soJ.1;.tions in tN; 1.s o.f a value d eterminent . Comparison of solutions by group presentation. A sohition or" a ·b etter -solution by the CDA. Board. · �(11) APPENDIX X 8:JC>-9 :li~: CDf\ 9:l15-10 :Ji1 2. Bl):ll'd (tnd Cn11s11ll,ant. J·!on-!'r~•lp r::, ,111°1 Cnnsult.ani.. Contj1111.·.lt:i.on of Consul tan l,'s theme in terms of: (1) Sensitivity to ncedG of all membrrs of the CDA Boarrl . (2) i\n ex1111:in.1t·Lon o f the group 's responsibility in s e ttin3 cr o.;p fi01ls anrl makini progress. 10:J0-10:L5 Cnffc e Br~~k. 10:l:5-11 :l;'. Sjmul"ltinn :T.xercis c . Selected croup portrayine; a 6 roup of r epr8- sen bt-~ve youn;: peop1€' of the Model Neighborhood Area Thmne of sir.rul::i.tion ~:-: r_, rcise is a rlir~ct confron t d ,i0n b2t1-reen one se;:;ment o~ the r-ItrA anr:l the C'..)A B,,ar <~. Impli.cati,..,:i.s for authorH'lri rm decision-riakin.; .1r.d p.1rticipa tory deci.si•Jn-m,:1. Jci.n:;; are pictoriA-lly portrayed tb the group. 11: 15-12 :30 Small 6 rciup disc 1tssion. Slection of 6 roup l eaner and r ecorde ro ." n J.n:ilysis of th8 ty I') cs or ctecision-ma ki.ng as portr3.yed witi1 an atte::i,,:Jt to $tri1ct.ure a mnre ae c eptab l0 procc2:=, . for arrivlnG at a dccisiono f_;rot:p rP~ort, to the cnA. group by chairmen. T.'lpe o CD.t.. The CDA, · q.ctin6 as a unit, is prF?ssured to. for mulate de finitivP. .:;oals for the c;roup with ne eative stirru l a t ion bdnc c011st," lntly p!'ovided by '::'Xtcrnal force --Consultant 0r member of the ?·:nd e l CiLies Teqm. body. RPaction of group in terms of cohesiveness as a decisi0n-rna k i n; Video t ape. �MODEL CITIES TRAINING PROGRAM University of Tennessee at Chattanooga Chattanooga, Tennessee .·.- . .... . ..... The Model Cities Training Program, one of the first of it."s kind in the country, i~. a ten session course to be conducted in seminar form under the direction of the University of Tennes·s ee at Chattanooga. Th e ma jor objective o f the Model Citie s Training Program is the enablement of the fifty members of the CoDoA. Board of Directors to function as a cohesive policy-making body while simult an e ously encoura ging the a t t ainme nt or ret e ntion of individual identity with those various sponsoring groups whom it is the board me mbe rs' r es p o n s ibility _to 're p resent. This obj e ctive c a n b es t b e a chie v e d by e n ab l ing t h e p articipa n ts t o: (1) acq uir e knowledge of the . actu~l structure of the Model Cities o r g a nizat~on and the obj ectives of the p r ogr a m; (2 ) d e v e lop an awaren ess of the d e cision- mak ing process in t e rms of se l e cting a cce ptabl e al tern a tives to r e cognize d problems confronting the CDA Board; and, (3) est a bli s hing and ma int ain i ng an o rga n i z a tiona l es p r it' d e cor ps' which on one h and will e n a ble each CDA Bo ard p art icipa nt to ma intain hi s i d entity a nd ties within h is own sphere o f the commu nity , and y e t p e r mit him to ma k e d e cis ions b ased o n a tota l c o mmit tme nt to an ove ra ll achieve me nt o f the o rgani z ation a l g oa l s o �l I (2) This series of seminars utilizing consultants, applying dynamic and innovative educational techniques, and involving expertise from as many pertinent sources as are available is, like the Model Cities--Program itself, a demonstration project •.. Because there is iittle national experience in training programs such as the one .described, the emphasis in the Chattanooga program will -be on experimentation and innovation. As might be e x pected of an experimental undertaking, it will be subject to regular observation, monitoring, and evaluation of its effectiveness in terms of the goals it seeks to fulfill. It should be understood that this continuous evaluative process is a testing process of the training program and its staff, as ~elL ~s of the participants. The first session of the program will meet Saturday, August 9, 1969, at th~ campus of UoToCo as will the following nine sessions on the following nine consecutive Saturd ay s. A suggested structure and content of each session is found in Appendic es I thru Xo Each consultant, however, may modify or restructure the seminar to achieve the objectives as outlinedo Funding for this training program has been secured under the provi sion s of Title 1 of the Higher Education Act from the Department of Health, Education and Welfare; Institution al monies of U T0C o; and funds from the Model Cities Planning Grant o 0 �l (3) The expectation is that the experience and information derived from the program will contribute signific~ntly to the effectiveness of the CDA Board as a decisive administrative bodyo It is hoped, also, _thi;lt from this Model Cities Training Program_ there will emerge a body of knowledge and exp~rience which will be of . value not only in Chattanooga, but in other cities as wello �(4) OBJECTIVES The succe-ss of the Model Cities Program to a large degree depend~ upon the~a~i~!ty and willingness of the CDA Board to discharge effectively its responsibility as chief policy-makirig . body of the Chattanoog·u. Model Cities Programo As administrators who are responsible for the planning and implementation of the total Model Cities Program, CDA Board members must be sufficiently equipped (1) with the necessary skills, tools, and information related to all aspects of the Model Cities Program; · (2) with an understanding of the Model cities Program and its relationship to city government and other agencies in the urban are--both private and public; and (3) with me thodology and dyna~i cs of d e cis ionmaking. To this end, t~e Mode l citie s Training· and Orientation Se minar Pr o gram i s d es i g n e d: . 1. To. insure that . the CDA Boa rd me mbers will be aware of the ir role s · in the Mode l Cities Program 2o To p r ovide CDA Bo ard me mbe rs with s u f fi cie nt and re l e vant informa tion c o nc erning the Mode l cities concept a nd me t h od . 3o To ins u r e th a t CDA Board me mb ers are familiar wi th the Mode l Cities st r u ctu re, both n a t ion a lly and l oca l ly. �(5) 4o To provide CDA Board members with pertinent data concerning the HUD guidelines as related to the Model Cities Programu So To provide CDA Board members with relevant information concerning speciti6 problems and program areas to be dealt wi.th in the Model Neighborhood area o Further, this program is designed to foster competency and sound judgment on the part of the Board members by providing them with training exercises and experiences in problem-solving and decision - makingo No Board with a ·membership so varied as that of the CDA Board can effectively discharge its duties and responsibilities unless its members develop a oneness of mind and purpose. It is the intent of this program to provid·e s~ructured experiences for the fifty participating CDA Board members--members with varied backgrounds, wide ranges of e x periences, diffeient levels 6f educational attainment, and diverse interests--which will enable ·the Board to .function as a cohesive unit ·w ith mutual interests and common goals; one dedicated to solving the problems of the Model Neighborhood and its people. �Re sident Involvement During Planni nq Proce ~s In December 1967 the residents of the Mod~ l Ne ighborhood Area selected the s tructure tha t they_ felt would be the most workable and repre sentat i ve o f the s i ~ ne ighborhoods that make up the Atlanta Model Cities Program. ( see figure on community structure) . l•Iass Convent:!.0.1 The Mass Convention is open t o a ll Mode l Neighborhood Area residents. Here the cit:i.zen·s .have an op portunity to hear the progress made to improve their coromunity and to voice their views on the Model Cities Pro gram. The Mass Convention also guarantees to every Mode l Neighbcrhood Area res ident that all elections that relate_ to the organizatio n o f the Mode l Neighborhood Area will be conducted in an orderly and democrati c manner. The Mass Conventio n also symbolizes the idea that the Model Neighborhood Area is a unified c ommunity with many similar · as·s ets and liabilities in each of the six concerned neighborhoods. Executive Board The 14 me mbe r Executive Board i s the policy making body in the Model cities organization. It is c omposed o f six neighborhood residents . (One elected representative fr om each of s ix · · neighborhoods _within the Model Neighborhood Area). In addition to the six citizens , it includes the f ollowing: Mayor of the City o f At l anta , one citi zen repr esenting the Atlanta Negro community, one citizen from the genera l Atlanta Community, one repr esentative from the Atlanta Board o f Education , one repres e ntat i'.,e from the Stai.:e of G~orgia , two Aldermen from the City of Atlanta , and ~he Fulto n County Commissi on chairma n. Steering Committee The 16 merri::)er citizen ' s Steering Committee serves as the Mass Co nvention when i t is not in session . It ac c epts recommendation s a nd proposa ls from each o f the six n eighborhoods. It wi ll bring th~s~ recommenda~ions and propo sals to the Mas s Conventio r:. and t h e Executive Board. The Steering Committee is also responsible for deve loping a n effective citizen organization in each of the s i x neighborhoods. It is compo sed of the f our Mass Convention officers, six neighborhood vice chairmen (one elect e d fr om each of the s ix neighborhoods) ·a nd six residents who serve on the Executive Board. Neighborhood Advisor y Councils The Neighborhood Advisory council structure is designed to organize citizens at the neighborhood level •. The residents decided to use thr ee basic structures of organization. Adair Park elected it s repr,2sentatives on an area-wide basis. Grant Park and Peoplestown elected their representatives on a district basis. Mecr.anicsville, Pitt sbm·gh, and Summerhill elected its representatives through the block structure. �The basic function of the councils is to coordinat e all activity in the neighborho0d and to be sure that all operating and standing committees are functioning at maximum efficiency. Operating committees Each of the six neighborhoods has 11 operating commj tt ees for the following program areas: Health, Ed1_tcation, Welfare and Social Services, Hou sing, Relocation, De s i .gn and Preservation Physical Improve ments, Public Facilities, Ernplcyment, Crime Prevention and Re creation. These commit.tees played a valuable role in the planning phase of Model Cities Programs through working with pl a nners in identifying problems ti.nd s uggesting solutions to solve these problems. The Operating Committee s work closely with thE: .:leighborhood Advisory Council so that all proposals from the community will be coordinated through the council. Membership on th-J Operating Committees is open to any resident of the-neighborhood. Standing Commi ttees 'J~he St anding Comm.i.t.tees serve a s th e o rga nizational arm for the Mass Con ve ntion and the s i x nei ghborhoods within Atlar.ta's Model Ne ighbo rhood Area . There are seven committe e s (Boundary, credenti als, Nor.ti n.at ions, Pr ogram, Org3 ni zation, Resolutions, and Con sti tution and By-Laws ) . Each neighborhood has three representatives on each committee. Techni8 a l Adviscry Bo ar d The purpose of the Technical Advisory Boa rd is to 1:eview the pl ans of the re s idents and planners, and to offer technical advice. Members ar e r.epr e se ntatives of various community organiz a tion s . Total membership is open - ended, allowing the Model Cities Prog r am Director to appoint anyone who might aid the program. �Small-Group Work for Sessi on I of Model Cities Training Program Elect group l e ader or spokesman Make list of names of participants Yt'\ t, ~-ff,~ l>~N Our work in groups of ten (10) has three purposes: 1) to help the participants to get better acquainted with each other; 2) to help them examine their own thoughts and feelings about the Model Cities program and their role as board members; 3) · to provide us as planners of the training program with information about the participants' knowledge, n e eds and attitudes regarding the Model Cities pr,ogram and the training program itself. The content of each group session will consist of consideration of three questions: 1) " S uppo se someone stopp e d you on the str e e t or conf ronted you i n a meeting with the question, "What m a kes you think you're qualified to be on the Model Cities board? 1 What would be your answer?" 2) "Suppa se w e gave each of you a $1, 000 gr ant, to be u s ed in any way you choo se , to b e tt e r p rep a r e your self for p arti cip ation in the M od e l C ities boa rd. H ow would you u se the m on e y ? 11 1 3) "Suppose that you people a re. the Mod e l Cities Bo ar d, and th at y o u were o ffere d the answe r s . to t hre e (and only three ) questions about the M ode l N e ighborhood A rea. What three q u es tion s w ould you as a B o ard ask? " T h e firs t t w o ques ti ons are to be answered b y e a c h .member of the group individually. (Group disc u ssion could fo llow the individual answers if that seems natural. ) The answer to the third question should be arrived at by consensus of the group. Total time available for the group discussion is 10 0 minutes, allowing about 30 minutes for consideration of each question. This is a flexible standard, however, and if a lively discussion develops around one question or another, the leader need not cut it off for the sake of covering all three questions. �rJUL 1 8 REG"b DEPARTME NT OF LAW 2614 FI RST NATION AL BANK BU I LD I NG ATLAN TA , GEORGIA 30303 July 16 HEMRY L . BOW ! EN CITY ATTORN ,Y FERRIN Y. MA H · ,W S A SSIS':ANT CITY 1969 ROBERT S. WIGGIN S MA RT IN McFAR LAND EDW I N L . STERNE RA I_PH C. JENKINS JOHN E. DO U GHE RT Y CHAR L ES M . LOKEY T H O MAS F. CHOYC E J AME S EJ . · PILCHER ASSOC IA T E A T ' ORN !:.. Y CIT Y ATTORNEYS HORII.CE T . WA RD 01.cP UT Y CI T Y. A TTO RNEY ROBERT A . HA RRIS HENRY M . MURFF CLA IMS A TTORNEYS JAMES B . HEN D ERSO N Mr a J ohn 1y S. J0hns on, Dirsc to r Model ri:ies ?rog~t m 676 r-ap1· -.-, 1 '\ven""' S P!IV Atlanta , c ~orgia 30315 ,...., ... . .,.• • A. •-. \. ... ) .. SPECI Al. ASSOC I A 1"E C l TY AT "rO RNEY g Dear Mro Johnson: I have i~ hand your request fo r an opinion, dated July 14, 1969 9 In addi tion, I have in hand the minut es of the Model Neighborhood Executb e Board, dated July 1, 1969 . It contains, among other things, a request f or an opinion from t he Ci ty At torne y as to whe t her :) r not a proposed res olution prepa red by Mro Clarence Coleman is a "lega 1 document". Further, I have i n hand a copy of the proposed resolution, as well as a copy of Contr;,,ct No o ME-10-00 1 which, hereinafter, shall be ref erred to as the grant agreeme.nt o It is important to know what a grant is from a l egal standpoint o A grant has been judicially defined as the bestowing or conferring upon another of some thing, with or without compensation, particularly in answer to the request of the othero In this instance, that thing is money. One of the conditions of this grant is found in Section 502 of the grant agreement above referred too This section reads as follo~s: n~EC o 502 . Opportunities for Residents -- In all ,.;o -r i:< 11\1. de possible by or r esulting from t his / .grr~ 1;;1nen :.. :i the City and each employer wi 11 take • f f',' ~-·mE d v e ,qction to ensure that residents of �Mro Johnny C. Johnson, Director Model Cities Program Page 2 July 16, 1969 the mode l ne ighborhood are given maximum opportunities for training and employment and that bus iness concerns located in , or owned in substant:U1 l part by , residents of the model neigh-· borhocd are t o t h e gre atest extent fea sible awa. ·!Bd cont::ac ts. ' 1 This ~yr, .... r.f c c ~t:c: f.:ua:: ..,,..,.-.:-eement is authori zed under Section 42 USCA 3303 C:1 ):: 1 There.:-u :~...,, : · '1 8 r-i1y op1.n1.on that a gr ant, such a s we have here: may be c onditio· ed upon add i t i ona l performance by the donee , the recipien t of the grant . Th is type of add it i ona l performanc e is made manifes t by the s e ct i on of the grant a gr eement a bove r e fer red t o. The general requirements of law relat ing t o c ompetitive biddi ng are set forth in McQui l lan on Municipal Corporations, Vol 10, at PPs 321, wherein , i t states as f ol lows: "The provisions of statut es , charters and ordinances requiring competitive bidding in the letting of municipal contracts are for the purpose of invitin g competition, to guard against favoritism, improvidence, extravagance, fr aud and corruption, and to secure the best work or supplies at the lowest price practicable, and they are enacted for the benefit of property holders and taxpayers, and not for the benefit or enrichment of bidders, and should be so construed and administered as to accomplish such rrnrpose fai rly and reasonably with sole reference , .0 t· .c public interest o 11 (Emphasis added) The pr:- :,c :· ~ 1 .._ ._· c:;n ·.·~tion mu.s t now be compared with the verbage of the s ~ct.1, ~: u[ -.. .-~ "': ,...A.nt agreement above referred to and with the genera~ · ,., . _. -- - .~ . . . . .:it:::T.-Jing the resolution, I am of the opinion tha t :_, : . ·.::> , ..1.1-. J ,. OlJ ' · t.eJ resolution may be a "lega 1 document", none, i. · l · . · -' S -. i tl y wor.ded, it is more restrictive than the 1 �Mro Johnny C. Johnson, Director Model Cities Program Page 2 July 16, 1969 section of the grant agre ement above referred to in tha t it places more of a bur den on the donee than was origina lly envisaged in the grant a r:rE.ement o The n e x t qu,:-~r t i u t 1--a L ;:nu r t be answered is whether or not the l angua ge o f i.:.L;.:, :.~c'J;:,,~sr· ·, r~so lution is so restric t ive that it does not ful f i } 1 tb ,." ~ C!; L. ~-~: ·:. -.r e ri.1 f rements of law rela t ing to c ompetitive b i .::'ld · :.;_.'.,c °i:,' r• . , · ~,:. .. ,,. _, :. . is t oo r e stric t iveo The r e.:., s t r-"r. .. ,·. c ;· i.nl;;n i s that it is necessary f or t he donee , th e Ci t :~· r... , ~-- .. . . cc: OL·;:: ain the contra cts at t he lowe s t p ossible price c oP. s u r,;;: ,t: ·vLt.l; Lo t h the condi tion s o f the grant a g r e ement and the gene r a l. l -c:\v. Th i s obj ec t i ve, i n a l l p roba bilit y, c annot be ob ta ine d und er the l a n gua g e of the p r oposed r e s o lution und er con- s ideration. Therefore , we wou ld r e spec tful l y s uggest tha t the propos ed res olution be modified a lon g the l ine s of th,3 propos e d re s olution a t tach ed h ereto so that bo t h the pa.t i cular section o f the grant a greement ( SEC o 502) a nd the general l aw can be sat i sf i ed~ Shoul d you wish any addi tiona l pr oblem, please fee l f r ee to con tact me o HLB:cwh 1 with res pect to this �Southside pr oposal - 1 I. PrearnbJ.e .. Thi s proposal fo r a nursery program of day car e and child development activitiP.s is submitt ed to t he Model Cities Program for consideration of its merits for fun ding under 1969 appropriation s . Southside Day Care As sociation has found it necessary to request emergency funding for thi s phase of its progr am because of three recent developments: 1. Southside has recently acqui red the use of the school building previously occupi ed by Pryor Str eet Elementary School. This facility i s not only mor e substanti al and more adequat e for an eff ecti ve day program, ; it . als o increases the c apacity of the c ent er from ni nety- one (91) to over 135 chi l dr en. 2. Wi t hi n we eks of Souths i de's move into its new fac ilities , t he funding agency of its program ini tiated pol i cies which 1) phas ed out all s ervi ces to chi ldren under two years of age, and _2) pr oportlonate l y reduc ed enrollment quotas of all delegate agenci es operati ng day care centers; Sout hs ide ' s quot a was cut fr om ninety - one (91 ) to eighty (80) c hi ldren. Thus , ins tead of being able t o expand its s ervi c es to needy f amilies , Souths i de has had t o r educ e the number of chi ldren to mor e than fi fty bel ow i ts capac i t y. J. I n the two months Souths i de has occupied its new loc ation, i t has had to refus e chi l d c ar e to more t han sixty children f rom families that qual i f y for its servic e~ under t he E. admis sion policies. o. Ao ~over ty gui delines that govern I n mos t ins tances , t hese were chi ldren of mot hers who were s e_eki ng c hild care in order to be able to ac cept jobs and ra.i.se thei r living standards above we lf a:re subs i s t ance l evels. �Southside proposal ~ 2 < The proposal outlined in this document will maximize the use of Southside Is facilities. The center will be able t 'o care for fifty-two additional children of mothers needing its services in order to work and improve the economic and pP-rsonal wellbeing of family. Tte salaries these: mothers earn .- even at minimum wage levels , will return over $100,000.00 into the economy of the inner-city. The public schools will be open shortly. · Surveys have shown that 80% of the absenteeism in the schools results from older children having to stay , home and care for the little ones while mother works. and nursery programs are presently operational. Southside's preschool The new openings for day care services this proposal makes possible would be available in a matter of weeks. This . proposa.Lfor ·. the· nurser y pr ogram at Southside, if funded, will make it possible for Southside to continue to ser ve the ne eds of mothers wi t h an infant as well as an ol der preschool child needing care; t hes e mothers-- the ones wi t h the most chi ldren-- are_ usually the ones who need day care the most. There is no other major .center offering quality day care services, -oper a ting ' or proposed, withi n mile s of Southside t hat off ers day care services to mothers of children from infants t o· school age. Wit hout funding, the se mothers will have no day care s ervices available that wil l release them. for gainful employment. In addition to re cently acquiring more suitable and spacious facilities, Souths ide has entered upon a joint venture of cooperat i on with the School of Education at Georgia State College for the purpos e of developing the center into an experimental laborator y for the College's students in early childhood education. The coupling of t he professional'resourc e s of a major school of education with Southside 1 s four year s of cont inuous experienc e in educa- �Southside proposal - J tional day care has important implications: ma.,jor research findings indicate that educational stimulation during early childhood is the most promising antidote to educational deprivation brought on by the conditions of poverty. Research also indicates the importance of continuing the nursery program at Southside as a part of this project; it suggests that more than 50%of the intellectual potentials of the adult is determined by the kinds of learning experiences he had before he was two years old. In view of the foregoing facts, the spons ors of Southside Child Develop~ ment Center suggest that no public funds expended can benefit so many, so directly, so quickly, or so meaningfully, as funds invested in its plans . for the· .nurser y program outlined ~ this proposal. No money spent at thi s time has any greater promise of finding answers to the burden of poverty today, and to its alleviation tomorrow. �Southside proposal - 20 IX. budget Nursery Program Budget. - Southside Day Care Association 1. PERSONNEL - Classroom In-Kind 3 teachers @ 5,200 3 teacher trainees @ 4,200 3 child care trainees, 33 hr. wk. @2,746 2 part-time child care assistants@ 1, 900 1 practical nurse, 25 hr. wk. @ 3,250 $J.5, bOO -f2,b00 8,238 J,800 3,250 $43,488 PERSONNEL - Administrative and Program Director (4/11 of 8,000) · 2,909 Program Coordinator (4/11 of 6,00U) 2,182 Social Worker, JO hr. wk . (4/11 of 4,500) 1,637 Secretary (4/11 of 4,400) 1,600 Cook (4/11 of 4 , 800 ) 1,746 Maintenance, incl. supplies (4/11 of 7,000) 2, 536 Kitchen Assistant, 25 hr. wk.(4/11 of2,0c!O) , 756 Assist ant Cook (4/11 of 4,000) 1,l156 •.' } 1 '- · ·! , . ~~- J . :·, ·' : _:_ , ! ··:; ·. 1 ...., .. _ _;... ,,; ·. i 14,822 58,310 2,799 Total salaries FICA (4. 8%) Workman's Compensation (.25%) Total Personnel 146 $61,255 2. Consultants and Contract Services 150 600 3. Travel 150 450 4e Space - o- 4,500 5. Consumables children' s program mat erials office suppl ies (4/11 of 400) medical supplies, f irst aid clothing, bedding, laundry staff literature food @ .45 per child, 38 child.' ·2.50 ·days infant care@ per JO child. per week Total Consumables 350 150 145 36 100 150 400 75 25 5-98 3,677 2,800 6,933 6. Rental, Lease, and Purchase of Equipment 750 100 7. Others utilities (4/ 11 of 4,000) telephone (4/11 of 660 ) insurance equipment r epairs recreati on data processing Total Others 1,455 240 JOO 350 200 425 75 75 1,071 3, 216 TOTALS = classroom volunteer s and. · other volunteers •;. $72., 454'. · $14., 713 �Model Cities Mass Convention Pryor Street School July 20, 1969 The Model Cities Mass Convention met in its regular session, on the above date at the designated time and place. The meeting was called to order by the Chairman, Deacon Lewis Peters; the invocation was given by Mr. N. Ao Scott III. Upon the adoption, of the proposed agenda, the meeting was put in progress o The tminutes of the previous meeting were read by the Secretary, Mrso C. B. Wright. They were accepted . as read w~th one suggested change by the city attorney. (The suggestion is attached) . The secretary motioned that the suggestion of name change be accepted as read, it -was seconded by Dr. Cox, motion carried. De~con Peters made a plea for greater community participation. Model Cities Staff Reporti Mrs. Xernona Clayton 1. 2. 3. 4. 5. A one stop serv.ice building is being built. News letters will be sent every Wednesday. All committees need to be made stronger. Help from the communit±es is needed . See that· your community is represented in all meetings. Thanks for cooperation that has been given . A- preliminary report of Credentials Committee was given by the Chairman, Revo Calvin Houston. Grant Park Pittsburgh Mechanicsville Adair Park Summerhill . Peoplestown 32 21 11 10 9 4 85 Steering Committee l Dro Charles McClain Reviewed the minutes of the Steering Committee. Constitution and By-Laws i Mr. Willis Weems read the Constitution and By-Laws No Discussion or vote was taken. �-· PAGE~ MODEL CITIES MASS CONVENTION At this point the city attorney, Jim Pilcher was asked to speak, he stated he would read a statement and Dr. McClain would put it in the form of a motion (Statement Attached). Motion: That the Chairman and secretary and the Steering Committee of Atlanta Model Cities Mass Convention Inc. be authorized to execute a contract with the Model Neighborhood Program of the City of Atlanta to receive the funds in the approximate sum of $135 ~aousand ($727 63 ) This motion was seconded by or. Cox motion carried. Mr. Allison {William) Executive of EOA was asked to give a description of O.E.O. funds, after a lengthy discussion the name EOA not to e deleated from the contract was carried 27 to 23. Mr. C. Craig motioned that the secretary of Model Cities give an attendance report of each Steering Committee member to the Mass Convention, seconded by Mr. Whitley motioned carried. {motion attached) Mr.• Howard Kline a candidate for the Board of Education was introduced by Mr. Craig. ~- Craig asked for law and order in our communities the percent of juvinile delinquency was too high and suggested that the citizens must want law and order in the community. Final report of the Credentials Committee -- Rev. C. Huston s Grant Park Pittsburgh Adair Park Mechanicsville Summerhill Pe6plestown 38 23 11 11 9 Total 5 97 The foliowing persons were requested by Deacon Peters to meet on Tuesday to work on a work proposal and would be paid $35.00 for each me~ting. Mrs. Mattie Ansley Mrs. Rosa Burney Mrs. Martha Weems Mrs. Beatrice Garland Mr. Calvin Craig Dr. Cox 0 Mr$. Lacey principal of Pryor Street School was introduced a very warm welcome and words of commendation. 0 Th~re being no more business the meeting adjourned. Deacon Lewis Peters Dr. Chas. McClain Mrs. C. B. Wright Sec. Mrs. Rosa Burney Asst. Sec . 0 she gave - ~ �MASS CONVENTION MINUTES PAGE 3 RESOLUTION SUBMITTED TO MASS CONVENTION BY CALVIN F. CRAIG 7-29-69 That the Model Cities Mass Convention Secretary at each Mass Convention give a report as to the attendance at Steering Committee meeting by the elected members of this body. MOTION : "That the chairman and secretary of Atlanta Model Cities Mass Convention Inc. be authorized to execute a contract with the Model Neighborhood Program of the City of Atlanta to receive funds in the approximately sum of $83,000 for citizen participation in the Model Cities Program." That the corporation serve asagent of the Mass Convention until the completion of corporate formalities. �- I A Rr: SOLUTION WHEREAS, the Mod 1 Cities Program wa s insti tuted for the purpose of improving the educationa l, socia l , emp l oyment, ax1d hous i ng of citizens in low-income area s; and, WHEREAS, one of t he pri,1e purp oses of t hi s program is to improvi; e-mployment opportunities of c i t izens living wi,:h i n t he Model Ci ties area; and , WHEREAS~ the City of Atlanta has rec eived t h e firs t year's grant a.moanting to more than 7 mil l ion dol lars and t his money will be used for many an<l varied. projec t s ; and , WHEREAS ~ t hese prcje.c t s wil l be. put ou t under contrac t by the City of At1:inta upon r ec ommenda t ion of s evera l grou ps , .i.ncb.1ding individu'31S wi t hin the ,:1.rea, Model Ci ties Mas s Conven tion, Model Cities staff, the Mode l Ci t ies Review Board and t he Model Cities Sxecut i ve Commi.ttee. , with fina l app r ova l b y the Board of Aldermen; and , WHEREAS, it is ex t remely des i rable tha t as many jobs a s possi ble covered by s uch contrac ts should be given to res idents of the :Model Citi eB area in furtherance of t he purposes of the. Ac t creating Model Cit ies , consonant with the pr oper use of f unds to be expended under the Program by the Ci t y of Atlanta~ THEREFORE BE IT RE SOLVED t hat t he per s onne l po l i cies an d practices of the Model Ci t ies Progr am and its contracting agencies shall prov i de that in a l l work ma de pos sible by or r e.s ult i ng from the grant agreem _nt above refe·r red to, af fi r ma tive action be t aken t~_insure that res idents of the mode l n e i ghborhood area are given maximum opportunity fo-i;: training and employment ~ as hereina fter set �fo r t h , cons onant wi th t he prop er ts e of f unds t o be expended unde r t he Program by the Ci ty 1. f At lanta: The Mode l Cit ies Pr ogram a nd t t:s cont r ac t ing agenc i e s sha l l con j unctively or i n dividua l ly devi.s e s ys t ems using all r e :ognized mean s of c ommunlcations f or t hos e neighbor hoods t o adequa t e l y i nform the a .cca r es i dents of al l availa b le pos i t ions fa.md.ed by t h e Model Ci t i e s Program , th a t i nf orma t ion a s to qua.i:i.fic a. t i on s , rat e of pay , where t o app ly> and c los ing dates shal l be inc l uded, and that, if reas onably possib le , a.n a .r;1 plication offi ce be l oca ted within the Mode l Ci t i es area; A mini um of ren ( 10) da ys shal l be a l lowed fo r reeei ving 2o a pp licat i ons fr om Mode l Cities re sidents fo l l owing t he full i n i tia t i on of the a r ea~.vi.de information sys tern; 3. The Mode l Cit ies Program and i ts c ontrac t i ng agenc i es be. en- cour aged to develop c ompreh ens i ve sys t ems for progr es s ively t rain i ng and upgradi ng workers a t all leve l s through such p r oven met h ods at New Ca r a e r s, job l adde r s :, e t c i <=~n d tha t t hese sys tems should i.nclude s ubsidiz ed fo rmal educat ion at the gec ondary , techni cal , and / or col l ege lev e l s ; and , 4,, Th is Board sh.a l l give top consi.der:ition to prov idi ng a ddi tiona. l fund ing f o:;: agenc i es and pr ogr ams emphasizing t he deve l opment of Mod l Ci.ties a.rea res i dent s f or posit ions be i.ng c r eated by Mode l 0 Cities programming; BE IT FURTHER RESOLVED that the propos ed pers onnel proc edur e s a nd pr act i ces of al l c on t r ac ting agenc i. e s sha ll be s ubmitted a s pa r t of the .ir program proposals .:fn d shal l become a part of the f inal contrac t , grant , or agreement ~ upon t he app r oval of t h is Board, and tha t agenc i es wi th pr ogr ams a l r eady under c on t.r a ct sha l l be �strong ly urge d to establish procedures and practices in line with t hese guidelines wi t hi n the ex:isttng programs , and tha t their w:i.llingness and/or a bility to do so ·w i 11 be a major criteria in determining the renewal of ex isting cont:ra.cts , grants, or agreements ~ under this program; BE IT FURTliER RESOLVED that a copy of this · Res o l.utio·ci be f urnished to all exis t ing contract i ng agencies~ and to all agenc ies or organizations which in.di.cate in terest in s e eki ng Model Cities contracts, grants, or agreements a �Model Cities Mass Convention Pryor Street School July 20, 1969 on ~e Model Cities Mass Convention met in its regul~r sess1on, the above date at the designated time and place. The meeting was . called to o~der by the Chairman, Deacon Lewis Peters; the invocation was given 1 by Mr. N. A. Scott III . Upon the adoption, of th~ proposed agenda, t 'he meeting was put in progress. The tm.inutes of the ,tirevious meeting were read by the Secretary, Mrs . "C. B. Wright. They Jlre accepted as read with one suggested change by the city attorney . , (~he suggestion ·is attached) . The secretary motioned that the sugg~~tion of name change be accepted as read, it was seconded by Dr. Cox, motion carried. Deacon Peters made a plea for greater community participation. Moael Cities Staff Report g Mrs. Xernona Clayton 1. 2. 3. 4. 5. A one stop serv.t ce building is being built. News letters will be sent every Wednesday. All committees need to be made stronger. Help from the communit±es is needed. See that· your community is represented in all meetings. Thanks for cooperation that has been given . A·-preliminar y report of Credent ials · Committee was given by the Chairman , Rev. Calv i n Hous ton . Grant Park Pittsbur gh Mechani c s v ille Adair Park Summerhill Peoples town 32 21 11 10 9 4 85 S~eering Committee D~. Charles McClain Reviewed the minutes of the Steering Committee. Cqnstitution and By-Laws g Willie Weems read the Constitution and By-Laws No Discussion or vote was taken. Ml:l. �PAGE (2 MASS CONVENTION At this point the city attorney, Ji~ Pilcher was asked to speak, he stat~d he would read a statement and Dr. McClain would put it in the form of a motion (Statement Attached). Motion: That the Chairman and secretary and the Steering Committee of Atlanta Model Cities Mass Convention I~c. be authorized to execute a contract with the Model Neighborhood Program of the City of Atlanta to receive the funds in the approximate sum of $135 ~nousand ($727 63 ) This motion was seconded by Dr. Cox motion carried. MODEL CITms Mr. Allison (William) Executive of EOA was asked to give a description of O.E.O. funds, after a lerigthy discussion the name EOA not ~o e deleated from the contract was carried 27 to 23. Mr. C. Craig motioned that the secretary of Model Cities give an attendance report of each Steering Committee member to the Mass . Convention, seconded by Mr. Whitley motioned carried. (motion attached) Mr. Howard Kline a candidate for the Board of Education was introduced by Mr. Craig. ~- Craig asked for law and order in our communities the percent of juvinile delinquency was too high and suggested that the citizens must want law and order in the community. Final report of the Credentials Committee -- Rev. C. Huston s Grant Park Pittsburgh Adair Park Mechanicsville Summerhill Peoples town 38 23 11 11 9 5 Total 97 The foliowing persons were requested by Deacon Peters to meet on Tuesday to work on a work proposal and would be paid $35.00 for each meeting. Mrs. Mattie Ansley Mrs. Rosa Burney Mrs. Martha Weems Mrs. Beatrice Garland Mr~ Calvin Craig Dr. Cox 0 Mrs. Lacey principal of Pryor Street School was introduced, she gave a very warm welcome and words of commendation. There being no more business the meeting adjourned. Deacon Lewis Peters Dr. Chas . McClain Mrs. C. B. Wright Sec. Mrs. Rosa Burney Asst . Sec . 0 -~ �MASS CONVENTION MINUTES PAGE 3 RESOLUTION SUBMITTED TO MASS CONVENTION BY CALVIN F. CRAIG 7-29-69 That the Model Cities Mass Convention Secretary at each Mass Convention give a report as to the attendance at Steering Committee meeting by the elected members of this body. MOTION ~ "That the chairman and secretary of Atlanta Model Cities Mass Convention Inco be authorized to execute a contract with the Model Neighborhood Program of the City of Atlanta to receive funds in the approximately sum of $83.000 for citizen participation in the Model Cities Program." That the corporation serve asagent of the Mass Convention until the completion of corporate formalities. �PROPOSA f'O R 'l 'HE EVALUATION OF THE ATLANTA MODEL CI 1'IE S P ROGRAi."1 �.ATLANTA MODEL CITIES EVALUATION PLAN The plan f or evaluation o f t h e Model Cities p rogram wa s ·d e v eloped by t he Mode l Citie s P lan s and Eva.lua t ion s ta ff . The ob jecti ve o f th e plan i s to p r o v ide q u a n i tat i v e a.n a qua l i tat ive analysi s o f t h e program bot h f o r fi~ t u r e Mode l Ci t ie~:1 p l a n n i ng and as a d emon s trat i o n 0 £ this typ - of urba n impr o v eme nt ;,rogr a.rn . It i s v i t a l tha t we be aware of e xactly wha t ou r e ffo r t s a r e accompli sh i ng .in o r der t o lay e f f ecti ve plan s ¥o r f ut u r e upgr ~d i ng o f o ur c i ty. Residents 1i l l p lay a ma jor ro l e · n d e t e rmin i ng 1-1hat the mea su:cE> fl of p r ogram s uc ces s should be , i n inte r v i ewing , in mo ni t or i ng p r o jec t s, a n d i ~ as se ss i n g the e ff e c tiveness of p r o jects and t he ov erall p rogr am. The evaluat i on p l an h as t wo ma jor i nter.relate d compon e nts: A Residen t Se rvi c e In forma tion System a nd a Re s e arch Ana ly s is System. The Re~' ident Serv ice Information Sys tem (RSIS ) i s a computerized net.hod of monitor ing services p r ovidE .!d t o r e sident p rogrr-1.m . b y the Model Ci t i e s The Resea rch Anal ysis System wi l l pr ,.r i de a q ua l ita t i v e an alysis of t he progran based on t h e opinio ns a nd at titudes o f r e s iden ts . The RS I S is desi~J ned t o accomplish t h e foll owing: (1) Maintain records 0f al l services re n d~red to re s i de nts fo r statistical analysi s. (2) Provide s ervice agencies with stat i stica.1. report s t o rel iev e them of menial cl e rical work. (3) Provide random samples of participants in various pro jects f or survey in the Research Analysis System. (4·) Prepare profi le reports on char.acte~cistics on residents served by age, geographic location, occupation, race, etc. �-2- (5) Provide agencies with lists of residents in need of their services. (6·) Provide benefit unit reports for costjbenefi t analysis. (7) Prepare correlation reports to show influence on residents or families involved in combina t ions of projects. (8) Provide interface wi th a geographic ma pping program which will show areas of progra.111 weakness. (9 ) Provide information to research framework analysts to aid in the prepar a tion of their reports. (10) Provide various reports on reque st to service agencies, city depar tments, or the federal government. (11 , Prov ide baseline data estimates (e . g. unemployment rates, crime rates, bir t h rates). (12) Provide projections of numbers of people who will be involved in projec ts in future y ea rs. (13) Encourage i n tera gency cooperation and sh a ring of common data . The Research Analysis System is d esigned to accomplish the following: (1) Ga t h e r and asse ss opinions of part icipants about the qual i ty of Model Cit i ~s projects. (2) Secure follow-up data on project participants. (3) Gather data concerning control groups within and outside the Model Neighborhood. �-3- (4) Conduct attitud~ surveys concerning basic outlooks toward life of a sample of Mode l Neighborhood Area re sidents. (5) Assess attitudes and perception s o f insti tutional personnel employed to serve the Model Neighborhood residents . (6) Collect base-line data and formulate appropriate standards for future program planning . (7) Sel e ct and tra i n interviewers. (8) Develop appropriate attitude and opinion questionnaires. (9) Supe r vi s e the activities of resident obse rve r s who will furnish chronlc l e s on sign ificant change s that take place in the Model Neighborhood . �r " Opinion Surveys ttitude Survey s p Re search Analysis System '"""l Institut ion al Studies Random Re sident Samples Service tllllli~-------_,....,..,,_....,.,__,_ _ _-IInformation System Statistical Report s Residen t ServiceOb!3ervers · Needed . Report!:' ServiceRe n dered Reports Reside nt Profi le Repo rt s Quanti tativ e AJ. alysi s Qualitative Analysis Model Cities Program Evaluation Special Request Re p o rt s A9 ency Statistical Reports �I_,- .. 'J•1"_;, ' CITY ()1~ F· r\1-: ~- ,.,i.-·:;_.~ t . .. , . -, .. .:/· ~ ' • August 11, 1969 '~ I OFFICE OF MODEL CITIES PROGRAM 673 Copitol Avcnuo. S.W. Atlanta. Ga. 30315 404-524 -8876 Ivan Allen Jr., Mayor J. C. Johnson, Director MEMORANDUM TO: Model Cities Executive Board FROM: The Div ision of Plans and Evaluation SUBJECT: Approval of Evaluation Projects The Atlanta Model Cities staff recommends that the City of Atlanta enter into contract with Arthur Andersen and Co. for the design and implementation of the proposed Resident Serv ice Information System for a cost not to excee d $70,000. The staff furth e r r e comme nds t hat the City of Atlanta e nter into contract with the Urban Observatory of Ge orgia Sta t e College for the implementation of the proposed Research Analysis Sy stem for a c ost not to exceed $ 144 ,000. fa) 1/ ,::;ob:;--?(I) Jff.b / t0 �MODEL CITIE S EXECU.1-I'VE BOARD REVI EW COM.MJ:ni'I'BE Ju.L.y 1 5, 19 6 9 M I N U T E S ·rhe Model Citie s Exec ut i ve Bo a r d Rev i e•,1 Com_m i t. t ee met Tuesday~ ,Jul y 15 , at 1 0 : 00 a . m. i n City Hal l, Committee Ro o m #2 . The followinq me mbers \'7e r e p r esent: Mayo r I v a n All en , ,J r. , Chairman Mattie An sley Mr • Jo1 n Hood Alderman Ever ett Milli can 1.liX .. ~'7 al t er fvj,i t: c ·he l l Mr. J. D . Newberr7 Dr . C , Miles Smit,h Mr. Bi l l C . Wainwri9ht lfu: s . Mrs. Jllla r thci WP.ems 'I'he Chairman , Mayor Iva.n Al len, Jr . presided over the meeting. 'I'he f o l lowing proj ects wer e d i s.-:ussed a nd app·coved: Amou nt Pr 9..i_ect Numbers $11 9, 0 00 HR - 005N Urban East Housing Consul ta 1.ts HE-019N At l anta Assoc i a tion o f Mental Retardation 9,00 0 HE- 0.llN Planned P1.rer t 'l:10::x:!, 5,000 Inc . It '.tvas mo ved a.nd second ed that action on. the fo l o wing projects be withheld u ntil fuxi":1"l:... r investiga tion can be made. The Chairman appointed Dr . C . Mi les Smith to hi:.~ad a c ommit ~ee to look into t he Hea l t h Component a n d to r~port at the next me et ing. Mr. Hood a nd Mr . :t-Iewbe rry were appoint ed "-o the ,.,orrnnittee. The proje c ts invo l ved are: HE =0 02N HE-00 9N HE-014N HE-007N Better Health , Inc. 113,000 100,000 5 , 00 0 4,000 �2 Mr. Wainw.;· :iyht moved that t he two ( 2) deletions :ceconi.mended by the staff b-2. appr oved . ,lrs . We e n's :,::e condEd the motion. 'rhe deletions w~re : HE-008.N He a.:L th Scr. e ening HE-·018N Mm1tal Health Plann.e::: $ 45,000 20,000 A discussion. was open.ed concer ning Project E~rpand . After a brief di scussio, Mrs. Ansley moved to temporarily delete Project Expand so the balance of the EOA projects c a n be sent back to the Board of Aldermen . The mot.:i.on was secon ded and app roved. The meeting wa s adjourned. APPROVED: l ___,f/, r---, r-~ -c:,-=-"~:::;;_.c.-.-J-~ ~ c ~or - Cit ies Prog ro May· r Iva.n Allen, Jr . , Chairman Mode l Ci tie s Exec u tive Board � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 18, Complete Folder Box 8 Box 8 Folder 18 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/b6094bb01dbb0e9630cf858a094a9161.pdf 13c9e58dda2cbf3af0e215605a656db6 Scripto Transcription A written representation of a document. Inglewood Proposal It seems to me that the question to be resolved is whether or not the NLC/USCM is willing to give staff support to a section or division of Intergovernmental Coordinators in the field of federal aid for the purpose of facilitating exchange· of information on a continuing basis and organizing workshops to assist interested persons to become informed about new programs and changes in existing programs. If such is true, it is proposed that the initial format of such a grouping within the joint NLC/USCM program would be an open roster with efforts made to identify the individual who is most directly concerned for the liaison with federal officials in the submission and review of applications. In addition to the dissemination of information among these people, the purpose of such workshops and meetings will be to help make existing or new programs more workable at the level of implementation. I n order to provide continuity and f acili t a t e r esponse on urgent issue s, an Intergovernmental Coordinators committee would be formed to provide a repre sentative and an alternate f rom ea ch of the f ederal regions . The de l egat e and alt e rna t e would be sel e cte d at a duly called meeting or election of the representatives on the NLC / USCM r oster of fe deral aid coordinato r s from each region or, i f such repres entati ves are not so named, to be appointed f r om the region by the committee which is so formed. A chairman would be elected by the committee to serve as spokesman �and convener of all meetings. The committee would advise the staff on workshop attendance and request interim meetings with pertinent federal and other representatives to cover topics of concern. The function of forming such a grouping is not to establish a new professional organization, but to identify a mechanism by which intergovernmental or federal aid coordinators can identify within the framework of the NLC/USCM. Such mechanism is also hoped to provide a vehicle for intergovernmental or federal aid coordinators to speak with a semblance of unity in reacting to staff proposals and making recommendations on federal programs. � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Inglewood Proposal It seems to me that the question to be resolved is whether or not the NLC/USCM is willing to give staff support to a section or division of Intergovernmental Coordinators in the field of federal aid for the purpose of facilitating exchange of information on a continuing basis and organizing workshops to assist interested persons to become informed about new programs and changes in existing programs. If such is true, it is proposed that the initial format of such a grouping within the joint NLC/USCM program would be an open roster with efforts made to identify the individual who is most directly concerned for the liaison with federal officials in the submission and review of applications. In addition to the dissemination of information among these people, the purpose of such workshops and meetings will be to help make existing or new programs more workable at the level of implementation. In order to provide continuity and facilitate response on urgent issues, an Intergovernmental Coordinators committee would be formed to provide a representative and an alternate from each of the federal regions. The delegate and alternate would be selected at a duly called meeting or election of the representatives on the NLC/USCM roster of federal aid coordinators from each region or, if such representatives are not so named, to be appointed from the region by the committee which is so formed. A chairman would be elected by the committee to serve as spokesman and convener of all meetings. The committee would advise the staff on workshop attendance and request interim meetings with pertinent federal and other representatives to cover topics of concern. The function of forming such a grouping is not to establish a new professional organization, but to identify a mechanism by which intergovernmental or federal aid coordinators can identify within the framework of the NLC/USCM. Such mechanism is also hoped to provide a vehicle for intergovernmental or federal aid coordinators to speak with a semblance of unity in reacting to staff proposals and making recommendations on federal programs.  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 34 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/9775fd03eb3fd0dcb4f8d32d744dc480.pdf 1f855cfe8df11212ace72a7043edbbe6 Scripto Transcription A written representation of a document. CITY OF 1nGL8WOOD CBLIFOrn,a C I V I C CENTER 105 E AST QUE E N ST REET / IN GLEWOOD CA LI FORNIA 9 0301 October 29, 1969 Mr. Dan E. Sweat, Jr. Director of Governmental Liaison City of Atlanta City Hall Atlanta, Georgia 30303 Dear Dan: In view of our inability to influence the format of the meeting of Intergovernmental or Federal Aid Coordinators set for November 30 in San Diego and the prospect of a talk session November 13 in Washington, I feel that it is urgent that a proposal be formulated that can be discussed with the NLC/USCM staff on November 13 and presented for discussion and adoption November 30. I have attached a proposal. I would like to call you in a f ew days to hear your reaction or discuss any alternate package you may have already formulated. I feel some frustration that our initial efforts have apparently become bogged down within the NLC/USCM staff, but I also conclude that the potential of a mechanism f or us to speak as one voice to the FEDS, or NLC/USCM, may be worthy of some additional effort. Larry R. Coons Assistant to the Ci ty Administrator LRC :ma Encl. � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document cm CITY OF INGLEVVOOD CaLiFonrnia ciViC CENTER 105 EAST QUEEN STREET / INGLEWOOD CALIFORNIA 90301 October 29, 1969 Mr. Dan E. Sweat, Jr. Director of Governmental Liaison City of Atlanta City Hall Atlanta, Georgia 30303 Dear Dan: In view of our inability to influence the format of the meeting of Intergovernmental or Federal Aid Coordinators set for November 30 in San Diego and the prospect of a talk session November 13 in Washington, I feel that it is urgent that a proposal be formulated that can be discussed with the NLC/USCM staff on November 13 and presented for discussion and adoption November 30. I have attached a proposal. I would like to call you in a few days to hear your reaction or discuss any alternate package you may have already formulated. I feel some frustration that our initial efforts have apparently become bogged down within the NLC/USCM staff, but I also conclude that the potential of a mechanism for us to speak as one voice to the FEDS, or NLC/USCM, may be worthy of some additional effort. WC. Larry R. Coons Assistant to the City Administrator LRC sma Encl.  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 33 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/cd8979458aa507a98d65a1802e21afc0.pdf a9025e13325a438148b71904d190834e Scripto Transcription A written representation of a document. November 3, 1969 Mr. La:rry R . Coons Assistant to the City AdminFBtrator 105 East Queen Street Inglewood, California 90301 Dear La:rry: Thanks for the proposal for coordinating the Intergovernmental coordinators . I am in full greement with your approach . you are aware, I have taken a firm positixm ag inst the creation of anoth r national organization. l feel s you do, that a trong USCM/NLC committee, recognized by the organization, would be the beet approach. A Some of th feder 1 aid coordinator in the pa t have worked with NLC nd/or USCM on various committee and h ve had ome voic in the formul tion of the national policy of the two groups . However. with the tremendou · growth in th numb r nd xp rti e of the coordin tore, it ie obviou that they mu t be given bigge-r rol~ a roup. I upport your p:ropoe 1. Lookin forward to ing you · t the end of th month. Sincer ly you 1· • D n .E. Sw t, Jr. Chief Admini tr tive Offie r D Jr:em � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document November 3, 1969 Mr. Larry R. Coons Assistant to the City Administrator 105 East Queen Street Inglewood, California 90301 Dear Larry: Thanks for the proposal for coordinating the Intergovernmental coordinators. Iam in full agreement with your approach. As you are aware, I have taken a firm positbon against the creation of another national organization. I feel as you do, that a strong USCM/NLC committee, recognized by the organization, would be the best approach. Some of the federal aid coordinators in the past have worked with NLC and/or USCM on various committees and have had some voice in the formulation of the national policy of the two groups. However, with the tremendous growth in the number and expertise of the coordinators, it is obvious that they must be given a bigger role as a group. I support your proposal, Looking forward to seeing you at the end of the month. Sincerely yours, Dan E. Sweat, Jr. Chief Administrative Officer DESJr:em | | |  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 32 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/d4ceb01f02692ddd49aab791c4d63de9.pdf 96420daf02b62384029a551a0e4252e1 Scripto Transcription A written representation of a document. CITY OF ATLANTA Personnel Eva I uati on Report JAMES B. CULP For promotion to _ _..,.p.--;L...,A ...IN.,...,N;-,;E...R,..._,I..-I,._----- Name of employee to be rated (MAYORS OFFICE) Section 1. I - Performance on present job Attendance Unsatisfactory Needs to improve 2 T a rdy o r a b se nt more than others . lro T a rdy or a bse nc no more tha n most. Nee ds to improve lo Seldom tardy or absent. Satisfactory Above min i mum standards. Needs to improve II 0 Well a bove minimum sta nda rds. Among the ve ry bes t. Very good Satis factory Superior IIO 0 Somew ha t s lower th a n others . Low volume of wo rk. Rap id, productive worker. Well a bove the average in production. Among rhe very best produc ers. Consider the amount of s upervision tha t i s required. Does he do what he says he will do? Reliability Needs to improve Unsatisfac tory Satisfactory Superior Very good 10 0 R equires c lo se s upe rvis i on . Nee d s con sta nt s upe r· v i s i on. L ess tha n average s upe rvis ion re quire d. Little s up e r vi s ion req uire d. Un satisfactory Satisfactory Needs to improve Io T a kes s o me int e res t in the wo rk. More tha n a verage intere st in wo rk. Supe rior Very good Is Appears to have no i nte res t i n wo rk. II - No s u p e rvision required. C onsider the a ttitude with whic h he a pproache s his work , the interest and enthusiasm s hown. Attitude toward work Section Superior Consider speed and general efficiency of his work. Quantity of work Unsatisfactot,- 5. Almost neve r t a rdy or a bs e nt. Very good 8 2 Bar~l y meets minimum sta nda rds. B e low minimum scanda rds. R equires clo se check. 4. Superior Consider neatness, accuracy and general quality of his work . How much follow-up is needed. Quality of work Unsa tisfactory 3. Very good I 0 Frequencly tardy or ab sent wi thouc good cause. 2. Satisfactory II 0 High inte res t in th e work. Abs o rbe d in th e work. Promotional Potential - In this rating section keep in mind the demands of the position to which the man would be promoted. An employee may be above average to outstanding in his present position but lack potential for promotion. 1. Initiative Consider h is a bility to ac t on hi s own res ponsihility m the a b sen ce of instructions. Can h e start need e d work a nd can h e react to deviations from routine? Needs to improve Unsatisfactory I2 0 Relie s on oth e rs coo much. Mus t be pu s h e d .. 2. Aptitude and obi I it y to learn Judgment R e quires coo much ins tructio n. L ea rns s low l y. Need s to improve Satisfactory Very a l ert. Has introduc e d b e tte r me t hods. Ve ry good s 5 L e arn s qu i c kl y wi th minimum ins cruccio n. 1 9 Unusua lly qu i ck co l ea rn. Supe rior II 0 Among rh e ve ry bes r in l ea rning a bility. V e ry g ood Satisfactory Is 0 Poo r sen se of va lues . Jump s to conclu s io ns . Personal Qualities Need s to i mprove ~I I ~o_ __ _ Judg me nt d e p e nda ble in mos t case s. Supe rior II 0 Unus ua lly sound judgm e nt. Does th e correc t thing a lm os t a l ways. C on side r e mot i ona l sta bility, t empe rament , p e rso na l appe ara n ce, a nd ha bits. Unsatisfactory Uns t a b l e. II 0 Does h e h ave th e a bility to think a nd ac t calmly , logica lly , and rapidl y und e r a ll conditions . Un satis fa c tory 4. I9 As s umes l ea d e rs h ip w he n need e d. Superior Conside r how quickly h e l earns n ew work, r e t ain s what h e h as l earned , a nd the ease with which h e follows in s truction. I2 0 Ve ry s lo w co l ea rn. Very good Is Will ac t indepe nde ntly in most ca s es .. Nee ds to improve Un s atisfactory 3. Sa tis factory Sati s fac tory Is 12 Some p e rs o n a l wea knes ses o f s ignifica nce. Very g ood We ll a djus t e d , s t a bl e, ma k es good impre s s ion. Unu s u a ll y w e ll a dju s ted a nd s t a bl e. Superior I IO We ll l ike d ; ma k e s o u t s ta nding impress io n. �5. Supervisory ability Consider ability to get others to cooperate and produce; ability to plan and assign ; and to train and lead. Unsatisfactory Needs to improve 0 We a k in s om e a re as . Needs to improve Il 0 10 Experience Show s reason a bl e poc e nci a l. Unusu a lly compecenc. Highly compe te nc in a ll area s. Satisfactory Vety good I 2 Limice d e duc a tion a nd tra ining. Poorl y tra ined. Superior Consider general educational level, special schooling or course work, and self training he has done. Training and education Unsatisfactory 7. Very good 5 Generally we ak. 6. Satisfactory Superior 10 More tha n a de qu a ce schooling Unu s u a ll y we ll tra in e d. Among th e bes c qu a lifie d. Consider the length, variety, quality and appropriateness of the man's work experience. Unsatisfactory Needs to improve Satisfactory I2 0 10 Nee d s more ex pe ri e nc e in s om e a re as . La ck s expe ri e nc e . Superior Very good More ch a n a dequ a t e ex pe ri e nc e. V e ry e xp e ri e nc e d in mo s t a reas . Among rh e mo s t e x peri e nced. Based on the factors which you have evaluated above and on others not necessarily coveted by this form , give your estimate of the individuals chances for success in the position for which he has applied. l=:J D D Unlikely Fair Good D D Very Good Excellent Do you recommend that this employee be promoted to the position he seeks? ( ) Highly recommend ( ) R ec omm e nd with C onfide nce Remarks: Signature of Rater - - - - - - - - - - - - - - - - - - - Title - - - - - - - - - - - - - - - - - - - - - - - - Da t e _______________ F O R M 6 • T · 28 R E V . 10/ 65 ( ) Recommend ( ) Do not recommend. � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document CITY OF ATLANTA Personnel Evaluation Report JAMES B. CULP Name of employee to be rated For promotion to PLANNER IT (MAYORS OFFICE) Section | — Performance on present job Ls, Attendance Unsatisfactory Needs to improve Satisfactory Very good Superior Lo | [a 2 | [Ls | Ls ls | [10 | Frequently tardy or absent Tardy oc absent more Tardy or absent no more Seldom tardy or absent. Almost never tardy or without good cause. than others. than most. absent. Quality of work Consider neatness, accuracy and general quality of his work. How much follow-up is needed. Unsatisfactory Needs to improve Satisfactory Very good Superior Lo | fa 2 | L | [s 9 | [10 | Below minimum standards. Barely meets minimum Above minimum Well above minimum Among the very best. Requires close check. standards. standards. standards. Quantity of work Consider speed and general efficiency of his work. Unsatisfactory Needs to improve Satisfactory Very good Superior [o | a 2 hn As | Ls Ls | [io Low volume of work. Somewhat slower than Rapid, productive Well above the average Among the very best others. worker. in production. producers. Reliability Consider the amount of supervision that is required. Does he do what he says he will do? Unsatisfactory Needs to improve Satisfactory Very good Superior Lo | [a 2 | Ls | [s lL» | Lo Needs constant super- Requires close super- Less than average Little supervision No supervision required. vision. vision. supervision required. required. Attitude toward work Consider the attitude with which he approaches his work, the interest and enthusiasm shown. Unsatisfactory Needs to improve Satisfactory Very good Superior Lo [fa tz | fs | Ls Ls | Lo | Appears to have no Takes some interest in More than average High interest in the Absorbed in the work. interest in work. the work, interest in work. work. Section Il — Promotional Potential — In this rating section keep in mind the demands of the position to which the man would be promoted. An employee may be above average to outstanding in his present position but lack potential for promotion. I. Initiative Consider his ability to act on his own responsibility in the absence of instructions. Can he start needed work and can he react to deviations from routine? Unsatisfactory Needs to improve Satisfactory Very good Superior Lo | rE | fs | [s Lo | [10 Must be pushed. Relies on others too Will act independently Assumes leadership Very alert. Has much. in most cases.. when needed. introduced berrermethods. Aptitude and ability to learn Consider how quickly he learns new work, retains what he has learned, and the ease with which he follows instruction. Unsatisfactory Needs to improve Satisfactory Very good Superior Lo I ja 2 Lt | Ls 9 | [10 Very slow to learn. Requires too much Learns quickly with Unusually quick to Among the very best in instruction. Learns Minimum inscruction. learn. learning abilicy. slowly. Judgment Does he have the ability to think and act calmly, logically, and rapidly under all conditions. Unsatisfactory Needs to improve Satisfactory Very good Superior Lo | Ila L2 | os | Ls L9 | Lo Poor sense of values. Jumps to conclusions. Judgment dependable Unusually sound Does the correct thing in most cases, judgment. almost always. Personal Qualities Consider emotional stability, temperament, personal appearance, and habits. Unsatisfactory Needs to improve Satisfactory Very good Superior Lo | La [2 | JE | [8 [9 | Le Unstable. Some personal weaknesses Well adjusted, stable, Unusually well adjusted Well liked; makes of significance. — makes good impression. and stable. Outstanding impression. 5. Supervisory ability train and lead. Consider ability to get others to cooperate and produce; ability to plan and assign; and to Unsatisfactory Needs to improve Satisfactory Very good Superior E |e 2B J Ls | Ls 9 | Lao | Generally weak. Weak in some areas. Shows reasonable Unusually competent. Highly competent in all porential. areas. Training and education has done. Unsatisfactory Needs to improve Satisfactory Consider general educational level, special schooling or course work, and self training he Very good Superior | o ‘| la [2 | Ls Poorly trained. Limited education and More than adequare J Ls 9 | Lae Unusually well trained. Among the best qualified. training. schooling Experience Consider the length, variety, quality and appropriateness of the man’s work experience. Unsatisfactory Needs to improve Satisfactory Very good Superior Lo } L 2 es } Ls 9 | Lio Needs more experience in some areas. Lacks experience. experience. More than adequate Among the most experienced. Very experienced in MOSCt areas. Based on the factors which you have evaluated above and on others not necessarily covered by this form, give your estimate of the individuals chances for success in the position for which he has applied. [ Fair [ Good LJ Unlikely [] Excellent [| Very Good Do you recommend that this employee be promoted to the position he seeks? (.) Recommend with Confidence () Highly recommend Remarks: Signature of Rater Title Date FORM 6*7T-28 REV. 10/65 () Recommend (.) Do not recommend.  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 31 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/9efcf2d3fff635416f2155d11ada28c6.pdf c2bbdcf6bcdeef5e139fdbf869f2054a Scripto Transcription A written representation of a document. ~ ' ' . ., ·, ' ),,J. t l iC' P ~.:.·,i: : :.: l"i"'-1 Lir,11 c:; Li ~.:, , ~1·1,:.~ : ~r.,: L" !"t. . iJ0 l i.l> !l D::v i:-: 1(.)ri:.,·.; l h-: ,,:~ .,_'.- .~ c .rt~r::; t c, 11!·c·. j c~~· 111~.' . :'. i.i:,·. !i:1 0~1:;::::" t.uriiLi0 ~; fen.. (:::1·,1.n:-,·5 ·11( , c::; 'i.d c.: L r; o [ ·.#~, (· ;;~-~ :·: i1 , .:ilJ ~-. 1, : :-. r . :-; ,·)f Lh f.: p 1:o[~ ~:[ ==1 -: .?1d c~n1 n r ~~.c~r.l r.:,:) '. 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L!i,ilic s to i 11i) l<-!i'iC nt th e city 1 s rc:s id e ;i l: c-::1p l oy;·.1 -::nt prJ l.i c -'· b:1 ' L: h C:!c>i'. r:i,,,:: :iin~fu l ly invo l ,, cl fr1 p l. £1ni·1in~ c1.n:! coon1i1~: .l'i 11,; t:h ,:: n.och·l c:ity c:r:ip l oynien~'. rn rJ l:r0. i ning i, l a n, Such c'.g·::;Ki ·: f; h ,·, vc .?.~;,:e,:d to · ~; c t go a l s ; nd lo cs l..•.i) li sh qu,1r, i.: jt:;: ti\· c: -- o ::·.,,Ji. l :;.en t~; rd::tin 0 to tl1os,~ l02. l. s i. n l. c n .!s of t1· ,: i n i.11~ t'.",ml pL:c ::·i·• c ;, · O:)i'or::: tn:i t i ," s , u p;'.,n=ic.1:' ng Oi)::·0 i·t uni Li. cs , t!ni0-,1 r;c:::bc· ·s 1np, etc . : cts n cc u;s 0xy in on'. ( 1· to 1!·,:;c t :Jin st·.?. t1~lo;· y r<:!qui ·( r::t-• nLt qu otccl <i.bovc . 1 d. 1'hc-'. Lr~ i nj ng ..:1n(l 01~p l oy:.:t·nt syst('.;.1 o .· sy.sl~ i~ S ~re ,-.'o r 1:£th 1P o.nd e n fon~(t.'.) l c c1nci l.k·. L Ll 1c y i l.l 2. s.r;ui: · ;;rcf(1· c nc c in 0.11:, l oy;:;0. ;1:.-. for 1:1oce l n c i.z li bo:: :;o c•d r v i; Ic'.r, nl s . 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Then! js ric.i t' q cJ t c m ..J t:ol·'.:,~b l c -'1.clu i nist1·~ l.iv c r.1,:-, chi n P-;.· y dth i n th e: CD ,'. ,, m1 / cr cH:y gov(·l'l'i::c~nt t o c cnrcl i1v t1 -:· and i r,1p J. ,:-,;;,,-,11t lh·:-rc s :iclc-1,t e:::,;) l );,' u c n :: c1nd li: ai nin 0 poJ.ici,:, ~: ;ncl s yst.c,,:f, , incluC:i ng th e pro ' 1 ~: i P:1 o f u : c'ciu.:: l e f u;1ds r:11d s l c1.ff 1 .:-11; ( '. Lo 1 i.n\ th ese sys l c r, ~. c·ff c·c li v(']y \d . ll1 c:Ll.,.-i- p1· 0;·. r n·,1 sy s ! ( •f!:~;, !-. 1,:or:-; c'.bl.:, cv~:ltt-'.'. t ic,n .:.r~d 1 c;- oi.· :..in~,; :-, yst 0,: i-ii l 1 b 2 L 1cl1 ··. >:· in t1w ~. :J r:iinisL·c,:•. t'i v r· s tf't1 1_l1 .r .-')') ::r1~ .c:i t) f('·~ ,~c1 1,1i-,·, fnr: r r;:o l v in~. tl~ t.' ) •· 1l.· l:.. ··:. ~ · ,'.:-, ... .i C i: C .t 01 t!,,... · f • t' ( l~· t·;~ ·: . 1 f. 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Si.111i l f!1· p1:c f <·n "' 11 u: f;l, ;1l l b~· g iv c·n Lo ot.h ,:, c11· cr. c:on stT t•ctio;1-· r l~L:: t cci fjr ,,,,; s u c:11 c>. s c.r -~i 0 nus , ple.rni,':' rs, a n+itc.c l" s t'nt1 SLl1"\l c·yc r s \:1_1i : h cc_i;:;c 1-.'.i tl 1i n t:li c nbov ,· u , Lv: 01: i. c·s . l, T h <1 t. c1 speci fic n -cnd. l~ 10 n::, t r .:-dn i n~; .'.Incl U r i.n:; pro 0 n,!l1 t o p re>pr.1·c· n c> i:·.l. ho·.-h.1or1 r c?s id cnts for 1-:p -,· l~ on nll pr.o j ec: Lc d c onst ru " ti c,:1 p: o j cc. i.s in t.1.,..::: 1~0,1 c. l 11 ·:' i ?,J,lo,: l.00:1 } ,:s b c:e n c1 cv c, l o,, ;~c by ~-l ·r: cit )' i!l c.c11~C' i.' · :.. v.•i. t.li ·r os iclr~n:.: ~; a :;r c'.\1 l. o t:1 ·.;..I" ,.- c l c-- v~1:1t group :.- , ! ,n::.\ H[;t'<:!r..:1n,·nt ~ ;·- t crr:cl in to r, u 1·s~1.1 11t Lu t '.1c pro 1;,:- 0; 1 ~!lll S l :i. n no i-:~,y l ii-:il liiri.n.; or Lr.'.' i11in 0 o ppn rtu:15ti ~r. fo1· 1:e:s :i.d c nt s t 0 c 0. rl'.:-d n crnf t: r: or c .:1 t C';;_o, i cs of con s l nic U . on, n or l >e> othc- n:i ~: e i n co ,1.s is tc.1 ': wi l"lt Lh c ci t ) pro:•.n:-.;, c. Tht: L tl 1(' cit) n~ s icl c il t b :,p l oyr:icn l p:-ilicy , : ·. 11 b 0 rd: l. c.ch..::1 in t h e c- iLy l:·icl S i' •:: ci(ic :-.ti o 11 ~; c'\lirl in r -.-iiuin-rr,;-1t~, f c,1· spow,c,1.-s of nny Flt\ i n s m c•(] 1,rc, j r.-c: t· ~; i.ncl.t,dr~c1 in th e _c -n pn.: h r,nsi ·;t", ci ty clr-;:,. ,r~~. 1.. n1. tio1 . pro~: ;: ;, 1, ,, -,,~; t 1wt s 1, c. c,--;:;~.fu l •i.clch .r:-; , 1•.: 1: t. , .[',1."t:f! t:0 coop :: r.1.L r:: ,·; th I.li e- dt.y c.;1p l oy;::,: nt r o l. icy rnc! l n1 i n ;_;1 0 \Jroc:, t· .:i,,1" t1nc1 r.v-:.~t f~l:C'i : qu;:n l·)f i c~d r.1 i 11 i. :-.; !r·1 h ir in~; ( i 1 ! t. rc1 injn~~ ~; 0 :1. l~: in Ci1c h c:,, .ft: A.i,: r r.l ,: t r.c: occu:1:, U .o il <:\ . · c'.l" '~· cl. 'c( 1_; 1i.11 .:., d b y 1:1.111 , i :·1 <.:o nsu lt..,t: ion •.:ith tl1 c-: c i t y, for c,ch co'. ··1u ·d. ly. Tlv ~ c:ity i s c·xpo ,.· Li:c' to ,: ;, lt1 •ro1t t11c f'i'.,p l c,y ,::c nt pol.'<.: ,' diH _::. L'.1t·. l y [ :n,:l le> ul iij;.:c ni!. , ,"_. 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Lo r,c ct5 0,, lJ of thi ,; Lett:,:-, ;- uu ::. t l ,r> in cc>1:_ ,01 ·t: l: ccl inl:o t h e' cc,·i:·,rd ~·,1 s i \' l' city clcr,10:. s tr o. t .i.on r·r ·o~ ~·r..: 1 wh e n j t i s <.lp(·i ·ovccl l ,y th o [;01.'('rni n:; l' oc!y, n. ln t h _, c,:':.S f· of l'iU e:·s r, ov cr n c c] by ~: :·c~: ion \'(n) , f c1.i.). u rc· of th e c:'.. ty lo :s uh .1 5 t ['.il n:1 i:r o-_•,d 1 l c su ~pl. c·1c-:1t t o il: c c'.l\ 1p lic ,;1 ti 0 ,1 E,li e. 11 h e c'.. 11 2. s i.s for s L: r, ) ' C iE- ' . Dn c, ;_· tt·!· :n in ., t. i.on o f th : · ~; n , nL a ;::,n: c, ,c n t. b, I n th ) c ,:--::; e of nll o t.:h L·i: citi e s f fl i lt;r c o f t l 1c: city to s u l-.·:ii t an c1;, n-ov.'t b .. c ,q ,;•l ic .:--.t.:i. 0 11 \.'l1icl ! cn ;-1 ~on 1s to th(·SC'. r c qu ., rc·!.ic nt s s 11 a ll b a ' )fl ·'i s fo;_· cii sctp : ·rov;·, 1 of- t h e· c: c.:-: r, rc:, i:: n 3 ~V(· cily cJ ( ·f.i () i I S t. r ~.Li J :l r 1~o z~1· t I c. 1... , . Foi. luc c of ! 11 '. -' cit' to c e r r y o ~! ~ rr; c.1~, n·ccv cc! p l n.n s 1, n ll. h0 · c'.'. : i. ~ f n r f'.l Spcr: d . ri r, o r t·. (' , .:,'i n :-:.li n': of L'. .r p,;-~. n :.: .:C f~ i'. (:-:··w ;1 · . <\ � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Il, Generel Policy Section 14 {21 of the Demormtrelinn Miu «5 Metropolited Davetopuer t Aet of 1666 rerufres the wacel ebties to presi Wares Liusiy ops tunities for evployiing esiderts of tne arco Gnoall pucses of the prose and on leraed eseer unttics For work and treduing ' and co dev slon preg rams whiea reducing will rvresett in Shoarled idleness." propzvets in This CpA L provision. Tt gencrated by t model neighbor employment pon: including the a forth JD requdr ens sic policy objective A Ive city denencstas Tre reper ais a. Enployucnt gencrated by Medel Citic by other types of Federal assistenc: privately sponseved activitios, b, Exployoent gonuvet by othor finds activi cites iueluded in the ceusrehei prograt, og irenents--Genreral Tt is the respdusibility of the city Cor a comprehensive city dev implementation af, these requirements, impleucntation is funding and such information shall be consol of the application. This section shalt discr by the comprechenstve city demonstration pro; training systaus whith will assure the place resicents in these jobs. The section resident enpleyment oresgravs to ather demonstration progran, such as health or economic developarnt, Lransportation, ete, aspect All applications requastings Model evidence thet: e. It is the policy of the city, as co. executive by the tod el Cities citizen partici: ec, both in publicly or Deve required in epplications for “be al! ELA -€. iy ‘s OF the conprehansive cil ot j wy Cities cuvrec in by endfor the city council of gaderenploynuent and enforced ‘Lion of this ene MPT opportuntt ics ion urogran be Filled by = oF this letter apply to Wy conenslr program, Vii Ds wile: Mees avion for onstration el reseurees ive city dex '" i) ] county) sovernacnt submittine sanstration progran to implement, or Lo assuve the iled infovaation on such secel Cities supplemental idated within a single section enploynent te be senérates are the hiring end went cf model neighborhood Iso sta the relationship of V rad suyportive services, supplemental funds must show chief body and the me . + * “ aa county governing wtton unit thet preference will be siven to resicents of the mocel neighborhood in f, Move Upear Ye te Filling all jobs senerated threuah Cue coiaprehensive city dewons.ration rain The Full tex. of such policy shail ho included ix: eppliceation, Wyte juts BE * Vhe city policy has basa pu suffice ent time For public reaps the carprehepsive city demonstra availa le theresiter for publie Lion jeap and private agenctes which ha ibility, and employr.cnt Oppox resident eaploynent poliey Tha Public respom city's 4 tks diss oma ne. 15. ‘rior to eer, submission of progren, and will be ction, 'e the “unities toa implement the nesnineiully Fesoureesy, ‘o beer involved in planning and coordinatin,, the rodel city enrloy- ment art training plan, Such agencics have agreed to set goals end to establish ‘quankheaetive omattnents relating to those ponls in terus of training and placsien opportunities, upprading op portuhi td ies, union meshecship, cte., as neecssary in order lo weet the statutory requi cements quoted above, The triining and esployaent system ov systems are workable and enforecable and that they will assur: preference in employment + for include provisions for the reerud tre: mocel neizhborhood residents, Sue will Rene &h a system or systens iL, selection and placer of nodel neighborhoad residents in jobs gencrated by the comprehensiv city deaonstration program, on-the-job training and upgrading oppon bie nities in both public and privete oeenetus, ineluding the transfer- ability of quilifications and credits for cxporienes belween such agencies; the removal of ideatifies ioepedivents te the hiring ane upgrading of Jisacvantened model nefehtinahcod residents and the provision of trade unten partliciration and maborship en alternctive methods of assuring continued or inproved eaployment epportunity in construction or other omplovient within or beyond the model neighborhood srea, appropriate utilization will to the degree that there is the poals and objectives of progran. be mode the eqjate and workable aly povermient There is ad the CDA and/or the provision of atequate Funds syslenes effectively with other Lion and ve; wil’ bes orcinkg systen Vane capability anc conprehensive city demonstration acini to coordinate resident ciployuent and training policies and stati, and propraw systems. diueteser In implenenting these chjectives, full and of existing Institutions comuitment to meet within implement the systems, including to link these A workeble eva the cdministrat stvative machinery and end luc - in Pari e structire, and a nrogedyrs for resolving pitewences erising aut of the rusberport cian oF of Che progres: The city has tevelon a speeifie procr fo prayvide persons * t } G 1 : entering subi cofessional or other eners aden el job cateuories i= J 1 (z) Mstlieions. ‘eintas and othr, do into increasingly higher (b) assurances that there will be no such mobility inherent in the a> syste, eerviec s to ol Teed enable thea toa level positions enc unnecessary dupedivaants te le merit ar other prouotion iT. IV. Role of The city poiey and program must include srocccures to enable nodod ; neighborhood res’dents to (1) review the equity and affeetiveness of the Lt city policy and smployeent progran tha has beon developed, cad €2) negotiate ii for adjustments “n the policy and -(3) participate in the resolution of a grievances orisiw out of the tmplewutation cf the progran. The roles o° nadel neishborhoad residents in wonitoringe, evaluating, resolving gyicva ces and assisting in the oper ition of the system shall be clearly celirn ated, Subsission Requi te s--Construction and Rehenilitation Enployiwent 4 In addition to the foregoing requireacnts, each application will shoy, in regard ‘9 construction eanloyuent: a, b. Theat th: city resident caploynent and ‘Lraining policy covers all craits and positions related to construction and rehabilita- - tion, ircluding Foresen, superintendcat: and construction truck drivers, as well as such occunations as erchitects, enginecrs, draftsman, ete, The policy should ireluce provision for establish ing sperifie and quantifiable poals end comvitments for hiring and training residents in each construction craft and other relevant occupations and provision fer preference for all building contractors (a) based in, or substantially doing business in, the model neighborhoad or (b) employing, a sipnificant pro- portion of model neighborhood residents at all levels in their work foree. Similar preference sliall bo piven to other area construction-related firsis such as de signcis, planners, architects anc surveyers whith come within the above cate: ories, That a specific recruitnvent, training and hiring program ta prepare neislborhood residents for work on all projected con- struction projects in the motic] neishtorhood Fas been developed by the city in concet with residents and all othur velevant groups. And agrecaent ertered into pursuant ta the propran must in no way limit hiring or treining opportunitizs for residents to certain crafts or categorics of construction, nor be otherwise inconsistent with the cits prosran, That the cits resident esployment policy will be reflected in a ejly Lid specificstions andin r-quirerents for sponsors of any FIA insured prejects included in the comprehensive city denenstration prograia, ced that successful sidders must meee. to cooperate with the city ciployment policy and traintng prozra and meat sueh quantified mininun hiring an! training onl. in each craft aud related occupation as are deteriainad by iDEA s Pts consultation with the city, for eich coocurditv, The city is expected to omplement the eaployuent polic; dilirently and t utilize all wwojected construction activity a5 a basis of a comprehensive: training and hiving svetem. Failure to meet the 4 sv moris esteiliaked cente result in giarsenrton or teriinatton of 2 HUD so) ype Sth eiry “s Co ote Ser rditee gos: sbrak bow Prenkaty Ve. Applicability 4 Ae Where e city's analiestion has beer anproved for Lunding or where the city's eroltcatio: hie boon filed er ia expected to be Filed by 9 RV69, theeity ghsl suboit te MN in , L979 A supe acntal appli eation shoving mwiderae that its ch ployaent progr. conuformia Gn ctl vespeets te Chaise requircacsents deser bing the adninistrvatlive machinery that has been es to gmolenent. the presreca, b, A ecomorchensive city dei9onstration srogram which is expected to —e aclude these requirewents es be fied after 4.1970, must part of the initial subniscsion, aprehensive City Denanstrat} Propreta The city poalicy vequired to be acapted puvsuent to section LI of this Letter must be ineerocorated into the coprebensive city demonstration pres ren when jt is appcaved by the soeverning body. a. In th: case of cities poverned by section Va}, Failure of he elty to subait an anprovable supploueat to ite application the city to sulsait an aporovable supple cat to its applicatic shall be a basis far suspension or termination of the grant agreeicnt, os n th: cese of all other citics failure of the city ta subai t In th fall ot! t fail c ttl Ex bait an aporrovab.e application which conforns to these requirenents shall be a basis for disapproval of the comprehensive city denoustration prosrat, ; Cc. Failure of any city to cerry aut an apporeved pl lan shall be a basis for suspension er teraination of the prant agresient,  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 30 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/35b851593f9f08e6da1d33344c99e694.pdf c08cdf3c2535be42e1046f67cb1434f6 Scripto Transcription A written representation of a document. AS SIS T Ar- ·,- Sl:Cf: El ARi ES WO R;' ! 'G Gl~O U0 I.\ODEL CITIES PROGRAM Date : TO: Mr . J. D. B re r.,· n , Ass i s ta n t Sccacluy for Urb a n Sys :.~ rns 0 11 d Environment Depa rt ment o f T r nnsportu t lon - Rc,o m 80 1 l\lr, Ro be rt. A. Podcsu, , As s i stant Secrdnr; Econ 0m ic- De ve l o pme n t Adrr.in i stret i o r. D ep!l rt me nt of Com me,c-c - Room 7 8000 Stop 330 Stop 20 6 Mr. D w i g h t In k As s i st an t Direc t o r fo r E x ecu ti ve , 1n n ngemcnt Bu r e a u o f th e Buciect - Roo m 900 1, No rth EOB Mr. Le w i s Duller A s si s t a nt Sc cr e t.1ry for Pl a nning and Ev.:ilu a l ion St o p 20 De p artm ·· nt of H e a lth, Educa t ion anrl Wc l fo r c - R oon 503() Mr. Arn..,Jci W<' be r Stop 367 Ass i s t a n t Secretary fo r ~l n npow e r D ep artment o f L nbo r - Ro o m 3112 Stoµ 2 0.S Mr. Fr a :i~ CHrillcci Ac tin (; Dir e ctor, C A F Office of E conomic O pportun it y 1200 - 19th Street, N . W. - Room 5'18 Mr, Chri~tophcr De~lulh Staff A ss i s t ant l o th e Pr e s ident Executiv e Offi ce Build ing - R oo m 196 Stop 277 Subje ct fo r Conc ur rence: St o p 28 CDA Letter o 1 Re s ide n t Ernploy1T.ent C oncurrc>nce o r comme nt requ es t ed to rea ch me by: Concu r rence o r comm en t s : Flo yd H. Hyd e Assi sta nt Sec ret a r v for !\10dcl Cities and Gov c rn rr.c nlal -Rel<1tions ·I · ! ' < P c, )[;" 8 100, nU!I 3ui l d :11f: - Stop 98 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document ASSISTAHY SECRETARIES WORKING GROUP ¥ TO; MOGEL CITIES PROGRAM fir. J. D. Braman, Assistant Secretary for Urban Systems and Environment Department of Transportation - Room 801 Stop 236 Mr, Dwight Ink Assistant Director for Executive Management Bureau of the Budget - Room 9001, North EOB Step 20 Mr. Arnold Weber Assistant Secretary for Manpower Department of Labor - Room 3112 Stop 205 Mr. Frank Cariucci Acting Director, CAP Office of Economic Opportunity 1200-19th Street, N.W. - Room 548 Stop 277 Date: Cotober 23, 1969 Mr. Robert A. Podesta, Assistant Secretar, Economic Development Administration Department of Commerce - Room 78008 Stop 206 sé Mr. Lewis Butler Assistant Secretary for Planning and Evalustion Departm=nt of Health, Education and Welfare - Room 5030 Stop 367 Mr. Christopher DeMuth Staff Assistant to the President Executive Office Building - Room 196 Stop 28 Subject for Concurrence: CDA Letter on Resident Euployment Concurrence or comment requested to reach me by: Concurrence or comments: to: Poom 8100, HUD Building - Stop 98 Floyd H. Hyde Assistant Secretary for Model Cities and Gavernmental Relations  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 29 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/8bd302bad94f52f89a3aaa38047f2228.pdf c2a35eaeaeb3057fb7dae8c8b34ccdfd Scripto Transcription A written representation of a document. POLICY S 'J'i\'l'E r.mNT RJ~ O!"'ER.Nl' ION OF PROJE CTS ru~D ACTIVI TIES The CDA s t aff nnd c.i ti ;:; e n aovJ sc; ·-y boards are pl an ni n g and c oo--d:L n i:1.tin g b o( i es , and a s such a re expe c ted to h ave the c ap~c ity .a nd r esponsibility to r e commend the assignme nt of priorities amonq, and monitor and eva lu a te the results o f, p r ojects a n<l a;tiviti cs . The opGr a t ion o f indivi dual project s and activities b y (1) CDA staff: ; ( 2 ) its citi ze n advi sory bo dy ; ( 3 ) an o ~gan izati on th e b oa rd o f dirc cto~s of wh ich i s compo sed of o ne or more me mbers of th e citi zen advi sory body; or ( 4 ) an o r s_1cmi z a. ti on in which more· th an on e -th i r c1 o.c t he rnc:rnbers o f th e bo ar d o f directo rs is appointed b y th e citi zen ,idvi sory body \v0uld 1 in mos t c ases , b e i n b as i c con flict wi th th e fund arnc::: nta l du t i e s of th e CDA staff o r cj.t i zc n adviso ry body , an d such op e r a tion is no t a pp ro priatG un l ess it is de monstra cd t h at the proj ect or activ ity i.s mi nor and t ernpora J:y in natu re o r cle a r ly incide nta l to th e du'·y to p l a n, coo rdi nate , and a lloc ate res our ces 1 o .r. tha t e xcepti ona l cir cur,:s la n ce s oth erw i se warr ilnt su c h operation. In th e I';o dcJ Citi e s pro ~p~a.m , pro jec U-.; a nd act iv iU. l~s sh ould b e o pcrc:i.te c1 b y c xpc riencc~c exi st ing 1rnb lic a n d pri v ;:i t e or g ~n i z a tions wh s ne -a r possi. h l New o rg a nizations wi ll b e fun de d ctS ope- r a ting ag c nd. c s on l y if t h e c i ty c an :j u st:ify 0 • not us ing e xis ting experienc -2 d orga niz a tion s an d demonstra t e s the adva nt ages to b € served th ereb y. Th e s ame j ustif i c a t ion is re~u i r e d i f it i q proposed t o u se an e xist ing o rganiza t ion wh i ch l ~cks operating experience i n tho f i eld of activity pro pose d for it . In this wa. y Mode l Ci ti e s · may be- s t ach i e ve two of i t s p r i nL o bjf' c t i ve s .- appro pr i c1t.e c h anges j n e x i s ti ng in s ti tution s a nd th e i mpn1vcmcn t of th e delivery of service s . Exi st ing public a nd private in sti tu ti on s must b e strengthen e d c:.nd b c co wc more resp on sib l e fo r a nd more r espons i ve to th e n e ed s o f th e mode l n e ighborhood. At th e same tirnc , c are mu s t be t aJ.:en to avoid a mi sinterpretation of this policy to the oetrirn2nt of effe ctive citi zcn part :i cipat ion o r to c on cl.Dne m':rc cont i nu a t i on o f unresponr.ivc bu s ine ss- a s-us u a l p r oj ects and acti.vities by e x i sting org a nization s . Thi s poJ.j cy , pl acing emphasis upon th e u se o f exist ing or~ran izations, will fu rt h 0r Mode l Ci ties objectives only i f ci ti ;;;en pa r tic ipcm ts , local go ve r nrnon t , and oth e r exi sli ng insU t u tions focus on i mproving servi cP.s c'lnd rnc1ki. ng th em more acc:ept a b:c c1nd r C:: S:) 0 ;1s5-v..:., to nc i c_r hbcn:hood nt2eds. �2 All n ew or ex isting public a n d priva te orga nizatio s ope J: a ting pro je cts ancl ,ic ti vi ti_ 0s mus t comply \·Ji th the s t.atuLory mandate t o pro '.ride rnw.xirr.um opp o r tuni tic~:3 for emp l oying reside nts o f the modr:,1 ncig. bo J:hood in aJ.l ph ases of U1e program . � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document POLICY STATEMENT RE OPLRATION OF PROJECTS AND ACTIVITIES The CDA staff and citizen advisory boards are planning and coordinating bodies, and as such are expected to have the capacity and responsibility to recommend the assigniaent of priorities among, and monitor and evaluate the results of, projects and activities. The operation of individual projects and activities by (1) CDA staff; (2) its citizen advisory body; (3) an organization the board of directors of which is composed of one or more members of the citizen advisory body; or (4) an organization in which more than one-third of the manmbers of the board of directors is appointed by the citizen advisory body would, in most cases, be in basic conflict with the fundanental duties cf the CDA staff or citizen advisory body, and such operation is not appropriate unless it is demonstrated that the project or activity is minor and temporary in nature or clearly incidental to the duty to plan, coordinate, and allocate resources, or that exceptional circumstances otherwise Warrant such operation. In the Model Cities program, projects and activities should be operated by experienced existing public and private organizations whenever possible. New organizations will be funded es operating agencies only iff the city can justify not using existing experienced organizations and demonstrates the advantages to be served thereby. The same justification is required if it is proposed to use an existing organization which lacks operating experience in the field of activity proposed for it. In this way Model Cities may best achieve two of its prime objectives, appropriate changes in existing institutions and the improvement of the delivery of services. Fxisting public and private institutions must be strengthened and become more responsible for and more responsive to the needs of the model neighborhood. At the same time, care must be taken to avoid a misinterpretation of this policy to the detriment of effective citizen participation or to condone mexe continuation of unresponsive business~as-usual projects and activities by existing organizations. This policy, placing emphasis upon the use of existing organi- zations, will further Model Cities objectives only if citizen participants, local governmont, and other existing institutions focus on improving services and making them more acceptable and resnonsive to neighborhood needs. All new or existing public and private organizations operating projects and activities must comply with the Statutory mandate to provide maximum opportunities for employing residents of the model neighborhood in all phases of the progran.  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 28 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/3cc6a66ca5124be03320be59b062f19f.pdf 62d669ca5d2741756fafb457556bd95c Scripto Transcription A written representation of a document. I vv ASS ISTANT SECRET A RI ES \'/O R!CI NG GR OU P MOD .E L CI T I ES P ROGRA M Dat e : Octob r 1.5, 1969 TO : J, D. B rern o n , A s s i s t a nt S e ci ~ t a ry f o r Urb a n S ys t ems a n d En v i r .. nrn e n t D ep a r t ment of T r a n s p o rt a ti o n . R o o m 8 0 1 D ep a r t ment o f C omme r c e - R o o r., 7 8 0 08 Stop 330 S t o p 20 G Mr. '-,J r . R o be r t A . Pod c s t n , A s s i s t a n t S12-c r c l a ry Ec o 11 1Jm i c D e . c l o p ir, f:•n t A dm in is t ra t i o n Mr. D w i gh t Ir.k Ass i s t ant Di re c t o r fo r E xe c ut i v e Mn r1 <1 ge me nt Bu r eriu o f th e O u cl g e t · R oo m 9 00 1, No r tl. E O B Mr. L ew i s Bu t l e r A !' s i s tan t Secre t a r y for Plan n in g n nci E v a l u a ti o n De p a rtm e nt o f He a lt h , Educ a tio n a nci We l f,, r c • R oo m S039 Sto p 20 Mr, Arn o l d We ber A ssi s tant Sec r e t a ry for :\i a n powe r D ep art me nt o f L nbo r . Room 3 l 1 2 St o p 3 6 7 St o p 2 0 5 Mr . Fra nk C arlu cc i Actin g Dir ec t o r, C A F Offi r c o f Ec on om i c O ppo rt u n i t y 1 200 . 19t h St re e t , NW . - R o om 548 St op 27 7 Subj ec t for C o ncu rr e n c e : Mr. Ch ri s t opher De Mu th S t a f f A ss i s t a n t t o t h e Pre s id e n t E xe cut i v e O f f: c e Bu il d i n g - R oo m 19 6 St o p 2 8 Opor ation of Proj a ct s and Activities C oncur r E> n ce o r c·omm e n t r e qu es ted to r e:1c h me b y : I- - - -- - --- -- ------ - - ~ Con c u rr en c e o r c o mme nts : Flo yd H. Hyde Ass is t a n t Sec re t a r y for '.\l ode ! C i ties and Gover nm e nt a l R e lati ons Re t urn to : Roo m 8100, HL' D Buildi n g - Stop 9 8 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document ASSISTANT SECRETARIES WORKING GROUP MODEL CITIES PROGRAM my Date: October 15, 1969 TO: Mr. J. D. Braman, Assistant Secretary Mr. Robert A. Podesta, Assistant Seerectary for Urban Systems and Environment Economic De elopment Admintstration Department of Transportation - Room &801 Department ef Commerce - Room 7800B Stop 330 Stop 206 Mr. Dwight Ink . Assistant Director for Executive Management Bureau of the Budget - Room 9003, North EOB Stop 20 Mr. Lewis Builer d Assistant Secretary for Planning and Evaluation Department of Health, Education and Welfare - Room 5039 Mr. Arnold Weber Assistant Secretary for Manpower Stop 367 Department of Labor - Room 31212 Stop 205 Mr. Frank Carlueci Acting Director, CAP Mr. Christopher DeMuth Office of Economic Opportunity Staff Assistant to the President 1209-19th Street, N W. - Room $48 Executive Office Building - Room 196 Stop 277 Stop 28 Subject for Concurrence: Operation of Projeets and Activities Concurrence or comment requested to reach me by: Concurrence or comments: Return to; Room 8100, HUD Building - Stop 98 Floyd H. Hyde Assistant Secretary for Model Cities and Governmental Relations  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 27 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/9de2835dd8492703f778fa391dde2740.pdf 4be8248862fd1df69110f9cf883686e0 Scripto Transcription A written representation of a document. ec~ . 7JJQ ~~-h:.i:~f' r;;:,.t;r:-1.rt~i--:c of"ft~c~' ur. (l t}it;: ]_,:,r: ·~l l ~? ;~ :~r1__ g Qo¢.1.j,~ Ch.1 :y ~ Centj ;.JU•...,: \.l.~ ! t1':1{~ 1_1]. ~. jm,. ..i:t' r:-..~ ?:,:~..c r.~;J.t::~JJ.t,:; ft);" t}1,; ;:1::--v·r..;10i)t:.\:rl't, i ff.t}-~._;.. t:n1cn.t:;.t idrl ~ 1t:1d pi:;! · :to:rnJi.:.ri~8 .1f1 th~ ~hti.11 . ~115~U.fr1Q 1 i,;t;~ !143.215.248.55i -f~;~~i:t~; l: ttt ~~;;r!~~;~l~t~~f~~;;~:i~;c:I; 1 1i-•~"':1. j_:r't' )_ °) ..;_. ., ) • ....~_..! OJ:/. _l;.,. f,-""-.f .·J,,.H•, +-'("l ' 'l-\t•i" •..,_)' , '-<-· ~-: - · .!. -•.,;;-1 5 l,..., - ~" \ t. . 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Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Ghie?f Baccublve snd io ocel Governing Redy Comnitmey 3, % The chief exceutive of fice shall gacume carly, ceniinucuc, 2 for the oe ee it Model Ci: ® 4. & nur chority 9 ; & @1} cet e} ecteblisnin j 3 Shrougheut the life of the Prosram, roe ronable step he achieve the supnort So ahi me tially affeet the model neighkorhoed. ae action ta 4, prs. erit ties public snd kenutive officer shad provide th ing the resrenac os operatiann] acerces o hi fi o offer. @D ine o mH a ed the eity shall teke ai]. involvement, and comaliment biic 4nd private agencies whose agtivities could aubetiate t Such steps s ure thai the elty can effeebively er hiie “ths Plann: . inelude ecordinabing, spa evniuatine role whare ceororating agpeneies gdm projcets under the Program. Consolidgted Approsch a. The efty shall exemine all nede these gesources according te 2 on af evaluation of performance as sho i ry resources pouch anniyals in meeting those and aliocste of need and needs, &. The city ahbali develop linkngen among profects ané coordinst of agency efforte in erder thst projestsa and activi mutuaily reinfurde exch other, aveld wasteful duplication of gervicor, and maximise resources Project Imalenenintion Sorte ee nea ~ ter aye The city shall schedule prejeets f te 2 implementation in aa wi tu eceordance vith an appropriate time pattern rh enables: the Program to be developed, operated, monitored, echieve maximum results, coordination of agencies, and tea, The Gity shali huve the cape Lig aa erry so thet resources and expenditure ef fund and show quality of performances. — and evalus 2 ed nke out eai te ug a o  AS  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 26 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/a85653405b63eb76ce5ecf42c69a8b66.pdf f6a35749da817f9e581e96b35d3658be Scripto Transcription A written representation of a document. M~~ r{!_.·. t;v;:,, ~ ;\ , 1\ '1,! ::.-:.tt\ ~!:-o j , !). f.:~rv.~~ .! !11 f. ~.~l~ tu:;! $;:-"C t·:--:~i!t~ (~": Ud.H1: :1 ~ ::,- ~ ~~ir:·1:1; L; n:1 l~n ,_, : .. .~nnH:-!'H D~Jr.H,rtrn~ ~!r -J[ ·/rr~ti:;;~1nrt·rttl!)r• .. 5:.:..:-t~?n ~iJ ! t\ :: ~i e;tcr,~. ~~,:1 !: ~;,:' ~ Dt- . .:r~ t-.:-:p :1~·Fi1 A li~t~} ~t ;-~·H! •::u f.;~pi.-1;:t n; ~ r,t, r C('j. !"t\ r,a:- r ~ "· ~PtHt~ o/ t{!t) ! 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SAP Office of Rennomie Ongpertunity 2209. 29th Strant, BLW. « Room 248 Stag 297 Aduzin Subject {or Cancurrence EC asGureGnee ar canwert requented fo epach me by! Monoutrenee or enmments: eiupe fo: Bion REGH, tant Secretary * tive Te ais orn EO iftrati¢ye Date: Getabar 15, 1849 Ms. Reber Al Padesta, Ansietenl Secretary Eeannmic [he catepment Atestnistratlan fenariment af Cammerce « Reom FROM Step 208 Me, frowte Pticr Asatetant Seorotiry fae Bleaning ged © Bepartment sf Heatth, Edvestion and Walfare .« Room S008 valuntton Bran AGt Mr, Chriatapher DeMuth Staff Asnintont ts the Peenidont Executive Offices Muttling » Haam 196 Stan 2S Performance and Canebi lity ' De LE ert ey ba nae | scinctiio pipe anmtaell Fie aye H, teda Aguistert Reepet aty far Modo} tities and Goveramenteal Rolatinge  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 25 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/1da6b06df1fc4ae1d8a628ed72a2bed3.pdf 57742a260e232d86834032d7a928afd1 Scripto Transcription A written representation of a document. r----~~. . ----·. --:--·. ··---·-. ..:-~--.. . l ~ rir. r,..,, I_;; r-- rJ -:> ·1r.r} Fl I';\ {\ -- .J •. U\... ·· '- ~, = ..•·..J·~-- --a.'u.:",; _ ::,,,,.~~-...... , -a.-........ Moel el Cities A.drni ni straUon Policy StcJlements· (CDA l.0Her #10) October f 1969 11 l - fl! ~· 1 II ,l·J;;z,..' I J 11 ll '·· :1 I '.: ,,' U, S. [;(PJ,F:T/\::,H OF t:O:J$!1iG tND 'JP.8.1>.N CE"YEI. 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Ctt'es 1-)---o t!;, f;.W >, o. city mu:~t fcl . 1.01\' tJ·~c -:--=oJ ic:l c3 :l ~, th sc ::jt a:t cir.en-t.s; , De tr.1rn1:i.nc~.t).011 th.it e. cit.y i~: i n !... Om.pllrin "' C:- \.fit.h thcnr.:.: and ctbGr ~'i.ppJi.c ,J,bl r y.Jo1J.c 2es v1:i.J.J b6 ~.n j~n1~o!·i. . .:.,~nt }Jc.rt cf t.i e r12:\;ir-.;,.t c f corn·p1\ 111 n~1 v t! F::..:c_1.3r·.__1ns , and. of-~ p1·ojc._ Ls ~!.t!(l n.ct i .1r j,tj_{?~~ v.~.it hin c:omprf--11 ('1~:;Jvc t-·rcgi:·fun...; t F~.:i11..~ c to co:-tpl:; ,..; j .!~h poJ. jcy ::t r.tr1n.:.-nts w1ll ~ 11:~ ::1, e:(·r,e,:' tJJ. rul e, r0,·uli., :i.n ,,:, :Lthh.o J.d ~.n& ,:) f' fi.,Ji!d~ f1\0: 1 pr\.\\cc:1::; o r G.cti·-.,:· t.1.r:~s 1,1}1icrl arE: cnlt of r::c1r1pJ i c-:t nce , Oi' rro~r,. th': i:-.::r:t·! ~£'> cc1nprc h ~1~s j·~-tl . . -Proe J '"Jn . Vlh -·n \i _, .. -~- c-ity h ~t ,M dc i;bt a :; lo ". .~1~c-t. ic? nn e;{i.$~Jng ·Jl' prr:;90tc~d prn,jcc·L ot· r!.c~. . t -v i 1.i,'f , err other :Centu1.·c c f .~n cxj_3t in e ":r provosed ~OfiiJ.J.r"\.:'.bent:-1.vc Prr:..~tt';_i.:n ec:?iip1 :Jc;.; \\·Ilh nn t\FJ..!l5~c.1.': "l °;_ -:. EUD pcJ..i~y ? t }1(> ci·tJ' ~ho\i.1d :i1n.":Jed ·!_.--i,tf.; -~··:l ,::c,nt,~Ul'L Rt:1.__:;:i0n:-.:.J H!Ji) r~·JGd cJ ..1it1.e'"" ~dj .:tff . 1 1tJi.1cr: r~·.;c-:r a. cii.y teljcvr.·~'f-:i ttat ~.:.b,:· a_r~~:i:!1.c·~1i..jcn 01 .:;i.n:; pol .... cy wou.Jd, b cr:.:, 1u sc c f ~~}.r?r:~ ial ci~t'JJ·i:-.d:.a-1-'.."" C:':~ iL t:-J~--: c.it:y , h ave a r r?~ u}t ccntrnry i...::-; the p1Jr.\~1( sc of' i: 1"1e D~1'u.1 ·t~ ,1<.1 ht iL a.u~;l stine; c1t :i cs t,c; d.evclo1; cff:;ct:i·v~ f.'r o::;~\a,:!s , it s ·no\ 1. Jd :i.r!i"i?ifdjrlt.~ly cc-:-;s1Jl.t K(:;;;ic11~,1 HUD r-:odr;-1 Citi.t·S s-s·!1.i'f . Th.:s C01)~-;iJ]'L·it...)o!: nr,y~ in ~U1lJS ll_a l c:irc ~J tii.Sirtnccs ~ l ead to -: tri €:Xt=r.i ;.Jl.i()n froir, th e ~'!.Pl J i -.:2.tinn 0; !l rol icy 1)1: :L ng gn,.!:"... r;;'C by th e Sc c1:·<~t . . i.y· of Hol}.3 j ng a.nd rJrl1~in D 2·,.r~Jop!?1 c. n·:.., . 1 1 ! I p ' ii j I ' Bec: 3 ~..:nr""' of" t};~- critical i r:1ft)t·t~:UC ;..:': of thi:.: CDti No . 10 policy st a.tct:·-: nt~-; j _n aJJ !)l-~o. ses of :)Jr:u1n:ing nDd ce_r~y:!. ,1G 01..tt . ,_ e om.JYrr~h(:ne :i ·ve Prot:XDJ:' , th·~ <..; :i,,y slls.11 iQ;m.s:Q.i.r,i,:i...eJy d is,,.~ jbutc· ".:hen, to Jnl.:t_s_y___k93.r_js 1 cjtj_zcn 1--;, r L.:; C 5~r_\,~ ; iCtl r t:q:J re~;(ritri t].,J r-:~ .. t}~c ~.. , t \- i~Q n1c· j j dr--i n;.,. '"~ ·~·,· 1 ·- ,.: - a,z~l'.1£..Lis , -'.3,~ ~- ... - ,J ,-i,£~22:_;JE.2.u.t~. ::u1d in'35Y5du,,.ls in ti·i c cii.:J '. f.1od ~ 1. .. . C:i."t2.0.s Procren~. ..... . : - .. ~ - ~-~ - ..... ' - " - ~ . : ...,, . ph,;yi~r~ i i~pc . trtnt r oles .I : I ' ff l; ?, l i{ f: � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document eg ot &, na ry an Goll tin: "G. © he Hi Sh OHM ua a yo Us A_post G? % f! ! a % i ¢ e, 6. ade & A Policy Statemenis (CDA Letter #10) October 1969 ernsd sea n MCGR-3100. 10 oe Model Cities Administration — ean aa ee ee HUD HANDBOOK U.$§. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, D.C, 20410 CR eT et Se ae <a ty eee ee rad oon ie RE eS me rend metime | re eaten ny fee ee adie Introduction CBA Te Housing and Urban the extent there may moni hie 12¢ on CDA No. 16 and a ooliey eheatenent in another CDA 1 the most recent ine o Aa weed * it t or S th th te Dy CDA Na. 1G will be added te from Lime to time as the need for Qo additional policy definition becomes apuerent. ificsation ef indiv rjduel policy statements covered by CDA No. 1. will be by consecutive lettering, CDA Ne. 10-A, CDA Ne. 16-B, ete. In developing and carrying out its Model Cities Frogrem, a city must fellow the policies in these statements, Determination thet e city is in compiience with these and other applicable policies will be an important part of the review of comprehensive Programs , and of projects sand nendueedee within comprehensive Programs. en with pol fey sestements will, aa a general rule, suLL from projects or activities which are oub of eigiinces or from the entire eocnprchensive Frogream. Whenever a city has deutt us to whebher an existing or pronesed project or sebivity, or Ree feature of an existing cr preposed econprenensive Program ¢emplies with an anplicable HUD poliey, the eiby should immedistely consult Regional HUD Model Cities staff. Whenever a city believes thet the ee of any pea would, because of special circunstanees in the e contrary bo the purpase ef the Department in eas develop cffactive Programs, it should immed i HUD Mode] Cities staff. “Phd & consulteti lead to an exemption from the applicetion of the Secretary of Housing and Urhen Development. ' * : weg iz Beceuse of the critical Importence of the CDA No. 10 peliey i statements in all phases of planning and carrying out a comprehensive jf; Frogram, the city shall immedistely distribute them to policy boards, | ett neies, and chloe cn repres eee the elty gouns it , delegate fi agencies, and groups and individuals playing important roles i Ene, Cities Program. in the eit  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 24 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/371f1dabdeea5acca898f97466bc0847.pdf 8d5cd0f9090579806e331406dbf46e66 Scripto Transcription A written representation of a document. A~~ISTANT SCCRET ARi ES \'lt'iY°li·~ G t- lW llP. .,\O Dt.. L ( tT ! E:; Pf.?OV KAf,:i Date: Octo'b,or 15, 1969 iO: Mr. J, D, B rnma n, Assis t a nt !secr eta ry for Ur b an S ystems ond E nv ironme nt Departmen t of Tr&n spo rt a tion - Room 8 01 Mr. Robert ,\ Podcste, Ass i s ta nt Secret a r y E cono mic Deve l opme nt Ad mi n istration Dep.irt me n t o f Commerce • Room 78008 S to p 330 Stop 206 Mt. D wight In k A ss istant Direc tor for E xecuti ve Mnn agerac nt Bu r (;aU of t h e Budget - Rt"Jm 900 1, No rth E O B Mr. L ew i s Bv tl e r Assis t a nt Secret a r y fo r P l a nnin g an d E va!u ;ition De part ment of H e i;; lth, Education 2nd Welfare ·. Ro om 5039 St op 20 Mr. Arno l d \\'cbc r Ass ist::1nt Sccret a ~y fo r Msnp,;,w c r Department o f La bo r. Room 31 12 Sto p 36 7 Stop 205 Mr. Frllnk Carlucci Acting Dire c:t. o r, CAF Office o f Ec ono mic O pportu nity 1 2 00 - 19t h Strcet, N. W. - Room 548 Stop 27 7 Subje ct for Conc urre nce : Mr, Chri stophe r DcMu th Staff Ass i s t ant to the Pr es iden t Exe cu tive Offic e Buildin g - Room 1 96 Sto p 28 CDA Letter #10 ( Introduction ) Concurre nce or comment req ueste d to reac h me by: Concurrence or comments : Floyd H. Hyde Assistant Secretary for Model Cities and Governmental R e lations Return to: Room 8100, HUD Building - Stop 98 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document TO: ASSISTANT SECRETA AQDELL CIT Kr. j. D. Braman, Assistant Secretary for Urban Systems and Environment Department of Transportation - Room 801 Step 330 Mr. Dwight Ink Assistant Director for Executive Management Bureau of the Bunget - Roem 9601, North EOB Stop 20 Mr. Arneld Weber Assistant Secretary for Manpower Department of Labor - Raom 3112 Stop 205 Mr. Frank Carlucci Acting Director, CAP Office of Economic Opportunity 1200-19th Street, N.W. - Room 548 Stop 277 2S WARKING GROUP PROGRAM Date: Octobor 15, 1969 Mr. Rebert A Podesta, Assistant Secretary Economic Development Admintstration Department of Commerce - Room 78008 Stop 206 Mr. Lewis Butler Assistant Secretary for Planning and Evaluation Department of Health, Education and Welfare - Room 5039 Stop 367 Mr, Christopher DeMuth Staff Assistant to the President Executive Office Building - Room 196 Stop 25 CDA Letter #10 (Introduction) Subject for Concurrence: Concurrence or comment requested to reach me by: Concurrence or comments: Return te: Room 8100, HUD Building - Stop 98 Floyd H. Hyde Assistant Secretary for Model Cities and Governmental Relations  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 23 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/4ab849e76933a9fcd54b24d963a9c0e9.pdf 68074615cf8707359fa6db93a8ece83c Scripto Transcription A written representation of a document. ,. ~ ,l , PROPOS/- l. FOR i MP ROV[D M!\NA CEIV\ENT pnr,r:n ~,,, Or-' ·r11,_c· ,rrir ,\UtDrl c1·r1r:5 I_ [\ ... )J[\f,1\.1 1 1 1 L. . , �--- -- _,.... ___ _____ _ . MO :)EL CI'rJ.LS P l~OGR.A tvl I. II. III. Introduction r, -, ;,.,., ;...+-; v n •Pol ·'#.; C .J. - 0· . J ...... ,_,. - -'• • - .,;j 1':0' r 11,·· ,:, .... ,:=i 1.;:; Use of " vo..rj_al 1. e fund~_ng 1' o f suppl emen t ~l - ~ s m~ans funds f c;;:i_rry ·ng on t ef f r-;ct.i VC::, program mo;;; n-_gcme n-t:. IV. V. VI. Critor ~a f o~ daterrninati0 ~ of supplem _n tal fund alloc a tio n Str atr-gy f:o -- hand. J i ng nwGak " cities, Cc·nclusion a nd. Reco,nmendation �1. IN'J'1ZODUC'J.'J. ON l\lth01..19h the basic intent e xpressed in the Model Ci ties statute app0zir . to focus prirndri ly upon the fi .:ic~,l pJ.ight o f our .. cities and the n eed for ad<litjonal financial assis t ance, experi ence in loc c.i l govcrnr:1cn-L compc~ l s ma to looK beyond this o er sirnpl i.f ied concept . ~ The l1aphazard u se of -he vast array of Federal c ategor ic a l g rant-in -a i d progrc.J..rr: :., hos 1 ar;rc l y b~ cn ineffectua l in ca lv ing major urba n p ro bl ems- - so:1~ c of t h G cities most succcs sf uJ. j_n th 0 gran tsm~-:.n sh ir <Jci.mc h c.1vc c .:p0.r :i. c nced some of the most seriou s c i vil di scirdcrs . Succe ss in getting Pca e ra l dollars does no t in '; ur ~ .... uc:c c=~ss in m,1-king effec t i ve use of such resourc e-=- . An hon ~st 0vc1. uac1on wou .l.d 11avc to con e u c l. 1a t:. ..: .. ra l Gov c n 1,"t1<..•nt rw s n ot general J. y imposed cri t8 r i.<1 v1h .i.ch \-i0 '1ld ma ke ef :[ eel i VC! Uf;c of i ts rc~;ources and mc<1ningful local cornrni tmer1t prerequi:::itcs to con t inued Fcd erc:. l assjstan e. 'l,h:i.<] pol icy h.-:J s not qrca tJ y cmco u :r.1:1g 0.d tho c1 e vclopmr~ nt of gc. 1 ve~~nr,1cni.: ' '° c a ,_1 .:i.c :i ty OJ: wil l .i.nqnc~;s 1..0 d ea l effectively v.,:i.U1 it:, ,;, ; n pJ: ohl c;~·,::; , ,H,d jnc:. e; ccJ , th e'. F'c dcr :, 1 Govcrnrncnt ' s eti.gcrn u: s to fund i'mci dC';:J. cli:ccc tly \-., j U 1 cvm:y conceivc1blG ki 1c.l o f co n st-. i Luency in €Jddj t j on ..i:.0--J+>caJ. s~ , h as been one - Or t.hc7 i\ ct_ jo1- 1 n.c L03-" :J :i.n r e: ·}ucj nq th e: Ci C. .t C~S CR} ac ity to act. J. oca) --- If thif.; tre nd j ,, to be r.1 1 tcr·cd and rnc~,rninrJfu1 d c ccntr 0. J.:i ze1.tion i ~; t.o t;;ik~ pl v.cc, t .hc~ ro l e of the .F c)c,rul GovcJ~nrnent n1t1 f, t be chang ed from t.Jwt of al:tcmpting tn d'"'al cli rcctJ y with t he problcn~~ of our cili . . '. ., to th,lt of b1..1jldin9 t.he cap21cit.y of Stc1t.c and loc c.l.] govcrnrnc.n ts to clC'al cf f cctive:: 1y with those problems. '11 hi s is the prirnr.lry obj cc U . vc we have ~stabli sh.ca fo r the adm i nistration of the Mod e l Ci.ti es p rogram. rrh c following c o mme nt e.nd the resu l t ing conclusions and r ccommcndc.1t:i.ons arc int.crn doc1 to assist in utlaining tb c:1. t ob~jective, and t:o impl:ovc our ability to effective ly rn il. Hr-.g c th e:: . prograin. �2. II . . · USE OF S UPPLEMEN'J'AL FCNDS I n enacting the Mode l Cit i es program, the Co ng ress pro vid e d for a new source of fundj.ng , c oITTnonl y known as Mode l Cities s u pplemen~al fund s . Th e se f unds are to assist loc alities in currying out the purpose s o f thG program . . The fo l lowinq po ]icy objectives have b e en id e nti fied for the u se of supp l e nlc'r!i.:aJ. f u11ds .. l. To p:comoi::e coordinotion and concen t rat ion of u tt racti11e1 funds, s taf f , and other services from tutio •. s and ~gcncies , publ i c and private , and by gap0 in a c oordina·ed ~pproach with pro jects for reso u rces by ex isting inst.i ·fi lling in the wh i c h f unds would otherwise be u navai l n bl e. 2. rJ'o secure cormni tmc.:nt of n ew r esour ce.: and mainte nance o f effort on th e pa rt of the city , in~luding changes i~ agency practices and s e rvice levels t o make them more respon sive t o P u c1c, 1 nr?j g :1b o r hooJ ne e ds . 3. To incre as e loc a J accept a nce of res ponsibili~y for the p r o g r-1m , 10. aa :Ln:,r t o grc~c.1 ter care j n tho s e l c cticn of pr:oj e:: c~- s t1 ,1c. a ctivit ies 2: n cl in lb e. conduct o f anu the monitoring of s uc h project.~; . 4. To encom: a ge innovG. tion , maximum coordination of Federa l assistance, ne w and Additio nal pro j ects a nd a ct ivit i es not assiste d und e r a Fe d c~r a l grant-in-aid ~rogr ain. , 2,nd secondarily, to be u sed and c redi te;;d as par t or a ll of the requi red non·Pedcr ~l cont ribut ion for Federally-assisted projects which are purt. of ·Lhc-> c ornpr ehe nsi vc model cities plan I as the Act provides. 5. To make available additionnl f und s to case "the f ina nci al plight" of our c ities , as noted by President Nixo n in his spe ech on revenu e _;lw.r .i. n g. 6. To exper ime n t with the block grant or revenue sharing approach with a str ess u pon developi ng capabilities for local initiative and loca l deci s ion-making in order to effectivel y uti l ize un s tructured Fede ral funding. �3. ·• III. I NCREJI.S ING EFf<' EC'I' I VE PTIOCTLT>,M l·1AN.Ar. E;.1f,NT BY USE OF VARil\l3LE F' lJNff.NG l\.P PROi\CH - -- - ·- - - - - - - -- - - - ·--- ... As a mean s of improving prog r a m ma nag e me nt a t t h e Fede ral le v e lr a nd e n couraging u s e f u l p ro 9 ranu,; ot tho loca l l e ve l, the De p a r me nt o f Ho u s i ng and UrJxrn De vc l opm8nt pr o p osr:?s to u til i z e ~ c o nc en t o f va riable funding . By estab lis hi ng a s e t o f ~ ro cess a nd per forma nce crit er i a a nd u til~ z ing th em to judg e .. e ovcral p Jg r am :i: r o r ·. )Y a c ity , s upp l em e JYt a l f u ndin g l ev0 l s c a n be va rj_ c c.1 c1mo 11g citi e s, th os e wi t h the ~t__ 2_oten t ial f o r n at iona l d e monstratio n p u r o os-,s caJJ bi.c.! c.1 ltctn:Io n a lJ.:.Y _a s_s i s.t..ed , cn1.c1 1: b e ci tit-:s i., iI01•.t .tng no I Lkel..' h o od of eve r mo ~ri-:t- { i-ig _4- vi a bl e· . ....-,,-=c=--r:-i=-:~:::-.:-::-=--:~:::-=- - - -pr o~ gr a m c a n b e o.rc::>pp12d J: r o rn - e :i; r o g r. a m: By u s i ng pro ce s s a nd pe rformonce c ri te ria , HUD s e eks to avo id subs tituting a Federal judg ment for th a t o f the loc a li t y i n s pecif i c substant i ve ur-a~ o r f u nc tio na l pro gr a ms , t hus p r es erving l oca l in i ti u t i.v e. This i s in k ee1i ng wi th bo th t1 e Demon strat i on ,. , itics Act and th e n ew Adm i nistrat i o n I s con c e p t o f r eve nue shar i ng . Eac h cit y wi ll be o n notice wit11 respect t o t he c r i teria . 'fhc city will be?. t o l d i ts 2. ll occ1t :i.o n f.t.qu r c :or t 11c next pl·ai1n inq y ear, and wiU h on not. ice that its ocl:ur.d. obliqat .i. ori fiq nxe cou l d ~...1 c l1 l..i.:;; :i.o\·:er ~(.~.peEd in<J upon pcrfu1. .. c:ncc .J.9ai n st the sta t c~d crit e :i:i 2. . The c ity wi ll also be i n f o rmed th n t except iona l performa nc e o r ev j dence of potentia l for nati o na l do~onstra tio n pu rpos e s c ou l d ea rn i t - xtra suppl emental f u ndinq . F'ai lu r~ to perform , on th G o t her h and , cou ld resu lt i n a s evere cutba ck in f u nding or e l im i nation from t h e p r o gram. The sugg e sted crite r i a to be app l ied i n eac h c as e, and t he pr oc ess for handl i ng t he weak c it ies are a t ta c hed . It is a n t.icipa t co th a t ln maki ng ~j u ]gments , the relat i ve i mp rov emen t o f p crformQncc wi thin eac h i ndi vidua l city over t h e pre viou s y e 0r will be ,onsidered , as we ll n s th e u sef u lness o f its overa l l process a n d performa n ce f o r n a tion a l demonstra t io n purpo se s . �4. IV. FUN DI 1 S ~ CR I TP PIA ., J_ • . ,. c xec u i:.:i..v c . ·1v n .•j tr,·r:, n !· • C ..-i_ ,L. J\/ ~-- c··o- :··' • . t - - ~.---. ~ _ r· . ~ 0 :. 1: ic c>r , including su pro ~t fro m the c hief a l.l. ocv t i, n cu1d r e --a l l o c a. l: i on of city r eso ur c e s , c ha ng e s i n c i ty a gen c~ po licy , prac t ic e a n d c::-c rv ic c l e v e l s· to make them 111orC:? r c:: sr o ns i vc to th e mod e l n oigh b urhoo d and i t s r c~ i.d c nt_ . 2. privat e : M~x i mi za ti o n o f a vo j.l ab l P r c s ou r c es ,_ pu bli~ and incl u di ng th e uti l iz a ti on (o r a tt c npt~ d u t ili za tion) o f c1.pp r·op1~:i.atc Fc der a .l 9 r c.mt prcq r :tm s , state prog r ams , t h s i nvo lv e me n t of th e p ri v c1 t e s ec t o r , c:.r nd v olu.n t .:1r y acti on. i. nc l u d i n <J t J..c csL1. bl i s lrn10 nt of e f f e ct.i v"' c oorch n a.t i ng mec h a n isms , \vOr ]~i nc:; ag rce:.n n t v:i th o t h e r e.genc i e s , im a g i n c1 t i v c us e of rc:_;CJu rce:~ from ct v,u: i o ty of f.our.cos i n t andem to oc u s on p r i or i ty p robh'ms a nc.1 o l j c c t ivcs . 4. __ Commun U .: ,y i -nvo l ve:mcn-t ----·----------·-·-c-. n cl ci 'c i 7. C!l1 n a r t .ici t io n : _____ - - . ---------·--· · - --pa - --- - · i nc ] u d ing U1 (.c c1ch icvcrnc nt o f b :r:oadbasGc: co:nm un ity su ppo1· t , v o lr:nU1ry ,:;ct.ion , wi dc::;r,: r ead c i t iz c• n involveme nt i n a nd max i mum e mployme n t o f mod e l neighborh ood r es idents pl a n ni ng , mo nit ori n g and cv0. lu a t .il g th e: p ros:; rctm. a s u. who l e unc1 indivj J u a l pn) j c c ts o n a n on -going b as i ~ , r cspons j ve n css of oth e r cooperati ng agencie~ a nd i11stitut i on s to th e n e ed f o r citi ze n pa.:r.t ic ipa tio n, and maximurn crn p l o yrnon t o f mode l n eig h b orho o d r es id e n ts . 5. .Alrn inis_·:l~utiva com_pot -. ncc c1.nd_c_;,pac ity of tlw CDA : in cl u d.' nc. pros r ss in achievi ng operat in g res ult s and i n JnE~et.ing ,1JH1. c"!,1L~1 ~p-,t h c• r.ing ;ic U vit.icn p l u s th o ..=m ,, Jysis of tl c cT:i t -· ri?.. listN1 abovc->. �'J~ . !lill.t;.1',143.215.248.55J~_ -5.:.S·_~:__~:.:~-~ tv.i/1-:Fit;;,:- o f qJ.Gi:~r fj_n d !:O:Jr:, 8o n,·J.b J ,_; : ~:i:.-1.a . {; i o n ra!1.tr~::1 tJe·~;va(rn {-4 ) ;!,ho flf! i a 11J- o :t.· J1(joeJ. > m t ,~~Q }_) J o !rp:::? f -l-.;.- J,.. r', i}-' , -, \ .,, f . ] ,-, ' < «, r.:)·, ..II t'.'(• {'· }, '-.7"",;~ . . ~'!' _, t-=' )-,_"'~- -; · /"' ;,, -i,'.;.i! ~". 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JtC\' ~r.l t1!11~ , !"1t: m to J,~ eg p~o9~~a :~ il n.d !} \~_qr;t~f1 S ~llt1.~fl rr-~f.\ 4 to-- 1 \<.Tt:.._ t · ~.;,. •,:j_,.. _·• ",·_(J,'I -.._.: _.. 1'... r;.~ · \:. j . ~ ~~,;,,...,_., ...f,_ 'I' ~-~!!. \ ~ :J ,..i . .... ~ : ~ . ; .. J w..l, ~ ' t,,"' J•. 1.' ..> • J,,o t t;.:t ' .i.11 t.t1~  1.t ..,,;r;; CJ:"\tl:t.:~3~~ - ~jC;ffi.~: o f! 0 \JJ:" ~ j.-{.~icr:~ c~,: , J. nq \; t~tl J. i ti i1J.. J, · ~1 t- ~ nuni.l1$r e:~ :E ., , j1-=-~e r~., .~. :r en.}~ ~ v ~;.l·'! ~ 1~~ c .t. t: ft Ct tGf)F; 1·'; 1\! J.. $. y;,1. n:;r in r)f}.O Ox.' f1V') t · (~ r~;f l l1(~·!f; .. ltiJl?~~n,t~t; r~!, (. ff O:t" t: .· ~i ... :.-: 1 - ., l1i.J.~0 L1-~ ~n Yr..t1C~' t.:$ U t;;(~ .i:.-;~ ..~;:-; }1a \ Fc. h ;-J; • • !l ~ J •' J Ct).t.'~ ~ ( : t t~.: . :7r:.{, ;_ ct_·f~-{~t:1/ }:; CJ()t1C~.1C Ctn~ ~l"1~l ~::ern~b00. !"1 ~ ri~CJ'.r."df.;d t l3llt. .. !1 ~":::~() t?ff J( J.. , l , iJ'~-l(~ j__. ~ r~ ~l ·to ,l,ll r~!t·::::c: b y --~-he-:: ~ f,r] • ) _~I,,.;? .. (:';·~~.:~::'.! ~ '~ 1. ::J: - =· 1.,;;}: __ 1 tj 0 1. ~-•,-Y ~ ) - 1-(J.;. t. d.J,.r. l!J. • gr,... · ~;t'~, (;T~l~ _ \'i~i~l: .. ~: '.'. , v~n.-~'l,.;,,1.-,:'. -· -t:r:2 C~)l~tD~Ui1it: (1 f i?\ ! ..~ ,:-~ ~) f Ii \JI}· .,, EL . , },:!_, }_ .. l h tJX"C;;? \"JU J; J , (.>Ll•.2q~ t.fit3 ;;_t~9\' .-. .i'L1:.~l'.'ia t:~; 1.-: ~, r.J.t. ic;~l flJ!t1 \ r1c1;;~~:,,. td·~i; _1~· c: ~-:,:µr °} t} r, c~:.; 't(l J l'! ~:?.t! r.:~t'!LI ;4. -~-~ ( -: ~If f ( r t· --1 .j i (i _..:' r-; t_t f: .r r~ !iJ l l G"0 " r;:: wl.ioh c~itcri~ ~.q city if n,t moas~r iug up to, what ~:tiO~A c~ ~or~0cti0hs ~r0 n~od ea , A.., ]., 1 - ; 1v ~-1; J,,~ ; ._.> l -i t.;.J, \Q.J ~·.r) ~ v-· .t·t..~ ..,, ~o.,_, o1~...--,"1' -i~-:-i ,,. ~; ... ,. \-.: v ~.- rt ·"lt---~ "' t::" ,j 9D;."' ,; " l -! ... ---!:--:t'.. ,-,_ t.'!,, -1 ,,, ' +r ...... ~onclty ~~t ton that will 11xe.:l not. rrF:.<l;,. l"tlJ~ ~ l \ ~ · , ..... 1 J r-.,~,..... ~ '~~ t:" ~½J -·. ~ 1,.0 , f'\t=.t.i t..Jlll,J, ! ~ ~ t ekor ~f eo~rc~tions �Fo l lo"·"L1q .1.s 2; l i::; t of r.1cU 0;1 :j th,:-i-L '-'-'OU l d b e a r,p::-:-op j_-i.c1. t:.c if .ci tic,~ f:oilccl r dftcx ~-:,~irn jn~;S ·a.re~ 9 i vcn anc1. lcclrnicz::J. - ~i:-..: <.,Lcl_,, ' · · · ,"'r-r .:c . -- - -- - 'l'" .',.·f . .... .J-c ---~ . . ·. 1_1. ,. C- tlj) -!-· o .!1·r-. c· .l.- c l cl., .., .!., •., . ~ J.. ,, ~)J.t.J\·. J_._,.. r._.11 /:,.r ,,! 't. , l,, 1 •~· . d,, 1 .. _. ·t ·, ·-· . • · . -r. '· . ~ · , .. t· ' "' . , .. · .. ,· ~ .. ' --, '· -· · ,.. ,., , . ..l. .; · c.- ' · - , ,..,, 1·,l ·uJD CI. .i. .. t ·, J . J _ <e , . . L. l.-.., d, , . l ·-.l !.Jcl 1. ,··C1 . l, !1-..d. !I ,d.._, ,, ,. . ., ) J ._, L. ,.d1 C \:.::, wil l. nti.li:r, e. u r;e r ic s c,i j nc 1 ~cas ingJ.y s tr 01i9cr :re sponc.:cs to :i )'JC111C:0. co r r 'CC.i vc nl2EtSU'C C f:;; . r · ..- ci~ics_ in Pl anning (a ) ·· -·p.1;:cice: r:1. plann ing fundr5 rcc:!_uisit:i.on~. hole. o n furth(!r { HUD·-718 ' [., ), --- no tify th e· city t h a.t . · cvi cw o f 'the c omprc,b e ns i v e pl~n wi] l ~e h e l<l u p , - ·- noti [y th e city t h ct t t h e .::irnount of f,;upplcrnentc. l fund;:; cc1r1r,,.1:c}z0.c1 f o:r. L:ho fix·st uct ion yc!O. r will he~ rcducC::c1 , - --c1 rop the c i.ty frc;n t h·:::: prcgrurn. (b ) Ci.tic,~~ i n B>'.vcuU.on. - - p lc1cc a hol d o n fu:c L:h er supp li::-:rno nt c1 l c>'.po.nd i 1·1:1 J. c-:: s by ~mspcnr] j 11.g tb8 L c 'l.t e::,~ o f: C:c ccH tr --- -11c.il:c hcJJ d: ; on Sl1pp1e,•1e·nto l funds non 1·c :i.1.-tbur sa bl.12 , t 1-· \1 ;_; 1--ccJl.t C.: i Jt~{ t:.1!·'"'. ~!1"1':.) f U!t c1.f: t~ . c: cur~rr· 11-L: c_Jr;__-:.;1 -L: , - - ) ~C·cJ. Ll.C: CJ tJ 1(~ z.--~1 !1C.H l n i:. 0 [ ~; ll.}l~Jl t:'; 118:n i.~Cl l .f U j "J( } S C.:d ):--ftlCl )_- }~C. (l for t h e J. ·~:t act .i_oi1 y e:,t:c··-···c'!ror, lh•:' c::! ly f:i:om th e, p:cog:r.0.rn . 1 2. P :r_ ()(,('(hll 'C for IilJi"l r'Ci'i.:l l ty l'c ·:.-j _(J,1 ·--------- ---- _.......__________ ·--- ---------···---- In l:10!:~ t-. Cr ,.:. •:' ::' i ·L .i.s .:-rntic :i pill:.c1 t 12 [-. 0 cit , ,~; [ d :i. 1-U .l~C L:O s,1t. :i r;f;.-cLo:1-·:i. l y rnc:c t t11c b~-;.:.-=;:i.c crii. 2 :ci a ?.' :i 11 b e idc; 1t ~ f:i cd by uu :c nc:c::rioni:l :I SL:,1f f or th e: R0'CJ:i0. 1d l Intc·cas c-,nc y CoCJJ'. 1.1:i.nu·i ing Co:r,m it tc<:-: . In th c~:c c a~;cs th r'. l , ~;~·istrrnl. l'.c~r:i.c.1c1.J Ad rn:i. 1, :i ::; t.ra b. ,r for L'io,::1_,,J Ci t .:i -.fc- v::i. ll prc;x,rc a rn:-,m-::>:v-a11c1 i..,::l for tl 1c l:.r.;s is tcmi..: Sc :rcU1.1-· y , U ·: ro;1q;1 th e n c-sl: O:Lf :i.ccj_- encl Dir cc L or of: Progi: v.m Of ' ·ra-L i cms . 'l'h j :J rncEK ·rc1nd urn shon ld note:: -~ \·1 hc1~r_· <rnc.7 hO\·J t h e: city fu:i li; to s z, tisfy one or r,1o r~ of t}1 c J.,~l~;i c r·:r j t(•r) U f • - - \·,it.:it prcvic1u;-; ,tction ( :i . c . Lc.:H.l.nwn talk \·. i th CDA Dirccto1~ or J'·l-:lyoJ:- r )_,rc v·iou~., \lu.rnin ~J J. ct cc,r t o the::! c:i.ty ), if a11y, h c:is b ee n t a i'..c1 1 1. n t..: h · s rn:~_-L: Lc:i~ , -···Hh ,::-L: .:"~ t .::.on .i s rc·cOJr!'Y;c:nc'l r,_:(J, .:md --\,;ho ( 7\1<.i\ 1 Hcg j Oil c., 1 Ad,n :t.i~i::: -.r ~,tor , Des k Of f ic cr, D.ircci_o -~ of )}:re t i :r- ;:'.. OJ 1c :,· ,· -t-.5 011 ,; , A~;;; 1 ::, l". .:1. !1t. f;c,c.rc t a.ry o r Sec).·ct,1ry ) s liu u l c1 0:i.ve no.:.:icc to the cjt.y "11d iJ:-> a l-. fon1 ( lcl~tcr , phon. . cal l, 111c_;ct :i n0 ) it. sho-c:.ld bike. 1 r_r ]) (' ) • (' - ( l l , t r1 (1 /·.~: ';-,; ~) ~ , • 1 •• ,~~n t , ( 1 , ' ~~! ; '· t l 11,". :_ .L· ( . ~ ;~;"""",·(·!-, 'l r . ). . . . ,c- J t. l-..~ -r-~" \,,:! ] ] , , . . :! 1. ,;. \ ! L. 1... 1 Lf :/ t. ~ ~ c! 1,, . r .t ( ~ · , (~ r ~ ;·>:·ij"( 'I . "(" .. .; - • ..._; J , ! _t ( 1 1.. . _,·. '· .. I, 1·. · c; L -1 c I • i -1.. o J, I ~ • r,-:i :·c· t 01..- r--:..:c.1 :i. -r y the .c, sc·~- ·l:<1 i.i1 c: ~;t '\.;rf··\:c: t 'l < i . ( n. �~ In a few Cilscs , ~ c i ~y 1 ~ fflilurc 7• to s a t i sfy bas ic crit e ri a i c" o n"c: f:i. nr1 ]"V Tn thr• S"' c-:-.r-r.,i:-, J..,.,. l~.·Jcic--,] •'- • , ·i;~ (, L·on <': ·f--d ',::1.._ th e D2 :·J~ O:U ic1e~r ~;houlC, b "" i n fo ::·nwd and he shou l d d i ~.; c u ss \·.1 i l ·] .Jv :, , - · ..- \,;,..- • • .t L ..L, \,_, \, .,l. l;J • • t, J ...,L . ,. .. • •-- ·· ~ - '- '--" r (. , l 0 ~ V the sj_.tu ation with the J\ ss istc:. nt }";cg- ionc1 J. l1dmi 1d. s t r c1 t .0 1·. /\n y rn.J j or d :i. £ f ercnci2s in h ow a vrob l <-:rn si. tuc1. tio n shou ld b e h a ,.d l ed sh0ll b e r u is e d to t h C! .Z\ssis t c:in t Secret ary . W;:1shingto,, Sta ff , \·Ji t h f:.E~r i o nc, 1 Of ,_ice a dv ic e , wi l l a lf'O r ~,-;oon s:i. ..:1 C::' f C>J' d -:-, tr::, n ,,in j 11 0 :i. f i"i.ncl wh Gn the cclpp roor i a t G be 1"l'v 0 · s ·' cc• l 1ou ] a r. o i,cr •A o.,:: t"° ;(• y, •, l '1) . J U J.1., _,_, J .·.. J .. t .... . , C:)"') . ' -'( - ~:,' (,_' )) 'l? . t.-... . I.:_ ..::., ... . " b l'~.:, 1 1 o f•• t ~l1e' '.:>c,. -.. r l ' \;TJO.. .:.:> C'•-'•("" ~ C. prob l em and the pos sibl e a c t i o n. Th e AR~ w1 11 be responsib l e f or no tify i ng ~ a nd wh ere a ppro:i:,:c i c1 t e, c.1:i.scu s~3 ing \·.rit·.h th e: 1UC C , the probl ems anc.1 t h e n o tice ,.m d p ena lty fic tion proposed f or t he c i t.y. 39 Proq rc .,s Re por t --·- -- - -----'l'h c 71.,:;::.; i stant Regi ona l Aclm i n i st r ator i·. :i.1 1 p repare o. sub sequen t report to t he Assistant Secretary , th r ough t h e DcsJ~ O:Cf i c cr u.n d Di r ec tor of I?rOCJrarn Op,.; r.ations , (l) no t i ng whc~t h 2:c the city h a s rn v.do. the n ecC!ssc1 :cy c on:ect:i..o n s o r 7 i J-i '1 ) , .• OJ! · ·1-r" -, ("[r_t... n·'u..l C.,\ · · ··t .·' 0/l ' OJ_ ._ p e 1.1 a lt .U ~ .:-._ "'..:, ~-l.0 b-c. ( ,_ l - ( , \..!..d ~. ,J(:1 :]._r ,<J (... L _ _ O J. c irnpc>,,ul.. ~£' hj~: rc1 •o't· l: 1 \:h :ich C D.i ~ be~ v c::i·y brici i { U v:~ cit y b;:}, )'."C G~)onc1c d S8.t :i sfo. c t orily , shon l c1. come ab out , .th e t : r,1~-= o ~ the 6cuc J :i.nc s c i.~ f o:c th e! city I s 1,w kins cor:c cctions . Th e, l,1'.i. ;:;n(~ De:::.): (Jf"ficc~j_- shcn.1J<.', kee p , 1. b:r:- c ~1:=-_; L o.f th. P- city ' s pro gress ,rnc'i r !}Y'J: L 0.ny u rn.1:..;u ci.l dcvclo p;m,,n·cs ( e .g. need ·to in 1_; t i. tut-c i,t..1·on·.:::0 r ri ,cj c1st1ro r: 1 n eed to e:-1:1. Lcm"i dEiadl .i. n2 , prv yrc.~s ~.; \·,r:, r.-ronl :i.iw cz:i.:rl :i. <:::r r c in:::;tu.t eme:nt of [unuing ) to tho Ass i st a nt S cc r c t~ry . · 1 4. Conclu s ion It i s v ery i mport nt that w . do e v erything po cs j.bl e to h e lp our wca J~ cit.· es imp r ove. If th ey arc: un o b1 0 l o s a t:i.s fy onr lx 1s .· c c:ci. t c ria \,'e ·h oulcJ t c- .kc ~ppropr:i.atc , propo:i'.' t i o 1'1a l step:_; t.o r ed uce, anc.1 in ex ·-rcme e aser· end , our conun i_t :-::()n t ,:o th e m. 1 The pur pose of tl1is 11 1·JGak Cit i e s S ·rc:1.tegy" thGn is to ensu re thc:it ( l} HU D foll o,\:s a. co n s ::.stcn appr<.>Rch :i_ n d eu l :i.n9 \-.' i th prob] c-:;n c :i.-Lic s anc~ ( 2. ) tha t u so l id }:ecord is cstRb li shcd f o r any pcnDlty a ction t hat may be come neccssctry . �8. VI -CONCLUS IONS AND RE COi"1H:S NDA'I' lO r1 S A. Concl usions: 1. The bu.s ic obj ec tive of tl1e Mod e l Cities program i s to b u ild the capacity o f citie s {and state go vernment } to d ea l with their own u r ba n probl ems. 2. Traditiona l Federal appr oc;1ches ha ve not contributed to this obj e c t i ve. 3. A different appro a c h is ne e d e d in order to assure the n e c e ssa ry commi t.rn e n t o f local governmC?. n t to the obj e ctive s o f t h e prog r a m so th a t i t viewed as II just. a nothe r F' e der a l grant. 11 B. is not 4. Better manageme n t a nd st ro nger city commitment can b e ac hieved if the citie s ' l e vel of funding is d epe ndent u p o n pcr f orma n :e criteria and not upon a fi x e d for:n la. 5. El imination o f we a k citie s f -om t he program after f a i l ure to res ~oi d to i~dic~tcd a ofi ci c n ci es wiJ.l increase t he cre<libility o f the prog ram. Re commend Rt ion s : 1. Tha t HUD ado pt and communic a te to the cities, a po licy which would clearl y i n d ic a te to cit i e s t h at thei r l eve l of fun d i ng E.~::tc h yea r would de pe nd upon t heir per f orman c e in a ccordance wi th the cl e a r ly sta t ed crite ria. 2. That eac h c i ty b e given a "p l a nning figure " in a dv a nce , bu t wi th a cl ea r unders t andi ng tha t it is not 11 guara ntecd 11 but d epciiden t upon (1) above. 3. Tha t ex c eptio na l cit ie s be refe rred to the Assistant Se cretar i es Work j ng Gr oup f or d s t erm i na t i on o f pr i ority s u ppo rt . 4. That " weak 11 ,-:i tie s be h and led as susg es t e d in paragraph V a n d be dropped fr om t h e ~r og ram i f t heir respo n s e is unsa ti sfactory. RGqpectfu l ly .,nbm i.tted, l , Floyd Ho IIyde Ass i stant Secretary (MCGR ) � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document PROPOSAL FOR [IMPROVED MANAGEMENT OF THE MODEL CITIES PROGRAM STE IRTy GRMENT IMPROVING THE MAN? OF THE MODEL CLEELS PROGRAM | a Introduction II. Policy objectives for use of supplemental funds Til. Use of “variable funding" as means of carrying out effective program management. IV. Criteria for determination of supplemental fund allocation V. Strategy for handling "weak" cities. VI. Conclusion and Recommendation INTRODUCTION ' * * Although tha basic intent expressed in the Model Cities statute appears to focus primarily upon the fiscal plight of our cities and the need for additional financial assistance, experi- ence in local government compels me to look beyond this over- Simplified concept. . y. The haphazard use. of the vast array of Federal categorical grant-in-ajd programs has largely been ineffectual in solving major urban problems-- some of the cities most successful in the grantsmanship game have experienced some of the most serious civil disorders. Success in getting Federal dollars does not insure success in making effective use of such resources. An honest evaluation would have to conclude That the -Fertieral Government has not generally imposed criteria which would make effective use of its resources and meaningful local commitment prerequisites to continucd Federal assistance. This policy hes not greatly encouraged the development of C / local govexnment's capacity ox willingness to deal effectively V2 with jts own problams, and indeed, the Federal Government's eaperneds to fund and deal directly with every conceivable kind of cons neuen in pe eee Seeman has been one of the sa -Tactors in reducing the cittes® capacity to act, te Lf this trend is to be altered and meaningful decentraliza- tion is to take place, the role of the Federal Government must be changed from that of attempting to deal directly with the problems of our cities, to that of building the capacity of State and local governments to deal effectively with those problems. This is the primary objective we have established for the administration of the Model Cities program. The following comnent and the resulting conclusions and recommendations are intended to assist in attaining that objective, and to improve our ability to effectively manage the program, £23 “USE OF SUPPLEMENTAL ¥YUNDS In enacting the Model Cities program, the Congress pro- vided for a new source of funding, commonly known as Model Cities supplemental funds. These funds are to assist localities in carrying out the purposes of the program. The following policy objectives have been identified for the use of supple- mental funds. Policy Objectives 1. To promote coordination and concentration of resources by attracting funds, staff, and other services from existing insti- tutions and agencies, public and private, and by filling in the gaps in a coordinated approach with projects for which funds would otherwise be unavailable. 2. To secure commitment of new resources and maintenance of effort on the pert of the city, including changes in agency practices and service levels to make them more responsive to model neighborhood needs. 3, Yo increase loce] acceptance of responsibilily for the pro- gram, leading to greater care in the selection of projects and activities and in the conduct of and the monitoring of such projects. 4, To encourage innovation, maximum coordination of Federal assistance, new and additional projects and activities not assisted under a Federal grant-in-aid program, and secondarily, to be used and credited as part or all of the required non- Federal contribution for Pederally~-assisted projects which are part of the comprehensive model cities plan, as the Act provides. 5. To make available additional funds to ease "the financial plight" of our cities, as noted hy President Nixon in his speech on revenue sharing. 6. To experiment with the block grant or revenue sharing approach with a stress upon @developing capabilities for local initiative and local decision-making in order to effectively utilize unstructured Federal funding. ‘ITLL. INCREASING Ce ee aa ae MANAGIMENT BY USE OF VARTARLE FUNDING PPR ROACH As a means of improving program management at the Pederal level, and encovraging useful programs at the local level, the Department of Housing and Urban Development proposes to utilize concept of variable funding. By establishing a set of [for rocess and performance criteriap and utilizing them to judge hove OR © overe program cCrLror y a city, supplemental funding / levels can be varied among cities, those with the best potential "dee for national demonstration DUS DOSS SR ee eae yee nade assisted, am the cittes—showing no likelihood of ever mounting a viable program can be @ropped ron ths pi program, By using process and performance criteria, HUD seeks to avoid substituting a Federal judgment for that of the locality in specific substantive areas or functional programs, thus preserving local initiative. This is in keeping with both the Demonstration Cities Act and the new Administration's concept of revenue sharing. Bach city will be on notice with respect to the criteria. The city will be told its allocation fiagure for the next planning year, and will be on notice that its acauad oe ee Figure could well be lower Gepending upon perfurmance against the stated criteria. The city will also be informed that exceptional performance or evidence of potential for national demonstration purposes could earn it extra supplemental funding. Failure to perforn, on the other hand, could result in a severe cutback in funding or elimination from the program. The suggested criteria to be applied in each case, and the process for handling the weak cities are attached. It is anticipated that in making judgments, the relative improvement of performance within each individual city over the previous year will he considered, as well as the usefulness of its overall process and performance for national demonstration purposes. TV. PUMPING. CRITERIA » = 1. City commitment: including suppert from the chicf executive officer, allécation and re-allocation of city resources, changes in city agency policy, practice and , service levels to make them more responsive to the model neighborhood and its residents. +. 2. Maximization of available resources, public and private: including the utilization (or attempted utilization) of appropriate Federal] grant pregrams, state programs, the involvement of the private sector, and voluntary action. 3. Effective coordination of available resources: | including the establishment of effective coordinating mechanisms, working agreement with ether agencies, imaginative use of resources from a variety of sources in tandem to focus on priority problems and objectives, 4. Community involvement and citizen participation: including the achievement of broudbased community support, voluntary action, widespread citizen involvement in and maximum employment of model neighborhood residents planning, monitoring and evaluating the program as a whole and individual projects on an on-going basis, responsiveness of other | cooperating agencies and institutions to the necd for citizen participation, and maximum employment of model neighborhood residents. 5. Adminis"rative competence and cipacity of the CDA: including progress in achieving operating results and in meeting the planning schedule established by the city; access to the chicf cxecuiive; and Gevelopmont of continued planning, evaluation and data gathering activities plus the analysis of the criteria listed above. | ! thn BE Lainni nd DYoceseAa: ev: fionshing betwean (a) & (b) the cljectives, et iccal plan: and {¢} the plan. Loar and reanonable rela~ Vor hood’ sa problemas 3 GY prderitier of the RGA ih the oneeyoar achian ¥. PROPOSED STSATEGY FOR BANDLING WEAK CrPtes As we and the citiag have devealoned experiense with the Model O3ties program, it has become inereaszingly clear that there ars aavezal, key @laments to local progxyess and success whieh sre reflected in tha akeve cr itera. Soma af our ciies aye doing wall in ali of a nomber af these areas; others are noticeakly Lacking in one cr more of them. Repeahed efforta have heen made ko gerrect these lather oonditions and seme eucecsses have Keen reterded. But theso efforts have been 3O4 how and when te Therefore WE propose Len and underkake a and per forniance. hampered by the shneses of an overals penalige Inack of eAty effert and pr to cuminuiicete the above eriteria te range of HUD reaponsesm to inadacuate RUD Response The type ef net facbery progress in mesiiy on (1} whether the city i {2} whether previous warning re iven by HUD when @ city shows unsatiae the banie eriteria will vary depending in planning, review or exeovtion, 3 of deficiencies have been given te the gity, and (3) the dag and seriousness of the deficienecias. In @1l cases the respanse should indicate very clearly: o> ata rr Te ih rt « 3 2 a “ -- which eriteria the city de not meaevring up te, ee what achions Or correehionas are needed , ee the elty's deadline for making corrections, and, Where Appropriate, we penalty action that will be teken if terrectiens AaA¥e Hob made. 6; Following is a list of actions that would he appropriate if cities foiled, after warnings ‘are given and technical. assistance is provided, to measure up to the basic Criteria. It is anticipated that in most instances HUD will utilize a serics of increasingly stronger responses to induce corrective measures. (a) Cities in Planning --place a hold on further planning funds requisitions (HUD -718's), ~-notify the city that review of the comprchensive plan will be held up, ~-notify the city that the amount of supplemental. funds earmarked for the first action year will: be reduced --drop the city from the program. (hb) Cities in Dx ecution -~-place a hold on further supplemental expenditures by suspentiing the Letter of “Credit, --make holds on supplemental funds nonveinbursable, thus reducitnae the amount of the current grant, sereduce the amount of supplomental fkuncs carmaric ed for the next action year- ; -“drop the city from the program. Procedure for HUD Pcnalty Ketion In most cases it is anticipated that a city's failure to satisfrectox ily meet the basic criteria will be identified by our Regional Staff or the Reygioual Interagency Coordinate ing Committee. In these cases the Assistant Ve syienal Adiiinistrator for Model Cities will prepare a momorandum for the Assistant Secrelary, through the Desk Officer and Director of Program Operations. “his memerandum should note: ~-whore and how the city fails to satisfy one or more of the basic criteria, --what previous action (i.e. Leadman talk with CDA Director or Mayor, previcus warning letter to the city), if any, has been taken on this matter, -ewhat oction is ee panesnced and --who (ARA, Regional Administrator, Desk Officer, Director of Program Oparations, Kesistant Socretary or Secretary) should give notice to the city and what form (ictter, © phone call, meeting q) it should take. r Tp , oe =a tn te the eee | yee ee a ate a oS > . ae Assistent. Seoretary wall aporeve, rejoch or modify the = ‘ined eel Ss ‘ 3 - many a 2) ee at = —- ' * tao + POCONO LON, POICLM ing App opYaate cases to the Seceretas, and jaf Lfy the Jaetiow of action Lo le taken, de In a few cases, a ee failure to satisfy basic criteria Will be identifiec iShington Staff. In these cases the Desk Officer shoulda. be informed and he ghould discuss the situation with the Assistant Regional Administrator. Any inajor differences in how a problem situation should be handled shall be raised to the Assistant Secretary. Washingto, Staff, with REqional Of.ice advice, will also be responsible for determining if and when the appropriate Congressional Representatives should be adviscd.of the problem and the possible action. The ARA will be responsible for notifying, and where appropriate, discussing with the RICC, the problems and . the notice and penalty action proposed for the city. Progress Report The Assistant Regional. Administrator will prepare a sub- seguent report to the Assistant Secretary, through the Desk Offiecr and Director of Program Operations, (1) noting whether the city has made the necessary corrections or (2) recommending additional action or penalties to he imposed. This report, which can be very brief if the city has respvonded satisfacterily, shovld come abqui:. the time of the deadline set for the city's making corrections. The AVA and Dosk Officer shovld keep abreast of the city' progress and repoxt any unusual developments (e.g. need ‘te institute stronyer measures, need to extend deadline, proyress warranting earlier reinstatement of funding) to the Assistant Secretary. ‘ Conclusion It is very important that we do everything possible to help our weak cities improve. If they are unable to satisfy our basic criteria we should teke appropriate, proportional steps to reduce, and in extreme cases end, our commitment to them. The purpose of this "Weak Citfes Strategy” then is to ensure that (1) HUD follews a consistent approach in dealing with probleia cities anc (2) that a solid record is established for any penalty action that may become necessary. VI ‘CONCLUSIONS AND RECOMMENDATIONS Conclusions: l. The basic objective of the Model Cities program is to build the capacity of cities (and state government) to deal with their own urban problems. Traditional Federal approaches have not contributed to this objective. A different approach is needed in order to assure the necessary commitment of local government to the objectives of the program so that it is not viewed as "just another Federal grant." Better management and stronger city commitment can be achieved if the cities! level of funding is dependent upon performance criteria and not upon a fixed formula. Elimination of weak cities from the program after failure to respond ta indicated deficiencies will increase the credibility of the program. Recommendations: L. That HUD adopt and communicate to the cities, a policy which would clearly indicate to cities that their level of funding each year would depend upon their performance in accordance with the clearly stated criteria. That each city be given a "planning figure" in advance, but with a clear understanding that it is not "guaranteed" but dependent upon (1) above, That exceptional cities be referred to the Assistant Secretaries Working Group for determination of priority support. That “weak" cities be handled as suggested in paragraph V and be dropped from the program if their response is unsatisfactory. Respectfully submitted, Piloyd H,. Hyde Assistant Secretary (MCGR)  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 22 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/8e99e5860c813cf655339c7d2cca1a90.pdf 5150d7a37bf9925db29d0598ed5a5403 Scripto Transcription A written representation of a document. CEPr..l~TMi0: !-~T OF H O LJ SI 1-! G A l'-l D UR!:-3A N OEVE L.OPMENT Vlt, 5t-li i'1GT0t{, D. C . ?.0,1i0 OF'F I CE OF TH E /..,S$ l <; Tt..N T SE CR L TA !.: Y r,· oR MOD E L C ! T!F.:. S f->. MO GOVL:Rt,-lMENT AL R F~ LA TI O t.J~ ORIGINl\L IN R E rLY R L t0 ER - ----- -·---- October 21 , 1 969 TO: J .. J). Br2.1n a 11 , ,~ssi stnnt S e cr e:ta1-:-y, ]JOT Mr . Ric h o nJ Natha n r As sistant Direct.or , BOB Arnold R. We ber, Assistant ~ccr~tary , DOL Frank Carlucci, Act ing Dirc c to r 1 CAP , JEO Robe r t A. Podest~, Assist a nt Secr0ta ry , Con mer ce Lewis Butler , As sista n t Secr eta ry, nmv Chri t opl i i2r DeMuth , Staff Assistant to the Pres ident Chu r le s H. Rogov in, Adminict r tor, LBJ'I.A , J u st i ce 0 F ROM: Fl oyd H. Hy de , Ass ~s tan t SUB.J: Improving th e Man~gcmcnt o f the Model Citi P:r.og rum : Se c·-,ta ry, MCG! . P A Propos al 1 am :_nc los.in9 for y our revim·J a HUD- c ncl.m:-s,-"d 11 Propos8 l for I mprov :ci Man ageme nt of th e r,!ocl c 1 Ci.t ics Progru.m. 11 I t :i,s b ased u po n th ~ ass umption t.)Ht rcc1 s onabJ.c process and pe?r fon nancc er i tc:t ia ~a n be:: es ta.bl ished -and corn.municat ed t o the cities so t hRt the l eve l of suppleme nt a l fu nd o b l ig ations can b e determ .' ned by measu ring a ci t y ' s progres s a nd effort in re l ation to these criteria. It is a lso bQsed on t he proros ition that the Model Cities process i s~ means o f inc reasi11g the capacity of l ocal governm ~nt to deal with its urba n problem. , a n d th~t the effect ive appli c a tion of 1 imited resour.-ces by the Federal Gciv er:rune nt ca n b e h e lpful in dcmon ~trati1g that fac t . In th is connection , the HOD propo sc:il should be b e n eficia l to tlic Mod0 l Cit Los-connected effort s of other departmen ts and aqcncics . ·.rhe Model Ci t j cs approac h h os the po t e n t i .J. l of increasing the effcc t ivnn ess of nny i nC i vidual categoric a l c3rant } roj c ct 1.)y l .y ing it in t o a coordi natQd, r a tion,..lJ. l oca l effor t to so lv e related probl e ms . The determinr1t5 on of the mor(! prom i sing lo .a l .Model · Cities programs s l1ould be hel. Iul in appl11 ing other ava ilc::iblc Federal re sourc ~s as WQl l. The jnl'lqrncn t proc(:Sf-; conLemplntcd b y HUD wo1.1 l d main" a i n a role Ser th<2 r;,~J inn21 l and \\1a s}1i1 ·s1 Lo n intcr.::iy 12ncy rov iew COF!nli ti·r ··c..5:'; . U- \S , 1 lso '. ,uqq,~.,,tr:::d L.!1 ;:l·i th(i j:.,:;sistant ro : �2. Se cr eta ries Work ing Group tak e o n t h e major responsibility for determinino those ci ti es in which to concentra te suppl -, ment al fund s over a nd abov e wh a t: a ci t y would norma lly rec ei ve, as we ll a s o t her priority assis t a nce. I would like to sc h edule a m_ eti ng o f the Ass is tant Sec r e tari e s Worki ng Group to di scuss th i s pr o posa l on Fr i daj , October 31, 1969 at 4 :00 p . m., Room 8 202. It is Secre t ary Romney ' s i nte ntion to take th e proposalr togeth er wit h th e com1nents b y the ASWG , t o the Under Se c r cta r ies Group and the n ~o the Urban Affairs Council . If the approach appears to be appropr i ate , HUD wo ul d l ike to p u t it into op e ration as quickly as possi bl • I loo k forward to your comme nts on t h e proposal u.t the Oc ober 31 meet ing. I f yo u r o wn Depar tme nt has had any exper ienc c yo u could share \-Jith HUD v.1i t h respe ct to this t ype of appro<'1c h to fund i11g r this in f orma tion would be great ly appreciateci. . .( As s ist ~nt Secretary ' � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document * i DEPARTMENT OF HOUSING AND URSAN DEVELOPMENT %, [ HEHE oe ; WASHINGTON, B.C. 20410 eaza wt i i OFFICE GF THE ASSISTANT SECRETARY FOR MODEL CITIES AND GOVERNMENTAL RELATIONS IN REPLY RLFER TO: ORIGINAL MEMOPANDIUM October 21, 1969 TO: J. D. Braman, Assistant Secretary, DOT Mr. Richard Nathan, Assistant Director, BOB Arnold R. Weber, Assistant: Secretary, DOL Frank Carlucci, Acting Director, CAP, OEO Robert A. Podesta, Assistant. Secretary, Commerce Lewis Butler, Assistant Secretary, LEW Christopher DeMuth, Staff Assistant to the President Charles H,. Rogovin, Administrator, LBAA, Justice FROM: Floyd H. Hyde, Assistant Secretary, MCGR SUBJ: Improving the Management of the Model Cities Program: A Proposal I am enclosing for your review a HUD-endorsed "Proposal for Improved Management of the Model Cities Program," It is based upon the assumption that reasonable precess and perforiance criteria can be established .and communi- cated to the cities so that the level of supplemental fund obligations can be determined by measuring a city's progress and effort in relation to these criteria. It is also based on the proposition that the Model Cities process is a means of increasing the capacity of local qovernment to deal with its urban problems, and that the effective application of limited resources by the Federal Government can be helpful in demonstrating that fact. In this connection, the HUD proposal should be beneficial to the Model Cities-connected efforts of other departments and agencies. The Model Cities approach has the potential of increasing the effectiveness of any individual cate- gorical grant project by tying it into a coordinated, rational local effort to solve related problems. The determination of the more promising local Model’ Cities programs should be helpful in applying other available Federal resources as well. The judgment process contemplated by HUD would maintain a role fer the regional and Washington interagency review conmmiktteacs. ft is also sugqested that the Assistant Zia Secretaries Working Group take on the major responsibility for determining those cities in which to concentrate supplemental funds over and above what a city would normally receive, as well as other priority assistance, I would like to schedule a meeting of the Assistant Secre- taries Working Group to discuss this proposal on Friday, October 31, 1969 at 4:00 p.m., Room 8202. It is Secretary Romney's intention to take the proposal, together with the comments by the ASWG, to the Under Secretaries Group and then to the Urban Affairs Council. If the approach appears to be appropriate, HUD would like to put it into operation as quickly as possible. I look forward to your comments on the proposal at the October 3] meeting. If your own Department has had any experience you could share with HUD with respect to this type of approach to funding, this information would be _greatly appreciated, eh 2 n= et cere ad. Oe Assistant Secretary  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 17, Document 21 Box 8 Box 8 Folder 17 Folder topic: Model Cities | 1969