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                    <text>Operation 1 'Expo5urau ,- to be initiated a:r.d t h.:-0°,m i n to action on or
n!)out '1ay 1, 1966 , Hill beo a .1 intense, :!.n-tlep r...l p1·0~-::ara of con,::entt"a-
Washi ngton S t rcet poverty a a a in a &lt;le lil&gt;c1.·ate atte::1pt to ;;.up;:-ove the
standards of 1i ring for these r es idents.
It i$ a n tici pa.ted "t ~ t every de pns.· t :.1ent of center operations ,-Jill
be bl"cu,.,.ht. to bca :t" on eve.;:y hou se 1old in the ·re
wi th a view t o·,1trr&lt;l
of th, neicl-1borl ood ; i np1:ovi ng the fa. :lily uni t s tlt,.cugh coun~e lin3 and
•.,,e n::i;u1~('-..:::-1 ...::nt
.-crvic es , i ~?Z&lt;r'li.
~
i: d ivicluab by e::po.:; i nn th o t o u
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o:;viou,
Li
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!, 1:::::3 .
cc:-~ tion
�2
W!.ll then ::""gin to cr2.:mwe b lod.~ cl •bs ~.nd inter-es t: gi-oups , i nc l u d i ng
i:1eighbvrhooo .•i c:J -creuld .,,.130 con u ct en i ntense femily- by- f amtly
Socia l
' c.::rvicc u 11 ser:k to ""C t evecy child
oz
s-e:.~ol aGc i n "c· .ool
J. ..".~ .. ~.~r· s cf t!., .. t . 1&lt;J ol:!--t; • t;re:.as C1:1d th
c :~f L:,r ~/~cl
-·---. - ,-·---~--. - _,.._
- .,a _.: will foUc-.., c o&lt;;c:ly
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,~
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              <text>OPERATION “ERPOSURE™

Operation "Exposure", to be initiated and throw inate action on or
about May 1, 1966, will be an intense, in-depth program of pententre)
ting all available services of the Price Neighborhood Center in the
Washington Street poverty area in a deliberate attempt to improve the
standards of living for these residents.

It is anticipated that every department of center operations will
be brought to bear on every household in the area with a view toward
inproving the general environment of the coommai ee: physical appearance
ef the neighborhood; improving the family waits through counseling and

home management services, improving individuals by exposing them to new
employment oppor ey ye through our manpower department, recreation
activities, and other services. Block clubs and sp’cial interest clubs

will be orsenized,

it is tentatively planned to conduct this experiment in cocenmity.
organization and improvement for a six months period, with individual

and family case records being kept, end with pericdic evaluations a3-

to progress and improvement being made,

 

“the Problems (Cbvious): :
Some of the obvious problems existing in the Vashington Street
5 “&gt; =

Von
‘
t
i
1
q

ward housing, overerowding, unsightly ad filthy ex
teriorvs, yards, and streets; low income, low morale, truancy, drop-outs,
smeaployment; no recreation facilities, need for. day care.

Thea Aporench:
eptecepetet a irenmmetanie —_

To begin with a survey of the area will be made by Price Center Aides,
visiting house by house to establish fasily composition, interpret E, 0. A.
and pin-point obvieus family problems and what they think are their pro-

blens.
Folimring the survey aad its analysis, Community Organization Aides
will then begin te organise block clubs and interest groups, including
Mothers‘ clubs; clean-up clubs, beautification clubs, senior citizens
elub, sewing and cooking clubs, arts and crafts groups, recreation
groups for different and age and sex levels. such as baseball, reading,
dancing, singing, etc.

Neighborhood Aides would also conduct an fntense femily-by-fanily
interview to set eppointmenta for center Social Services or Manpower.

Manpower will make an all-out and deliberate attempt to eliminate
unenployment fron the area and up-grade euployuent of family heads where

a
Sceial Service vill seek to get every child of school age in school
or into N, ¥, C, er Job Corp programs, Social Service will also try to
get those wio need it into basic education, “uplift" or M.D.T.A, classes.

+

Legal, Social Security, and Mental Health roferrais will also be

made when indieated

At the same tin

enter will spensor a class in “apart-

ts
&gt;
fa
&amp;
hd
e
ae
o
ie]
©

4

sient managetsent and upkeep, for prospective re ident apartment managers
within and without the Washington Street area. This will be done throuzh
the cooperation of the is sadiords of that and other areas and the Gcorgta

. State Department of Distributive Ydueation Services.

Also a Clean-up - Paint-up, fix-up caspaize will follow closely
wpen the organization of the block clubs ad interest group. The ccoper-
ation of landlords, and other civic volunteers, such as the "Mennonites
Society", oe church groups will be called upon for this physical fm-
provenent piograt.

it .is proposed that a May 1, 1966 target date be set to launch this

a
.

this "Operation Exposure" project, an exposure of the Washington Street
areca residents to everything E. 0, A, has to cffer in a gigantic attempt

to eliminate poverty from this area.

oS bee te a ee le ee eee ee eee
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                <text>Box 8, Folder 16, Document 27</text>
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        <name>Box 8</name>
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                    <text>r
MEMORANDUM

Mrs. Helen Meyers
DATE:
s. c,P
FROM:
February 27, 1967
F.
SUBJECT:
Model Cities Information
Here are the materials that were sent over Friday.
see that it gets to the 'proper persons(s) in City Hall.
Will you please
E - Health Services
I - Social Services - The Day Care and Aging information
should go with this section.
N - Resident Participation includes the material that Mr.
Calhoun and I said we would get to you.
Q - Private Initiative and Enterprise - This information was
given us by Dr. Patterson of the Small Business Development Section of our program. Maybe it can be included
under Q.
I hope this is clear.
call.
Thank you.
SFC:dnb
cc :
Mr. Allison
Mr. Calhoun
If you have any questions don't hesitate to
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              <text>MEMORANDUM

{
“TO: Mrs. Helen Meyers DATE: February 27, 1967

FROM: S. F. cea

SUBJECT: Model Cities Information

Here are the materials that were sent over Friday. Will you please
see that it gets to the proper persons(s) in City Hall.

E - Health Services

I - Social Services - The Day Care and Aging information
should go with this section.

N - Resident Participation includes the material that Mr.
Calhoun and I said we would get to you,

Q - Private Initiative and Enterprise - This information was
given us by Dr. Patterson of the Small Business Develop-
ment Section of our program. Maybe it can be included
under Q.

I hope this is clear, If you have any questions don't hesitate to
call.

Thank you.

SFC:dnb

cc: Mr. Allison
Mr. Calhoun
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                <text>Box 8, Folder 16, Document 26</text>
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                    <text>The p r opose d a µrn i n istr ativ e str uctur e of Atlanta ' s
part icipation. in the De monstration Cit i es Program follows :
1.
The City De monstration Ag e ncy - is responsibl e
to the Mayor·. 'I'hi s b o dy would b e compose d o f
repres e ntative s from City Planning, EOA,
Atlanta Housing Aut hority , CCAA, and HUD . The
Planning Dire ctor or an appointee from hi s
office wou l6 a ct a s coor din a t or .
2.
Soc i a l i l ~nn i ng f u n c t ions woul d be c oord ina t e d
jointly by EOA and CCAi~ . Othe r p ublic a nd
p r i vat e gr oups wou l d c ompr ise a dvi sory commit tees.
3.
Physic a l p l anning fu nct ions would b e coord i n a t e d
j o i ntly b y the Ci ty Pl ann i ng Off ice , Atl a nta
Hou s ing Au tho r i t y and t h e Metrop o l it a n Pl anning
Comm i s s i o n.
�PROPOSED ADMI NIS TRATIVE STRUCTURE
Mayor
~------1
Director of
· Gov . Li a i s on
Ci ty .... Lanning
Mayor ' s Off ice
~ C CAA - Soc i a l P l ann i ng
EOA - Local CAA
AB:A - Housing
- Me tro Planning
- Federal Government
City
Demon strat i on
A enc
Price
Soci a l &amp;
Ph s i cal
Sum-Mee
Social &amp;
Ph sical
P ittsburgh
Social &amp;
Ph sical
�r.-
Io
Neighborhood Planning
A.
B.
c.
Planning Go a l s
1.
Long-range - 100 years
2.
Middle-range - 10 years
3.
Short-r a nge - now
Agency coord inat ion
1.
Pub lic
2.
Pr i vate
Ne ighborhood Org a niz a tion
1.
Center Structure
2.
Additiona l c omponent
3.
City Adm inistr at ion
D.
Communication and In f o rmat ion
E.
Evaluation - Un ivers ity - Urban Extension
Program
�APPENDI CES
' l.
NSO Organ i zat ion
?. .
EOA Organ iz ation
3.
Technical Adv i s ory Committee
4.
Ci t y o f Atlanta
5.
Re l ated Agencies
I
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              <text>4

The proposed administrative structure of Atlanta's

participation .in the Demonstration Cities Program follows:

1. The City Demonstration Agency - is responsible
to the Mayor. This body would be composed of
representatives from City Planning, EOA,
Atlanta Housing Authority, CCAA, and HUD. The
Planning Director or an appointee from his
office would act as coordinator.

_2. Social planning functions would be coordinated
jointly by EOA and CCAA. Other public and
private groups would comprise advisory committees.

3. Physical planning functions would be coordinated
jointly by the City Planning Office, Atlanta
Housing Authority and the Metropolitan Planning
Commission.
PROPOSED ADMINISTRATIVE STRUCTURE -

 

Mayor

 

 

 

 

Director of

. Gov. Liaison
City Planning

Mayor's Office
Ww CCAA - Social Planning
EOA - Local CAA
AHA - Housing
ARMPC - Metro Planning

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HUD rep. - Federal Government
CLEA
Demonstration
Agency
Price ;' Sum-Mec Pittsburgh
Social &amp; Social &amp; | Social &amp;
| Physical Physical Physical

 

 

 

 

 

 

 
I. Neighborhood Planning

 

A,

Planning Goals
1. Long-range - 100 years
Vie Middle-range - 10 years

a Short-range - now

Agency coordination
eo

2. Private

Neighborhood Organization
l. Center Structure
2. Additional component

3 |) Clty Administration
Communication and Information

Evaluation. - University - Urban Extension
Program
 

APPENDICES

NSO Organization
EOA Organization
Technical Advisory Committee
Gita. Onpabten ta

Related Agencies
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                <text>Box 8, Folder 16, Document 25</text>
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                    <text>Admini ste ri ng the Demonstrat ion
Ci ties Program i n Atl an ta
Ia
Rationale :
The d raft prepar ed b y severa l a.g e nci es in conne ction wi th
'
the Mayor's Director of Governmen t Liai son outlines the goals
and steps by which Atlanta c an participate in tDe recently
p a ss e d Model Citi es or Demon s tration Cities Act o f 1 966.
What this statemen_t negl e c t s to outli n e is the me thodolo gy
by which these goals and programs are to be acc omp lished.
The
i mplemen tation of this plan i s p erhapE! its most c ru ci a l c ompone n t .
Pl ans ther e ar e in abundance.
But t _h e skill f ul execution o f such
pl ans r emains the k ey to eff e ctive act i on.
That At l anta po sses th e fund amen tal reso ur c es it n eeds to
meet the r equir eme nt s o f th e pemonstration Cities Plan is without
doubt .
What i s required i s l ess the c reat ion of new me ch anisms
th an the effective h arnessing and , where necessary , the r eor i en ta.t ion
o f tho se whi ch already exist.
It
i s p a ramount that the essentia l thrust of t he De11onstra.t ion
Ci ties Program s hould be kept in rnind.
It i s essentially d es igned
to make a social i rnpac -t. on a low--i ncome neighborhood, br i nging
to gether the tools of both phys ic a l and s o c i al plann i ng agencies.
As such the coordination and i mp l ementat ion of the pl an should
b e gin with thi s end in mind and, accordingly, build fro m th is
b ase.
�-2-
As s u ch t he pl an c a l ls fo r an agenc y wh i ch c arr i e s b o t h t he
c apacity and me a n s f or i nte gratin g social and physic a l plan ning
functions.· The only age ncy wh ich is currently ge ar ed to mee t
this n e ed in terms • of a c tion i s the Econ omic Op portuni ty At l anta
Program.
II.
EOA
&amp;
Demonstration Cities:
On at le ast t wo· bases, if not all three , the Economic
Oppor tunity Pr ogr am i~ uniquely equippe d t o condu ct the plan o f
attack outlined in the d faft statement.
Th e p l an c a ll s for Neighborhood Orqan i zat i on and Resident
· · participation :
In each of the targe~-~~i~hborh6ods delineat~d
for the Demo ns~~ation Cities Program, EOA has developed we ll organized and function i ng neighborhood groups.
Most of these
have b een active l y i nvolved i n initiating planning act ivities
fo r the Demonstration Cit ies Program .
These n e ighborhood group s h ave made it possible f o r the first
real " grass roots " l eadership to participate in pl anning community
l ife.
Every aspect o f the community is dealt ,~·ith, ·f rom employ-
ment to education , housing to h ealth, recreation and aging.
Secondly , the plan calls for the improvement of Health and
Welfare and the phys ic a l renewa l of the area.
In both in stances
l ocal neighborhood comm i ttees have organized to survey needs and
recommended programs.
These neighborhood cowmittees stand ready
to make their cont r ibution.
�-3-
F i nal l y , as t h e Act i s d es igne d to br i ng about the
c oor dinat ion of agencies in an all-out attac k on the c ondit i o ns
o f poverty , the fr amework o f the NeighJ?.Efrh o od Serv ice Ce nter
progr am is s uch t h a t
a Te c hn i ca l Adv i sory CoITLm i ttee is o rgan i ze d
to prov ide t his a d de d and much needed res our c e .
In review it can b e shown that the Nei'ghborhood Service
Centers in the targe t Demonstration Cities Ar e a provide a r e ady ·
made we 1 1.:.:. o rgan i ze d forum for "grass ro ots participat ion," a
mechani sm for attack and a b as e on wh ich addition a l program effort
c an b e l a id.
Pl an o f Attac k :
III.
It
is , howeve r , not
the contention of EOA that its pres e nt
structure i s ent ire l y sufficient to meet this task a lone .
Indee d ,
were it not f o r the fact t h at ma ny agenc i es h ave made their
s erv ices availab l e from the outs e t would i t b e possib l e for EOA
to have reached it s pres e nt stage o f evolution.
far from the d es i red goal.
It rea l izes it i s
But it is on the r i ght road and hopes
t his l atest effort (De mon itration Cities) will reinforce i ts
rol e and future .
There a r e some areas of n ee d wh ich g o b eyo n d the p resent
structure and act i vities of the Ne i ghborhood Service Cent e rs .
It
r e ma in s o n ly to outline some of the s e to indicate the gap s which
s hould b e clo sed wi t h a dditiona l p r o grams a nd p ersonne l.
A.
Pres e nt activities include :
1.
Emp loyment - j ob p l acement, counse ling
r eferra l s , t rai ning opportunit i es, et c .
�-4-
B.
2.
Soci al Se rvic e s - multi-purpose n e eds
(health, fami l y coun s e l i n g , day c ar e ,
aging, 'etc. )
3.
Education - comrnunity schools, adult
education , e t c.
4.
Hou s ing_ - relocation assis tance and hou s ing inf ormation
Need Areas :
1.
Economic infra-structures - businesses lend ing in s tituti~ns, commer ical e st ab l ishment , e tc.
·- .
I V.
2.
Social i nf r a - s truc tures -con1-rnun ity clu b s,
r ecre at ion h a l l s , etc.
3.
Phys ic a l
i nfra-structures-roa ds, parks , etc.
Imn l ementat i on:
It
i s r e c ommended th at these c enter s whi ch a r e loc a t ed in
t h e Demons trat i on Ci t i e s Ar e a s h oul d b e merge d i nto a Demonstr a t i o n
Ci t i es Pl a n n ing Task F o r c e .
As s u ch they woul d b e f u n d e d through
t he i nit i a l p l ann i ng grant wh i l e prov i d ing s erv i ces at t he s ame
time .
'I 'hese c enter s would b e administered b y the Mayor ' s of f i ce
u nder a De mons t rat i on Ci t i es Pr o j e c t Off icer who i s r e s pons i b l e
to the Mayor.
Although o ff ici a l l y responsible to the Mayor,
these c enters wou ld continue t o operate under the administrative
procedur es o f the l ocal CAA .
The l ocal CAA , EOA , wou l d provide at leas t one coordinator
from its office to that o f the Mayor ' s Demonstrat ion Ci ties
Office.
�-,;-
-5-
V.
Evalu a tion:
Under terms still unwr i tt e n an evaluation o f the
Demonstration Ci ties Program, the Ne ighborhood Center Program
and the coordina t ion of these activities would be undertak en by
a local educationa l ins ti tut ion.
Hope fu l _ly, this negotiation
would le a d to a gre'ater , sustai ne d involve ment o f the academic
c o~ u n h :y in urb an p r ob l e ms .
I
· I dea ll y, Atl anta Un i versity and ·Georgia State Co l lege
a nd/or Emory Un i ver s i t y c ou l d fu l f ill t h i s n eed.
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              <text>Administering the Demonstration
Cities Program in Atlanta
I, Rationale:

The draft prepared by several agencies in connection with
the Mayor's Director of Government Liaison outlines the goals
and steps by which posers can participate in the recently
passed Model Cities or Demonstration Cities Act of 1966.

What this statement neglects to outline is the methodology
by which these goals and programs are to be accomplished. The
implementation of this plan is perhaps its most crucial component.
Plans there are in abundance. But the skillful execution of such
plans remains the key to effective action.

That Atlanta posses the fundamental resources it needs to
meet the requirements of the Demonstration Cities Plan is without
doubt. What is required is less the creation of new mechanisms
than the effective harnessing and, where necessary, the reorientation
of those which already exist.

It is paramount that the essential thrust of the Demonstration
Cities Program should be kept in mind. It is essentially designed
to make a social impact on a low-income neighborhood, bringing
together the tools of both physical and social planning agencies.
As such the coordination and implementation of Be plan should
begin with this end in mind and, accordingly, build from this

base.
As such the plan calls for an agency which carries both the
capacity and means for integrating social and physical planning
functions.’ The only agency which is currently geared to meet s
eae need in terms:of action is the Economic Opportunity Atlanta

Program.

It. EOA &amp; Demonstration Cities:

 

On abeleast two bases, if not. alls three,, the Economic
Opportunity Program is uniquely equipped to conduct the plan of
attack outlined in the draft statement.

The plan calls for Neighborhood Organization and Resident

 

+

R Rarioipaeston:: In each of the Pander nai ghborhoods delineatéd
for the Demonstration Cities Program, EOA has developed well-
organized and functioning nedghBerkood groups. Most of these
have been Bonely involved in initiating planning activities
for the Demonstration Cities Program.

These neighborhood groups have made it possible for the first
real "grass roots" leadership to participate in planning community
life. Every aspect of the community is dealt with, from employ-
ment to education, Housihg to health, recreation and aging.

Secondly, the plan calls for the improvement of Health and
Welfare and the physical renewal of the area. In both instances
local neighborhood committees have organized to survey needs and
recommended programs. These neighborhood committees stand ready

to make their contribution.
Saas

Finally, as the Act is designed to bring about the
coordination of agencies in an all-out attack on the conditions
of poverty, the framework of the Neighborhood Service Center

program is such that a Technical Advisory Committee is organized
1

 

to provide this added aaa much needed resource.

In review it can be shown that the Neighborhood Service
Centers in the target Demonstration Cities Area provide a ready
made well-organized forum for "grass roots participation,” a
mechanism for attack and a base on which additional program effort
can be laid.

ATI. Plan of Attack:

It is, however, not the contention of EOA that its present
structure is entirely sufficient to meet this task alone. Indeed,
were it not for the fact that many agencies have made their
services available from the outset would it be possible for EOA
to have reached its present stage of:evolution. It realizes it is
far from the desired goal. But it is on the right road and hopes
ehis tatese effort (Demonstration Cities) will reinforce its
role and future.

There are some areas of need which go beyond the present
structure and activities of the Neighborhood Service Centers. It
remains only to outline some of these to indicate the gaps which
should be closed with additional programs and personnel.

A. Present activities include:

1. Employment - job placement, counseling
referrals, training opportunities, etc.
2. Social Services - multi-purpose needs
- (health, family counseling, day care,
aging, ‘etc.) :

3. Education - community schools, adult
education, etc.

4, Housing - relocation assistance and
housing information

B. Need Areas:
1. Economic infra-structures - businesses -

lending institutions, commerical establish-
‘ment, etc. :

ae Geode infra-structures-community clubs,
recreation halis, etc.
3. Physical infra-structures-roads, parks, etc.
IV. Implementation:

It is recommended that these centers which are located in
the Demonstration Cities Area should be merged into a Demonstration
Cities Planning Task Force. As such they would be funded through
the initial planning grant while providing services at the same
time.

These centers would be administered by the Mayor's office
under a Demonstration Cities Project Officer who is responsible
to the Mayor. Although officially responsible to the Mayor,
these centers would continue to operate under the administrative

_procedures of the local CAA,

The local CAA, EOA, would provide at least one coordinator

from its office to that of the Mayor's Demonstration Cities

OFFiGe.
.
dy

V. Evaluation: :

Under terms still unwritten an evaluation of the
Demonstration Cities Program, the Neighborhood Center Program
and the coordination of these activities would be undertaken by
a local educational institution. Hopefully, this negotiation
would lead to a greater, sustained involvement of the academic
community teas problems.

‘Ideally, Atlanta University and ‘Georgia State College

@

and/or Emory University could fulfill this need.
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                    <text>I NT ER - 0 F F I CE
o.
TO:
Mr. C.
FROM:
Willi~~ W. Allison
SUBJECT:
EOA Housing Program
Emme rich
C OR R E S P O N DE N C E
DATE :
February 15, 196 7
Pre sently , we are invol ved in a limit e d Hous ing Program. This
is r epresented by a Housi ng Assistance Progr am where inf ormation
and guidance especially to r eloc atees is provided and housing
loans for the cost of r eloc ation.
In view of our active participation in the Model Citie s Program,
EOA could deve lop a more Comprehensi ve Housing Program.
The comp onents of the program could include :
a.
Fair Housing Center s for the de velopment of open
hou sing through r eliable information , guidance and
counse_ling .
b.
Housing De velopment Corporati ons by providing seed
money fo r both prof it and non-profi t making groups
in the de velopment of adequate, moderat e l y priced
housing. Als o cooper ative housing ventures could
be as sisted.
c.
Strengthen Tenant As sociation in publ ic hou sing
thro ugh educ a tional and inf ormational pr ogr ams
either i n housing project s themselves or Neighborhood Centers.
d.
Strengt hen Community Involvement in physical
planning proce sses through a series of reports
by city planners in all neighborhood cente rs.
Organize loc al planning committees or inc l ude
·physi cal planning as responsibili t y of the center
advi sory committees.
�Mr . C. o. Emmeric h
Page 2
February 15, 1967
e.
Organi ze Ne i ghborhood Imp r ovement Cl ubs f or the
improvement and ma i ntenanc e of ne ighborhood
appe arance . Awards or s ome form of recogn ition
coul d be incenti ve . Spec i al pr ogr ams could be
de s i gne d to highl i ght e conomic al ways of home
up keep .
Su ch a comp r ehensive ende avor by 60 A coul d possibl y be f unded
by OEO and/or Model Cit ies .
can we dis cus s thi s?
WWA: cw
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              <text>INTER-OFFICE CORRESPONDENCE

TOs Mr. C, O. Emmerich DATE: February 15, 1967
FROM: William W. Allison

SUBJECT: EOA Housing Program

Presently, we are involved in a limited Housing Program, This
is represented by a Housing Assistance Program where information
and guidance especially to relocatees is provided and housing
loans for the cost of relocation,

In view of our active participation in the Model Cities Program,
EOA could develop a more Comprehensive Housing Program.

 

The components of the program could include:

a. Fair Housing Centers for the development of open
housing through reliable information, guidance and
counseling.

 

b. Housing Development Corporations by providing seed
money for both profit and non-profit making groups
in the development of adequate, moderately priced
housing. Also cooperative housing ventures could
be assisted.

 

c. Strengthen Tenant Association in public housing
through educational and informational programs
either in housing projects themselves or Neigh-
borhood Centers.

 

d, Strengthen Community Involvement in physical
planning processes through a series of reports
by city planners in all neighborhood centers,
Organize local planning committees or include
physical planning as responsibility of the center
advisory committees,
Mr. C. O, Emmerich
Page 2
February 15, 1967

e. Organize Neighborhood Improvement Clubs for the
improvement and maintenance of neighborhood
appearance, Awards or some form of recognition
could be incentive. Special programs could be
designed to highlight economical ways of home
up keep.

Such a comprehensive endeavor by HOA could possibly be funded
by OEO and/or Model Cities.

can we discuss this?

WWA:cew
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                    <text>~


~-------
Older Volunteer Participation in Community Life
Task Force Report, June, 1969
The Task Force was comprised of five retired or semi-retired
persons with known skills and varied background e xperience. They
were employed on a part-time basis, during June, to assist Senior
Citizen Services with the following tasks:
1.
Explore e x isting volunteer service opportunities which
may be suitable for the involvement of older volunteers
as well as of the .more traditional age groups.
2.
Suggest new and untried service opportunities that might
be developed by Senior Citizens and/or other agencies
and organizations.
3.
Contact sources of older volunteer recruits, or potential
recruits, through organized groups and individual contacts. This was not intended as a specific recruitment
effort, but rather a testing of attitudes toward, and
interest in, participation as opportunities come to
light.
4.
Interpret the Educational Motivation school program now
in the planning ~tages with the Atlanta School System.
5.
Report fi n dings to Senior Citizen Services fo r comment
and future prog ram planning efforts , includi ng the
Model Cities Pr ogram.
Assignments were assumed by the Ta s k Force
of a contact area with whi ch they were familia r
ically.
However, d if f erent a n d varie d e c onomi c
were reached . A mo r e deta iled r eport t o f o llow
of service oppor tuni t ies and volunteer i n te re st
serve in appr opriate r o l e s.
worker s on th e ba si s
rathe r than g e ograph levels o f the commu n i ty
wil l r e flect the range
and wil l i~gness to
A ve ry b ri ef summary of f i nd ings suggests the following:
1.
Nursing Homes, with o ne o r t wo e xceptions, can and will
we lc ome the skills an d intere st of older volunteers and
will assure proper a ssig nme nts and supervision. The
s ame is true of the two l arg e hospitals visit e d and
other institutions conc e rne d with mental and physical
health.
2.
Elementary Schools in low-income areas reiteriated their
d e sire to involve older persons in one - to - one relationships
�with slow learners and with children lacking motivation .
A limited number of older individuals e xpressed interest
in this type of service.
3.
Public Housing , High-rise Apartments and contiguous
communities - produced a vast need for personalized
services and comparable interest in giving service
to others by many residents. Simple service needs
e.g., friendly visiting, home delivered meals,
transportation to church and to markets, telephone
re-assurance and others were obvious.
4.
Churches and related organizations were most enthusiastic
about a movement which would engage many of their older
members in other than so-called social clubs. By and large,
each congregation cares for its own but has not moved
beyond this concept in favor of serving the community at
large.
5.
The Task Force workers report a receptive attitude toward
the utilization of older volunteers and a surprising
number of retire.es were pleased, others somewhat surprised,
to learn that there are roles and opportunities f or them
in this big Atlanta metropolitan area.
6.
The ever-present problem of transportation ava i labi lity
and cost is, and will be, a deterent u nl ess s p e cial
attention is given to ways and means o f o vercoming it .
In conclusion - Senior Citizen Services wil l work closely with
the newly established Volunteer Bureau of the Community Council to
assure the involvement of Older Volunteers a n d wi ll strengthen the
volunteer se r vice corps concept as a built - i n d i mensio n of its own
agency prog r a ms .
Elsie C. Alvis
Task Fo rce Director
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              <text>Older Volunteer Participation in Community Life
Task Force Report, June, 1969

The Task Force was comprised of five retired or semi-retired
persons with known skills and varied background experience. They
were employed on a part-time basis, during June, to assist Senior
Citizen Services with the following tasks:

1. Explore existing volunteer service opportunities which
may be suitable for the involvement of older volunteers
as well as of the more traditional age groups.

2. Suggest new and untried service opportunities that might
be developed by Senior Citizens and/or other agencies
and organizations.

3. Contact sources of older volunteer recruits, or potential
recruits, through organized groups and individual con-
tacts. This was not intended as a specific recruitment
effort, but rather a testing of attitudes toward, and
interest in, participation as opportunities come to
light.

4. Interpret the Educational Motivation school program now
in the planning stages with the Atlanta School System.

5. Report findings to Senior Citizen Services for comment
and future program planning efforts, including the
Model Cities Program.

Assignments were assumed by the Task Force workers on the basis
of a contact area with which they were familiar rather than geograph-
ically. However, different and varied economic levels of the community
were reached. A more detailed report to follow will reflect the range
of service opportunities and volunteer interest and willingness to
serve in appropriate roles.

A very brief summary of findings suggests the following:

1. Nursing Homes, with one or two exceptions, can and will
welcome the skills and interest of older volunteers and
will assure proper assignments and supervision. The
same is true of the two large hospitals visited and
other institutions concerned with mental and physical
health.

2. Elementary Schools in low-income areas reiteriated their
desire to involve older persons in one-to-one relationships
with slow learners and with children lacking motivation.
A limited number of older individuals expressed interest
in this type of service.

Public Housing, High-rise Apartments and contiguous
communities - produced a vast need for personalized
services and comparable interest in giving service
to others by many residents. Simple service needs
e.g., friendly visiting, home delivered meals,
transportation to church and to markets, telephone
re-assurance and others were obvious.

Churches and related organizations were most enthusiastic
about a movement which would engage many of their older
members in other than so-called social clubs. By and large,
each congregation cares for its own but has not moved
beyond this concept in favor of serving the community at
large.

The Task Force workers report a receptive attitude toward
the utilization of older volunteers and a surprising
number of retirees were pleased, others somewhat surprised,
to learn that there are roles and opportunities for them
in this big Atlanta metropolitan area.

The ever-present problem of transportation availability
and cost is, and will be, a deterent unless special
attention is given to ways and means of overcoming it.

In conclusion - Senior Citizen Services will work closely with
the newly established Volunteer Bureau of the Community Council to
assure the involvement of Older Volunteers and will strengthen the
volunteer service corps concept as a built-in dimension of its own
agency programs.

Elsie C. Alvis
Task Force Director
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                    <text>~b.eAllnnla Journal 2-A
Thursday, July 10, 1969











FHONT
I Atlanta's Aid to the Elderly
Draws Praise of U.SGOfficial
By CHRISTENA BLEDSOE
The new U.S. comimissiOTier on aging, John B. Martin,
Thursday stressed that all Model Cities programs should include
plans for the elderly, and said he would use Atlanta efforts as an
example to sell this idea to other cities.
I
WHILE the ranks of the elderly are mushrooming because of
medical advances prolonging
life, their special problems
haven't yet really been Jll'apI pied with, Martin said.
I
The elderly teml to be quiet
about their problems, so some, one needs to "push" for them,
Martin said. His Atla nta visit
attempts to come up with " innovative ideas" to help make
these people feel a useful part
! of society, he said.
Atlanta and Seattle a&lt;re among
, the few cities in the nation now
' paying attention to their needs
Through an " understanding" under Model Cities programs,
with the Housing and Urban De- Martim said. His Atlanta visit
velopment Department, Martin Thursday was the commissionsaid he expects federal officials er's firs_t to any of the regional
.
who r eview pla ns for some · 150 offices.
Thursday Martin visited a fosModel Cities programs across
the country to " look with special ter grandparent project at Grafavor" on those with plans to dy Memor ial Hospital, 1.nder
some 41 pe rsons r anging
tend to the needs of the eiderly . which
from 60 to 85 years wor k part-
In Atlanta for a regional meeting with personnel in the aging
field from five states, Martin
t°?k a whirlwi~d tou:r of_ ~tlanta s efforts to aid semor c1t1zens,
and liked what he saw.
Martin, who also has been appointed as President Nixon's special assistant for the aging, said
the Nixon a&lt;lministration plans
to put special emphasis on the
problems of the elderly.
,
UNDER HIS dual title he will
be able to coordinat.e plans for
the elderly with othe r federal
agencies, Martin said.
Since t he Model Cities pro- .
grams are reviewed annually,
Martin said this could serve as
a built-in check to assure a ttention for the elderly.
Some 10 per cent of the popula tion is 65 years and older, and
nearly 40 per cent of this group
lives in poverty or near-poverty, he said.
Equally bad, Martin said, is
the fact that the elde&lt;rly feel
lost and out of the mainstream
of our youth-oriented society .
I
ing a baby, grinned and. said of
her charge, " She's spoiled. "
Mrs. George Miller, a _nurse
with the project, told Ma rtin the
program could use 50 more_fos1 ter grandparents at the reg1onaJ
mental hospitia~ alone a_nd 25


 more !or the new G~org,_a Rej tard:at10n Center opening 111 Oc- ,


tober.
·





"I hope I'm talking to the 1
right person," she said with a
smile.
I
time, at Grady and a t the r egional mental hos pital five days
a week car ing for childn!n. They
ar e paid $1.60 an hour .
EACH WOMAN is assigned to
the care of one child a nd often
attends him a month or longer
at Grady. The program is set
up to mutually benefit the children and fill a need of senior
citizens .
Mrs. Sar ah Hinton, 85, told
him she loved her work so much
that if she were fired , "I'd just
come back on m v own. "
The gray-haired woman said
she had Z!&gt; grandchildren, 21
great-grandc;hildren a n d one
great-great-grandchild of ·her
own.
Another woman, who rocked
in a rocking chair, bottle-feed-
I
MARTIN responded, " We
want to know about it (the
project)-not only where you
are but what your dreams are."
He said he is now trying to
wrangle out of Congress $9.2
million for foster grandparent
programs across the na tion.
I
In the Model Cities area , Martin took a quick neighbor hood
tour and saw work at the Child
Development Center whe r e older persons are being trained as
classroom aides, the McDa niel
Street Housing project for the
aged, and learned of a project
that will get volunteer s to take
the elderly to the doctor, give
home care if needed and even
deliver m eals.
A woman working at the
Child Developm ent Center told
Martin she was lost before she
1started working " but I haven 't
missed a day since . : . . It's
done a lot for my health," she
I
said with a smile.
Martin commended the metro'polita n area Senior Citizens
Ser vices Staff, headed by Al
Ho rvabh, for p'lugging for the
older people to assure they were
included in Model Cities planning in health, education, transpor ta tion and hous ing components.
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              <text> 

 

CGheAtlanta Bowral 2-A *** = Thursday, July 10, 1969

Second FRONT

|
|
|
|

 

 

Atlanta's Aid to the Elderly |
Draws Praise of U.S. Official

By CHRISTENA BLEDSOE

The new U.S. commissioner on aging, John B. Martin,

Thursday stressed that all Model
plans for the elderly, and said he
example to sell this idea to other

In Atlanta for a regional meet-
ing with personnel in the aging
field from five states, Martin
took a whirlwind tour of Atlan-
ta’s efforts to aid senior citizens,
and liked what he saw.

Martin, who also has been ap- |
pointed as President Nixon’s spe-
cial assistant for the aging, said |,
the Nixon administration plans
to put special emphasis on the
problems of the elderly.

UNDER HIS dual title he will |
be able to coordinate plans for
the elderly with other federal
agencies, Martin said.

Through an “understanding”
with the Housing and Urban De-
velopment Department, Martin
said he expects federal officials
who review plans for some 150
Model Cities programs across
the country to “look with special
favor” on those with plans to
tend to the needs of the eiderly.

Since the Model Cities pro-}
grams are reviewed annually,
Martin said this could serve as
a built-in check to assure atten-
tion for the elderly.

Some 10 per cent of the popu-
lation is 65 years and older, and
nearly 40 per cent of this group
lives in poverty or near-pover-

ty, he said.

‘| Equally bad, Martin said, is
the fact that the elderly feel
lost and out of the mainstream
of our youth-oriented society.

 

 

Cities programs should include
would use Atlanta efforts as an
cities.

WHILE the ranks of the elder-
ly are mushrooming because of
medical advances prolonging
life, their special problems
haven’t yet really been grap-

\| pled with, Martin said.

The elderly tend to be quiet
about their problems, so some-
one needs to ‘‘push” for them,
Martin said. His Atlanta visit
attempts to come up with ‘‘inno-
vative ideas’’ to help make
these people feel a useful part
of society, he said.

Atlanta and Seattle are among

.| the few cities in the nation now

paying attention to their needs
under Model Cities programs,
Martin said. His Atianta visit
Thursday was the commission-
er’s first to any of the regional
offices. :

Thursday Martin visited a fos-
ter grandparent project at Gra-
dy Memorial Hospital, under
which some 41 persons ranging
from 60 to 85 years work part-
time, at Grady and at the re-
gional mental hospital five days
a week caring for children. They
are paid $1.60 an hour.

EACH WOMAN is assigned to
the care of one child and often
attends him a month or longer
at Grady. The program is set
up to mutually benefit the chil-

| dren and fill a need of senior

citizens.

Mrs. Sarah Hinton, 85, told
him she loved her work so much
that if she were fired, ‘‘I’d just
come back on my own.”

The gray-haired woman said

|she had wb grandchildren, 21
| great-grandchildren and one

great-great-grandchild of ‘her
own.
Another woman, who rocked

in a rocking chair, bottle-feed-'

 

 

ing a baby, grinned and said of
her charge, “‘She’s spoiled.”

Mrs. George Miller, a nurse
with the project, told Martin the
program could use 50 more us|
,ter grandparents at the regional |
‘mental hospital alone and 25 |
more for the new Georgia Re-
‘tardation Center opening in ace)
tober.

“T hope I’m talking to the |
right person,” she said with a|
smile. |

MARTIN _ responded, “We
want to know about it (the
project)—not only where you
are but what your dreams are.”’
He said he is now trying to
wrangle out of Congress $9.2
million for foster grandparent
programs across the nation.

In the Model Cities area, Mar- |
tin took a quick neighborhood
tour and saw work at the Child
Development Center where old-
er persons are being trained as
classroom aides, the McDaniel
Street Housing project for the
aged, and learned of a project)
that will get volunteers to take |
the elderly to the doctor, give |
home care if needed and even |
deliver meals.

A woman working at the |
Child Development Center told!
Martin she was lost before she |
istarted working “‘but I haven’ t |
missed a day since . . . . It’s)
done a lot for my health, 7 she |
said with a smile.

Martin commended the metro- |
politan area Senior

 

Citizens |
Services Staff, headed by Al}
Horvath, for plugging for the|
older people to assure they were
included in Model Cities plan- |
ning in health, education, trans- |
portati6n and housing compon- |
ents.
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                    <text>8/8/69
ATLANTA MODEL CITIES PROGRAM
PROJECTS FOR SENIOR CITIZENS NOT RECEIVING SUPPLEMENTAL FUNDS
Housing Aid to the Aged:
Fulton County Department of Family and
Children's Services - This is a program to provide specialized
housing assistance to old age recipients.
(Note: this project
is still pending in HEW)
Golden Age Legal Aid: A legal aid project sponsored by the
National Council of Senior Citizens for the Office of Economic
Opportunity. The GALA office is located within the Model Cities
area and will provide direct services to senior citizens.
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              <text>8/8/69

ATLANTA MODEL CITIES PROGRAM
PROJECTS FOR SENIOR CITIZENS NOT RECEIVING SUPPLEMENTAL FUNDS

Housing Aid to the Aged: Fulton County Department of Family and
Children's Services - This is a program to provide specialized
housing assistance to old age recipients. (Note: this project
is still pending in HEW)

Golden Age Legal Aid: A legal aid project sponsored by the
National Council of Senior Citizens for the Office of Economic
Opportunity. The GALA office is located within the Model Cities
area and will provide direct services to senior citizens.
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                    <text>8/8/69
ATLANTA MODEL CITIES PROGRAM
FIRST YEAR PROJECTS SERVING SENIOR CITIZENS
1.
Child Care Services: Senior Citizen Services of Metropolitan
Atlanta - A multifaceted child care program which includes two
child care centers, ten family child care homes and 10 block
mothers. Approximately 60 senior citizens will be used as
aides in the child care center and in other supporting positions.


2.


Senior Citizens Personal Service Center: Senior Citizens Services
of Metropolitan Atlanta - A service center to provide ·assistance
to senior citizens of the Model Cities area. Services will include day care, transportation, low cost meals and an advocacy
program.
3.
Specialized Passenger Vap Program: Economic Opportunity Atlanta
A program to meet the transportation needs of the aged, handicapped, infirm, etc. Three vehicles and drivers will be assigned
to the EOA neighborhood service centers.
4. · Model Cities Shuttle Bus: Atlanta Transit System - A circumferential bus route to improve transportation' within the Model Cities
area. It is expected that the senior citizen population will
greatly benefit from this service.
5.
Homemaker Program:
Fulton County Department of Family and
Children's Services - A unit of six homemakers to serve the Model
Cities area. They will be of special importance to the aged
population.
6.
Neighborhood Consumer Services: Economic Opportunity At lan t a This pro j ect will work with residents of all ages to d evelop
sk ills in consumer buying, food preparation , etc .


7.


8.
Project Ex pand: Economic Oppo r tunity Atlanta - An exp a n s ion of
EOA centers and a n e x tension of their present EOA staff s e rving in
cente r s i n t he Model Cities area. Two new cente r s a r e planned in
a r eas wi th a h i gh conc e ntration of senio r citi zen s .
(No t De t e rmined) - This p r o gr am is not in its
Health Program:
f i n al form, b ut it s implementat i on will r esult i n improved health
care to olde r p e rsons.


Not yet approved by Model Cities Executive Board.


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              <text>*2.

wife

8/8/69

ATLANTA MODEL CITIES PROGRAM
FIRST YEAR PROJECTS SERVING SENIOR CITIZENS

Child Care Services: Senior Citizen Services of Metropolitan
Atlanta - A multifaceted child care program which includes two
child care centers, ten family child care homes and 10 block
mothers. Approximately 60 senior citizens will be used as

aides in the child care center and in other supporting positions.

 

Senior Citizens Personal Service Center: Senior Citizens Services
of Metropolitan Atlanta - A service center to provide assistance
to senior citizens of the Model Cities area. Services will in-
clude day care, transportation, low cost meals and an advocacy
program.

Specialized Passenger Van Program: Economic Opportunity Atlanta
A program to meet the transportation needs of the aged, handi-
capped, infirm, etc. Three vehicles and drivers will be assigned
to the EOA neighborhood service centers.

Model Cities Shuttle Bus: Atlanta Transit System - A circumferen-
tial bus route to improve transportation within the Model Cities
area. It is expected that the senior citizen population will
greatly benefit from this service.

 

Homemaker Program: Fulton County Department of Family and
Children's Services - A unit of six homemakers to serve the Model
Cities area. They will be of special importance to the aged
population.

Neighborhood Consumer Services: Economic Opportunity Atlanta -
This project will work with residents of all ages to develop
skills in consumer buying, food preparation, etc.

Project Expand: Economic Opportunity Atlanta - An expansion of
EOA centers and an extension of their present EOA staff serving in
centers in the Model Cities area. Two new centers are planned in
areas with a high concentration of senior citizens.

Health Program: (Not Determined) - This program is not in its
final form, but its implementation will result in improved health
care to older persons.

*Not yet approved by Model Cities Executive Board.
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                    <text>CITY OF .ATLANTA
August 7, 1969
OFFICE OF MODEL CITIES PROGRAM
673 Capitol Avenue , S.W.
Atlanta , Ga. 30315
404-524-8876
Ivan Allen Jr., Mayor
J. C. Johnson , Director
Mr. John Martin
Commissioner of Aging
Department of Health, Education
and Welfare
Washington, D. c.
Dear Commissioner Martin:
The Atlanta Model Cities Program was very honored by your recent
visit, and greatly appreciates your keen interest in our efforts .
We have gathered together some descriptive material about the
programs for senior citizens which we visited or discussed during
your visit, and we are enclosing the same along with this l etter.
The Atlanta Model Cities Program has benefitted tremendous l y f r om
its close working relationship with the Senior Citizens Services
of Metropolitan Atlanta . In the spring of 1968, du r ing o ur ear l y
planning period, Senior Citizens staff provided direct as s istance
to the Model Cit{es social services planner . Their professional
staff drew up and conducted , with the help of Model Cities a i des ,
a survey of about 300 senior citizens, and obtained valuable
information about the needs and services of our olde r popul a t i on.
They also met with groups of senior citizens a n d with the reside nt
s o cial s ervice c ommi t t ees to furthe r e x plo r e the prob l e ms and
unmet need s o f o u r s enior citizens .
Comb i ning t h e mate r ia l ga ined f r om the survey and t h e community
meet ings with th e ir gene r a l expe r tise in the fi eld of aging, they
then d evelope d with o u r s taff a n 6 u ti i ne o f the problems, causes,
�-2-
goals and program approaches for older persons liv i n g in t he
Model Cities neighborhood . This was a valuable contribution to
Atlanta's Model Cities overall plan.
Senior Citizen Services will receive Model Cities supplemental
funds in two major projects~ one for day care services and a
second for a personal services center (see attached description).
Since the beginning of this year, our respective staffs have
worked closely to finalize plans for these projects. In
addition, Senior Citizens has continued to lend assistance in
our ongoing planning process . A timely e x ample of this . is our
joint efforts, along with Fulton County Department of Family
and Children's Services, to develop a protective services
project for older persons in the Model Cities Area.
This close working relationship between our two agencies has
provided the Model Cities program with valuable e x pertise in
the field of aging and has insured the inclusion of meaningful
projects for senior citizens in our first year plan. Senior
Citizens Services has, in effect, acted as an advocate - and a
most s u ccessful one - for the senior citizens in Model Cities.
Atl a n ta's Model Cities program has planned a wide vari e ty o f
p r ojects which will benefit senior citizens . These p r ojects
a r e described i n gr eater detail in the attached mater ial . Als o
inc luded a re d es c r iptions of several projects which Senior
Ci t izens Serv ices has planned fo r both the Model Cit i e s a rea and
t he city as a whole .
We hope that y ou will find the e n closed mater ial u seful. We will
be h appy to supplement i t with mo r e d etai led information about
any p a r ticular projec t.
Onc e again, thank you for you r in ter e s t i n o u r program .
-~
·~
James R. Shimkus
Social P l a nning Director
cc: Al Horvath
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              <text>CITY OF ATLANTA

August 7, 1969 OFFICE OF MODEL CITIES PROGRAM

673 Capitol Avenue, $.W.
Atlanta, Ga. 30315
404-524-8876

 

Ivan Allen Jr., Mayor
J. C. Johnson, Director

Mr. John Martin

Commissioner of Aging

Department of Health, Education
and Welfare

Washington, D. C.

Dear Commissioner Martin:

The Atlanta Model Cities Program was very honored by your recent
visit, and greatly appreciates your keen interest in our efforts.

We have gathered together some descriptive material about the
programs for senior citizens which we visited or discussed during
your visit, and we are enclosing the same along with this letter.

The Atlanta Model Cities Program has benefitted tremendously from
its close working relationship with the Senior Citizens Services
of Metropolitan Atlanta. In the spring of 1968, during our early
planning period, Senior Citizens staff provided direct assistance
to the Model Cities social services planner. Their professional
staff drew up and conducted, with the help of Model Cities aides,
a survey of about 300 senior citizens, and obtained valuable
information about the needs and services of our older population.
They also met with groups of senior citizens and with the resident
social service committees to further SsproEe the problems and
unmet needs of our senior citizens.

Combining the material gained from the survey and the community
meetings with their general expertise in the field of aging, they
then developed with our staff an outline of the problems, causes,
goals and program approaches for older persons living in the
Model Cities neighborhood. This was a valuable contribution to
Atlanta's Model Cities overall plan.

Senior Citizen Services will receive Model Cities supplemental
funds in two major projects; one for day care services and a
second for a personal services center (see attached description).
Since the beginning of this year, our respective staffs have
worked closely to finalize plans for these projects. In
addition, Senior Citizens has continued to lend assistance in
our ongoing planning process. A timely example of this is our
joint efforts, along with Fulton County Department of Family

and Children's Services, to develop a protective services
project for older persons in the Model Cities Area.

This close working relationship between our two agencies has
provided the Model Cities program with valuable expertise in
the field of aging and has insured the inclusion of meaningful
projects for senior citizens in our first year plan. Senior
Citizens Services has, in effect, acted as an advocate - and a
most successful one - for the senior citizens in Model Cities.

Atlanta's Model Cities program has planned a wide variety of
projects which will benefit senior citizens. These projects

are described in greater detail in the attached material. Also
included are descriptions of several projects which Senior
Citizens Services has planned for both the Model Cities area and

the city as a whole.

We hope that you will find the enclosed material useful. We will
be happy to supplement it with more detailed information about
any particular project.

Once again, thank you for your interest in our program.

incerel our,

James R. Shimkus
Social Planning Director

cc: Al Horvath
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                    <text>SEN I OR C ITI ZEN SER VI CES
of METROP O:i;_.,I T AN A TL AN T A , I ncorporated
7 '19 GLENN BUILDING
TELEPHONE 577-3828
ATLANTA . GEORGIA 30 3 03
120 MARIETTA STREET. N . W .
August 11, 1969





B O ARD O F TR US TEES
T . M . A L EXAN D ER . SR .
C H A I RMA t ~
.
MEMORANDUM
I
DR . J . GRA N T W ILME R
V I CE C HA IR M A N
M I SS L ORRA I N E H . J ENN RI C H
SECRETARY
G E OR G E SHERRIL L . J R .
TRE A SU R ER
TO: .. Key Staff Persons
FROM:
,I
Al Horvath
MRS . C ECIL A . ALEXAN D ER
M 'R s . O LA BENT L EY
D R . S IDNEY L . DA V I S
D ONAL D B . D I X ON
J . RAY EF I R D
MR S . DAN GARSO N
GEORGE T . H EERY
The enclosed "exhibits" are bei ng passed on
to the Community Chest Agency Relations and Allocations Division for updating their Senior Citizen
Serv ices Manuals. They are being sent to you for
y our inf ormation.
JOHN / ZAR O
J A M ES W . ME RCE R
DR . ELL EN F INLEY KI SER
REV . FRANK R OS S
MRS . J . R . S IM MONS
MRS . DAIS Y W A LKER
We are e ncourag ed a nd stimulated by our involvement in the Model Cities eff ort and are committed
to the dev elopment of simi lar opportunities throughout
the me tropolitan At lanta a rea.
,
M RS . JU DSON C . WARD . JR .
ALBERT E . HORVATH
AEH/bh
/
EXECU T IVE DIRECTOR
.'
I
.
I
\
D E K ALB . FULTON . G WINN E TT C OUNTIES
\,
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              <text> 

 

BOARD OF TRUSTEES
T. M. ALEXANDER. SR.
CHAIRMAN

DR. J. GRANT WILMER
VICE CHAIRMAN

MISS LORRAINE H. JENNRICH
SECRETARY

GEORGE SHERRILL. JR.
TREASURER

MRS. CECIL A. ALEXANDER
MRS. OLA BENTLEY

DR. SIDNEY L. DAVIS
DONALD B. DIXON

J. RAY EFIRD

MRS. DAN GARSON
GEORGE T. HEERY

JOHN IZARD

JAMES W. MERCER

DR. ELLEN FINLEY KISER
REV. FRANK ROSS

MRS. J. R. SIMMONS

MRS. DAISY WALKER

MRS. JUDSON C. WARD. JR.

ALBERT E. HORVATH
EXECUTIVE DIRECTOR

 

.

SHNIOR CITIZHN SERVICES
of METROPOLITAN ATLANTA, Incorporated

Sama ee a ee ea ae ee ae =
i by ii :
719 GLENN BUILDING TELEPHONE 577-3828

ATLANTA. GEORGIA 30303 120 MARIETTA STREET. N. W.
August 11, 1969

MEMORANDUM

TO: Key Staff Persons
FROM: Al Horvath

The enclosed "exhibits" are being passed on
to the Community Chest Agency Relations and Allo-
cations Division for updating their Senior Citizen
Services Manuals. They are being sent to you for
your information.

rae :
We are encouraged and stimulated by our in-

volvement in the Model Cities effort and are committed

to the development of similar opportunities throughout

the metropolitan Atlanta area.

AEH/bh

4 COMMUNITY CHEST 2g. CLAYTON, COBB. DEKALB. FULTON, GWINNETT COUNTIES

ra
[=
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                    <text>HUD-96 (7-66)
UNITED STATES GOVERNMENT
Memorandum
DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT
ALL REGIONAL ADMINISTRATORS
TO
Attention:
Assistant Regional Administrator
for Model Cities
ALL CDA DIRECTORS
FROM
Floyd H. Hyde
SUBJECT:
Establishing the Beginning of the First Action Year
OCT 14 1969
DATE:
In reply refer to:
A number of ~ities have asked us about the time period of the First Action Year.
In particular, they have asked whether it starts at the time expenditures subsequently to be reimbursed from supplemental funds are first incurred under a Letter
to Proceed, or whether it starts after approval of the comprehensive program and
tender of the grant agreement.
This memorandum outlines the procedure to be followed in establishing the beginning
of the First Action Year. It does not deal with the question of adjusting the
length of the Action Year in order to even out the review load. This will be dealt
with in a subsequent memorandum. For the purpose of this memo, the First Action
Year is deemed to be a 12-month time period.
The First Action Year should begin following execution of the grant agreement, which
usually is the point at which the city is in a legal position to start all the
projects and activities included in the first approval action of its comprehensive
program.
The Action Year start may be placed before signature by m.JD of the grant agreement
if the city has sought and received approval of a Letter to Proceed for all of the
projects and activities approved. Because of the short time span between the time
that a program is approved and the grant agreement is executed, it is not expected
that many cities will seek and receive a Letter to Proceed at this point in time.
A large number of cities sought and received Letters to Proceed, reimbursable from
supplemental funds, to carry out administrative functions during the period they
were awaiting approval of the comprehensive program. The First Action Year should
not be dated at the start of such a Letter to Proceed. Reimbursement for these
interim expenses should be handled in the following way:
1.
All such expenses included in the budget of the earlier planning grant
contract should be charged to that contract up to the point of exhausting
all remaining planning grant funds, including the ten percent hold-back.
l
�2.
2.
Interim expenses which cannot be charged to the planning grant contract ,.
either because there are insufficient planning grant funds to cover them or
because the expense items were not detailed in the planning grant contract
budget, then will be charged to supplemental funds.
3.
To accomplish this, an amendment should be made to the 12-month administrati ve
budget for the First Action Year which adds the amount of interim expenses to
be covered. In a few cases, Letters to Proceed were given for expenses more
properly chargeable to other First Year Action budgets. In these cases amendments should be made to those other budgets.
4. The actual steps to make such amendments should be:
(a) establish the start of the First Action Year. This date will normally
be shortly after signing of the grant agreement by the city and by HUD.
(b) after charge-off of all possible interim expenses to the planning
grant contract, total up uncovered expenses incurred , or to incur ,
under Letter to Proceed up to the established start of t he Fi rst Acti on
Year.
(c) amend the administrative budget of the First Action Year (or project
and activity budget if appropriate) to add the uncovered expenses . The
budget so amended then would have a time period of more t han 12 mont hs ,
running from the start of expenses incurred under Letter t o Proceed
which cannot be charged to the planning contr act budget t o the end of
the Fir st Action Year.
5.
If the amendment amounts to less than ten percent of the budget being amended
and also amounts to less than $100,000, HUD appr oval is not required. However,
a properly approved amendment should be entered i n t he cit y files where it will
be available for Federal inspection. If the amendment amounts to more than ten
percent of the budget being amended , or $100 , 000, whichever is lesser, the
amendment must be submitted to HUD f or review.
6. To find the addi tional funds to cover these i nterim expenses, corresponding
reducti ons should be made either within the admini s trative budget or other
budget being used to cover t he i nterim expenses , or by reduction of any other
appr oved pr oject or act ivity budget . Because of normal delays in the staffing
of new programs, cities should be able to make this type of transfer without
reducing the level of proj ects or activities. Cities whose presently approved
pr oj e ct s and acti vities do not t ot al t he total doll ar amount of the grant
agreement tendered t o them may, if they wish, transfer funds from the amount
not approved for projects and activities to the administrative or other budget
which is covering interim expenses. HUD will not approve increases in the
total grant amounts tendered for the purpose of covering interim expenses.
�3.
Here is an example of how a typical city may carry out this process.
March 1, 1969
- City submitted comprehensive program.
March 15
- City received Letter to Proceed covering interim CDA
and citizen participation expenses during the review
period. Most of the expenses were for staff and other
items previously detailed in the planning grant budget.
May 1
- Planning funds are exhausted.
June 25
HUD announces approval of program and tenders grant
agreement.
July 10
City council approves grant agreement and mayor signs
and returns to HUD.
July 21
- HUD Regional Administrator signs grant agreement.
August 1
- Start of First Action Year is established as of this date.
The city then goes back over the interim expenses, charges all those that were detailed
in the planning grant contract to that contract up through May 1. The city then amends
the approved administrative budget for the First Year Action program, so that its
dates read from May 1 to August 1, 1970, and its dollar amounts equal the previously
approved administrative budget plus the amount required to cover expenses from May 1
to August li / 1969. These interim amounts covered are detailed in accordance with
CDA Letter 1ft). To balance the amount added to the administrative budget, the city
makes transfers from other parts of the administrative budget or from project and
activity budgets, selecting for reduction line items in which expenditures have been
or are expected to be, at a slower rate then projected.
The amendments then are approved by the city council and filed with the city, unles s
it requires HUD approval in accordance with paragraph 5 above.
Questions on this process or its particular application should be directed to the
fiscal officer in HUD Regional Office.
,,,
HUD-Wash., D. C.
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              <text>deb Upce, |

HUD-96 (7-66)

UNITED STATES GOVERNMENT DEPARTMENT OF
Memorandum HOUSING AND URBAN DEVELOPMENT
ALL REGIONAL ADMINISTRATORS ocT 14 1968
TO : Attention: Assistant Regional Administrator DATE:
for Model Cities
ALL CDA DIRECTORS In reply refer to:

FROM : Floyd H. Hyde

SUBJECT: Establishing the Beginning of the First Action Year

A number of cities have asked us about the time period of the First Action Year.
In particular, they have asked whether it starts at the time expenditures subse-
quently to be reimbursed from supplemental funds are first incurred under a Letter
to Proceed, or whether it starts after approval of the comprehensive program and
tender of the grant agreement.

This memorandum outlines the procedure to be followed in establishing the beginning
of the First Action Year. It does not deal with the question of adjusting the
length of the Action Year in order to even out the review load. This will be dealt
with in a subsequent memorandum. For the purpose of this memo, the First Action
Year is deemed to be a 12-month time period.

The First Action Year should begin following execution of the grant agreement, which
usually is the point at which the city is in a legal position to start all the
projects and activities included in the first approval action of its comprehensive

program.

The Action Year start may be placed before signature by HUD of the grant agreement
if the city has sought and received approval of a Letter to Proceed for all of the
projects and activities approved. Because of the short time span between the time
that a program is approved and the grant agreement is executed, it is not expected
that many cities will seek and receive a Letter to Proceed at this point in time.

A large number of cities sought and received Letters to Proceed, reimbursable from
supplemental funds, to carry out administrative functions during the period they
were awaiting approval of the comprehensive program. The First Action Year should
not be dated at the start of such a Letter to Proceed. Reimbursement for these
interim expenses should be handled in the following way:

1. All such expenses included in the budget of the earlier planning grant
contract should be charged to that contract up to the point of exhausting
all remaining planning grant funds, including the ten percent hold-back.
5.

ae

Interim expenses which cannot be charged to the planning grant contract,
either because there are insufficient planning grant funds to cover them or
because the expense items were not detailed in the planning grant contract
budget, then will be charged to supplemental funds.

To accomplish this, an amendment should be made to the 12-month administrative
budget for the First Action Year which adds the amount of interim expenses to
be covered. In a few cases, Letters to Proceed were given for expenses more
properly chargeable to other First Year Action budgets. In these cases amend-
ments should be made to those other budgets.

The actual steps to make such amendments should be:

(a) establish the start of the First Action Year. This date will normally
be shortly after signing of the grant agreement by the city and by HUD.

(ob) after charge-off of all possible interim expenses to the planning
grant contract, total up uncovered expenses incurred, or to incur,
under Letter to Proceed up to the established start of the First Action
Year.

(c) amend the administrative budget of the First Action Year (or project
and activity budget if appropriate) to add the uncovered expenses. The
budget so amended then would have a time period of more than 12 months,
running from the start of expenses incurred under Letter to Proceed
which cannot be charged to the planning contract budget to the end of
the First Action Year.

If the amendment amounts to less than ten percent of the budget being amended
and also amounts to less than $100,000, HUD approval is not required. However,
a@ properly approved amendment should be entered in the city files where it will
be available for Federal inspection. If the amendment amounts to more than ten
percent of the budget being amended, or $100,000, whichever is lesser, the
amendment must be submitted to HUD for review.

To find the additional funds to cover these interim expenses, corresponding
reductions should be made either within the administrative budget or other
budget being used to cover the interim expenses, or by reduction of any other
approved project or activity budget. Because of normal delays in the staffing
of new programs, cities should be able to make this type of transfer without
reducing the level of projects or activities. Cities whose presently approved
projects and activities do not total the total dollar amount of the grant
agreement tendered to them may, if they wish, transfer funds from the amount
not approved for projects and activities to the administrative or other budget
which is covering interim expenses. HUD will not approve increases in the
total grant amounts tendered for the purpose of covering interim expenses.
Here is an example of how a typical city may carry out this process.

March 1, 1969 -

March 15 =

May 1 -
June 25 -

July 10 -

July 21 -
August 1 -

The city then goes back

City submitted comprehensive program.

City received Letter to Proceed covering interim CDA
and citizen participation expenses during the review
period. Most of the expenses were for staff and other
items previously detailed in the planning grant budget.
Planning funds are exhausted.

HUD announces approval of program and tenders grant
agreement.

City council approves grant agreement and mayor signs
and returns to HUD.

HUD Regional Administrator signs grant agreement,
Start of First Action Year is established as of this date.

over the interim expenses, charges all those that were detailed

in the planning grant contract to that contract up through May 1. The city then amends

the approved administrative budget for the First Year Action program, so that its
dates read from May 1 to August 1, 1970, and its dollar amounts equal the previously

approved administrative

budget plus the amount required to cover expenses from May 1

to August 1, 1969. These interim amounts covered are detailed in accordance with
CDA Letter #6. To balance the amount added to the administrative budget, the city
makes transfers from other parts of the administrative budget or from project and
activity budgets, selecting for reduction line items in which expenditures have been
or are expected to be, at a slower rate then projected.

The amendments then are approved by the city council and filed with the city, unless
it requires HUD approval in accordance with paragraph 5 above.

Questions on this process or its particular application should be directed to the
fiscal officer in HUD Regional Office.

a. poe | (MCGR )

HUD-Wash., D. C.
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                    <text>ATLANTA, GEORGIA
ROUTE SLIP
FROM: Dan E. Sweat,
Jr.
0
For your information
O
Please refer to the attached correspondence and mak e the
necessary reply .
O
Advise me th e status of th e attached.
FORM 25 - 4-5
I
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              <text>Office of the Mayor

ATLANTA, GEORGIA

ROUTE SLIP

TO:

 

FROM: Dan E. Sweat, Jr.
[_] For your information

{_] Please refer to the attached correspondence and make the

necessary reply.

[_] Advise me the status of the attached.

 

 

 

 

 

 

 

 

 

 

FORM 25-4-S
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                    <text>ATLANTA, GEORGIA
~
·
To .
FROM:
ROUTE SLIP
o h.~,
~ o
,.J..L,
Dan E. Sweat,
Jr.
c /For your information
0
Please refer co the attached correspondence and make the
necessary reply.
0
Advise me the status of the accached.
FORM 25-4-5
I
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              <text>. ATLANTA, GEORGIA

ROUTE SLIP

TO: , Lf
0

FROM: Dan E. Sweat, Jr.

Maik your information

{_] Please refer to the attached correspondence and make the
necessary reply.

{_] Advise me the status of the attached.

 

 

 

 

 

 

 

 

 

 

FORM 25-4-5
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Dan E . Sweat,
Jr.
D
For your information
0
Please refer to the a ttached correspondence and make the
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Advise me the status of th e attached.
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ATLANTA, GEORGIA

ROUTE SLIP

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TO: .—5 7 ,

FROM: Dan E. Sweat, Jr.

{_] For your information

{_] Please refer to the attached correspondence and make the

necessary reply.

{_] Advise me the status of the attached.

 

 

 

 

FORM 25-4-5
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Advise me the status of the attached.
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{_] For your information

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necessary reply.

[_] Advise me the status of the attached.

 

 

 

 

 

 

 

 

 

 

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