1 20 25 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/ac4083f76bb5bd9370a98f5701338b24.pdf 0b6ff1c3bae5a3b20afe6aebe43c458d Scripto Transcription A written representation of a document. Sandy Springs Annexation Meeting • . • Monday, January 10th 10:00 a. m. Committee Room #1: Henry Bowden Jimmy Little Charles Davis Ray Nixon Chief Hildebrand Dr. Jacobs Jack Delius Collier Gladin Superintendent Beerman Captain Marler Stafford Graydon Dr. Letson Charlie Henson Don Gaines Paul Weir Curtis Driskell Earl Landers �. MINUTES OF MEETING ON SANDY SPRINGS CITIZENS AND SOUTHERN BANK BUILDING 10:00 A. M., JANUARY 4, 1966 Present were: Mayor Ivan Allen, Jr. George Ivey, Jr. Sandy Springs Earl Landers, Administrative Assistant to M;:tyor Frank Love, Sandy Springs Rep. Jack Etheridge, Chairman, Fulton County delegation Milton F a rris, Atlanta Board of Aldermen Ferrin Y. Matthews, Office of City Attorney Hollis Cobb, Sandy Springs F. M. (Buddy) Griffin, Sandy Springs George Vandernort, Sandy Springs Curtis H. Driskell, Atlanta Chamber of Commerce r Introductory rema~ks by Mayor Allen opened the meeting. He commented on the land area, population density, urban services, special problems and other factors involved in the possible inclusion of the three areas of Sandy Springs -- A, B, and C -- as part of the city. He cited the lower density of popula tion in Areas B and C and said extending certain services to Area C would be particularly expensive to the city. Sandy Springs r epresentatives expre ssed the unanimous feeling that the entire area defined as Sandy Springs should be included in any annexation effort if it is to b e succe ssful . Inclusion of a ny less would b e short-sighted, they said, for s everal reasons : 1. About 7 5 per cent of the ar ea not now develop ed is alr eady planned fo r development, and more planning is being done all the time . 2. Population is increasing in Areas B and C at a r ate equal to, or ahead of, Area A . Some of the fine st new home s a r e being built in Areas B and C . 3. The Chattahoochee River , whic h bounds Sandy Spr ings on the west and north, would s erve a s a natural boundary and better t han an a rbitrar y line set on another basis . 4 . Psychol ogically, taking part of the area and l eaving the rest outside the city would create a "no-man ' s l and" and possibly would damage the community closeness presently felt by Sandy Springs resi dents . It was b r ought out that Sandy Springs residents would feel l e s s harmonious wit h Roswell , whe r e some Sandy Springs children would go to school if only part of the a r ea joined t he city . Di s cus s ion of taxes and s ervic e charge s fo llowed . Mr. Farris sugge sted that the applicable information on several hundred homes be run through computer machine s to arrive at the exact taxes and service charges for t hese homes if lo cated �Page 2 Minutes of Meeting on Sandy Springs, January 4, 1966 in Sandy Springs or if located inside the city limits. He said enough representative examples should be prepared that any Sandy Springs resident could find a case closely similar to his own situation. The idea met enthusiastic approval, and Mr. Farris said he would proceed with it. Mr. Ivey brought up a num.ber of points of interest or concern to Sandy Springs residents, which he said were the main issues about which citizens had approached him. Eaph point was discussed in turn, as follows: -- Tax assessors board -- Could Sandy Springs be offered a representative on the Joint City-County Board of Tax Assessors? It was agreed that the area, iI a part of the city, would actually be better represented on the board, since the board presently has two members from the city and one from the county. Mayor Allen said he didn't think it feasible or possible to name a new member from a specific area. -- Library board:- If Sandy Springs joined the city as a new ward, would the area automatically g~t a representative on the Library Board? If a new ward, this would be automatic for one library board member , one school board member and two aldermen. Mayor Allen pointed out, though, that Sandy Springs has only about 24, 000 residents, whereas some 500, 000 people make up the present eight city wards, an average of about 62, 000 per ward. He said some ward realignment probably would be necessary . Mr. Matthews said a proposed annexation act already drawn, at the request of Rep. -ele ct Rodney Cook, defines Sandy Springs as a new ward and specifically calls for a special election to name two aldermen and one school board member for the ward, to be voted on only by the residents of the area concerned. -- Zoning and lic enses : What would be the effect of the transition to city zoning requirements, and could Sandy Springs be assured representation on the Joint Zoning Board ? ( Mayor Allen said the city would carry out a "status quo" position; that - - -1s;- it-would-not-a:ttempttoalterzoning already · ~ approved or business licenses already issued. A business license in effect would continue and would come up for renewal as usual, unless the licensee should lose the privilege for cause. Mr. Farris said naming an alderman from a specific area to the Aldermanic Zoning Committee is not done. It was agreed, though, that possibly an understanding could be reached about the appointment of a Sandy Springs resident to the Joint Zoning Board . -- Police protection and precinct stations: Would the citjr assure Sandy Springs of a precinct station? Mr. Farris said two·-way radio communications and other modern facilities are doing away with the precinct station concept instead of creating new stations . It �.. Page 3 Minutes of Meeting on Sandy Springs, January 4, 1966 was brought out that Sandy Springs people seem to think a precinct station would increase their protection, and it was agreed that the question is one which should be answered in publicity about the proposed referendum. About six hours of the 24, there are no policemen on duty in Sandy Springs under present arrangements, the mayor was told. Mayor Allen commented on the overall need for additional police protection throughout the city. The city presently has about 1. 5 policemen for every 1, 000 population, he said, and the rest of the metropolitan area has a much lower ratio. -- Fire protection: What would happen when Sandy Springs joined the city in the way of ne w fire stations, etc. ? Mayor Allen said the Southeastern Underwriters would conduct a survey to determine the needs in Sandy Springs, and their recommendations would have to be followed for Atlanta to maintain its Class III rating. Sandy Springs presently has a Class VI rating. Preliminary investigation by the city shows the need for three new fire stations, one of which would replace the existing station, Mayor Allen said. However, the survey by the Southeastern Underwriters would be controlling . He a ssured Sandy Springs repre s entatives that the city would not r isk loss of its Class III rating. ·' -- School transportation: Sandy Springs would gain kindergartens in its public schools, but how many school children would lose their school bus transportation? Mr. Farris com m ented that it i s apparent the city and county school systems will be consolidated. But he said the Atlanta Transit System could work out a program of bus t ransportation for the students affected, t he same as the company conduct s for the City of Atlanta system . Pupils pay to ride these buses . -- Teacher benefits : Sandy Springs teachers a r e wondering where they would stand on their retirement programs, etc., if annexation occurs. Mr . Landers s aid the Pl an of Impr ovement spells out b eyond a doubt t hat benefits , including r etirem ent, follow an employee from one system to a nother . It was agreed, however , tha t this que s tion should be a ns wered for the te acher s and that Mr. A. D. Jones of the local s chool teacher s organization would be the logi cal man to handle that issue. -- School desegregation: Is any appreciabl e school desegregation likely to fo llow annexation? About 30 Negro c hildren from Sandy Springs are presently being transported to one school, and there has been no desegregation. All the children live in a rundown s e ction, and most probably would attend the Guy Webb Elementary School, if desegregation occur red. Mayor Allen said the city system has faced up to its responsibilities and that its policies, already in practice , would be continued throughout the city system. �Page 4 Minutes of Meeting on Sandy Springs January 4, 1966 He said he hoped the matter would not be an issue, but that if it became one, it would be met forthrightly. -- Sewerage, water and garbage: Sewer service, in particular, is limited at present. Is there any way those residents without sewers, and where no .sewers are immediately planned, could be relieved of sewer charges? What would happen with water service and sanitation service? Mayor Al.len said there would definitely be no sewer charges for anyone not using sewers, and there would be none until the service is used. He and Mr. Farris explained the city's revolving fund for sewers, which is used to construct sewers and then replenished by assessments on residents who tap on to the line. Those who don't tap on don't pay a dime. residents. Water charges (minimum bill) would be cut in half for Sandy Springs This would be mostly a "plus" factor favoring the residents. Garbage pickup schedules would be improved, rubbish collections added and sanitation charge s reduced. It was agreed that the schedule of pickups should be stressed in publicity and particulars spelled out for the homeowner and the commercial user. -- Streets, sidewalks and street lights: What changes would occur in these areas, particularly sidewalks near schools? Property owners can petition for sidewalks and be assessed by front footage , the Mayor and Mr. Landers explained, but the city can move in without petition to construct sidewalks and assess property owners, if necessary for safety. The city builds sidewalks in front of schools at city expense. To meet city standards, about 1, 350 lights would be needed on arterial streets and about 2, 800 in residential neighborhoods, Mayor Allen said. Some $9, 000 annually is being spent in Sandy Springs now for street lighting; addition of those improvements would jump the cost to about $181, 000 annually after five years . -- Liquor stores: Sandy Springs presently has only three liquor store s, the maximum possible under county requirements . What would happen because of the difference in county and city requirements ? Mayor Allen said this is a point which should be met with purely business arguments. After some discussion, it was agreed this probably would not be a serious issue in the referendum. The Mayor asked Mr. Driskell to serve as temporary secretary of the group and to work with Mr. Farris in compiling memoranda on (a) all available data regarding the boundary question and (b) answers to all questions brought up at this meeting, plus others that arise. �I-· .• Page 5 Minutes of Meeting on Sandy Springs January 4, 1966 Mayor Allen said he did not want to rush into the boundary question until further study. He said he didn 1 t know whether he could, in good conscience, commit the city to the financial burden attached to including the entire area and requested several days to consider the matter. After further brief discussion, the meeting was adjourned. Respectfully submitted, Curtis H. Driskell Acting Secretary �CIT'r OF ATLANlA DEPARTMENT of PLANNING 700 CITY HALL Atlanta., Georgia 30303 1,tl/, ,Jr- wvONT B. BEAN r// / -ANNING ENGINEER MEMORANDUM )lf/ 1 coLLIER 8, GLADIN CHIEF PLANNER To: Ivan Allen, Jr •. From: Date: Collier B. Gladin Subject: December 9, 1965 Sandy Springs Annexation 1. Attached is a brief discussion of facilities and services, ex~sting and needed if the Sandy Springs area is-\;8:nnexed as well: as sane other pertinent infoqnation. Land Use is ·indicated on the map of North Fulton County. Area · "A" is 1965 data; "B" and "C" are 1961 data. 2. Sandy Springs is primarily residential area of low density development where many Urban services are now provided by the City of Atlanta under contract with Fulton County. The City performs these services on a non-profit basis with the exception of water revenues. 3. On a dollar and cents basis; it will cost Atlanta considerable money to annex Sandy Springs. The existing level of services will have to be improved, and if this area beco·mes a part of the City wate ,: rates will have to be reduced, resulting in a substantial loss of r~venue. As a general rule, taxes on residential properties are not adequate to offset the cost of Urban services performed for them. 4. Annexation of Sandy Springs would give Atlanta an elongated shape, roughly similar to that of Fulton County, stretching nineteen miles from the City Hall to Roswell on the north and ten miles to bt!yond Ben Hill in the Southwest. If Fulton County industrial area and the great sout~1est corporation properties are ever taken in t he City, the Southwest distance becomes fourteen miles. These d i stances and the shape will present problems in administration , access, and communication. Ideally a circular shape of eight to ten u iles would be much more economical for the traxpayer and easier to ~dminister • . An Atlanta shaped like this would have at least 200, 000 more people and eighty square miles more territory, most . of which would be already densely developed with a variety of land uses which wo uld complement .and support a desirable level of Urban ser vices ancl fa ci lities . 5. We wil l continue our .ef f or ts t o s e cure available dat a on this ar ea . '. �Sandy Springs Area Annexation AREA ROADS AREA A I IMPROVED 110 MI. UN-IMPROVED 9 MI. TOTAL 119 MI. ACRES SQ. MILES POPULATION HOUSING UNITS 15,446 24 19,036 5,908 7 2,380 7 2,380 B 17 7 24 4,679 C 25 9 34 4,449 . ' 738 738 - . ? TarAL 152 ts 177 24,574 38 23,796 ...,,. 7,384 12 - 7- 65 �Sandy Springs Area Annexation Schools - Dr. Darwin Wom.ack ••••• Atlanta School System Existing Facilities The area is presently served by the Fulton County School Board which is having its,_ financial problems. Both the City School System and the County School System have some shortage of high school facilities on the north side. Needs If Sandy Springs is annexed, the annexation should extend far enough north to include the North Springs High School and the Morgan Falls Elementary School. To do this, a suitable boundary wou l d be the power line running east and west along the north side of Land Lots 21, 31 , 75 and 85. The Atlanta School Department favors the annexation of Sandy Springs. I 12-7-65 r �Sandy Springs Area Annexation ( . Parks Department - A. P. Brindley Existing Facilities None. Needs One community park between twelve (12) and thirty (30) acres. Estimated cost Qf land, $250,000 (25 acres at $10,000 an acre). Development of this park would cost from $~00,000 to $300,000 . It is possible that federal funds may be available up to 50% .for both acquisition and development. No estimate is made at this time of the need for neighborhood parks and playgrounds. If the Community park is acquired and developed some additiona l per sonnel will be necessary to ~arry on the r ecreation program. I I • 12-7-65 �Sandy Springs Area Annexation Sanitary Service - Mr. Roy Wood - Sanitary Department Existing Service Garbage collection .is presently performed by the City under contract with the County for residence in the area north to Aber~athy Road. This area is designated as a sanitary district and homeowners are taxed by Fulton County for this service. Businesses are charged on a sliding scale up to $1,000 for collection. Needs If the area is annexed, some improvement would be necessary over the present level of sanitary service. A sanitary landfill andl e. bulldozer would have to be acquired and a bulldozer operator provided. There would be two additional garbage trucks needed with crews if the area north of Dalryrne Road (Area Band C) is included. To serve Area A two street sweepers and six trash trucks with crews will be ne eded. Areas Band C will require one sweeper and three trash trucks . An additional animal truck will be needed in the event of any annexa-~ t ion in the area. / ·, 12- 7- 65 ~. �Sandy Springs Area Annexation Sewer Division, Construction Department - Bob Morriss Existing Facilities Area A The basic system of trunks and treatment plants are in existence as this area is served within the Nancy Creek drainage ba sin. Area B Developed areas are served by the Marsh Creek treatment plant and trunk. Undeveloped areas presently do not have sewers or treatment available. Area C Consists of many small drainage basins of 500 acres or l ess. Served only by septic tanks. Needed Facilities Area A The problem here is the development of laterals and outfalls, however, very little difficulty or excessive expense is a nticipated in the long run. I Area B For the developed areas, the need for outfalls and laterals exists to some extent but does not present a major difficulty. No treatment facilities are available at present for undeveloped areas, however, it is anticipated that when necessary sewage 12- 7- 65 �Sandy Springs Area Annexation Sewer Division, Continued could be pumped to a Fulton County plant on the north side of the Chattahoochee River. Area C The treatment of sewage in this area presents nothing bu t problems due to the rough topography. · The only probable solution is a · low density of development with septic tanks. General Comment The annexation of Areas A and B would facilitate a comprehensive approach by the City to the sewer problems of the area and th e i surrounding metropolitan area also~ I ,,, ........ .• �Sandy Springs Area Annexation Police Department - Chief Jenkins Existing Facilities The Atlanta Police Department under contract with Fulton County now serves the entire area in question enforcing State laws~ Needs In the event of· annexation, City Ordinances would come into e f fect, which might require additional personnel. If the precinct system were to be ·e stablished, this area would need a precinct station, otherwise , existing facilities would suffi ce. Distance from City Hall and Police Station to center of Sandy Springs is approximately 13 miles'; to the Chattahoochee, 19 miles. I '! ·12-7-65 �Sandy Springs Area Annexation Fire Department - Chief Hildebrand Existing Facilities One station--substandard--which is not well located. engines which need . replacement. Two existing Service now provided by City under contract. Needs (Approximate) 3 new stations--one of which would be a replacement for existing one. 1 new engine and ladder truck. Replace two existing engines. Hire 28 additional men, 3 supervisors and 1 batallion chief. General In the final analysis, a survey would have to be made by the Southeastern Fire Underwriters. We would have to follow their recommen- dations to maintain our Class III rating; therefore, the above is subject to revi11ion. The Underwriters would not undertake this study until annexation became a reality. / t '. · ' �Sandy Springs Area Annexation Building Inspectors Department - Mr. Moon · Existing Service Fulton County presently administers construction codes in the area and issues building permits . Needs Upon annexation by the City, the Building Inspectors Department estimates and two and perhaps three new building inspectors would be necessary because of the large area (approximately 40 squar e miles) and distance from the City Hall. An additional plumbing · and elec t rical inspector would also be required. I 12- 7- 65 <. • I �Sandy Springs Area Annexation Library - Mrs. Soul ••••. Extension Service Existing Facilities - . The City -of Atlanta operates a branch library for Fulton Coun t ~ in Sandy Springs. area. There are also two bookmobiles that serve t he _Service now provided by City under contract. Needs The area is adequately served and there would be no immediate need to increase the level of service. I I '1' I .' �Sandy Springs Area Annexation Street Lights - George Timbert - Traffic Engineers Department Existing Facilities Fulto·n County presently provides ninety high level illumination street lights arr portions of the twenty-seven miles of arterial streets. One hundred and twelve lights are provided on residential streets. All are of the mercury vapor type. $9,000 annua}ly. Cost to the county is app r oximately There are eight traffic signals now in operation. Needed - J ,1 To bring the area up to the 'desirable standard which is being strived I for, but not yet reached in the present City, would cost approximately \o.' - ,' $181,000 annually at the end of five years. On this basis, approximately 1350 street light units s~itable for arterials or 2800 units s uitable for residential streets would be installed . Street signs and marking would cost approximately $12,000 annually. need for additional traffic signals has not been determined. I The �Sandy Springs Area Annexation Hospitals - Mr. Taylor ••••• Community Council of Atlant~Area, Inc. I. Existing Facilities None. Needs A hospital is needed to serve this area and North DeKalb, Wes t ern Gwinnett and all of north Fulton County as well. The hospita l should have a minimum of 150 beds and 200 is the recommended f igure. I I Northside Hospital As·s ociation has acqui r ed a very convenient site _ .... ,,' at the intersection of I-285 and Peachtree-Dunwoody Road, however, money appears to be a problem. The development of the old V. A• . Hospital site on Peachtree Road for a hospital is a possibili t y and such a facility could serve Sandy Springs fairly well. ,, I . I . I ' I 0 .. 12-7-65 �1 ;:j-1 -~--=tR I I I I I I -1 -! Pop~lat,-i-o -l--r,----R ti.j -1- I I t" . - 1- - I I ,. I I . - - - - _._ ·-- I I I ~ I . I J[J I I I I rn .,~, ~()(- I- . . I +- 1---~ i .. I _, _ 1--f--.. I . ,. _ Pe " lQ f -· '" I ' . - / r- ,r 0 - --, ' J I . I . I ,I - - J ' I I I J I 1-1-- . - I- ·--L-. . l I I - i I I . r -! I I 7 .,...... I - !I I I J ~:4 .... "-+-t -:0c,0io~ ~ ' J ~ti I I ' . - I - - - ,- I - 'I - -- - I I I ' II I ! -, I -7 .'-f-251 J1 a1 I I - I I - .. I -· II - -· 1-1- -=~-+-· -i- ,_ ...Li I l--1- [ - -i1 _,_ r I . 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' J . - . ! - . - ' ·I- -t I - J I i ' ~ . !.J ~1 .- - ·1 ) I I I I ~ - r · I I ' I- - ,-. I I =E + - f ,1 ,:!~ ~ ) - 1-- - ,--·· ·-- · 11 - l ___ I I I 1- 1 - · I 1-f40,0 - '-1 - I- I k---1--1-H- - - ,._ I ' I --- --· 1--- ·-- ,, t -. f--..f--.. ..._ --! - ·-'- -17 - ..- ,_ _._ ._ ··'-- ~ 5 f;-{)1:JI . -f-- ..- -f--.. .__,_ -1- --~ -- ,- - =1- -- - - - =r ,- -· ~ _j r .-f r r- - -- t d_ .....~ 070 ,, " '-t -I - ... _,__ - I -- - . _ r- i- ,_,.... _ I 1960 1970 Sandy ·S-p rings Population I- I 1- I 7 1980 1940 - 199- I I 1990 1- 1- ,_ ,_ ~ I - - �NEWS RELEASE from the ATLANTA CHAMBER OF COMMERCE TELEPHONE: 521-0845 FOR RELEASE 4 :00 P . M. SATURDAY The Atlanta Chamber of Commerce Board of Directors Saturday declared its support of an ex ension of the Atlanta city limit s to include all or part of the North Fulton County area of Sandy Springs . In a r esolution setting out its position, the Board said it is apparent that the inclusion of Sandy Spr ings as par t of the city would be of mutual benefit to that community and t he City of Atlanta. The Board said such a move should be based on a favorable expression on the par t of the residents involved . It recommended that the residents of Sandy Springs be given t he oppor t unity in a refer endum during 1966 to express their preference on whe her t heir area should become part of the city. The Boa r d rs esolution was announced by Pollard Turman, outgo_ing president of t he Atlanta Chamber. The Chambe r Board urged that Sandy Spr ings citizens consider all aspects of the question, par icula r ly t he advantages to be gained by residents of the area, a nd tha t they accep he oppor tunity to join the city . "Undue delay in giving this matter borough and complete consideration would be detrimental to the best interest of bot h h e Sandy Springs area and the City of Atlanta," the Board added. Cited in t he resolution as a dvantages to Sa ndy Springs residents by joining the city were a n impr oved l evel of ur ban services , such as sewers , sanitation services , a nd fir e pr otection; a ddition of kinder gartens to the public schools; parks and r ecr eat iona l facilities , and others . · Additionally , t he Board sa id, Sandy Springs re sidents would be able to participate in t he affair s of the city , around which m a ny of their activities and int erests a r e center e d, by voting on officials and programs undertaken by the city . The actual increase in cost to residents for impr oved services and other a dvantages would be moder a te , the Boa rd said. Although the ad valorem taxes on homes would be higher , this would be partially offset by reduced service charges and lower fi r e insurance rates , once fir e p r otection facilities had been upgraded to City of Atla nta s tandards . Ba sed on t he la test a vailable information, the Boar d found that the owner of a typi cal s ingle --fami y frame residence , with a value of $20 , 000 and located on a 100- foo t lot , would pa y only a.bout $38 . 00 mor e annually . Taxes a nd service c ha r ge s would be about $64 " 00 highe r but fi r e insur ance r ates some $26 . 0 0 lower . December 31 1965 �A RESOLUTION ATLANTA CHAMBER OF COMMERCE BOARD OF DIRECTORS The Atlanta Chamber of Commerce Board of Directors has long been vitally concer ned with the orderly and intelligent growth of the City of Atlanta, recognizing full well the city 's role and responsibilities as the heart of a great and growing metropolitan area . The Board recognizes furt her that the growth and progress of the entire five-county area have been, and will be in the future, directly related to the wellbeing and continued healthy growth of the city itself. The needs of the city and of the surrounding metropolitan area -- economic, educational , cultural, recreational and others -- have been given attentive study by the Atlanta Chamber, and its utmost efforts have been devoted to insuring that those needs are met to the benefit and best possible advantage of all citizens. As with other needs and problems, the Atlanta Chamber has studied and weighed carefully the benefits inherent in the orderly extension of the city's boundaries to include as part of the city certain areas adjacent to the present boundaries, and where a substantial number of citizens already have expressed a desire for the opportunity to become part of the city . More specifically, the Atlanta Chamber has studied the feasibility of extending t he city's boundaries , provided there is a favorable expression on the part of the r esidents involved, to include some portion or all of the unincorporated area of North Fulton County known as Sandy Springs. The findings of the Board of Directors on this matter are as follows: 1. Sandy Springs is an area of some forty square miles and is primarily of r esidential development, where some 24, 000 citizens reside . A large portion of these citizens earn their livelihood at jobs within the city of Atlanta, depend on the city for many of their urban services, and avail themselves of city facilities and other advantages offered by their proximity to a metropolitan center. 2 . In spite of their contributions in other ways to the progress of the city and t heir dependence on the city for many things, the residents of Sandy Springs are unable to participate in the affairs of the city by helping to select city officials or by voting on programs undertaken by the city, around which most of their activities and interests are centered. 3. The urban services provided to the residents of Sandy Springs, rendered for the most part by t he City of Atlanta on a contract basis, are not of the same high level as similar services rendered to residents of the corporate city. Even so, some of t hese services of necessity cost more for the Sandy Springs resident than a resident of t he City of Atlanta . The City o.f Atlanta recefves no ad valorem taxes from Sandy Spr ings r esidents , or from any other residents outside present city boundaries. �- 2 - 4. Inclusion of any portion, or the entire area of Sandy Springs as part of the city would result in considerable initial expense to the city because of the necessity of improving the existing level of services to the area, particularly in the extension of sewer service to some areas and in the upgrading of fire protection and sanitation service . A substantial loss of revenue would be incurred by the city because of a subsequent reduction in water rates to these residents. The city's collections of .a d valorem taxes within the area would not be nearly adequate to offset the increased costs of providing improved urban services. 5. In addition to improved urban services, Sandy Springs residents would realize other benefits, such as the addition of kindergartens to their schools, parks and recreational facilities, and others. 6. The actual increase in cost to Sandy Springs residents for these improved services would be moderate. A higher rate of ad valorem taxes would be partly offset by reduced service charges, and further offset by a reduction in fire insurance rates, once the fire protection facilities of the area had been upgraded to the standards of the City of Atlanta. (EXAMPLE : Based on the latest information available to us today, a typical Sandy Springs single-family frame residence, with a market value of $20, 000 and located on a 100-foot lot, would cost its owner only about $38. 00 more annually, or about $3. 00 per month, if located inside the City of Atlanta. Total taxes and service charges on this home would be $64. 00 higher but fire insurance rates about $26. 00 lower.) 7. The primary benefit to the city from addition of the area would be realized not in tax dollars , but in the contributions of the Sandy Springs citizens to the growth and progress of the city by their active participation in city affairs. It is apparent to this Board that the inclusion of Sandy Springs as a part of the City of Atlanta would be of mutual benefit to the residents of Sandy Springs and the city. Although the change would be of significant cost to the city through the necessity of improved services to the area, the Board feels that this is a responsibility which the city should be willing to undertake. Therefore, the Board of Directors recommends that the residents of Sa~dy Springs be given the opportunity, in a referendum during 1966, to express their preference on whether their area should become a part of the City of Atlanta. This referendum should be duly called by legislation introduced by the Fulton County delegation to the Georgia General Assembly. The Board further strongly recommends that residents of Sandy Springs give this matter attentive thought, considering all aspects of the question, including those set out above, and that they accept the opportunity to join the City of Atlanta. This Boar d is firmly of the opinion thll.t undue delay in giving this matter thorough and complete consideration would be detrimental to the best interest of both the Sandy Springs area and the City of Atlanta . December 31, 1965 �are covere d by fidelity in s urance in a n amount consistent with sound fiscal pra ctice and wi t h the coverage deeme d n e c essary by th e CDA f or its own empl oye e s. (Additional information, if n eed e d, 0ill be supplied by CDA). 13. Ma intenan ce of Re cords . ' I The agency shall ma intain such records and accounts, including property, personnel, and financial records, as are de emed necessary by the CDA or HUD to assure a proper accounting for all project funds. These r3cords will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or i. any authorized representative, and will be retained for three years after the expiration of this contract. 14. Non-expendab l e Pr o perty. All non-exp8ndab le property acquired for the program will reve rt to the CDA unless otherwise provided for, such non-e xpe ndable property being property which will not be consume d or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and identified as new or used. An updated sign~d copy of this inventory will be provided the Program Management Department of the CDA each month l following a physical · inventory. I I' I ! �15. Ev a luat ion. I I II The agency agrees that the CDA may ·carry out monitoring and evaluation activities as determined necessary by the CDA o r HUD. - 16. Subcontract s . None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subJect to each provision o f this contr act . 17. Direct De positing of Funds. The agency shall designate a commer cial bank as the d epos itory for th e receipt of funds . The CDA shall , after assuring itself of the propriety and accuracy of the account , deposit all funds wh ich are made available to the agency dire ctly into the designate d bank account . In cases where funds are made available on an advanced basis, the agency shall require the commercial bank .to secure fully al l f und s on deposit in excess of the amount insured by Federal or State Agency. 18. Thi s agreement is subject to and incorporates the attached Part · II , Model Ci ties Administration Supplement ary General Conditions Governing Contracts with operating agencie s and contract'ors. 19. The a'gency agrees t o assist the CDA in complyin g with al l of the 11 Conditions Gove rning Grant s under Title I, Sections 105 and 1 07 of t h e Demon stration Citi es and Me tropolitan De v e lopment Act . o f 1966 ." I I I! i �IN WITNE SS WHEREOF, the CDA and Age n c y hav e exec uted this agreemen t a s o f the date f irst ab ove writte n. ATTEST: CI TY OF ATLANTA BY: BY: City Clerk (SEAL ) Mayor APPROVED: CHILD SERVICE AND FAMILY COUNSELING CENTER BY: BY : Dire cto_· Mo de l Neighb o rho od Pr ogr a m (SEAL) (T i tle ) APPROVED AS TO FORM : Asso ciate City Att o r ney ' ' l �FFlCE OF Cl TY CLEHl{ CIT Y HALL ATU,t\ T; , GEOltGlA A RES OLUTION BY ALDERMEN Go EVERETT MILL I CAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Pr ogram of the City of Atlanta, at a regularly called me e ting, did recommend the approvaJ. by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Emory Community Legal Service, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a par t of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute the said contract for and in behalf of the City of Atlanta wherein certain services to increase the legal sophistication of professionals serving the poor and neighborhood aids with limited formal education will be rendered as set forth in "Exhibit A". ADOPTED by Boa rd of ,llde rm e n July 7, 196CJ. APPI WVED July 9, 1 96 ~1. reel ,. �I: 1. STATE OF GEORGIA COUNTY OF FULTON THIS AGREEMENT entered into this _____day of_ _ __ I I Il I 196 9, by and between the CITY OF ATLANTA, a municipal corporation, (Model Cities Program), hereinafter refer:ced to as the "CDA", and Emory Community Legal S e r 6 / 4 non-ecorporauon of the City/County of Atlanta/Fulton, State of Georgia, hereinafter r f erred to as the "Agency". ·) '\ \ .~l1 L w _ _ _ _...,,,.__ _ __ ,./ CDA on the 20th day of May, 1969, received l a Grant under Title I ·of the Demonstration Cities and Metropolitan Development Act of 1966 from the Off ice o f the u. S . Department of Housing and Urban Development, hereina-f__ter referred to as HUD, said Grant designa ted as HUD Gr ant( ~ ~10~--a:;:,d ~ WHEREAS , pursuant to said grant the CDA is undertaking c ertain activities; and WHEREAS, the CDA desires to engage the Agency to render certain assistance in such undertakings, ---~ NOW, THEREFORE, f or valu able consideration and mutual promises exchanged between the p a 1. The agency /~ e.to . it is agreed as follows: a satisfactory and prope r manner a s determined by the CDA, perform the following s ervices: _______ ._.....,... �'I Legal Ed ucat ion to Sub-Profe ssionals 3,000 I / ,__)Q. __b_,oq~- L/ '<::J'() ~ Increase legal sophistica ti01i --; ·f two groups (a) I I TOTAL BUDGET SUPPLE.MENTAL NON-SUPPLE.MENTAL PROJECT NO. & DESCRI?TION SS- 02 6 N ~ i EXHIBIT A .. · · ·. ~\ ~~ < ,, / I working in t & s t group, professionals serving the poor; 2nd group , neighborhood aids with limited -formal education, as specifically s e t forth in attachment marked; Exhibit A 2. Any ~elease to the n ews media pertaining to the services as sta t ed herein shall be cle are d through the CDA Director prior t o it s r elease. c 9 u b l i d t y given t o the pr o gram 's proj ect herein must recognize the .Atlanta Model Neighborhood Program a s the sponsorlng agency, funded by the U.S. Depar tment of Housing and ! Urban Development. 3. ' The services of the agency shall commence as soon as practicable a f ter the execution of tQcontract and •' operate for th at period of time specifically set forth .I in the respectiv~ exhibits. A. CDA and Ag e ncy Agree: 1. I I i ! P ayme nt sha ll be on a monthly reimbursement basis upon CDA's rece ipt of a report o f combined cost control a nd s t a t emen t o f a ccountability f rom the Age ncy (f o r ms to b e prov ided ) . 2. Pa yme nt unde r this contr a ct is limite d t o the b e low I ; ' I d e signa t e d project s , toge the r with the t ota l cos t s sta t e d, and in accorda n c e with the r e spe ctive proj ec t ' s budg e ts wh i ch are a p a r t o f the ir r espe ct i v e exhibi t s h e r e in. - 2- I ' ' �PROJECT NO SS- 026N & TOTAL BUDGET SUPPLEMENTAL NON-SUPPLE.MENTAL DESCRIPTI ·JN' Le g a l Educ a tion to Sub-P ro fes s i on als 3. 2,000 3,000 It i s e x pre s s ly unde rstood and agreed that in no event sha ll the total compe ns a tion for a project I e x ceed the maximum sum indicated above. 4. I I This agreement is subject to ~nd incorporates the I I I provisions attached hereto as Part II Terms and Conditions . 5. This contra ctual agreement may be renewed or renegoti at e d upon receipt of funds from federal or local sources on a year-to-year basis. 6. Chang es. Any change in the scope of services of the Agency i ' to be performed he re under, including any increase ' or decr ea se in the amount of the Agency's compensation, must have prior approval from the CDA and must be incorporated in written amendments to this contract . Likewise any change in scope of services of CDA, which is . mutually agreed upon by and between CDA and Agency, shall be incorporated in written amendments to this contract. If the Agency incurs expe ns e s in excess of the amount allowable under this contr~ct, the amount of the over-expenditure must be absorbed by the Agency. However, this does not preclude the Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve progr am participants. I I .! -3- I - - - --- · - - - . - .~ ' I !SY �- 7. - --- - Termin a tion o f Contr a ct. If, through any cause, the Agency shall fail to fulfill in time ly and pr op e r ma nne r his obligations under this contr act, or if the Agency shall violate any of the convenants, agreements, or stipulations of this contract, or if the grant from HUD under which this contract is made is terminated by HUD, the CDA shall thereupon have the right to terminate this contract by givin~ wr itte n notice to the Agency of such terminatio:i:1 and specifying the effective· date thereof. In the event of termination, all property and finished or unfini sh e d docume nts, data, studies, and repor ts purchased or prepared by the Agency under this contract shall, at the option of the C~A, become its property and the Agency shall b e e ntitle d to comp e n s ation for any reimbursable expenses necessarily incurred in satisfactory per£orma nce of the contract. I I I If the CDA withholds p a yme nt, it sh a ll advi se the Ag e ncy a nd spe ci f y the actions that must be taken, in case of suspe nsion, as a condition precedent to the resumpt ion of p ay me nts. 'I'he Age ncy will r e mit a ny unexpende d b a l a nce o f p a yme nts on account of grant as well as such other portions of such payme nts previous ly received as d e t e rmined b y the CDA to be' due th e CDA. The action o f the CDA in accepting a ny such amount shall not constitute a wa ive r of a ny claim which the CDA ma y othe rwis e h a v e arising out of thi s agreement. I 'I -4- �8. Trav e l E192e n se s. The Ag8ncy 's expenses charged for travel shall not exceed those which would be all owed under the rules of t he United States Government governing official I travel by its employees. i! I Coven ant Aga inst Contingent Fees. \ / The Agen c y warrants that not pe rson or selling agency ./ \ or other organization has been employed or retained to sol i cit or secure this cont ract upon an agreement l . ! or understanding for a commission; percentage, broke~age, or contingent fe e. For breach or violation i of this warranty, the CDA sha ll have the right to annul this contr a ct without liability or, at its discretion, to deduct from the compe nsation, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 10. Compli a nce with Loc a l a nd Fede ral Rules, Regu l ati ons and Laws. ' The Agen cy shall comply with all applicable law, . !' ordinances and codes of the state and local governments. 11. Shift of Funds. Funds may be shifted between line items of a single I . I I I p r oject without prior approval only to the extent I I • \ I ' that such action is not a result of signific a nt l II .l change in an approved program and so long as it doe s not exceed 10"/4 of ' the line item total from which the funds are being removed or to which adde d. A repor t ' i of fund s hifts will be ma de to the CDA fiscal officer within three work days after its effective date. I Any shifts of funds between projects or other ch a nges must I I b e app roved in adv a nce of obl igati on s . -5- I i , I I �I I I ! 12 . I Fjn a ncia l Statemen t . I I Sub j e c t t o r e c e ipt of fund from HUD, the CDA shall I I ! ma k e pay me nt unde r thi s contra ct i n accord a nc e with I iI the f ollowing method, such payment to be made upon I pre s e n tation o f a r e qui s ition for payment b y the age n c y . I The r e quisition for pay me nt shall indicate the d isposition of the amount re q ue sted by reference to t he c a tegories of e x penses as detailed in respective budge ts . The Agency will furnish the CDA a financial statement each morith indic a ting t he exp end iture for th a t month . of CDA ' s funds This s tate ment is to re a ch thG CDA not l a t e r th a n th e 5th of the month following the mon t.1.1 t he e x J:Jendi turG was and Tn c:t-r11r - tions wi l l be provided). ' The ag·e ncy will furni s h the CDA a stateme nt submitte d b y t h e appr opr i a te fi nancial o ff icer stating that he accepts the responsibility for providing financial se r vices adequa te to insure the establishment and mainten a nce of an accoun tin g system with a dequate inte rnal control. Books o f Accoun t a nd Re cord s . The agency shall maintain a general ledger in which to re cord a summar iz a tion o f all accounting tr a nsac ti ons rel a ting to the projects listed herein, and to cl a ssify such tran sactions a ccording to the accounts p r e s cr ibe d in the proj e ct budget cate gori e s. In • I - G- / J I �additi on, tl1e agency sha ll maintain a c ash receipt and disbursement register in w·: iich receipt of funds and disb ur seme nt of fu n ds wi l l be documented. Funds disbursed by the agen cy shall be made by pre-numbered checks used in nurrLl2rical . s equ en ce and must be suppor-ced by appropriate documentation, such as payroll, invoices, contra cts, travel payme nt, etc., evidencing the nature and propriety of each payment, and showing the approval of the chief fiscal officer or other authorized official of t he agency . Fidelity Bondinq Requirements. Prior to the disburseme nt of funds to the Agency the CDA shall receive a statement from the Agency's chief ' i I I fisc a l officer or insurer assuring that all persons handl ing fun d s received or di.sbursed under this contract are cove~ed by fidelit y insurance in an amount consistent with sound fiscal practice and with the coverage deeme d neces sary py the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). 13. Maintenance o f Records. ' ' ' ' The agency, shall maintain such --records and accounts, includi11g property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper accounting for all projects funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will b e , -7- I �retained for three y ear s af t e r th e expiration o f this 14 . for the pr o gram will revert to the CDA unless ot11e r wi3e provided for, such non-ex pendab l e property being property which wil l n ot be consumed or lose its identity, and which co st $100 or more per unit and is expe cted to have a useful l~fe of one year or more. All such property acquir ed by the agency .Jill be listed on a property record i nventory by description, model and serial number, date of acquisition, cost of acquisition and identi fied as new or us ed. An updated signed copy of this inventory will. be provided the Program Management Depar t m.e n t o f the CDA each month following a physical inven tory. 15. Evaluati on . The a gency agrees that the CDA may carry out monitoring and eva lua tion activities as determined necessary by the CDA or HUD • 16. Subcontra cts . None of the work or services covered by _this contract shall be subcontracted without the prior written approval o f the CDA any work or servi ces subcontracted hereunder sha~l be - specified by written contr a ct or agreement and shall be subj ect to each provision -of this contr a ct. 17. Di rect Depositing of Funds. The a gency shall designate a commercia l bank as the depository f or the rece ipt o f funds. The CDA sha l l , -8- __________________:_______::_:_=::._-::--:--:--:--:-:=-=-=-=--=-=-=--·----·-------)mW·~--.,..._...,,..,_,'.'r•n>-•.,.,.,,.,_,,.... · ....... -~-··. �a f t e r assuring itself of the propriety and accuracy o f the account, deposit all funds which are made avai l able to the a g e ncy dir e ctly into th e design a ted bank account. In cases where funds are made available on an advanc e d basis the agency shall r e quire the ' commercial bank to secure fully all funds on deposit in e x cess of the amount insured by teder a l or State Agency. 18. This agreement is subject to and i~corporates the attached Part II, Model Cities Administration Supplement ary General Conditions Governing Contract with operating agencies and contractors. 19. The agency agr ees to assist the CDA in complying with a:11 of the "Conditions Governing Grants under Title I, Sections 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966." IN WITNE SS WHEREOF, the CDA and Agency have executed this agreement as of the date first above written. ATTEST: CITY OF ATLANTA BY: BY: City Cle rk (SEAL) Mayor ~MORY COMMUNITY LEGAL SERVICE APPROVED: BY: BY: Director Mode l Ne ighborhood Progr a m (SEAil (Title) APPROVED AS TO FORM: Ass o c i ate City Att or ney - 9I I �FFl CE OF CITY CLE!lh" CI TY H,~LL ATLAh TA, GEOHGIA A RES OLUTION BY ALDERMEN Go EVERETT MILLICAN AND Eo GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly calied meeting, did recorrnnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the Ci ty of Atlanta and the Fulton County Department of Family and Children Services, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolutione NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of t he City of Atlanta that the Mayor of the City of At-1 - - - - inr::i - -- - - - - i ~ hPrPhv ;mrhnri -- - - ,J --·-- 7.Pn - t:o execute the said contract for and in behalf of the City of Atlanta wherein certain described services to prevent family breakdown will be rendered as set forth in "Exhibit A". ADOPTED by Uoard of 1lld errnen July 7, 1969. APPROVED July 9, 1 969 . �i . THIS AGRF.EMENT entered into this _ __ ___day of _ _ _ __ 1969, by and between the City of Atlanta, a municipal corporation, I I ' : I (Model Cities Program ) , h ereinafte r r eferred to as t he 11 CDA 11 I and , I Fulton County Department of. Family and Children Services of the I I City/County of Atlant~/Fulton, State of Georgia, hereinafter referred I I I I I I to as the "Agenc~,: 11 • II l' W I T N E S S E T H WHEREAS, THE CDA on the 20th day of May, 1969 received a Gr ant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the u. S. Department of Housing and Urban Deve~opment, hereinafter referred to as HUD, said grant designated as HUD Grant No. ME-10-00li and I• i I WHEREAS, pursuant to said grant the CDA is undertaking certain activiesi and WHEREAS, pursuant to said grant the CDA desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises e x changed between the parties hereto it is agreed as I follows: II I 1. The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: · EXHIBIT A 'PROJECT NO. & DES CRIPTION SS-OllC Homemaker Service (a) I TOTAL BUDGET NON-SUP PLEMENTAL SUPPLEMENTAL 48,000 -0- Help preserve or create wholesome family living i �to prevent family breakdo~m, excluding AFDC families, as specifically set forth in attachmen·t marke d; Exhibit A 2. Any release to the news media pertaining to the services as stated herein shall be cleared through the CDA Director prior to its release. Any publicity given to the program's project herein must recognize the Atlanta Model Neighborhood Program as the sponsoring ag8ncy, funded by the u. 3. S. Department of Housing and Urban Development. The services of the agency shall commence as i soon as practicable after the execution of this contract and operate for that period of time i specifically set forth in the respective exhibit. I: : , I .' ! i A. I. CDA and Agency Agree: 1. I I ' ! I ' Payment shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost control and statement of accountability from the agency (forms to be provided). 2. Payme nt under this contract is limited to the below designated project together with the total costs stated, and in accordance with the respective proj e ct's budge t which is a part of the re spe ctive exhibits herein. TOTAL BUDGET PROJECT NO. & DESCRIPT I ON SS- OllC Homemaker Serv i c e 3. SUPPLEME NTAL 48,000 It is expr ess ly unders t ood a nd a gr ee d th a t -0in no e v e n t s h a ll the tot a t c ompen sati o n for the pr oj ec t exceed the ffiLlx imum s um indica t ed above . �4. This agreement is subject to and incorporates the provisions attached hereto as Part II Terms and Conditions. 5. This contractual agreement may be renewed or renegotiated upon receipt of funds from federal or local sources on a year-to-year basis. 6. Cha nges. Any change in the scope of services of the Agency to be performed hereunder, including any increase or decrease in the amount of the Agency's compensation, must have prior approval from the CDA j and must be incorporated in written amendments to this contract, Likewise any changes in scope of services of CDA, which is mutually agreed upon by and between CDA and Age ncy, shall be incorporated • in written amendments to this contract. I .: If the I , I I Age ncy incurs expenses in excess of the amount allowable under this contr a ct, the amount of the over-expenditure must be absorbed by the Agency. Howe ver, this does not preclude the Agency from reque s ting a modifica tion of this contra ct whe n '; it becomes evident that the Agency's efforts must I !I I be expanded to adequately serve program particip ants. ' . 7. I. i Te rminat i on o f Con tra ct. If, through any cause, the Agency shall fail to fulfill in t i me ly a nd prope r ma nne r his obligat ion s unde r t h is contr a ct, or if the Agency s h a ll viol ate any of the covena nts, agre e me nts, or stipulations o f thi s c on trac t , or i f the gr a nt from HUD under wh ich this contract ' i s ma d e is termin ated by HUD , t h e CDA s h a ll the rupon h a v e the right to t e rm inLlte thi s ' I I I I �, I l I I ' I o f such termination and specify_i ng the effective Ii: ' d a t e thereof. In the e ven t of t e rmination, all property and finished or unfinished documents, . d a ta, studies, and reports purchased or prepared ' i I , I by the Agency under this contract shall, at the opt i on of the CDA, become its property and the Agency shall be entitled to compe nsation for any reimbur sable e x p e nses nec e. ssarily incurred in satis f actory p e rformance of the contract. If the CDA withholds payme nt, it shall advise the Agency and specify the actions tla t must be taken, in c a se of suspension, as a condition precedent to the resumption of p ayme nts. Th e Agency will remi t any une xpende d balance o f pay ments on account of grant as well as such other portions of such payments previously received as determined by the CDA to be due the CDA . The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. 8. Tr a v e l Ex p e ns es. The Agency's e x penses for travel shall not exceed those· allowable under the customary practice in the government of which the agency is a part. 9. Covenan t Agai n s t Continge nt Fe es. The Agency warr'ants that no person or selling agency or othe r organ i zation h a s been emp loye d or r e tain e d to solicit or secure thi s contr a ct up on an a g reeme nt or unde r standing fo r a commission, per c e nt a g e , brokerage, or contingent f e e. For I i ' ! I j con tr a ct by giving writter. notice to the Agency I �b:::-each or violation of th.is warranty, the CDA shall have the right to annul this contract without liability or, at it s discreti on, to d e duct from the compensation, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 10. Complianc e with Local and Federal Rules, Regulations and Laws. The Agency shall comply with a11 · applicable law, ordinan ces and codes of the state and local govern' ments. 11. 1 I Sh i fU of Fund s . Fund s may be shifted betwe en line items of a single project without prior approval only to the extent th at such u..ction is n0t a r€'s~1lt of si']n if icc1nt .i ' change . in an approved prog-ram a:nd so long as it does not exce e d 100/4 of the line item total from ii i I which the funds are being removed o:r: to which added. A report of fund shifts will pe made to the CDA fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. 12. Financial St ateme nt. Subject to receipt of funds from HUD, the CDA shall make p ayment under thi s contract in accordance with the following method~ such payme nt to be made upon presentation of a requisition for payme nt by the agency. The r equisition for payment s h a ll indicate the disposition of the amount requested by r efere nce to the categories of expenses as detail ed in respective budgets. ~ . I'. �I I The agency will furnish the CDA a financial statement each month indicating the expenditure of CDA 's funds for that month. This statement is to reach the CDA not later than the 5th of the month following ·the month the expenditure was made. (Forms and Instructions will be provided). The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility for providing financial services adequat8 to' insure the establishment and maintenance of an accounting system with j adequate internal control. Books of Account and Records. The age ncy shall maintain a general ledg2r in which to record a summarization of all accounting transactions relating to the projects listed herein, ' I and to classify such transactions according to the accounts prescribed in the project budget categories. In addition, the agency shall maintain a cash re. ceipt and disbursement register in which receipt of funds a nd disbursement of funds will b e documented. Funds disbursed by the agency shall be made by prenumbered checks used in numerical sequence and mu s t i ' ' be supported by appropriate documentation, s uch as payroll, invoices, contracts, travel payment, etc., evidencing the nature and propriety of each p a yment, and showing the appr oval o f the chief fiscal o ff icer or other authorized official of the agency. I I I I ' �Fidelity Bonding Requirement~ iI Prior to the disbursement of furids to the Agency I I the CDA shall receive ,a sta tement I from the Agency's I I chief fiscal officer or insurer assuring that a11 · I persons handlin<,_J funds received or disbursed under this contract are covered by fidelity insurance in an ani.ount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional informati~n, if needed, will be supplied by CDA). 13 •. Maintenance of Records. The agency shall mai~tain such records and accounts, including property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper ~ccounting for all project funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will be retained for three years after the expiration of this contract. 14. Non-expendable prope rty . All ~on~expe ndable property acquired for the program will revert to the CDA unless othe rwise prov ided . f or , such non-expendable pr operty being I prope rty which will not be consume d or lose its identity , and which cost $100 or more per un it and is expe cted to h a v e a u seful life of one y ear or more. All s uch property acquired by the agency will be listed on a property record inve n t ory by description , model a nd se rial number , date o f acquisition, cost o f acqui sition a nd identified , I - - - - -- - - - -- - - - - - - - - - - -- .•1k"ic)'S#_.,............... ~...,... I I �I I i I as new or used. An updated signed copy of this inventory will be provided the Program Management Department of . the CDA each month following a physical inventory. 15. Evaluation. The agency agrees that the CDA may carry out moni·toring and evaluation activitie.s as determined necessary by the CDA or HUD. I I 16. I Subcontracts. I None of the work or services covered by this contract II shall be subcontracted without the prior written i approval of the CDA. Any work or services subcontracted h e reun?er shall be specified by written contract or agreement and shall be supject to each pr0 1..rision of this contract 17. o I Dire ct De positing o f Funds . I The Agency shall designate a commercial bank as i.:he depository for the receipt of funds. rrhe CDA shall, after assuring itself of the proprie ty and accuracy of the account, deposit all funds which are ma de available to the age ncy directly into the designated bank account. In cases whe re funds are made available on an advanced b as;i s, the a g e ncy s hall r e quir e the comme rci a l b a nk to secure fully all funds on .·deposit · in excess of the amount in s ure d by Fe d era l or Sta te a g e ncy. 18. Thi s agreement is s ubj e ct to a nd inc o rpo rates the atta ched Pa rt II, Mode l Citie s Admini s tr a tion Supp l e r1cn tary Ge n era l Condi tion s Gover ning Contr a ct s with o p e rat ing age n c i es a nd c ontracto rs . I �I I . I; .I i 19. The age ncy agrees to assist the CDA in complying with z. 11 of the "Conditions Governing Grants under T i tle I, Se ctions J.05 a nd 107 of the De monstration Cities and Metropolitan Development Act of 1966". IN WITNESS WHEREOF, the CDA and Agency have executed t h is a g r e e me nt as of the d a te first above written. · ATTEST : CITY OF ATLANTA (SEAL) _B...___ __ _ __ _ _ _ _ _ _ _ _ _ _ _ =B...,__:_ _ _ _ _ _ _ _ _ _ _ _ _ _ __ City Cl e rk APPROVED: 1'-".a yor FULTON COUNTY DEPARTMENT C? FAMILY AND CHILDREN SERVICES _B..._:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ = B.... y_:_ _ _ __ _ _ __ _ _ _(..._S_E_A_L__._) Dire c t or Mode l Ne ighbo r hood Progr a m (Title) _ APPROVED AS TO FORM : As socia t e City Attorne y I , I , �OFflCE OF Cl TY CLEHI' CITY H;lI.L ATl.,Al\ TA, GEUHGl A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGOl{Y GRIGGS WHEREAS, on June 18, 1969, the Executive Boar d of the Model Neighborhood Pr ogram of the Cit y of Atlanta, a t a regularly ca l led meeting, c1 id ;: ecommend the a pproval by the Mayo r and Board of Aldermen of a co nt ract to be ente r ed int o by and b e tween the City of Atlanta ar:.d Model Ci t ie s Mass Conven tion, .Inc-..-, a copy of such pr opo s ed agre eme nt be i ng a ttached her e t o, marked "Exhibit A" and made a part of , th i s res olution. NOW, THEREFORE, BE IT RESOLVED by the Mayor a nd Board of Aldermen of the Ci t y of At l anta that the May8r of the City of A i.._ 1 - ·- .a_. ...., Cl.1,...J..t...LlLLU. .! _ ..Lb 1- __ __ , _ __ Lit= .L. c.:!uy ....., . _ .&.- 1- _ __ .! - _ ..l c..t.. u1..,. .1. i tJJ... ..L L.J\..!u __ ..... -. . ... .&- ..... .&- _ _ L..v ~ 2 ~....; '- \...1. L...L.: .&- 1- _ 1,... iLI...:: ...., .-. ..! ,J W~.L - -. - _ J- ...- ,...,. ..... .,_ L-Vi.Li- .i.U \....L.. i= - ,.,.. r-,, - ..LV.i.. "'-"'.LL'-" ,.:) i n beha lf of the City of Atlanta where in cer t ain serv i ces t o provicie a vehicle through which Model Neighbor hood residents will have a voice i n determining t heir f ut ur e as per desc r iptions in "Exhibit A". ADOPTED by Boa r d of ,lldermen Jul y 7, 1 969 • . APP HOVED July 9, 1 96 9 . �- - - - -· ~-- -- - - ~ = ~- --=---=-===-=- THIS AGREEMENT e ntered into t h is _ _ _ __ d ay of 1 96 9 , by and b e tween the CITY OF ATLANTA , a mnnicipa l corporation, (Mod e l Ci tie s Prog ram ), here · n after refe r r e d t o a s the 0 11 CDA 11 , a nd Mode l Citie s Ma ss Conven ti on , In cor porated , a non-pr o f it corpor ation, of the City /County o f Atlant a / Fulton St ate of Ge o r gia, hereina fter r e ferr ed to as the "Agency " . W I T N E S S E T H T H A ~ , WHEREAS, the CDA on the 2 0 t h day of May 196 9 rece i v e d a Gr ant unde r Title 1 o f the Demonstration Citi es and Metrop o litan Develop~ent Ac t of 1966 fr om t h e Off ice of u. S. Depa r tme nt of Hous ing and Ur b a n Deve l <?pment, hereina f ter refer r e d t o as HUD , s aid grant d e signa t e d a s HUD Grant No . ME - 1 0- 001: a n d WHEREAS, pursu a n t to sai d gr ant the CDA i s undertaking c e rtain activitie s , and WHEREAS , the CDA de sires to e ngage the Ag en c y to re n der c e rta in a ssistan c e in such undert a kin gs , NOW, THEREFORE , for v a lua ble cons ide ration a nd mutua l p romise s e x changed between t he p ar ties h e r e-i:o it is agreed as follows : 1. The Agen cy s h a ll, in a s a t isfac t ory and p rope r manne r as d e termi n e d b y t h e CDA , p erfo r m t h e followin ~ se r v ice s ; EXHI BIT A PROJECT NO. & DESCRIPTION RE-001C Mode l Ci t i e s Mass Conve ntion, Inc. TOTAL BUDGET NON- SUPPLEI'-IBl\1TAL SU PPLEMENTAL 87,380 72 , 0 0 0 To prov ide a v e hicle th r ough wh ich Mode l Ne ighbor hood Res ide nt s wil l h a v e a v oic e i n d e t e r mi n i n g t h e f u t u re o f t h e Mode l Ne ighborhood. �• I A. CDA and Agency Agre e: 1. Payme nt shall be on a monthly reimburse me nt basis u p on CDA ' s r e ce ipt of a r e p or t of combined cos t control nnd statement of accounta bility from the agen cy (forms to be provided). 2o Pa yme nt unde r this contract is limited to the below designated project, tog-ether with the total costs stated, and in accordance with the respective proj e ct's bud g e t which are a part of the ir respective e xhib it herein. PROJECT NO. & DESCRI ?'I:r oN RE - OOlC Mode l Cities Mass Convention , Inc. 3. TOTAL BUDGET SUPPLEMENTAL NON- SUPPLEMENTAL 87,380 72,000 It is e x pre s sly unde rs t ood a nd a gree d tha t in no event s h a ll the tota l compens a tion f or a project e x c eed the max imum sum indicated above. 4. Th i s contra c t u a l agreeme nt may be renewed or ren e gotiated upon r e c e ipt o f fund s f r om f e d e r a l or local sburces on a year-to-year basis. 5. Cha nges . Any cha nge in the scope of service s of the Age ncy to b e performe d h e reunder, including any increase o r d e cr eas e in the a mount of the Agency' s compe nsation, must have prior a pproval f rom the CDA and mu s t be incorpor a ted in writte n ame ndme nts to thi s contrac t. Likewi se a ny cha nge in s cope o f services o f CDA, which is mutua lly agr ee d upon by and betwee n I • �'I I ,I I ' ' CDA and Age ncy, shall be incor porated in writt en amendments to this contract. If the Agency incurs e xpenses in exce ss of the amount allowable unde r· this contract, the amount of the over-ex penditure must be absorbed by the Agency. However, this does II i II , I I I , not preclude the Age ncy from requesting a modification of this contract when it hecomes evident that the Agency's efforts must be expanded to adequately serve i ; II' ' program p a rticipants. 6. • I ~ ermination of Contr act. ! I i If, through any cause, the Agency shall fail to ful f ill in time ly and proper manne r his obligat ions u:n der this contr a ct, or if the Agency shall violate any o f the cove nants, a greements, or stipula tions o f this con tract, or if the grant from HUD under wh i ch t his contract is made is termin2.ted by HUD~ - the' CDA . sha ll there upon h a ve the right to terminate this contra ct by giving wr itte n no t ice to the Age ncy o f s uch termination and specifying the effective date the reof. In the event of termin a tion, a ll prope rty a nd fini sh e d or un f ini s h e d docume nt s , data , studies , a nd r epor ts purchased or prepared by the Agency under this contract sha ll, at the option of t he CDA, b e come its pr operty a nd the age ncy s h a l l b e e nt itled to comp e n s a tion f or any reimbursable expenses necessarily incurred in sati sfactory · p e r f o r ma nce of t h e contr a ct. I . �If the CDA wi thho lds p ayment, it shall advise the agency and specify the actionsth-at .must be taken, in case of suspe ns ion, as a condition precedent to the resumption of payments, The a gency will remit any unexpend ed bal ance of payments on account o f g rant as well as such other portions of s uch paymen ts previous ly rece ived as determined by the CDJl.. to be due the CDA. The a ction of the CDA in accepting any such amount sha ll not cons titute a waiv er of any c la im wh ich t he CDI\ may otherwise have arising out o f this agreement. i 7. Tra v e l Expe n s es. The Agency's e x p e nses charged for travel shall not exceed those which would be allowed under the rule s of the Unite d Sta tes Gove r nme nt governing o fficial trave l by its employees. 8. Cove n a n t Aga i nst Continge nt Fe es. The Age n c y warr a n ts that no per s on or se ll ing agenc~{ or o ther organiza tion has been employed or retained to solic it or _s e cure this contract upon a n a greement or unde rstanding f or a commission , percenta ge , brokerage, or contingent fee . For breach or violation of this warranty, the CDA shall h ave the right to annu l ' this con ~ract without liability or, a t its discretion, to d e duct from the compensa tion, or otherwise r e cove r, the f ull amount of such commi s sion, perce ntage , brokerage or contingent fee . �9. ! Comp l ian cP. wi th Loc a l a nd Fe d era l Rules, Regul a tions II , and Laws . , The Ag·en cy s hall comply with a ll app licable laws, ordinances a nd codes of the state and local governme nts. 10. Shift of Funds. Funds may be shifted betwe8n line items of a single project without prior approval only to the extent that such action is not a result of significant change in an approved program and so long as it does no~ e x c eed 10"/4 of th e line item total from which the funds are being removed or to wh ich added. A report o f fund shifts will be made to the CDA fiscal officer within three work day s after its effective date . Any sh ifts o f funds b e t ween projects or other changes must b e appr ove d in advance of obligations. 11. Fin a nci a l Statement. Subj ect to receipt of fun ds from HUD, the CDA shall mak e payment under this contr a ct in accordance with the following method, such payme nt to be made upon presentation of a requisition for payment by the agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the cate gories of expenses as detailed in respective budget • . The Agency will furnish the. CDA a fin an cial stateme nt each month indicat ing the expenditure of CDA 1 s funds for that month. This stateme nt is to reach: the CDA II , �not l ater tha n the 5th o f the month following the month the expenditure was made. (Forms and instru ctions will be provided ). The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility £or providing f i nan c ial s ervices adequate t o insure the establishment and maintenance o f an accounting syst~m with ade quate internal control. Books o f Account and Record s. The agen cy shall maintain a general ledger in which ' I to record a summarization of all a ccounting transactions relating t o the proj e c ts l isted her e in, and to class ify such transaction s according to the acccunts Frescribed in the project budget c ateg·ories. In addi t ion, the agency shall maintain a c a sh receipt and disbur sement register in which re c e ipt of funds and disbursement o f funds will b e documented. Funds dis bursed by the agency shall be made by pre-numbered che cks u sed in numeric al sequence and must b e supported by appropr i ate docume ntation, s u ch as payroll, inv oices contra cts, tr a v e l p ayment , etc ., evidencing the nature and propriety of each payme nt, a nd showing the approval o f the chief fis c a l o ff i cer or 0 th.ell" aint.hor-ized officia l of the agency. Fide li ty Bonding Re quirements. Prior t o the disburseme nt o f f un ds to the Agency / 1· I I �the CDA sha ll receive a statement from the Agency 's ch ief fisca l o i f icer or insurer assuring that a ll persons h a ndling funds rece ive d or disbursed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage d eemed'.n e c es sary by the CDA for its own employees. (Additional i nformati o n, if needed, wil l be supplied by CDA). 12. Ma inten nn ce of Records. The agency sha ll main tain such records and accoun ts, including property, personne l, and finan cial record s, as are id e emed necessary by the CDA or HUD to as sure a proper a ccounting for all project f unds. record s will be made availc1.ble f or audit 'l'hese purposes to ·I t he ClJA, HlJLJ or United States or any authorized representative, anC:. will be retained f or three years a fter the expiration o f this contract. 13. Non -expendable property. All non-expnedable property acquired for the program will revert t o the CDA unless otherwise provided for, such non- expe ndab le property being property which will not be consum2d o r lose its identity , a nd wh ich cost $1 00 or more per unit and is expected to have a useful life of one year or more. Al l such proper ty acquire d by the age ncy will be li ste d on a property ' d escription, mode l and se rial record inve nto ry by number, date of acquisition, cost of a cquisi t i on a nd ide ntified as n e w or u s e d. An update d si gnc d copy of this inve ntory will b e p r ovide d the fi s c a l o ffice r of the CDA e a ch month followi ng a physica l i nve ntory. �14. Eva l uat. ion. The agency a g r ees that the CDA may carry out monitoring a n d eva lu a tion a ctivities a s d e te r mine d nec e ssary by the CDA or HUD • 150 Suhcontra cts . None of the work or services covered by this contr2.ct shal l be subcontracted without ths prior written approval of the CDA. I I Any work or s8rvice s subcontracted here- I under sh a ll be s p ecifie d by written contract or agre e ment and shall b e subject to each provision of this contra ct. J6. Di r ect Dep o s i t i ng of Funds . The a g e ncy shall de s ign a te a commercial b a nk as the depositor y for the rec e ipt of funds. The CDA shall, after assuring it s elf of the propriety and accuracy of the account, deposit all funds ., which are made available to t he agency directly into the designated bank account. In cases where funds are made available on an advanced basis, the agency shall require the commercial bank to secure fully all funds on deposit in e x cess of the amount insured by Federal or State agency. 1~ This agreement is subject to and incorporates the attached Part II, Model Cities Administration Supplementary General Conditions Governing Contract with operating age ncies and contractors. 18. The agency agrees to assist the CDA in complying with I lI all of the Conditions Governing Grants under Title I, I I Sections 105 a nd 107 of the Demonstration Cities I I I a nd Metropoli t an Deve lopme nt Act of 1966." I II ' ' �IN WITNESS WHERE OF, the CDA an d Age ncy h a v e e xe cute d this agreemen t as of t he d ate f i rs t ab ove wr itte n. ATTEST: CITY OF ATLANTA (SEAL ) B"r : (Tit l e) City Clerk Ma yor I II I APPROVED: MODE L CITIES MASS. CONVENTION, I NC. BY:_ _ _ __ _ _ _ _ _ _ __ _ _ _ BY: Dire ctory Mode l Ne i ghb o r hood Progr am (SEAL ) (Title ) APPROVED AS TO FORM: Assoc i ate Ci ty Att or n ey 'I ' I I I I I I I I I �. FflCI~ OF Cl TY CLEHI{ Cl Tl Hi1 LL ATLA: .TA~ GE- RGIJl A RESOLUTION BY ALDERMEN EVERETT MI LLI CAN AND GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Boa rd of the Model Neighbo r hoo d Program of the City of Atlanta, at a reg ularly cal led mee ting , did recormnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlant a and the Sen io r Cit i zens Services of Me tropolita n Atlan ta, Inc .~ a copy of such proposed a greement being attached he re t o, marked 11 Sxhibit A", and made a part of t his resolution . NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta tha t the Mayor of the City of At l 2n t~ ~s h e~e~7 2~tha~ized t o execute ~he s aid ~ontrac t for and in behalf of t he City of Atlanta whe rein f acilities fo r day care s e rvic e s will be operated, mea ningful work experiences for senior c i tizens i n the Model Neighbo r hood Area wil l be provided, and related s ervices ma inta in ed as set forth in "Exhibit A" o ADO PTED by Ul.'l ard o f ,ll derme n Jul y 7, 1 %9 . APP IWVED Ju ly 9 , 1 969 . r:ns M •••:zto.,e e, / 011 �-- - - --~- - - ~ - - - ~- - - -- ~ -- - - - - - - - - - - - - - - - - -- - .1 THIS AGREE.MENT entered into thi s _ _ __ _day of _ _ _ __ 1969, by and between the City of Atl a nta, a municipal corporation, (Model Citie s Program ), hereinafter referred to as the "CDA", and Senior Cit izens Services of Metropolitan Atlanta, Incorporated, a non-profit cor porati on of the City/County of Atlanta/Fulton State of Georg ia, hereinafter referr e d to as the "Agency". WI T N E S S E T H T H A T a WHEREAS, the CDA on the 20th d ay of- May · 1969 received Grant under Tit le I o f the De mon stration Cities and Metropolitan Development Act o f 1966 from the Offi ce o f the United States Department o f Housing ~nd Urb an Developmen t, ~ereinafter re f erred to as HUD, said grant c.es ignate d as HUD Grant no . IvJE-10-001; a nd WHEREAS, p u rs u ant to said grant the 11 CDA. 11 is undertaking certain activities; and I WHEREAS, purs uant to said grant the 11 CDA 11 desires to engage the Agency to re nder certain assistance in such undertakings, NOW, THERE FORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows; A. Agency Agrees: 1. The Agency sha ll in a satisfactory and proper manner 2-s determined by the CDA, perform the following services: EXHIBIT A PROJECT NO. SS- 033 N SS-035N SS - 03 7N SS- 039N & DESCRIPTION Day Car e Center s Block Mothers Family Day Care Homes Parent Inv olveme nt in Child Care Cent~.r:.~- TOTAL BUDGET NON -S UPPLEMENTAL SUPPLEMENTAL 92,000 414,000 I I �/ .' ./ . V i J· ' Project number SS - 033 N is d esigned t o make available additional resources for day c are services for children age birththr ee years and tc provide me a ningful work experiences for senior citizens in the Mode l Ne ighborhood Ar ea a nd to operate and maintai n ·1· · ~ay care services . ~I serve 200 ch ildren-~ ~ This project is designe d to Emphasis will be pl a ced on p aren t and resident -n ~ e c i fica lly set forth in Exhibit A which is attached hereto and made a part hereof. Project number SS-035N is to provide a back-up-team and to supervise those childre n not being supervised in day care centers through family day c are home, the school's extended day care proi gram, or recrea tion as spec ific al l y set forth in. Exhibit A which is attached hereto and made a par t her e of . Pr oj e ct number SS-037N is to provide resources for super I vision o f youngsters fr om families with wor·k ing mother s and ..i.nco;-r,es ! ' I under $5,000 , and also to serve as an alternative to day care centers and the ex t ended day pr ogram . Project number SS-03 9N is to increase and to motivate parents who have children in day care center programs and to improve their child r earing knowledge and skills as specifically set forth in Exhibi t A wh ich is attached hereto and made a part hereof. A. CDA and Agen cy Agree: 1. Payment shall be on a monthly reimburs eme nt basis upon CDA' s receip~ of a report of combined cost control and statement of accountability from the Agency (forms to be provided). 2. Payment und er this contract is limited to the below d es ignated project, together with the total co s ts stated, and in accordance with th e budCJet which is attached hereto and made a pa:r. t h ere of as Exhibit B. !' �, I I TO'i'AL BUDGET PROJECT NO. SS - 0 3 3N SS - 035N SS -0 3 7N SS- 0 39N & DESCRIPTION SUPPLEMEN'I'AL Day Ca re Ce n ter s Blo c k Mothers F ami l y Day Care Hornes Parent Invo lvement i n Chi l d Care Ce n ter 3. I NGN-SUPPLEMENTAL 414,000 92,000 I t is e xpressly understood and agreed that in no 'I [1 event sha ll the total compensation for the projects II I e x ceed the max imum sum indicated above. 4. i This ag-reement is subject to and incorporates the provisions attached hereto as Part I I Terms and Con ditions . 5. This contr actual a greernen-t may be ren ewed or re' • I n e got~at e d upon r e c e i p t of fund s fr om fe d e r a l or loc a l s our c e s on a year- t o -ye ar basis. 6. Cha nges . Any cha nge in t he s cop e o f ser v i c es OI the Agency to be p erfo rmed h e r e under , including 'I I! ' i any ~n c rea se or de crease in the amount of the ! Agency ' s compen s a ti on, mu s t h a v e pri or approva l i from the CDA and must be incorporate d in written a me ndments to thi s contr a ct. Likewi se any chang e in scope o f s e rvi c e s o f the CDA, wh i ch i. s mut u a lly agre ed upon by a nd b e tween CDA and Ag e ncy, shall b e incorpor ate d in written ame ndments t o thi s contr a c t . If the Age n cy inc u r s expe n se s in e xce s s o f the amount allowable unde r this contract, the a mount o f t h e over-expe n di t ur e mus t b e ab s orb e d b y the Age ncy. Howe v e r, t hi s doe s not prec lud e the Ag e ncy f rom r e ques ting a modi f i ca tion of t hi s c ontract whe n i t b e c ome s e v i d e n t t h a t the -~------- - - ----·--.,.~------·- �a g ency will r emi t any une xpende d b a lance of payments on a ccount of gr a nt as we ll as such other portion s o f such payments prev ious ly r e ceive d as determine d by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. 8. Trave l Expen se s~ The Agen cy's e xpenses charged for travel sha ll not e x ceed thos e which would be allowed under the rules of t l)e United States Gover nment governing of f icial t r avel by its employe e s. 9. Cove n an t Again st Contingent Fee s. The Agency wa r r an ts that no person o r sellj_rn:J agency or other organization has·been employed or retained to solicit or secure this contr a ct upon an agreeme nt or understanding for a commission ; percentage, brokerage, or contingent fee. For breach or violation of th.is warran_ty the CDA sahll have the right to annul this contr a ct without liability or, at its discretion, to deduct from the compensation, or otherwise recover, the full amount of such commission, perce nta ge, brokerage ·or contingent fee. .,/ ~ · - • I"•• .. • �10 . Comp l i a nce with Loca l a n d Fe de ral Rule s, Re g u l a t i ons a nd Laws . The Age ncy s h a ll comply wi t h all applicable l aws, ordinances and codes o f the state and local governments. 11. Shif t of Funds. I I I I I • I F'unds may be shi f ted between line items of a single project without prior approval only to the extent -that such action is not a result of significant cha nge i n an appr ove d program and so long as it doe s not exceed 100/o of the li.ne item total from which the funds a re b e ing remove d or to which added. A report i o f f und shi fts will be ma d e to the CDA fiscal off i cer within three work days afte r its effective date. Any shifts o f f u n d s b etween p r oj e cts or other . chang e s mu st b e a p prove d in adv an c e o f obligat ions. 12. F i n a nci a l Sta t ement. Subject to receipt o f fund s from HUD, the CDA sha ll ma ke p ay:ne nt u n d e r this contract in accorda nce wi t h the following method, such payment t o be made upon prese~ta tion o f a r e quisition f or p a yme nt b y the age ncy. The r e quisition for p ayme nt shall indicate the disposition of the amount requested by r eference to the c a tegories of expe n se s a s deta ile d in 1 r re'spective budgets. ' The a g e ncy wi ll f u r ni sh t h e CDA a f in a ncia l s t a t e me nt each mon t h ind i c a tin g the e xpe nd itu re o f CDA ' s fund s for that month. Thi s s tat e me nt i s to reach the CDA �' I not l a.t8 r than the 5 t h o f the month following the month the e x penditure was made. (Forms and In structions will b e provided) . The agen cy will furnish the CDA a statement submitted by the appr opriate financial officer stating that he acce pts the responsibility for provi_ding financial se r vices adequate to insure the establishment and maintenance of an accounting system with adequate internal control. Books of Acccunt and Records. i The agen cy shall maintain a general ledger in which to record a suITu~ari zati on of all accounting trans actions relating to the projects listed herein, and to classify such transactions according to the accounts l prescribed in the p r oject budget categories. i In addition, the agency shall maintain a c a sh receipt and disb urs emen t register in which receipt of funds and disburseme nt of funds will be documented. Funds disbursed by the agency shall be made by pre-numbe red checks used in numerical sequence and must be supported by appropriate docume ntation, such as payroll, invoices, contracts, travel paymen t, etc., evidencing the nature and p~opriety of each payment, and showing the approval of the chief fiscal officer or other authorized o ffi cial of the agency. Fidelity Bond ing Requirements. Prior t o the disbusement of funds to the Agency the CDA shall receive a statement fr om the Agency's �,. , ' i: chief f iscal officer o r in s urer ass uring that all persons handling f unds received or c'lisbursed under !I I: this contract are c ov ered by fide l ity in sur a nce in an amount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA . for its own employees. (Additional informat ion, if needed, will be supplied by CDA}. 13 . Maintenance o f Records The agency shall maintain such records and ac count s, including property, personnel, and financial records, as ar;e deemed n e cess a ry b y the CDA or HUD to ass ure a proper ac counting f o r all project f und s . records will be made available for thA CDA, HUD o r These audit purposes to the Comptr oller Ge neral o f the United _States o r any authori ze d represe n tative , a n d wil1 be retaine d f or three years after the expiration of t his contr act. 14. Non -Expendable Property . All non-expendab l e proper ty acquired for the progr a m will revert to t h e CDA unless o therwise provide d for , such non-expendab l e property being prope rty which cost $1 00 or more per unit a nd i s expe cte d to h ave a u sefu l li fe o f one year or more. All s uch pr o perty acquired by the agency will be liste d ·on a prope rty record invento ry by description , mode l a nd seri a l number , d ate o f acqui sit ion, cos t of a cqui si t i on a nd --=-··· ---·---~....,....(.-1,--,,•·•r." ........ . i �.identified as new or used,. An updated signed copy of this inventory will be provided the fiscal o ffi cer o f the CDA each month f ollowing a 15. physical inve ntory. Eva luation. The agency agrees that the CDA may carry out monit0ring and evaluati on activities as deter~ined necessary by the CDA or HUD . 16. Subcon tracts. None . of the work or services covered by thL., contract shall be subcontracted without the prior written a pproval o f the CDA. Any work or services subcontracted hereunde r sha ll be spe cified by ,-vritten contract or agreement and shall be subject to each provision of I ! I, this contract. 17. Dire c t Depo s iting o f Funds. I I The agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and accur a cy of the account, deposit all funds which are made available to _ the age ncy directly into the designated b a nk account. In c ase s where funds are ma de avail- able on an .advance basis, the agency shal l require the comme rcial bank to secure fully all funds on d e po ~i t in exce ss o f the amount insure d by Fe d e r a l or State agency. 18. Th i s a g ree me nt is s ubj e ct to a nd incorp orates the attache d P a rt II , Mod e l Cities a dmi n istr a tion Supple mentary Gene ral Conditions Gove rning Contr a cts with ope r a ting a g e n6i~s a nd contractor s . ,. �19. The agency agrees to assist the CDA in complying wi t h I I l I all o f the "Conditions Gove r ning Grants · under Title I, Sections 105 a nd 107 of the Demonstration Ci.ties I and Metropolita n Development Act of 1966." IN W'ITNESS WHERE OF, the CDA and Agency have executed this agreement as o f the date fir.st above written. · ATTEST: CITY OF ATL,ANTA (SEAL) BY: (Ti tle ) City Clerk APPROVED: ' I Mayor SEN I OR CITI ZENS SERVICES OF .METROPOLITAN ATLANTA, INC . . BY: BY : Director Model Ne ighborhooc Program (Title) (SEAL ) , • I ' ! APPROVED AS TO FORM: Associate City Attorney r I I: �OFflCI~ lF CITY CLEHJ( Cll'} HA LL ATLA.JI·1,} ' GEOHGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHE REAS , on June 25, 1969, the Exe cutive Bo a rd of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recormnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta a nd Division of Vocational Rehabilitation, State Department of Education, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolution. NC ~J, THEREFORE, BE IT RESOLVED by the Mayor and Board of AlnPrm Pn of th e Ciry of Atlan ta that the Mayor of the City of Atlanta is her eby authorized to execute t~ said contract for and i n behalf of the City of Atlanta wherein an employment service for the hard-to-place are a residents will be provided and appropriate medical examina tions and treatment will be given to those persons eligible for job training and placement as set forth in "Exhibit A" and setting forth therein the allocation of f~nds to the Georgia State Employment Service. ,\DOPTED by Board of ,Llderrnen Jul y 7, 1%9. APPlWVED July 9, 1%9, ~ ~ I ~ - - -- - - - - - - - - - - - - · - - - - - - - . .- ·_ _ _ _ )IIU' _ _ _ __ _ _ �,· I I THIS AGREEMENT entered into this _ _ _ _ _day of _ _ _ __ , 1969, by and between the City of Atlanta, a municipal corporation (Model Cities Program ), h ere inaf ter r eferre d to as the "CDA", and Division o f Vocation a l · Rehabilitation, State Department of Education, of the City/County of Atlanta/Fulton, State of Georgia hereinafter referred to as the "Agency". W I T N E S S E T H T H A T -~vHEREAS, the CDA on the 20th day of May 1969 received a Grant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the U.S. Departme nt of Housing and Urban Dev~ lopme nt, hereinafter referred to as HUD, said gr ant designated as HUD Grant No. ME-10 - 001; and WHEREAS, pursuant to said grant the CDA is undertaking certain activities; and WHEREAS, pursuant to said grant the CDA desire to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises e x changed between the parties hereto it is agreed as follows: I A. i AGENCY AGREES: 1. ' The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: EXHIBIT A PROJECT NO . EM-019N DESCRIPTION Staffing Ce ntral Facility Mechani s m of Service Direct Medica l Maintenance ·& EM- 023N & TOTAL BUDGET NON-SUPPLEMENTAL SUPPLE ME NTAL 147,000 40,000 -o-0- I I: . I I I �- 2- a. The Agency's respon s i biliti es f o r proj e ct numbe r EM- 019N i s limited to a n allocation of 79,000 of the 147,000 t o staf f a c e n tral, compr e hens ive , ind ividual ized , and personal i zed emp loyme nt service to the hard-to-p l ace are a r esidents and to provide a rnech;;i.nism f or the tran s mi ss ion of job ava ilability information to tho se re siden ts as spe c i fic a l ly set f o rth i n EXHIBIT A which i s attache d hereto arrl mad e a part hereof. The ba l a n ce o f fun d s , 68, 000, is d e sig nated f or allo cation t o the Ge orgi a State Employ ment Service to p rovid e c er t a i n serv ices within the project. The Agen cy's res p o n sib il it i es for project number EM-02 3N is to prov ide a n y resident who is s eeking e mp loyment and who is l.-8 f el.:'L' ecl for a job in terv iew o r wh o ha s bee n ac c e pted for e mp loy ment will be eligible f or these funds. Also a n y r e side n t a ccept i ng training under an a p pr ov e d t r aining p r ogram wi ll qua lify. GSES will_ p rov i d e av ai l able suppor t t o the Age ncy for the implementation of this proj e c t . All e xist ing MDTA appl icants wi ll b e r eferred thro ugh t h e r e g u lar ch a nn e l s a n d t h e Age n cy wi ll t a ke al l c as e s suitab le to the ir e x isting regulations. When the r e side nt applie s f or servi c e s fr om t h is fund, t he Agency 's Coun se lor , t h e Employ me n t. Ser.vice r e presen tativ e and I the s o c i a l wor k e r will joint ly ___d etermi n e the n eed for II mino r me dic a l s e rvice s a nd addition a l d i a gno s is t o !1 11 I d etermin e work poten t i a l. i\ 11 Assista nce f r om this pro gram ma y inc lude such i t e ms !I .I I I I ! I ' •' I 1 ~ II ! I !' I l �as care for a cute condi tions, eye glasses, dental care, and pre-employment medical examinations, ino c ulations, and etc. required by the employer or trainer. The custodian of this fund will keep a file of all accepted cases and these will be identified to allow future retrieval of all data on cl ients serviced in this program. All services provided by this fund will be made available according to t11e standards in affect for the local Agency's program. The main focus of the services ! to be provided will be appropriate examinations and medical treatment for persons selected or otherwise determine eligibility for job training or job placement. When these medical sP.rvices a:r:-e r.ot avail able elsewhere on a timely and adequate basis, the Agency will authorize the service on its regular forms for -this purpose. Financial eligibility for this p:r:-ogram will be determined by the in~ividual signing a declaration of inability to pay but he will be asked to indicate how much he can contribute towards the cost of the service. Clients will be provided service on first come first serve application to those where minor medical services are not available from any other program. T}}e possibility of a job or a training situation being available will be paramount requirement for service and must be attested to b y the Employment Service representative as furt~er set forth in EXHIBIT A which is atte1ched h ere to and made a part hereof. �-4- 2. Any re l ease to t h e news media pertain i ng to the service s as s t a t e d he re in s hall be cleared through the Director of the At l a nta Mode l Ne ighb o r hood Pr ogram prior to its release. Any publicity given to the progr a m's projects herein must recogni ze the Atlant Model Neighborhood Program as the sponsoring agency funded by the U.S. Department of Housing and Urban De velopment. 3. The Age ncy warrants that no person or selling agency or other org a ni zat ion has been employed or retained to solciit or secure this con t ra ct upon an agreeme nt or un derstanding for a commission , p er cen tages, brokerage, or 6ontingent fee. breach or violation of this warranty, For the CDA. shall have the right to ann ul this contract withcut liability or, at its disc r e t ion , to deduct f rom the compensat i on, or. otherwise recover, the full amount of such commission, percentage, brokerage or contingen t fee . 4. The Agency sha ll de~ignate a commercial bank as the depositor for the receipt of funds. The CDA shall, after assuring itself of the propr iety and accuracy of the account, deposit all funds which are ma d e avail able to the Agency directly into the deisgnated bank account. In cases where funds are made available on an advanced basis, the Agency shall require the comme rcial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State Agency. 5. Subj e ct to receipt of funds from HUD, the CDA shall make · payme nt unde r this contract in accord a nce with the following method, s uch p a yme nt to be made upon presentation of a requi s i ti on f or p ayme nt by the Age ncy . The r equisition for p a yme nt sh a ll i ndic a t e the d i sposition of th e amount r e que sted I ,. �--- - - ------------,-------------~ -5- ! I I I by r efere:.1ce t o the c a t e gorie s of e x pen s es as d e tailed in r e s pe ctive budgets . l . I I: I , The Age ncy will furni sh the CDA a financia l state me nt each mon t h indi c a t i ng t he e x penditure of CDA 's f unds fo r that month. Thi s s t ateme nt is to reach the CDA not l a t e r than the 5th of the month following the month th at t h e e x p e nditure was made, will be p r ovided ). (forms and instructions The Agen c y will furnish the CDA a stateme nt submi t t ed by the appropr ia te f inancial officer sta tin g that he accep ts the r e sponsib i lity for providing fina n ci a l se rvices adequ ate to insure the establishment and ma in tenan ce o f ~n account s y stem with a d e quate internal j control. I f the CDA withholds p ayme nt, it shall advise the Agency an d spe cify the actions that mu s t be taken, in case of suspen s ion, as a condition precsde nt to the resumption of paymen t s. The Age n cy will remit any unexpende d balance of payment s on account of the grant as well ' as such other portions of such payme nts previously received as determined by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this· agre ement. 6. The Agency's expenses charged f or travel shall not exceed those allowable under the customary practice in the government of which the Agency is a part. 7. Th e Age ncy shall maintain such records a nd accounts, including property, persqnnel, and financial records, as are deeme d necessary by the CDA and HUD to assure a prope r a c coun t ing f or a ll project funds. The s e records will be ma d e ava il able for audit purposes to the CD~ , HUD, or the ' II �- 6,' 'I I ' ' Comp tr olle r Ge n e r a l of the United ~t ates or any authori z ed repre senta t~va, and will be retained for three years after t h e expir~tio n o f this con tr a ct. 8. All non-ex pendable property acquired for the program will revert to the CDA unless otherwise provided for, such nonexpendable property beingproperty which will ·not be consumed or lose ~L ts identity, and which cost $100 or more per unit and is expected to have a useful life· of one year or more. All such property will be listed on a property record inventory by description, model and serial number, date of acquisiti o n, cost of acuisition and identified as new or used. An updated signed copy of this inventory will be provided the fiscal office of the CDA each month following a ph~/si.ca l 9. .; .,,...,,-T _ _ ..... _ _ .,. ,.. ..i....t. J. ',/ "-.t. A. _...,J..._:t. The Agency agrees that the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. ' I: 10. None of the work or services concerned by this contract ' shall be subcontracted without the prior written approval of the CDA . I. Any work or services subcontracted hereunder shall b~ specified by written contract or agreement and a.h all be subject to each provision of this contract. I 11. The services of the Agency shall commence as soon as possible after the execution of this contract and operate for a period of ten months thereafter or less time if · funds for this agre e me nt are exhausted. , I �- 7- Bo CDA and AGENCY AGREE : 1. Payment s h a ll b e on a monthly r e imbursable basi s upon CDA ' s r eceipt o f a r eport o f combine d co s t control and stateme n t of account ability from the Agency, (forms to · be provided) . 2. Payme nt under this contract is limited to the below designated projects. together with total costs stated and in accordance with the respective projects' budgets which are a part of their respective Exhibits herein. PROJECT NO. EM- 019N EM-023 N 3. & TOTAL BUDGET NON-SUP PLEMEJ\'TX SUPPLEMENTAL DES CRIPT ION Staf fing Cen t ral Facility and Mecha n ism of Serv ice Di~e ct Med ica l Mainte nance 79,000 40,000 -0-0- It is e xpressly understood and agreed that in no event shall the. total compensation for a specific project exceed the max imum sum allocated and specified in attached exhibits. 4. This agreement is subject to and incorporates the provisions attached her e to as Part II entitled "U.S. Department of Housing and Urban Development Model Cities Administration Supplementary Conditions for Contracts with Operating Agencies and Contractors." The Agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants und e r Title I of the Demonstration Cities and Metropolitan I 'I Development Act of 1966." 5. This contractual agreement May . I be renewed or renegotiated upon r eceipt of funds from Federal or Local sources on a y e arto - y e ar b a sis. 6. CDA ma y, from time to time , request changes in the scope o f I: ' i t he se rvices of the Age ncy to be performe d hereunder. Such changes, inclduing any i n crease or d e cr e a se / ' �-1:5- changes, including a ny increase o f decr ease in the amount of the Agency 's compensation, wh ich are mutt1.ally agreed upon by and b etween CDA and the Agency , shall be incorporated in written amendme nts to this contract . 7. Funds may be sh ifted b e t ween line items of a single projec~ without prior appr ova l only to the e x t ent that such action · is not a resu l t o f signific~nt change in an approved progr a m a nd so long as it does not exceed 10% of the line item total from which the funds are being removed or to which ajded . A report o f f und shifts wi ll be made to the CDA fiscal o ff icer within three work days after its effective date. Any shifting of funds between projects or o ther changes must b e appr oved in advance o f obligations. 8. I f through any cause, the Agency shall fail to fulfill in timely and proper ma nne r hi s obligat ions under thi s contract, or i f the Agency shall violate any of the covenants, agreements, o r stipulations o f this contract, or if the grant from HUD under which this contract i s made is terminate d by HUD , the CDA sha ll thereupon have the right to terminate this contract by giving written notice to the Agency o f such termination and spe cifying the ef f ective date there of. In the event of termination all property and finished or unfini sh e d docume nts, data , studies, a nd reports purchased or prep a red by the Age ncy unde r this contract , s h all , at the option o f the CDA, become its property and the Agency shall b e e ntitle d to compe nsation for any reimbur s able e x pens e s n e c e ssar ily inc u rred in sati sfactory p e r f orma nce o f thi s · contract. . I ' I' ' _ __.,..ee ,:r:r -· �-9' j" I I I 9. The agency shall ma intain a g e neral l e dger 'in which to record a sunmarization of all accounting transactions i .I accor ding to the ac counts prescribed in the project budge t categories. In addition, the agency shall maintain a cash receipt , and disbur .::;e ment register in which receipt of funds and disbursement of funds will be documented. Funds disbursed by the agency shall be made by pre-nurr~ered checks used in numerical sequence and must be supported by appropriate I: l' documentation, such as payrc-11, invoices, contracts, travel ' ! payment, etc., evidencing the nature and propriety of each I: I: I , i payme nt, and showing the appr oval of the chief fiscal officer i or othe r au thori zed official of the agency. 10. Prior to the disbursement of funds to the Agency the CDA shall receive a statement from the Agency's chief ! ! fiscal of fi cer or insurer assuring that all persons handling funds received or disburs ed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed necessary with sound fiscal practice and with the coverage deemed necessary by (Additional information, the CDA for its own employees. if needed, will be supplied by CDA). 11 -~ The Agency shall comply with all applicable laws, ordinances and codes of the state and local Governments. ., I I I .I ~ '~!'!!'11.U- M !_.,__ _ _ _ _ _ _ _ _ _ _ _ _ _ __ ·-- .. . . �- l - IN WITNESS WHERE OF, the CDA and Agency have exe cuted this agreement as of the date firs t above written. ATTEST: CITY OF' ATLANTA (SEAL) BY: _ _ _ _ _ _ __ _ _ _ _ _ __ BY: _ _ _ __ __ _ _ _ _ _ _ _ _ __ Mayor APPROVED: DIVISION 0 ~ VOCAT IONAL REHABILITAT ION STATE DEPARTMENT OF EDUCATION BY: BY:-- - - - - - - - - - - - - - ' - ' (S=E="P-.=.L) (Title) I I APPROVED AS TO FORM: . I I i i I Associate City Attorney -·------- - I -- . ' ii �OF1"l CE F Cl TY CLEHK Cl TY HilLL ATlAKTA , GE !{G IA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting , did recommend the approval by the Mayor and Board of Alde rmen of a contract to be entered into by and between the Cit y of Atla nta a nd the Y~ung Women's Christian· Association (YWCA), a copy of such proposed a gr eement being a ttached hereto, marked " Exhib it A" and made a part of this resolution. NOW, THEREFORE , BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of At l anta is h e r eby a uthoriz ed to ex ecute the s a id contr act fo r and in behal f of the City of At lan t a wher ein c e rta in s erv i c es t o dec rease the perc entage of unstable families in the area will be rendered as pe r des cr i pt ions in "Exhibit A". ADOPTED by Board of ,~lde r men J uly 7, 1969. APPROVED J uly 9 , l 96 9 • �THIS AGREEMBNT entered into this ______day of_____ , 1969, by and b etwee n ~he City o f Atl a nta, a municipal coporation, (Mode l Cities Pr o g ram), hereinafter referr e d to as the "CDA", and the Youn g Wome n's Christian Association, (YWCA), a non-profit cor poration, of the City/County of Atlanta/Fulton, State of Georgia, her e;i.nafte r referred to as the "Agency". W I T N E S S E T H WHEREAS , the CDA on the 20th day of May, 1969, received a Grant unde r Title I of the Demonstration Cities and Metropolitan Deve l opment Act o f 1 96;6 f r om the · Office of the U. S. Department of Hou sing and Urb a n Development, hereinafter referred to as huD, said ' .! g r ant d e sig nated a s HUD Grant No. ME-10-001; and WHEREAS, pursuant to said grant the CDA is undertakir:g certain activities; and WHEREAS, pursuant to said grant the CDA desires to engage I ' · the Agency to render certain assistance in such undertakings, I I I I l! 1 NOW, THEREFORE, for - valuable consideration and mutual I : promises e x changed between the parties hereto it is agreed as follows: 1. The agency shall, in a satisfactory and proper manner as determined by the CDA, perform the following services: ,EXHIBIT A TO'l'AL BUDGET -· PROJECT NO. & DES CR I PT I ON SS - 027N Mode l Home Management Program 4-2-y:.OQ'O YI; -:-0- '?!.,:J... ______ __ _,;..,_ ,_,, .. ~ . . .-- .,, . .. �.(a) Decrease the percentage of unstable families in the area, as ~pecifically set forth in attachment marked; Exhib it A 2. Any release · to the news media pertaining to the services as stated hereiu shall be cleared through the CDA Director prior to its release. Any publicity I given to the program's project her·e in must recognize the Atlanta Model Neighborhood Program as the sponsoring agency, funded by the U.S. Department of Housing and Urban Development. 3. The services of _the agency shall commence as soon as practicable after the execution of thi s contract and operate for that period of time specifically , set forth in the respective exhibit. < lI i i j A. CDA and Agency Agreej : 1. l l I Payment shall b e on a monthly reimbursement basis upon CDA's receipt of a report of combined co st J 1 control and. statement of accountability from the j j l agency (forms to be provided). i 2. ll Payme nt under this contr a ct is limited to the ::iE.low /· : .i l ' . designated project together with. the total costs 1 -stated, and in accordance with the respective I projects' budget which is a part of the resi:,c,c t ive l i. exhibit~ herein. 1 I PR OJECT NO. E, DES CRIPTION SS-027N Mode l Home Ma n a gement Progra m TOTAL E'JDGET SUP. PLEM8l\1TAL 42-; ooo . L/1; y (..7.. _______ ,._,,, -0- I �I 3. It i s e x pressly understood and agreed that in no i. event shall the total compensution for the project I ! I I e x ceed .the maximum sum indicate d above. 4. ' This agreement is subject to and incorporates the provisions attached hereto as I?-art II Terms and Conditions. 5. This contractual agreement may be ·renewed or renegotiated upon receipt of funds from federal or local sources on a year-to-year basis. 6. Changes . . Any change in the scope of services of the Agency to be per~ormed hereunder, inc1'du·ing any increase or deer.ease in.the amount of the Agency's compensation, must have prior approval from the CDA and must be incorporated in ,,-rritten amendmen-c.s Lo this contract. Likewise apy changes in scope of services of CDA, which is mutually agreed upon by and between CDA and Agency, shall be incorporated ('.. in written ~mendments to this contract. If the Agency incurs expenses in excess of the amount allowable under this contract, the amount of the over-expenditure must be absorbed by the Agency. However, · this does not preclude the Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve program participants. 7. Termin a tion of Contract. If, through any cause, the Agency shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Age ncy shall vio]ate any of the covenants, agreement s , or stipulZ1.tions .. -~·.,,.JIii.it ·.• I! ___/ .. �of this contract, or if the grant from rWD under which this cont:cact is made is terminated by HUD, i I ! I the CDA shall thereupon have the right to terminate this contract ;"by giving vlritten notic e to the Agency I I! I: i of such termination and specifying the effective date thereof. In the event of te~mination, all property and finished or unfinished documents, data, studies, and reports purchased or prepared by the Agency un.der this contract shall, 2t the option of the CDA, becorae its property and the Agency shall be entitled to compensation for i any reimbursable expenses n e ce s sarily incurred in satisfactory performance of the contract. If the CDA withholds payment, it shall advise the~ Agency and specify the actions that must be taken, , I in case of suspension, as a condition precedent to the resumption of payments. I The Agency will remit any unexpe nde d balance _of payments on account of grant a s well as such other portions of such payments previously received as determined . I by the CDA to b e due the CDA. The action of the CDA. in accepting any such amount shall not constitute a waiver of any cl aim which the CDA may otherwise have aris ing out o f this agreement . j l l. l 8. Travel Ex p e nses. I The Agency ' s expenses charge d for trave l sha ll not exce e d thos e which would b e a llowe d unde r the rules of the United States Governme nt governing o fficial travel by its e mploye e s . �9. £oven a nt Against Contingen t Fee s. The Age ncy warrants that no person or selling agency or other org·anization has be e n err.ploye d or retained to solicit of secure this contract upon a n agreeme nt or unde rsta.nding for a commission, percentage, brokerage, or contingent fee. For I breach or violation of this warranty, the CDA I I shall have the right to annul this contract with- I i out liability or, c:,t its discretion, to deduct I I- I i from the compensation, or oth~rwise recover, the I full amount of such commi ss ion, percentage, brokerage or contingent fee. • I 10. Comp lianc e with Local and Federal Ru l e s, Regul at ions a nd Laws. The Agency shall comply with all applicable law, ordinances and coa es of the state and local governments. 11. Shift of Funds. • I I Funds may be shifted between line items of a single I I project without prior approval only to the extent that such action is not a result of significant j : change in an approved program and so long as it does not exceed 10°/4 of the line item total from which the funds are being removed or to which aeded. A report of fund shifts will be made to the CDA · fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. - - - - · "-'.::'.~:::..: · ::::'.:'.'~ ~ ~ - · - - - . . . _ . ,. ii.... ._...,,. .. _.. _ �12. Fin a nci a l St a tement. Subject to receipt of funds from HUD, the CDA shall make payment under this contract in accorda nce with the following method, such payment to b e made upon pre s entation of a requisition for payment by the agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the categories of expenses as detailed in respective budgets. The agency will furnish the CDA a financial statement ,each month indicating the expenditure of CDA 1 s j funds for that month. This statement is to ..reach the CDA not later than the 5th of the month following the month the expenditure was made. Instructions will be provided~ ). (Forms and The agency will I furnish the CDA a statement submitted by the ' appropriate financial officer stating that he accepts the responsibility for providing financial services adequate to insure the establishment and maintenance of an accounting system with adequate internal control. Books of Account and Records. The agency shall maintain a general ledger in whfch to record a summarization of all accounting transactions relating to the project/ listed herein, and to classify such transactions according to the accounts prescribed in the project budget categories. In addition, the agency shall maintain a cash r e ceipt and disbursemGnt register in which receipt of funds / 1 �and disbursement of funds ·w ill he documented. Funds disbursed by the agency shall be made by I p re-numbered checks used in numperi cal seq~ence and must be supported by appropriate documentation, such as payroll, invoices, contracts, travel payment, etc., evidencing the nature and proprie'-.:y of each payment, and shov.;-ing the approval of the chief fiscal officer or other a~thorized official of the agency. Fidelity Bonding Requirement. Prior to the disbursement of funds to the Agency the CDA shall receive·a statement from the Agency's chief fiscal officer or·rrnsurer assuring that all persons handling funds received o r disbursed under I I this contractare covered by fidelity in surance in an amount consistent with sound fiscal practice and with the cover age deemed necessary by the CDA for its own employees. (Additi onal information, if needed, will be supplied by CDA.) 13. Maintenance of Records The agency shall maintain such records and accounts , including property, personnel, and financial records, as are d eemed necessary by the CDA or HUD to assure a proper accounting ior all project funds. records will be made available for audit These purposes to the CDA, HUD or the Comptroller General of the Unite d States or any authorized representative, and will be retained for three years after the expiration of this contr a ct. �I. 14 . Non - e x pe nd abl e Pr o pe r t'L:_ All non-expendable property acquired for the p r ogram will revert _:t,Q:..-d:!11.e:- to the CDA unless otherwise provided for, such non-expendable property which will not be consumed or lose its identity,P"--'~ 7 and which cost $100 or more per unit and is expeb~ed to have a useful life of one year or more. i ' ! All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and identified as new or used. An updated signed copy of this inventory will be provided the Program Management_Department of the CDA each month following a physical inventory. 15. Evaluat ion. The agency agrees that .the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. 16. Subcontracts. None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcon- tracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this contract. 17. Dir ect Depo siting of Funds. The agency shall designate a commercial bank ·as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and accuracy of the a ccount, deposit all funds �which a r e ma de available to th e agency directly into the designated b a nk account. In cases wh ere f unds a r e ma d e av a il ab le on an advance basis, the agency shall require the Commercial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State agency. 18. This agreement is subject to and incorporates the Attached Part II, Model Cities Administration Supplementary General Conditions. Governing Contracts with ope rating agencies and contractors. 19. The a gency agrees to assist the CDA in complying with all of the II Conditions Governing· Grants under Title I, Sections 105 and 107 of the Demonstration Cities and Metropolitan Developr..ent Act of 1966. 11 , I i! IN WITNESS WHEREOF, the CDA and Agency have executed this agreement as of ,:he date first above written. I ATTEST: CITY OF ATLA...'l\JTA B : B (SEAL) Mayor City Clerk APPROVED: YOUNG WOMEN'S CHRISTIAN ASSOCIATION B By: Director Model Neighborhood Program , (SE AL (Title) APPROVED AS TO FORM: Ass o ciat e City Att orney I e iz • ,.: • .1 • •• x1·· - - ~ - - - · · · - ~"' R �,.,. .. .-....-..:- DEP1 RTl-'. bN T. OF CITY CLLW( . CITY ·- - .-.:...;, ,._ H:i.LL ATL1.NTA, GEORGI A RESOLUTION BY FINANCE COMMITTEE BE IT RESOLVED BY THE MAYOR lu--TD BOARD OF ALDERi."1EN OF n l.E CITY OF ATLANTA that the 1969 (Model Nei ghbor hood Fund ) B:1cl~<=. t be and i s hereby amende d as f ollows: TRANSFER FROM: Account No. MN-25 - 62-571 A Re s e rve for Appropri a tion $1,500 . 00 TRAl~SFER TO: Ac r.ount No. MN-25-6 2- 810 A MN-25-62-785 A Rental Le as e and Purcha se of Equipment Space Cos t $1,000.00 500. 00 The purpose of this r e solution is to trans f e r ne cessary fun ds for Liu:: :i:, u;:·":,.:..s-:: :::: :: ::rta.ir offi..ce f11rni tur e a n d e quipment ne0de u t o start the implementa ti on pha s e of th e Mode l Ci.t ie s Pr og r am. ADOPTED by Board of Alc!err.;en Jun e 16, 1969. 1U'PIWVED June 18, 1969, �1. \ CITY HALL ATLANTA, GA. 30303 Tel. 522-4463 Area Code 404 IVAN ALLEN, JR., MAYOR R. EARL LAN.DERS, Admini strative Assistant MRS. ANN M. MOSES, Executive Secretary DAN E. SWEAT, JR ., Director of Governmental Liai son July 1, 1969 MEMORANDUM To: Dan. Sweat, Jr. From: George Berry Subject: Status of Sale of Shopping Center Site by Atlanta Housing Authority to Model Neighborhood, Inc. At your request, I have talked with Philip Vrooman, Disposition Officer of the Atlanta Housing Authority for a rundown on the status of this transaction. It seems that this is considered a very unusual transaction as far as the Housing Authority is concerned. The initial proposition was made without the benefit of a written proposal and after the proposed sale had been announced publicly, the Housing Authority personnel assisted the Model Neighborhood, Inc. in preparing a proposal that would satisfy the requirements of the Department of Housing and Urban Development. The written proposal is dated May 22, 1968. It proposes to buy the two parcels involved for a total of $216,500.00. When the sale was first proposed, Model Neighborhood, Inc. paid over to the Housing Authority $10,800.00. These funds were borr<:>wed from the Trust Company of Georgia and require some sort of quarterly payment. We understand that these payments are being met from the proceeds of the $6,000.00 granted to the organization through EDA in 1968. The proposal conditioned the sale of the property on Model Neighborhood, Inc. being able to secure a loan for the balance which in turn necessitates securing commitments from a sufficient number of tenants to make the venture economically feasible. Mr. Vrooman states that there have been many conferences with Mr . Moody over the past year in an attempt to assist his organization in meeting this condition but, while Mr. Moody and his associates have app eare d confident and · determined, these commitments have not been obtained as yet. �July 1, 1969 Memo to Dan Sweat, Jr. Page Two The written proposal that was drawn up for this proposed sale does not have a time period written in which places any time limit on when this commitment must be met. Further, the way Mr. Vrooman interprets the document, the $10,800.00 is refundable if Model Neighborhood, Inc. does not consumate the sale. As a matte:i; of fact, there seems to be some confusion at the Housing Authority as to what the $10,800.00 is because the Authority has never deposited the check even though it was received a year ago. Mr. Vrooman states that at the last conference that was held with Mr. Moody a few weeks ago, he stated that it looked like it would be about six (6) months before the transaction could be consumated. Very truly yours, Ge0rge Berry GB:p �DEPARTME NT OFFICE OF THE A SS I STANT SECRET A R Y FOR MODEL CITIES AND GO V E R N M ENT A L REL A TIONS Ho1;.orable Ivan Allen, Jr. Mayor of Atlanta Atlanta, Georgia 30303 IN REPL Y R ErE R TO : JUN 1 1 1969 Dear Hayor Allen: In his press conference of April 28, 1969, _~ecr etary Romney made the following statement: ·I "The 10% population restriction on the size of the target neighborhoods will be dropped . . . . [T]his 0 ' • • . does not mean that the program will be ex pand ed city wide within each city. Its purpose will rema in tha t of focusing r esources on pa rti~ula rly pe e r a n~ blighted neighborhoods, but local officials will be given greater latitude in drawing progr am boundaries that conform to local conditions. " The Secretary's comments have been given widely differing interpretations in newspapers and periodicals around the country . In order to avoid any confusion I would like to ex pand a bit on the Secretary's remarks. Cities are certainly not required to ex pand their model ne i ghborhood boundaries. They will be permitted to do so in order to remove arbit r ary geographic limit a tions that pr event logi cal and effective program dev e lopment. For exampl e , in one city a sma ll geographic area was eliminated from the model ne i ghborhood in order to meet the popula tion limit a tion. This area i s contiguous to the model neighborhood, is a bli ghted area, with ess e ntially the same kind of population mix a s the model n eighbor hood , a nd contains onl y a few thousand residents . Ex pans ion to includ e t his contiguous area would not materially aff ect the ca pa city of t his city to mount a progr am tha t will have subs tantia l impa c t on the neighbo rhood pr oblems. This r epresents an ar tif icia l constrain t wh ich may be r emov ed, i f the c i t y seeks to init ia t e such a c ha nge , �2 Any addition to the model neighborhood must still meet all statutory requirements. The additional area must be a blighted one. The program for the expanded area must meet all the statutory criteria, including the requirement that the program achieve a substantial impact on the neighborhood's problems. No additional supplemental funds will be available for the expanded areas. For most first round cities, this means that new projects or extended projects in the new areas would depend on funds from . o_ther than Hodel Cities supplemental grant funds. All cities may find it difficult to assure the program impact required by the statute if the model neighborhood is greatly expanded unless substantial additional resources are available. In most situations, however, as CDA's develop their capabilities to plan, coordinate, and evaluate the program in their first target area, much benefit could be derived from expanding these activities of the CDA to those resources and programs presently going into poverty areas of the city other than the present model neighborhood. This expanding role of the CDA as the program continues would enable the cities to be in a position to better utilize additional resources in the futur e a s they may become ava ilable . Any request for area expansion should set forth the reas ons the refore and demonstrate that the city has the capa city to administer the program in the expa nded a reas in accordance with the for egoing considerations. Very truly yours, Floyd H. Hyde �Form approve d Bud get Bu re a u No. 63 - Rl 170 CO A I DE NT I FICATION C O NT RA CT· ING PA R T Y L City L of Atla nta, Georgia COST CONTROL ST AT EM ENT 68 Mitchell Street L Atlanta, l'-RINC I PAL P ERSON e, TITLE MODEL CITY PL ANN ING GRANT Georgia L r CONT R ACT N O . AsOfMay 31 , 1969 30303 MP - 10 - 001 AMO U N T P E R LA T E ST A PPR O VE D BU DGET ACTIVITY CLA SS IFI CA TION Salaries Salaries-Non-Cash Contributions . TOTAL SALARIES 1403 F rom PRO J ECT OR PROGRAM NUMBER BUDG ET 1402 1402 A Contract P eriod 7 Emplo y ee Be nefits Employee Benefits - Non Cash TOTAL EMPLOYEE BENEFITS Consul tants and Contract Services 12/1/67 To 5/30/ 69 C OS TS INCURRED CURR ENT M O NT H C U M U L A TI VE TO D A TE $123,952.00 $ . -0- $142,381.88 55 825.00 179,777.00 -0-0- 61· 408. 00 203,789 :88 1 7,819.00 - 0- 10,023. 68 5 583.00 23, 4 02.00 -0- 10,023. 68 3 9~ 315.00 2,500. 00 35,91 9 . 4 1 1404 Au t o Allowan ce 2,945 .00 34 6.9 7 3,386. 75 1405 Travel TOTAL TRAVEL 4 450.00 7,395.00 1 49 6.16 1 , 84 3.13 5 117 .50 8,504.25 14 06 Equ ipme n t Re n tal o r Purch ase 10,0 88. 00 700.7 5 11 ,601 . 20 9 ,425 . 00 6 056 . 0 0 - 15 , 481 . 00 263.80 - 026 .80 1 0 , 707.40 6 840.67 17,54 8.07 1407 1407 A Space Alterations and othe r Space Co sts Spa c e - Util it ies TOTAL SPACE COS T 1408 Offic e Supplie s 11,450. 00 - o- 1409 Spe c ia l projects - Citizen Part i c i p a t i on Expen se 20 000 . 00 5 307 . 6 8c r TOTAL ALL COSTS 306 908.00 -0 - 12,633.35 6 888.16 ~3 0 6£90 8.00 Pr ogra m Direc to r (Titl e) June 11, 1969 (D ete Submlt t ed) U .S . DEPARTMENT OF HO U SING ANO URBAN DEVELOPMENT e MODEL CITIES PROGRAM COST CONTROL STATE ME NT 223406 - P HU D-Was h., D. C. HUD-7011 (11-67) �COA Form opprovod Bud got Buroov No . 63-R 1 168 IO E NTt• FIC 4. T I O N CO NT RACT•L iNG PARTY • City of Atlanta, Georgia A O OP.E SS C IT Y ST AT F. ZI P • C ODE PRINCI P AL P E RSOIJ 6 r lTLE STATEMENT OF FINANCIAL CONDITION MODEL CITY PLANNING GRANT L6B Mitchell Street LAtlanta, Georgia L As Of May 31, 30303 , Contract P e riod 7 MP - 10 - 001 P R O G RAM NUM e f. 1'! From P R C>JE':C T O R CON T f~ ACT NO, 1969 12/1/6 7 To 5/30/69 ASSETS Cash : 22, 151.98 150.00 $ Cash Petty C ash $ Total Cash 22,301.98 Accounts Rec e ivable : -0-0-0- Planning Grant CDA Contribut ion Other Total Acc ounts Rer.P i vabl e 306,908.00 329,209.98 Cos t Control TOTAL ASSETS LIABILITIES AND CAPITAL ~urrent Liabilities: -0- Account s Paya blf' ·AccruGd Liabilitie s 22. 301. 98 22,301.98 Total Current Li a bil it i0s Deferred C redits : Unea rn ed Plannin g Grant -0- Unearned CDA C ontribu t ion Tota l DPfc rr ed Cr r riits - 0- -a- 22,301.98 TOTAL LIABILITIES C a pita l: 61 , 408 . 00 245 , 500 . 00- C DA C ontri bution Planni ng Grant U , S . OEF>,lRTMENT OF HOUSING Total Capita I 3 06 , 908 . 00 TOTAL LIABILITIES ANO CAP ITAL 329,2 09 .98 ANO URR4N DEVELOPMENT eMODEL CITIE S STATEMENT OF FINANCIAL COMOITION 223388- P hUO-Wuh., D, C, PROGRAM HUD-7010 (11 -67) �Program Director (Title) June 12, 1969 (Date Submitted) --- � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Sandy Springs Annexation Meeting • . • Monday, January 10th 10:00 a. m. Committee Room #1: Henry Bowden Jimmy Little Charles Davis Ray Nixon Chief Hildebrand Dr. Jacobs Jack Delius Collier Gladin Superintendent Beerman Captain Marler Stafford Graydon Dr. Letson Charlie Henson Don Gaines Paul Weir Curtis Driskell Earl Landers �. MINUTES OF MEETING ON SANDY SPRINGS CITIZENS AND SOUTHERN BANK BUILDING 10:00 A. M., JANUARY 4, 1966 Present were: Mayor Ivan Allen, Jr. George Ivey, Jr. Sandy Springs Earl Landers, Administrative Assistant to M;:tyor Frank Love, Sandy Springs Rep. Jack Etheridge, Chairman, Fulton County delegation Milton F a rris, Atlanta Board of Aldermen Ferrin Y. Matthews, Office of City Attorney Hollis Cobb, Sandy Springs F. M. (Buddy) Griffin, Sandy Springs George Vandernort, Sandy Springs Curtis H. Driskell, Atlanta Chamber of Commerce r Introductory rema~ks by Mayor Allen opened the meeting. He commented on the land area, population density, urban services, special problems and other factors involved in the possible inclusion of the three areas of Sandy Springs -- A, B, and C -- as part of the city. He cited the lower density of popula tion in Areas B and C and said extending certain services to Area C would be particularly expensive to the city. Sandy Springs r epresentatives expre ssed the unanimous feeling that the entire area defined as Sandy Springs should be included in any annexation effort if it is to b e succe ssful . Inclusion of a ny less would b e short-sighted, they said, for s everal reasons : 1. About 7 5 per cent of the ar ea not now develop ed is alr eady planned fo r development, and more planning is being done all the time . 2. Population is increasing in Areas B and C at a r ate equal to, or ahead of, Area A . Some of the fine st new home s a r e being built in Areas B and C . 3. The Chattahoochee River , whic h bounds Sandy Spr ings on the west and north, would s erve a s a natural boundary and better t han an a rbitrar y line set on another basis . 4 . Psychol ogically, taking part of the area and l eaving the rest outside the city would create a "no-man ' s l and" and possibly would damage the community closeness presently felt by Sandy Springs resi dents . It was b r ought out that Sandy Springs residents would feel l e s s harmonious wit h Roswell , whe r e some Sandy Springs children would go to school if only part of the a r ea joined t he city . Di s cus s ion of taxes and s ervic e charge s fo llowed . Mr. Farris sugge sted that the applicable information on several hundred homes be run through computer machine s to arrive at the exact taxes and service charges for t hese homes if lo cated �Page 2 Minutes of Meeting on Sandy Springs, January 4, 1966 in Sandy Springs or if located inside the city limits. He said enough representative examples should be prepared that any Sandy Springs resident could find a case closely similar to his own situation. The idea met enthusiastic approval, and Mr. Farris said he would proceed with it. Mr. Ivey brought up a num.ber of points of interest or concern to Sandy Springs residents, which he said were the main issues about which citizens had approached him. Eaph point was discussed in turn, as follows: -- Tax assessors board -- Could Sandy Springs be offered a representative on the Joint City-County Board of Tax Assessors? It was agreed that the area, iI a part of the city, would actually be better represented on the board, since the board presently has two members from the city and one from the county. Mayor Allen said he didn't think it feasible or possible to name a new member from a specific area. -- Library board:- If Sandy Springs joined the city as a new ward, would the area automatically g~t a representative on the Library Board? If a new ward, this would be automatic for one library board member , one school board member and two aldermen. Mayor Allen pointed out, though, that Sandy Springs has only about 24, 000 residents, whereas some 500, 000 people make up the present eight city wards, an average of about 62, 000 per ward. He said some ward realignment probably would be necessary . Mr. Matthews said a proposed annexation act already drawn, at the request of Rep. -ele ct Rodney Cook, defines Sandy Springs as a new ward and specifically calls for a special election to name two aldermen and one school board member for the ward, to be voted on only by the residents of the area concerned. -- Zoning and lic enses : What would be the effect of the transition to city zoning requirements, and could Sandy Springs be assured representation on the Joint Zoning Board ? ( Mayor Allen said the city would carry out a "status quo" position; that - - -1s;- it-would-not-a:ttempttoalterzoning already · ~ approved or business licenses already issued. A business license in effect would continue and would come up for renewal as usual, unless the licensee should lose the privilege for cause. Mr. Farris said naming an alderman from a specific area to the Aldermanic Zoning Committee is not done. It was agreed, though, that possibly an understanding could be reached about the appointment of a Sandy Springs resident to the Joint Zoning Board . -- Police protection and precinct stations: Would the citjr assure Sandy Springs of a precinct station? Mr. Farris said two·-way radio communications and other modern facilities are doing away with the precinct station concept instead of creating new stations . It �.. Page 3 Minutes of Meeting on Sandy Springs, January 4, 1966 was brought out that Sandy Springs people seem to think a precinct station would increase their protection, and it was agreed that the question is one which should be answered in publicity about the proposed referendum. About six hours of the 24, there are no policemen on duty in Sandy Springs under present arrangements, the mayor was told. Mayor Allen commented on the overall need for additional police protection throughout the city. The city presently has about 1. 5 policemen for every 1, 000 population, he said, and the rest of the metropolitan area has a much lower ratio. -- Fire protection: What would happen when Sandy Springs joined the city in the way of ne w fire stations, etc. ? Mayor Allen said the Southeastern Underwriters would conduct a survey to determine the needs in Sandy Springs, and their recommendations would have to be followed for Atlanta to maintain its Class III rating. Sandy Springs presently has a Class VI rating. Preliminary investigation by the city shows the need for three new fire stations, one of which would replace the existing station, Mayor Allen said. However, the survey by the Southeastern Underwriters would be controlling . He a ssured Sandy Springs repre s entatives that the city would not r isk loss of its Class III rating. ·' -- School transportation: Sandy Springs would gain kindergartens in its public schools, but how many school children would lose their school bus transportation? Mr. Farris com m ented that it i s apparent the city and county school systems will be consolidated. But he said the Atlanta Transit System could work out a program of bus t ransportation for the students affected, t he same as the company conduct s for the City of Atlanta system . Pupils pay to ride these buses . -- Teacher benefits : Sandy Springs teachers a r e wondering where they would stand on their retirement programs, etc., if annexation occurs. Mr . Landers s aid the Pl an of Impr ovement spells out b eyond a doubt t hat benefits , including r etirem ent, follow an employee from one system to a nother . It was agreed, however , tha t this que s tion should be a ns wered for the te acher s and that Mr. A. D. Jones of the local s chool teacher s organization would be the logi cal man to handle that issue. -- School desegregation: Is any appreciabl e school desegregation likely to fo llow annexation? About 30 Negro c hildren from Sandy Springs are presently being transported to one school, and there has been no desegregation. All the children live in a rundown s e ction, and most probably would attend the Guy Webb Elementary School, if desegregation occur red. Mayor Allen said the city system has faced up to its responsibilities and that its policies, already in practice , would be continued throughout the city system. �Page 4 Minutes of Meeting on Sandy Springs January 4, 1966 He said he hoped the matter would not be an issue, but that if it became one, it would be met forthrightly. -- Sewerage, water and garbage: Sewer service, in particular, is limited at present. Is there any way those residents without sewers, and where no .sewers are immediately planned, could be relieved of sewer charges? What would happen with water service and sanitation service? Mayor Al.len said there would definitely be no sewer charges for anyone not using sewers, and there would be none until the service is used. He and Mr. Farris explained the city's revolving fund for sewers, which is used to construct sewers and then replenished by assessments on residents who tap on to the line. Those who don't tap on don't pay a dime. residents. Water charges (minimum bill) would be cut in half for Sandy Springs This would be mostly a "plus" factor favoring the residents. Garbage pickup schedules would be improved, rubbish collections added and sanitation charge s reduced. It was agreed that the schedule of pickups should be stressed in publicity and particulars spelled out for the homeowner and the commercial user. -- Streets, sidewalks and street lights: What changes would occur in these areas, particularly sidewalks near schools? Property owners can petition for sidewalks and be assessed by front footage , the Mayor and Mr. Landers explained, but the city can move in without petition to construct sidewalks and assess property owners, if necessary for safety. The city builds sidewalks in front of schools at city expense. To meet city standards, about 1, 350 lights would be needed on arterial streets and about 2, 800 in residential neighborhoods, Mayor Allen said. Some $9, 000 annually is being spent in Sandy Springs now for street lighting; addition of those improvements would jump the cost to about $181, 000 annually after five years . -- Liquor stores: Sandy Springs presently has only three liquor store s, the maximum possible under county requirements . What would happen because of the difference in county and city requirements ? Mayor Allen said this is a point which should be met with purely business arguments. After some discussion, it was agreed this probably would not be a serious issue in the referendum. The Mayor asked Mr. Driskell to serve as temporary secretary of the group and to work with Mr. Farris in compiling memoranda on (a) all available data regarding the boundary question and (b) answers to all questions brought up at this meeting, plus others that arise. �I-· .• Page 5 Minutes of Meeting on Sandy Springs January 4, 1966 Mayor Allen said he did not want to rush into the boundary question until further study. He said he didn 1 t know whether he could, in good conscience, commit the city to the financial burden attached to including the entire area and requested several days to consider the matter. After further brief discussion, the meeting was adjourned. Respectfully submitted, Curtis H. Driskell Acting Secretary �CIT'r OF ATLANlA DEPARTMENT of PLANNING 700 CITY HALL Atlanta., Georgia 30303 1,tl/, ,Jr- wvONT B. BEAN r// / -ANNING ENGINEER MEMORANDUM )lf/ 1 coLLIER 8, GLADIN CHIEF PLANNER To: Ivan Allen, Jr •. From: Date: Collier B. Gladin Subject: December 9, 1965 Sandy Springs Annexation 1. Attached is a brief discussion of facilities and services, ex~sting and needed if the Sandy Springs area is-\;8:nnexed as well: as sane other pertinent infoqnation. Land Use is ·indicated on the map of North Fulton County. Area · "A" is 1965 data; "B" and "C" are 1961 data. 2. Sandy Springs is primarily residential area of low density development where many Urban services are now provided by the City of Atlanta under contract with Fulton County. The City performs these services on a non-profit basis with the exception of water revenues. 3. On a dollar and cents basis; it will cost Atlanta considerable money to annex Sandy Springs. The existing level of services will have to be improved, and if this area beco·mes a part of the City wate ,: rates will have to be reduced, resulting in a substantial loss of r~venue. As a general rule, taxes on residential properties are not adequate to offset the cost of Urban services performed for them. 4. Annexation of Sandy Springs would give Atlanta an elongated shape, roughly similar to that of Fulton County, stretching nineteen miles from the City Hall to Roswell on the north and ten miles to bt!yond Ben Hill in the Southwest. If Fulton County industrial area and the great sout~1est corporation properties are ever taken in t he City, the Southwest distance becomes fourteen miles. These d i stances and the shape will present problems in administration , access, and communication. Ideally a circular shape of eight to ten u iles would be much more economical for the traxpayer and easier to ~dminister • . An Atlanta shaped like this would have at least 200, 000 more people and eighty square miles more territory, most . of which would be already densely developed with a variety of land uses which wo uld complement .and support a desirable level of Urban ser vices ancl fa ci lities . 5. We wil l continue our .ef f or ts t o s e cure available dat a on this ar ea . '. �Sandy Springs Area Annexation AREA ROADS AREA A I IMPROVED 110 MI. UN-IMPROVED 9 MI. TOTAL 119 MI. ACRES SQ. MILES POPULATION HOUSING UNITS 15,446 24 19,036 5,908 7 2,380 7 2,380 B 17 7 24 4,679 C 25 9 34 4,449 . ' 738 738 - . ? TarAL 152 ts 177 24,574 38 23,796 ...,,. 7,384 12 - 7- 65 �Sandy Springs Area Annexation Schools - Dr. Darwin Wom.ack ••••• Atlanta School System Existing Facilities The area is presently served by the Fulton County School Board which is having its,_ financial problems. Both the City School System and the County School System have some shortage of high school facilities on the north side. Needs If Sandy Springs is annexed, the annexation should extend far enough north to include the North Springs High School and the Morgan Falls Elementary School. To do this, a suitable boundary wou l d be the power line running east and west along the north side of Land Lots 21, 31 , 75 and 85. The Atlanta School Department favors the annexation of Sandy Springs. I 12-7-65 r �Sandy Springs Area Annexation ( . Parks Department - A. P. Brindley Existing Facilities None. Needs One community park between twelve (12) and thirty (30) acres. Estimated cost Qf land, $250,000 (25 acres at $10,000 an acre). Development of this park would cost from $~00,000 to $300,000 . It is possible that federal funds may be available up to 50% .for both acquisition and development. No estimate is made at this time of the need for neighborhood parks and playgrounds. If the Community park is acquired and developed some additiona l per sonnel will be necessary to ~arry on the r ecreation program. I I • 12-7-65 �Sandy Springs Area Annexation Sanitary Service - Mr. Roy Wood - Sanitary Department Existing Service Garbage collection .is presently performed by the City under contract with the County for residence in the area north to Aber~athy Road. This area is designated as a sanitary district and homeowners are taxed by Fulton County for this service. Businesses are charged on a sliding scale up to $1,000 for collection. Needs If the area is annexed, some improvement would be necessary over the present level of sanitary service. A sanitary landfill andl e. bulldozer would have to be acquired and a bulldozer operator provided. There would be two additional garbage trucks needed with crews if the area north of Dalryrne Road (Area Band C) is included. To serve Area A two street sweepers and six trash trucks with crews will be ne eded. Areas Band C will require one sweeper and three trash trucks . An additional animal truck will be needed in the event of any annexa-~ t ion in the area. / ·, 12- 7- 65 ~. �Sandy Springs Area Annexation Sewer Division, Construction Department - Bob Morriss Existing Facilities Area A The basic system of trunks and treatment plants are in existence as this area is served within the Nancy Creek drainage ba sin. Area B Developed areas are served by the Marsh Creek treatment plant and trunk. Undeveloped areas presently do not have sewers or treatment available. Area C Consists of many small drainage basins of 500 acres or l ess. Served only by septic tanks. Needed Facilities Area A The problem here is the development of laterals and outfalls, however, very little difficulty or excessive expense is a nticipated in the long run. I Area B For the developed areas, the need for outfalls and laterals exists to some extent but does not present a major difficulty. No treatment facilities are available at present for undeveloped areas, however, it is anticipated that when necessary sewage 12- 7- 65 �Sandy Springs Area Annexation Sewer Division, Continued could be pumped to a Fulton County plant on the north side of the Chattahoochee River. Area C The treatment of sewage in this area presents nothing bu t problems due to the rough topography. · The only probable solution is a · low density of development with septic tanks. General Comment The annexation of Areas A and B would facilitate a comprehensive approach by the City to the sewer problems of the area and th e i surrounding metropolitan area also~ I ,,, ........ .• �Sandy Springs Area Annexation Police Department - Chief Jenkins Existing Facilities The Atlanta Police Department under contract with Fulton County now serves the entire area in question enforcing State laws~ Needs In the event of· annexation, City Ordinances would come into e f fect, which might require additional personnel. If the precinct system were to be ·e stablished, this area would need a precinct station, otherwise , existing facilities would suffi ce. Distance from City Hall and Police Station to center of Sandy Springs is approximately 13 miles'; to the Chattahoochee, 19 miles. I '! ·12-7-65 �Sandy Springs Area Annexation Fire Department - Chief Hildebrand Existing Facilities One station--substandard--which is not well located. engines which need . replacement. Two existing Service now provided by City under contract. Needs (Approximate) 3 new stations--one of which would be a replacement for existing one. 1 new engine and ladder truck. Replace two existing engines. Hire 28 additional men, 3 supervisors and 1 batallion chief. General In the final analysis, a survey would have to be made by the Southeastern Fire Underwriters. We would have to follow their recommen- dations to maintain our Class III rating; therefore, the above is subject to revi11ion. The Underwriters would not undertake this study until annexation became a reality. / t '. · ' �Sandy Springs Area Annexation Building Inspectors Department - Mr. Moon · Existing Service Fulton County presently administers construction codes in the area and issues building permits . Needs Upon annexation by the City, the Building Inspectors Department estimates and two and perhaps three new building inspectors would be necessary because of the large area (approximately 40 squar e miles) and distance from the City Hall. An additional plumbing · and elec t rical inspector would also be required. I 12- 7- 65 <. • I �Sandy Springs Area Annexation Library - Mrs. Soul ••••. Extension Service Existing Facilities - . The City -of Atlanta operates a branch library for Fulton Coun t ~ in Sandy Springs. area. There are also two bookmobiles that serve t he _Service now provided by City under contract. Needs The area is adequately served and there would be no immediate need to increase the level of service. I I '1' I .' �Sandy Springs Area Annexation Street Lights - George Timbert - Traffic Engineers Department Existing Facilities Fulto·n County presently provides ninety high level illumination street lights arr portions of the twenty-seven miles of arterial streets. One hundred and twelve lights are provided on residential streets. All are of the mercury vapor type. $9,000 annua}ly. Cost to the county is app r oximately There are eight traffic signals now in operation. Needed - J ,1 To bring the area up to the 'desirable standard which is being strived I for, but not yet reached in the present City, would cost approximately \o.' - ,' $181,000 annually at the end of five years. On this basis, approximately 1350 street light units s~itable for arterials or 2800 units s uitable for residential streets would be installed . Street signs and marking would cost approximately $12,000 annually. need for additional traffic signals has not been determined. I The �Sandy Springs Area Annexation Hospitals - Mr. Taylor ••••• Community Council of Atlant~Area, Inc. I. Existing Facilities None. Needs A hospital is needed to serve this area and North DeKalb, Wes t ern Gwinnett and all of north Fulton County as well. The hospita l should have a minimum of 150 beds and 200 is the recommended f igure. I I Northside Hospital As·s ociation has acqui r ed a very convenient site _ .... ,,' at the intersection of I-285 and Peachtree-Dunwoody Road, however, money appears to be a problem. The development of the old V. A• . Hospital site on Peachtree Road for a hospital is a possibili t y and such a facility could serve Sandy Springs fairly well. ,, I . I . I ' I 0 .. 12-7-65 �1 ;:j-1 -~--=tR I I I I I I -1 -! Pop~lat,-i-o -l--r,----R ti.j -1- I I t" . - 1- - I I ,. I I . - - - - _._ ·-- I I I ~ I . I J[J I I I I rn .,~, ~()(- I- . . I +- 1---~ i .. I _, _ 1--f--.. I . ,. _ Pe " lQ f -· '" I ' . - / r- ,r 0 - --, ' J I . I . I ,I - - J ' I I I J I 1-1-- . - I- ·--L-. . l I I - i I I . r -! I I 7 .,...... I - !I I I J ~:4 .... "-+-t -:0c,0io~ ~ ' J ~ti I I ' . - I - - - ,- I - 'I - -- - I I I ' II I ! -, I -7 .'-f-251 J1 a1 I I - I I - .. I -· II - -· 1-1- -=~-+-· -i- ,_ ...Li I l--1- [ - -i1 _,_ r I . I I I I I I l-1- - tI L.+ r i-L ~'~-l- -- ~- - I I ! I I. I I - I - , I I I ! I 1-- I St~~;. 1-·. +~ ~~= -= ,__ ~I-· ... I - +-1- - I I I - 1-1- .I 'I 1-1- E~" I r ~k~ •- 1 - I ' ' I ·" . ... ' r .I -·-- . .. -- - . ___ ---~-:I"' =.::1· ---- -- ---- -·- -·- - '- . .. ··>- I - •. -- -- - I . . - • - 1- -1-1- 1- . ...., --- --,· -{- - · +-· ~ -f--.. - - i- i . - .. - fr-t--1 . -·-!-- - ·-- -1-· · -t- ·- 1- 1-1-1--' - - T .. - - '- -1- f--..1- - -C-1- -- . ' - 1- · •- .t ._ _ -1-1- ·- - r - >--;- - r - 1 - i - I - -~ -~ - - 1-1- t - 1- · 1-1- ,·- 1 -[-.. 1 1- , - · r- · r :-- +-+· ·r-r-l-i,__ L I 1950 '- 1·- , .. .. ·•'• I .. 1- 1 - 1- ,. 1940 , . - --· I.J C..1- - ,• ... I _j:_ - I - - - I 1- 1- .... I -+-l 1- . ,._ V C-1- I ~· j . .... I I I I/ II J ~ LJ... . l r fl,.:. --· I I f-- 1:'0 :-0·01 'i- - ' 1 ) 7 - - I - I - ·-· -lI ~1 . -, m• . li -'--++.=j:··--+++ ~1 .... . -·-· I I - I I .. I l 1-j I I r11n l I ! 1--liS I I - . ·- I - - II . -· [_ ,- ·- . ,, /( -:2,0 I ! ' J . - . ! - . - ' ·I- -t I - J I i ' ~ . !.J ~1 .- - ·1 ) I I I I ~ - r · I I ' I- - ,-. I I =E + - f ,1 ,:!~ ~ ) - 1-- - ,--·· ·-- · 11 - l ___ I I I 1- 1 - · I 1-f40,0 - '-1 - I- I k---1--1-H- - - ,._ I ' I --- --· 1--- ·-- ,, t -. f--..f--.. ..._ --! - ·-'- -17 - ..- ,_ _._ ._ ··'-- ~ 5 f;-{)1:JI . -f-- ..- -f--.. .__,_ -1- --~ -- ,- - =1- -- - - - =r ,- -· ~ _j r .-f r r- - -- t d_ .....~ 070 ,, " '-t -I - ... _,__ - I -- - . _ r- i- ,_,.... _ I 1960 1970 Sandy ·S-p rings Population I- I 1- I 7 1980 1940 - 199- I I 1990 1- 1- ,_ ,_ ~ I - - �NEWS RELEASE from the ATLANTA CHAMBER OF COMMERCE TELEPHONE: 521-0845 FOR RELEASE 4 :00 P . M. SATURDAY The Atlanta Chamber of Commerce Board of Directors Saturday declared its support of an ex ension of the Atlanta city limit s to include all or part of the North Fulton County area of Sandy Springs . In a r esolution setting out its position, the Board said it is apparent that the inclusion of Sandy Spr ings as par t of the city would be of mutual benefit to that community and t he City of Atlanta. The Board said such a move should be based on a favorable expression on the par t of the residents involved . It recommended that the residents of Sandy Springs be given t he oppor t unity in a refer endum during 1966 to express their preference on whe her t heir area should become part of the city. The Boa r d rs esolution was announced by Pollard Turman, outgo_ing president of t he Atlanta Chamber. The Chambe r Board urged that Sandy Spr ings citizens consider all aspects of the question, par icula r ly t he advantages to be gained by residents of the area, a nd tha t they accep he oppor tunity to join the city . "Undue delay in giving this matter borough and complete consideration would be detrimental to the best interest of bot h h e Sandy Springs area and the City of Atlanta," the Board added. Cited in t he resolution as a dvantages to Sa ndy Springs residents by joining the city were a n impr oved l evel of ur ban services , such as sewers , sanitation services , a nd fir e pr otection; a ddition of kinder gartens to the public schools; parks and r ecr eat iona l facilities , and others . · Additionally , t he Board sa id, Sandy Springs re sidents would be able to participate in t he affair s of the city , around which m a ny of their activities and int erests a r e center e d, by voting on officials and programs undertaken by the city . The actual increase in cost to residents for impr oved services and other a dvantages would be moder a te , the Boa rd said. Although the ad valorem taxes on homes would be higher , this would be partially offset by reduced service charges and lower fi r e insurance rates , once fir e p r otection facilities had been upgraded to City of Atla nta s tandards . Ba sed on t he la test a vailable information, the Boar d found that the owner of a typi cal s ingle --fami y frame residence , with a value of $20 , 000 and located on a 100- foo t lot , would pa y only a.bout $38 . 00 mor e annually . Taxes a nd service c ha r ge s would be about $64 " 00 highe r but fi r e insur ance r ates some $26 . 0 0 lower . December 31 1965 �A RESOLUTION ATLANTA CHAMBER OF COMMERCE BOARD OF DIRECTORS The Atlanta Chamber of Commerce Board of Directors has long been vitally concer ned with the orderly and intelligent growth of the City of Atlanta, recognizing full well the city 's role and responsibilities as the heart of a great and growing metropolitan area . The Board recognizes furt her that the growth and progress of the entire five-county area have been, and will be in the future, directly related to the wellbeing and continued healthy growth of the city itself. The needs of the city and of the surrounding metropolitan area -- economic, educational , cultural, recreational and others -- have been given attentive study by the Atlanta Chamber, and its utmost efforts have been devoted to insuring that those needs are met to the benefit and best possible advantage of all citizens. As with other needs and problems, the Atlanta Chamber has studied and weighed carefully the benefits inherent in the orderly extension of the city's boundaries to include as part of the city certain areas adjacent to the present boundaries, and where a substantial number of citizens already have expressed a desire for the opportunity to become part of the city . More specifically, the Atlanta Chamber has studied the feasibility of extending t he city's boundaries , provided there is a favorable expression on the part of the r esidents involved, to include some portion or all of the unincorporated area of North Fulton County known as Sandy Springs. The findings of the Board of Directors on this matter are as follows: 1. Sandy Springs is an area of some forty square miles and is primarily of r esidential development, where some 24, 000 citizens reside . A large portion of these citizens earn their livelihood at jobs within the city of Atlanta, depend on the city for many of their urban services, and avail themselves of city facilities and other advantages offered by their proximity to a metropolitan center. 2 . In spite of their contributions in other ways to the progress of the city and t heir dependence on the city for many things, the residents of Sandy Springs are unable to participate in the affairs of the city by helping to select city officials or by voting on programs undertaken by the city, around which most of their activities and interests are centered. 3. The urban services provided to the residents of Sandy Springs, rendered for the most part by t he City of Atlanta on a contract basis, are not of the same high level as similar services rendered to residents of the corporate city. Even so, some of t hese services of necessity cost more for the Sandy Springs resident than a resident of t he City of Atlanta . The City o.f Atlanta recefves no ad valorem taxes from Sandy Spr ings r esidents , or from any other residents outside present city boundaries. �- 2 - 4. Inclusion of any portion, or the entire area of Sandy Springs as part of the city would result in considerable initial expense to the city because of the necessity of improving the existing level of services to the area, particularly in the extension of sewer service to some areas and in the upgrading of fire protection and sanitation service . A substantial loss of revenue would be incurred by the city because of a subsequent reduction in water rates to these residents. The city's collections of .a d valorem taxes within the area would not be nearly adequate to offset the increased costs of providing improved urban services. 5. In addition to improved urban services, Sandy Springs residents would realize other benefits, such as the addition of kindergartens to their schools, parks and recreational facilities, and others. 6. The actual increase in cost to Sandy Springs residents for these improved services would be moderate. A higher rate of ad valorem taxes would be partly offset by reduced service charges, and further offset by a reduction in fire insurance rates, once the fire protection facilities of the area had been upgraded to the standards of the City of Atlanta. (EXAMPLE : Based on the latest information available to us today, a typical Sandy Springs single-family frame residence, with a market value of $20, 000 and located on a 100-foot lot, would cost its owner only about $38. 00 more annually, or about $3. 00 per month, if located inside the City of Atlanta. Total taxes and service charges on this home would be $64. 00 higher but fire insurance rates about $26. 00 lower.) 7. The primary benefit to the city from addition of the area would be realized not in tax dollars , but in the contributions of the Sandy Springs citizens to the growth and progress of the city by their active participation in city affairs. It is apparent to this Board that the inclusion of Sandy Springs as a part of the City of Atlanta would be of mutual benefit to the residents of Sandy Springs and the city. Although the change would be of significant cost to the city through the necessity of improved services to the area, the Board feels that this is a responsibility which the city should be willing to undertake. Therefore, the Board of Directors recommends that the residents of Sa~dy Springs be given the opportunity, in a referendum during 1966, to express their preference on whether their area should become a part of the City of Atlanta. This referendum should be duly called by legislation introduced by the Fulton County delegation to the Georgia General Assembly. The Board further strongly recommends that residents of Sandy Springs give this matter attentive thought, considering all aspects of the question, including those set out above, and that they accept the opportunity to join the City of Atlanta. This Boar d is firmly of the opinion thll.t undue delay in giving this matter thorough and complete consideration would be detrimental to the best interest of both the Sandy Springs area and the City of Atlanta . December 31, 1965 �are covere d by fidelity in s urance in a n amount consistent with sound fiscal pra ctice and wi t h the coverage deeme d n e c essary by th e CDA f or its own empl oye e s. (Additional information, if n eed e d, 0ill be supplied by CDA). 13. Ma intenan ce of Re cords . ' I The agency shall ma intain such records and accounts, including property, personnel, and financial records, as are de emed necessary by the CDA or HUD to assure a proper accounting for all project funds. These r3cords will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or i. any authorized representative, and will be retained for three years after the expiration of this contract. 14. Non-expendab l e Pr o perty. All non-exp8ndab le property acquired for the program will reve rt to the CDA unless otherwise provided for, such non-e xpe ndable property being property which will not be consume d or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and identified as new or used. An updated sign~d copy of this inventory will be provided the Program Management Department of the CDA each month l following a physical · inventory. I I' I ! �15. Ev a luat ion. I I II The agency agrees that the CDA may ·carry out monitoring and evaluation activities as determined necessary by the CDA o r HUD. - 16. Subcontract s . None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subJect to each provision o f this contr act . 17. Direct De positing of Funds. The agency shall designate a commer cial bank as the d epos itory for th e receipt of funds . The CDA shall , after assuring itself of the propriety and accuracy of the account , deposit all funds wh ich are made available to the agency dire ctly into the designate d bank account . In cases where funds are made available on an advanced basis, the agency shall require the commercial bank .to secure fully al l f und s on deposit in excess of the amount insured by Federal or State Agency. 18. Thi s agreement is subject to and incorporates the attached Part · II , Model Ci ties Administration Supplement ary General Conditions Governing Contracts with operating agencie s and contract'ors. 19. The a'gency agrees t o assist the CDA in complyin g with al l of the 11 Conditions Gove rning Grant s under Title I, Sections 105 and 1 07 of t h e Demon stration Citi es and Me tropolitan De v e lopment Act . o f 1966 ." I I I! i �IN WITNE SS WHEREOF, the CDA and Age n c y hav e exec uted this agreemen t a s o f the date f irst ab ove writte n. ATTEST: CI TY OF ATLANTA BY: BY: City Clerk (SEAL ) Mayor APPROVED: CHILD SERVICE AND FAMILY COUNSELING CENTER BY: BY : Dire cto_· Mo de l Neighb o rho od Pr ogr a m (SEAL) (T i tle ) APPROVED AS TO FORM : Asso ciate City Att o r ney ' ' l �FFlCE OF Cl TY CLEHl{ CIT Y HALL ATU,t\ T; , GEOltGlA A RES OLUTION BY ALDERMEN Go EVERETT MILL I CAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Pr ogram of the City of Atlanta, at a regularly called me e ting, did recommend the approvaJ. by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Emory Community Legal Service, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a par t of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute the said contract for and in behalf of the City of Atlanta wherein certain services to increase the legal sophistication of professionals serving the poor and neighborhood aids with limited formal education will be rendered as set forth in "Exhibit A". ADOPTED by Boa rd of ,llde rm e n July 7, 196CJ. APPI WVED July 9, 1 96 ~1. reel ,. �I: 1. STATE OF GEORGIA COUNTY OF FULTON THIS AGREEMENT entered into this _____day of_ _ __ I I Il I 196 9, by and between the CITY OF ATLANTA, a municipal corporation, (Model Cities Program), hereinafter refer:ced to as the "CDA", and Emory Community Legal S e r 6 / 4 non-ecorporauon of the City/County of Atlanta/Fulton, State of Georgia, hereinafter r f erred to as the "Agency". ·) '\ \ .~l1 L w _ _ _ _...,,,.__ _ __ ,./ CDA on the 20th day of May, 1969, received l a Grant under Title I ·of the Demonstration Cities and Metropolitan Development Act of 1966 from the Off ice o f the u. S . Department of Housing and Urban Development, hereina-f__ter referred to as HUD, said Grant designa ted as HUD Gr ant( ~ ~10~--a:;:,d ~ WHEREAS , pursuant to said grant the CDA is undertaking c ertain activities; and WHEREAS, the CDA desires to engage the Agency to render certain assistance in such undertakings, ---~ NOW, THEREFORE, f or valu able consideration and mutual promises exchanged between the p a 1. The agency /~ e.to . it is agreed as follows: a satisfactory and prope r manner a s determined by the CDA, perform the following s ervices: _______ ._.....,... �'I Legal Ed ucat ion to Sub-Profe ssionals 3,000 I / ,__)Q. __b_,oq~- L/ '<::J'() ~ Increase legal sophistica ti01i --; ·f two groups (a) I I TOTAL BUDGET SUPPLE.MENTAL NON-SUPPLE.MENTAL PROJECT NO. & DESCRI?TION SS- 02 6 N ~ i EXHIBIT A .. · · ·. ~\ ~~ < ,, / I working in t & s t group, professionals serving the poor; 2nd group , neighborhood aids with limited -formal education, as specifically s e t forth in attachment marked; Exhibit A 2. Any ~elease to the n ews media pertaining to the services as sta t ed herein shall be cle are d through the CDA Director prior t o it s r elease. c 9 u b l i d t y given t o the pr o gram 's proj ect herein must recognize the .Atlanta Model Neighborhood Program a s the sponsorlng agency, funded by the U.S. Depar tment of Housing and ! Urban Development. 3. ' The services of the agency shall commence as soon as practicable a f ter the execution of tQcontract and •' operate for th at period of time specifically set forth .I in the respectiv~ exhibits. A. CDA and Ag e ncy Agree: 1. I I i ! P ayme nt sha ll be on a monthly reimbursement basis upon CDA's rece ipt of a report o f combined cost control a nd s t a t emen t o f a ccountability f rom the Age ncy (f o r ms to b e prov ided ) . 2. Pa yme nt unde r this contr a ct is limite d t o the b e low I ; ' I d e signa t e d project s , toge the r with the t ota l cos t s sta t e d, and in accorda n c e with the r e spe ctive proj ec t ' s budg e ts wh i ch are a p a r t o f the ir r espe ct i v e exhibi t s h e r e in. - 2- I ' ' �PROJECT NO SS- 026N & TOTAL BUDGET SUPPLEMENTAL NON-SUPPLE.MENTAL DESCRIPTI ·JN' Le g a l Educ a tion to Sub-P ro fes s i on als 3. 2,000 3,000 It i s e x pre s s ly unde rstood and agreed that in no event sha ll the total compe ns a tion for a project I e x ceed the maximum sum indicated above. 4. I I This agreement is subject to ~nd incorporates the I I I provisions attached hereto as Part II Terms and Conditions . 5. This contra ctual agreement may be renewed or renegoti at e d upon receipt of funds from federal or local sources on a year-to-year basis. 6. Chang es. Any change in the scope of services of the Agency i ' to be performed he re under, including any increase ' or decr ea se in the amount of the Agency's compensation, must have prior approval from the CDA and must be incorporated in written amendments to this contract . Likewise any change in scope of services of CDA, which is . mutually agreed upon by and between CDA and Agency, shall be incorporated in written amendments to this contract. If the Agency incurs expe ns e s in excess of the amount allowable under this contr~ct, the amount of the over-expenditure must be absorbed by the Agency. However, this does not preclude the Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve progr am participants. I I .! -3- I - - - --- · - - - . - .~ ' I !SY �- 7. - --- - Termin a tion o f Contr a ct. If, through any cause, the Agency shall fail to fulfill in time ly and pr op e r ma nne r his obligations under this contr act, or if the Agency shall violate any of the convenants, agreements, or stipulations of this contract, or if the grant from HUD under which this contract is made is terminated by HUD, the CDA shall thereupon have the right to terminate this contract by givin~ wr itte n notice to the Agency of such terminatio:i:1 and specifying the effective· date thereof. In the event of termination, all property and finished or unfini sh e d docume nts, data, studies, and repor ts purchased or prepared by the Agency under this contract shall, at the option of the C~A, become its property and the Agency shall b e e ntitle d to comp e n s ation for any reimbursable expenses necessarily incurred in satisfactory per£orma nce of the contract. I I I If the CDA withholds p a yme nt, it sh a ll advi se the Ag e ncy a nd spe ci f y the actions that must be taken, in case of suspe nsion, as a condition precedent to the resumpt ion of p ay me nts. 'I'he Age ncy will r e mit a ny unexpende d b a l a nce o f p a yme nts on account of grant as well as such other portions of such payme nts previous ly received as d e t e rmined b y the CDA to be' due th e CDA. The action o f the CDA in accepting a ny such amount shall not constitute a wa ive r of a ny claim which the CDA ma y othe rwis e h a v e arising out of thi s agreement. I 'I -4- �8. Trav e l E192e n se s. The Ag8ncy 's expenses charged for travel shall not exceed those which would be all owed under the rules of t he United States Government governing official I travel by its employees. i! I Coven ant Aga inst Contingent Fees. \ / The Agen c y warrants that not pe rson or selling agency ./ \ or other organization has been employed or retained to sol i cit or secure this cont ract upon an agreement l . ! or understanding for a commission; percentage, broke~age, or contingent fe e. For breach or violation i of this warranty, the CDA sha ll have the right to annul this contr a ct without liability or, at its discretion, to deduct from the compe nsation, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 10. Compli a nce with Loc a l a nd Fede ral Rules, Regu l ati ons and Laws. ' The Agen cy shall comply with all applicable law, . !' ordinances and codes of the state and local governments. 11. Shift of Funds. Funds may be shifted between line items of a single I . I I I p r oject without prior approval only to the extent I I • \ I ' that such action is not a result of signific a nt l II .l change in an approved program and so long as it doe s not exceed 10"/4 of ' the line item total from which the funds are being removed or to which adde d. A repor t ' i of fund s hifts will be ma de to the CDA fiscal officer within three work days after its effective date. I Any shifts of funds between projects or other ch a nges must I I b e app roved in adv a nce of obl igati on s . -5- I i , I I �I I I ! 12 . I Fjn a ncia l Statemen t . I I Sub j e c t t o r e c e ipt of fund from HUD, the CDA shall I I ! ma k e pay me nt unde r thi s contra ct i n accord a nc e with I iI the f ollowing method, such payment to be made upon I pre s e n tation o f a r e qui s ition for payment b y the age n c y . I The r e quisition for pay me nt shall indicate the d isposition of the amount re q ue sted by reference to t he c a tegories of e x penses as detailed in respective budge ts . The Agency will furnish the CDA a financial statement each morith indic a ting t he exp end iture for th a t month . of CDA ' s funds This s tate ment is to re a ch thG CDA not l a t e r th a n th e 5th of the month following the mon t.1.1 t he e x J:Jendi turG was and Tn c:t-r11r - tions wi l l be provided). ' The ag·e ncy will furni s h the CDA a stateme nt submitte d b y t h e appr opr i a te fi nancial o ff icer stating that he accepts the responsibility for providing financial se r vices adequa te to insure the establishment and mainten a nce of an accoun tin g system with a dequate inte rnal control. Books o f Accoun t a nd Re cord s . The agency shall maintain a general ledger in which to re cord a summar iz a tion o f all accounting tr a nsac ti ons rel a ting to the projects listed herein, and to cl a ssify such tran sactions a ccording to the accounts p r e s cr ibe d in the proj e ct budget cate gori e s. In • I - G- / J I �additi on, tl1e agency sha ll maintain a c ash receipt and disbursement register in w·: iich receipt of funds and disb ur seme nt of fu n ds wi l l be documented. Funds disbursed by the agen cy shall be made by pre-numbered checks used in nurrLl2rical . s equ en ce and must be suppor-ced by appropriate documentation, such as payroll, invoices, contra cts, travel payme nt, etc., evidencing the nature and propriety of each payment, and showing the approval of the chief fiscal officer or other authorized official of t he agency . Fidelity Bondinq Requirements. Prior to the disburseme nt of funds to the Agency the CDA shall receive a statement from the Agency's chief ' i I I fisc a l officer or insurer assuring that all persons handl ing fun d s received or di.sbursed under this contract are cove~ed by fidelit y insurance in an amount consistent with sound fiscal practice and with the coverage deeme d neces sary py the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). 13. Maintenance o f Records. ' ' ' ' The agency, shall maintain such --records and accounts, includi11g property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper accounting for all projects funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will b e , -7- I �retained for three y ear s af t e r th e expiration o f this 14 . for the pr o gram will revert to the CDA unless ot11e r wi3e provided for, such non-ex pendab l e property being property which wil l n ot be consumed or lose its identity, and which co st $100 or more per unit and is expe cted to have a useful l~fe of one year or more. All such property acquir ed by the agency .Jill be listed on a property record i nventory by description, model and serial number, date of acquisition, cost of acquisition and identi fied as new or us ed. An updated signed copy of this inventory will. be provided the Program Management Depar t m.e n t o f the CDA each month following a physical inven tory. 15. Evaluati on . The a gency agrees that the CDA may carry out monitoring and eva lua tion activities as determined necessary by the CDA or HUD • 16. Subcontra cts . None of the work or services covered by _this contract shall be subcontracted without the prior written approval o f the CDA any work or servi ces subcontracted hereunder sha~l be - specified by written contr a ct or agreement and shall be subj ect to each provision -of this contr a ct. 17. Di rect Depositing of Funds. The a gency shall designate a commercia l bank as the depository f or the rece ipt o f funds. The CDA sha l l , -8- __________________:_______::_:_=::._-::--:--:--:--:-:=-=-=-=--=-=-=--·----·-------)mW·~--.,..._...,,..,_,'.'r•n>-•.,.,.,,.,_,,.... · ....... -~-··. �a f t e r assuring itself of the propriety and accuracy o f the account, deposit all funds which are made avai l able to the a g e ncy dir e ctly into th e design a ted bank account. In cases where funds are made available on an advanc e d basis the agency shall r e quire the ' commercial bank to secure fully all funds on deposit in e x cess of the amount insured by teder a l or State Agency. 18. This agreement is subject to and i~corporates the attached Part II, Model Cities Administration Supplement ary General Conditions Governing Contract with operating agencies and contractors. 19. The agency agr ees to assist the CDA in complying with a:11 of the "Conditions Governing Grants under Title I, Sections 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966." IN WITNE SS WHEREOF, the CDA and Agency have executed this agreement as of the date first above written. ATTEST: CITY OF ATLANTA BY: BY: City Cle rk (SEAL) Mayor ~MORY COMMUNITY LEGAL SERVICE APPROVED: BY: BY: Director Mode l Ne ighborhood Progr a m (SEAil (Title) APPROVED AS TO FORM: Ass o c i ate City Att or ney - 9I I �FFl CE OF CITY CLE!lh" CI TY H,~LL ATLAh TA, GEOHGIA A RES OLUTION BY ALDERMEN Go EVERETT MILLICAN AND Eo GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly calied meeting, did recorrnnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the Ci ty of Atlanta and the Fulton County Department of Family and Children Services, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolutione NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of t he City of Atlanta that the Mayor of the City of At-1 - - - - inr::i - -- - - - - i ~ hPrPhv ;mrhnri -- - - ,J --·-- 7.Pn - t:o execute the said contract for and in behalf of the City of Atlanta wherein certain described services to prevent family breakdown will be rendered as set forth in "Exhibit A". ADOPTED by Uoard of 1lld errnen July 7, 1969. APPROVED July 9, 1 969 . �i . THIS AGRF.EMENT entered into this _ __ ___day of _ _ _ __ 1969, by and between the City of Atlanta, a municipal corporation, I I ' : I (Model Cities Program ) , h ereinafte r r eferred to as t he 11 CDA 11 I and , I Fulton County Department of. Family and Children Services of the I I City/County of Atlant~/Fulton, State of Georgia, hereinafter referred I I I I I I to as the "Agenc~,: 11 • II l' W I T N E S S E T H WHEREAS, THE CDA on the 20th day of May, 1969 received a Gr ant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the u. S. Department of Housing and Urban Deve~opment, hereinafter referred to as HUD, said grant designated as HUD Grant No. ME-10-00li and I• i I WHEREAS, pursuant to said grant the CDA is undertaking certain activiesi and WHEREAS, pursuant to said grant the CDA desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises e x changed between the parties hereto it is agreed as I follows: II I 1. The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: · EXHIBIT A 'PROJECT NO. & DES CRIPTION SS-OllC Homemaker Service (a) I TOTAL BUDGET NON-SUP PLEMENTAL SUPPLEMENTAL 48,000 -0- Help preserve or create wholesome family living i �to prevent family breakdo~m, excluding AFDC families, as specifically set forth in attachmen·t marke d; Exhibit A 2. Any release to the news media pertaining to the services as stated herein shall be cleared through the CDA Director prior to its release. Any publicity given to the program's project herein must recognize the Atlanta Model Neighborhood Program as the sponsoring ag8ncy, funded by the u. 3. S. Department of Housing and Urban Development. The services of the agency shall commence as i soon as practicable after the execution of this contract and operate for that period of time i specifically set forth in the respective exhibit. I: : , I .' ! i A. I. CDA and Agency Agree: 1. I I ' ! I ' Payment shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost control and statement of accountability from the agency (forms to be provided). 2. Payme nt under this contract is limited to the below designated project together with the total costs stated, and in accordance with the respective proj e ct's budge t which is a part of the re spe ctive exhibits herein. TOTAL BUDGET PROJECT NO. & DESCRIPT I ON SS- OllC Homemaker Serv i c e 3. SUPPLEME NTAL 48,000 It is expr ess ly unders t ood a nd a gr ee d th a t -0in no e v e n t s h a ll the tot a t c ompen sati o n for the pr oj ec t exceed the ffiLlx imum s um indica t ed above . �4. This agreement is subject to and incorporates the provisions attached hereto as Part II Terms and Conditions. 5. This contractual agreement may be renewed or renegotiated upon receipt of funds from federal or local sources on a year-to-year basis. 6. Cha nges. Any change in the scope of services of the Agency to be performed hereunder, including any increase or decrease in the amount of the Agency's compensation, must have prior approval from the CDA j and must be incorporated in written amendments to this contract, Likewise any changes in scope of services of CDA, which is mutually agreed upon by and between CDA and Age ncy, shall be incorporated • in written amendments to this contract. I .: If the I , I I Age ncy incurs expenses in excess of the amount allowable under this contr a ct, the amount of the over-expenditure must be absorbed by the Agency. Howe ver, this does not preclude the Agency from reque s ting a modifica tion of this contra ct whe n '; it becomes evident that the Agency's efforts must I !I I be expanded to adequately serve program particip ants. ' . 7. I. i Te rminat i on o f Con tra ct. If, through any cause, the Agency shall fail to fulfill in t i me ly a nd prope r ma nne r his obligat ion s unde r t h is contr a ct, or if the Agency s h a ll viol ate any of the covena nts, agre e me nts, or stipulations o f thi s c on trac t , or i f the gr a nt from HUD under wh ich this contract ' i s ma d e is termin ated by HUD , t h e CDA s h a ll the rupon h a v e the right to t e rm inLlte thi s ' I I I I �, I l I I ' I o f such termination and specify_i ng the effective Ii: ' d a t e thereof. In the e ven t of t e rmination, all property and finished or unfinished documents, . d a ta, studies, and reports purchased or prepared ' i I , I by the Agency under this contract shall, at the opt i on of the CDA, become its property and the Agency shall be entitled to compe nsation for any reimbur sable e x p e nses nec e. ssarily incurred in satis f actory p e rformance of the contract. If the CDA withholds payme nt, it shall advise the Agency and specify the actions tla t must be taken, in c a se of suspension, as a condition precedent to the resumption of p ayme nts. Th e Agency will remi t any une xpende d balance o f pay ments on account of grant as well as such other portions of such payments previously received as determined by the CDA to be due the CDA . The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. 8. Tr a v e l Ex p e ns es. The Agency's e x penses for travel shall not exceed those· allowable under the customary practice in the government of which the agency is a part. 9. Covenan t Agai n s t Continge nt Fe es. The Agency warr'ants that no person or selling agency or othe r organ i zation h a s been emp loye d or r e tain e d to solicit or secure thi s contr a ct up on an a g reeme nt or unde r standing fo r a commission, per c e nt a g e , brokerage, or contingent f e e. For I i ' ! I j con tr a ct by giving writter. notice to the Agency I �b:::-each or violation of th.is warranty, the CDA shall have the right to annul this contract without liability or, at it s discreti on, to d e duct from the compensation, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 10. Complianc e with Local and Federal Rules, Regulations and Laws. The Agency shall comply with a11 · applicable law, ordinan ces and codes of the state and local govern' ments. 11. 1 I Sh i fU of Fund s . Fund s may be shifted betwe en line items of a single project without prior approval only to the extent th at such u..ction is n0t a r€'s~1lt of si']n if icc1nt .i ' change . in an approved prog-ram a:nd so long as it does not exce e d 100/4 of the line item total from ii i I which the funds are being removed o:r: to which added. A report of fund shifts will pe made to the CDA fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. 12. Financial St ateme nt. Subject to receipt of funds from HUD, the CDA shall make p ayment under thi s contract in accordance with the following method~ such payme nt to be made upon presentation of a requisition for payme nt by the agency. The r equisition for payment s h a ll indicate the disposition of the amount requested by r efere nce to the categories of expenses as detail ed in respective budgets. ~ . I'. �I I The agency will furnish the CDA a financial statement each month indicating the expenditure of CDA 's funds for that month. This statement is to reach the CDA not later than the 5th of the month following ·the month the expenditure was made. (Forms and Instructions will be provided). The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility for providing financial services adequat8 to' insure the establishment and maintenance of an accounting system with j adequate internal control. Books of Account and Records. The age ncy shall maintain a general ledg2r in which to record a summarization of all accounting transactions relating to the projects listed herein, ' I and to classify such transactions according to the accounts prescribed in the project budget categories. In addition, the agency shall maintain a cash re. ceipt and disbursement register in which receipt of funds a nd disbursement of funds will b e documented. Funds disbursed by the agency shall be made by prenumbered checks used in numerical sequence and mu s t i ' ' be supported by appropriate documentation, s uch as payroll, invoices, contracts, travel payment, etc., evidencing the nature and propriety of each p a yment, and showing the appr oval o f the chief fiscal o ff icer or other authorized official of the agency. I I I I ' �Fidelity Bonding Requirement~ iI Prior to the disbursement of furids to the Agency I I the CDA shall receive ,a sta tement I from the Agency's I I chief fiscal officer or insurer assuring that a11 · I persons handlin<,_J funds received or disbursed under this contract are covered by fidelity insurance in an ani.ount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional informati~n, if needed, will be supplied by CDA). 13 •. Maintenance of Records. The agency shall mai~tain such records and accounts, including property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper ~ccounting for all project funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will be retained for three years after the expiration of this contract. 14. Non-expendable prope rty . All ~on~expe ndable property acquired for the program will revert to the CDA unless othe rwise prov ided . f or , such non-expendable pr operty being I prope rty which will not be consume d or lose its identity , and which cost $100 or more per un it and is expe cted to h a v e a u seful life of one y ear or more. All s uch property acquired by the agency will be listed on a property record inve n t ory by description , model a nd se rial number , date o f acquisition, cost o f acqui sition a nd identified , I - - - - -- - - - -- - - - - - - - - - - -- .•1k"ic)'S#_.,............... ~...,... I I �I I i I as new or used. An updated signed copy of this inventory will be provided the Program Management Department of . the CDA each month following a physical inventory. 15. Evaluation. The agency agrees that the CDA may carry out moni·toring and evaluation activitie.s as determined necessary by the CDA or HUD. I I 16. I Subcontracts. I None of the work or services covered by this contract II shall be subcontracted without the prior written i approval of the CDA. Any work or services subcontracted h e reun?er shall be specified by written contract or agreement and shall be supject to each pr0 1..rision of this contract 17. o I Dire ct De positing o f Funds . I The Agency shall designate a commercial bank as i.:he depository for the receipt of funds. rrhe CDA shall, after assuring itself of the proprie ty and accuracy of the account, deposit all funds which are ma de available to the age ncy directly into the designated bank account. In cases whe re funds are made available on an advanced b as;i s, the a g e ncy s hall r e quir e the comme rci a l b a nk to secure fully all funds on .·deposit · in excess of the amount in s ure d by Fe d era l or Sta te a g e ncy. 18. Thi s agreement is s ubj e ct to a nd inc o rpo rates the atta ched Pa rt II, Mode l Citie s Admini s tr a tion Supp l e r1cn tary Ge n era l Condi tion s Gover ning Contr a ct s with o p e rat ing age n c i es a nd c ontracto rs . I �I I . I; .I i 19. The age ncy agrees to assist the CDA in complying with z. 11 of the "Conditions Governing Grants under T i tle I, Se ctions J.05 a nd 107 of the De monstration Cities and Metropolitan Development Act of 1966". IN WITNESS WHEREOF, the CDA and Agency have executed t h is a g r e e me nt as of the d a te first above written. · ATTEST : CITY OF ATLANTA (SEAL) _B...___ __ _ __ _ _ _ _ _ _ _ _ _ _ _ =B...,__:_ _ _ _ _ _ _ _ _ _ _ _ _ _ __ City Cl e rk APPROVED: 1'-".a yor FULTON COUNTY DEPARTMENT C? FAMILY AND CHILDREN SERVICES _B..._:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ = B.... y_:_ _ _ __ _ _ __ _ _ _(..._S_E_A_L__._) Dire c t or Mode l Ne ighbo r hood Progr a m (Title) _ APPROVED AS TO FORM : As socia t e City Attorne y I , I , �OFflCE OF Cl TY CLEHI' CITY H;lI.L ATl.,Al\ TA, GEUHGl A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGOl{Y GRIGGS WHEREAS, on June 18, 1969, the Executive Boar d of the Model Neighborhood Pr ogram of the Cit y of Atlanta, a t a regularly ca l led meeting, c1 id ;: ecommend the a pproval by the Mayo r and Board of Aldermen of a co nt ract to be ente r ed int o by and b e tween the City of Atlanta ar:.d Model Ci t ie s Mass Conven tion, .Inc-..-, a copy of such pr opo s ed agre eme nt be i ng a ttached her e t o, marked "Exhibit A" and made a part of , th i s res olution. NOW, THEREFORE, BE IT RESOLVED by the Mayor a nd Board of Aldermen of the Ci t y of At l anta that the May8r of the City of A i.._ 1 - ·- .a_. ...., Cl.1,...J..t...LlLLU. .! _ ..Lb 1- __ __ , _ __ Lit= .L. c.:!uy ....., . _ .&.- 1- _ __ .! - _ ..l c..t.. u1..,. .1. i tJJ... ..L L.J\..!u __ ..... -. . ... .&- ..... .&- _ _ L..v ~ 2 ~....; '- \...1. L...L.: .&- 1- _ 1,... iLI...:: ...., .-. ..! ,J W~.L - -. - _ J- ...- ,...,. ..... .,_ L-Vi.Li- .i.U \....L.. i= - ,.,.. r-,, - ..LV.i.. "'-"'.LL'-" ,.:) i n beha lf of the City of Atlanta where in cer t ain serv i ces t o provicie a vehicle through which Model Neighbor hood residents will have a voice i n determining t heir f ut ur e as per desc r iptions in "Exhibit A". ADOPTED by Boa r d of ,lldermen Jul y 7, 1 969 • . APP HOVED July 9, 1 96 9 . �- - - - -· ~-- -- - - ~ = ~- --=---=-===-=- THIS AGREEMENT e ntered into t h is _ _ _ __ d ay of 1 96 9 , by and b e tween the CITY OF ATLANTA , a mnnicipa l corporation, (Mod e l Ci tie s Prog ram ), here · n after refe r r e d t o a s the 0 11 CDA 11 , a nd Mode l Citie s Ma ss Conven ti on , In cor porated , a non-pr o f it corpor ation, of the City /County o f Atlant a / Fulton St ate of Ge o r gia, hereina fter r e ferr ed to as the "Agency " . W I T N E S S E T H T H A ~ , WHEREAS, the CDA on the 2 0 t h day of May 196 9 rece i v e d a Gr ant unde r Title 1 o f the Demonstration Citi es and Metrop o litan Develop~ent Ac t of 1966 fr om t h e Off ice of u. S. Depa r tme nt of Hous ing and Ur b a n Deve l <?pment, hereina f ter refer r e d t o as HUD , s aid grant d e signa t e d a s HUD Grant No . ME - 1 0- 001: a n d WHEREAS, pursu a n t to sai d gr ant the CDA i s undertaking c e rtain activitie s , and WHEREAS , the CDA de sires to e ngage the Ag en c y to re n der c e rta in a ssistan c e in such undert a kin gs , NOW, THEREFORE , for v a lua ble cons ide ration a nd mutua l p romise s e x changed between t he p ar ties h e r e-i:o it is agreed as follows : 1. The Agen cy s h a ll, in a s a t isfac t ory and p rope r manne r as d e termi n e d b y t h e CDA , p erfo r m t h e followin ~ se r v ice s ; EXHI BIT A PROJECT NO. & DESCRIPTION RE-001C Mode l Ci t i e s Mass Conve ntion, Inc. TOTAL BUDGET NON- SUPPLEI'-IBl\1TAL SU PPLEMENTAL 87,380 72 , 0 0 0 To prov ide a v e hicle th r ough wh ich Mode l Ne ighbor hood Res ide nt s wil l h a v e a v oic e i n d e t e r mi n i n g t h e f u t u re o f t h e Mode l Ne ighborhood. �• I A. CDA and Agency Agre e: 1. Payme nt shall be on a monthly reimburse me nt basis u p on CDA ' s r e ce ipt of a r e p or t of combined cos t control nnd statement of accounta bility from the agen cy (forms to be provided). 2o Pa yme nt unde r this contract is limited to the below designated project, tog-ether with the total costs stated, and in accordance with the respective proj e ct's bud g e t which are a part of the ir respective e xhib it herein. PROJECT NO. & DESCRI ?'I:r oN RE - OOlC Mode l Cities Mass Convention , Inc. 3. TOTAL BUDGET SUPPLEMENTAL NON- SUPPLEMENTAL 87,380 72,000 It is e x pre s sly unde rs t ood a nd a gree d tha t in no event s h a ll the tota l compens a tion f or a project e x c eed the max imum sum indicated above. 4. Th i s contra c t u a l agreeme nt may be renewed or ren e gotiated upon r e c e ipt o f fund s f r om f e d e r a l or local sburces on a year-to-year basis. 5. Cha nges . Any cha nge in the scope of service s of the Age ncy to b e performe d h e reunder, including any increase o r d e cr eas e in the a mount of the Agency' s compe nsation, must have prior a pproval f rom the CDA and mu s t be incorpor a ted in writte n ame ndme nts to thi s contrac t. Likewi se a ny cha nge in s cope o f services o f CDA, which is mutua lly agr ee d upon by and betwee n I • �'I I ,I I ' ' CDA and Age ncy, shall be incor porated in writt en amendments to this contract. If the Agency incurs e xpenses in exce ss of the amount allowable unde r· this contract, the amount of the over-ex penditure must be absorbed by the Agency. However, this does II i II , I I I , not preclude the Age ncy from requesting a modification of this contract when it hecomes evident that the Agency's efforts must be expanded to adequately serve i ; II' ' program p a rticipants. 6. • I ~ ermination of Contr act. ! I i If, through any cause, the Agency shall fail to ful f ill in time ly and proper manne r his obligat ions u:n der this contr a ct, or if the Agency shall violate any o f the cove nants, a greements, or stipula tions o f this con tract, or if the grant from HUD under wh i ch t his contract is made is termin2.ted by HUD~ - the' CDA . sha ll there upon h a ve the right to terminate this contra ct by giving wr itte n no t ice to the Age ncy o f s uch termination and specifying the effective date the reof. In the event of termin a tion, a ll prope rty a nd fini sh e d or un f ini s h e d docume nt s , data , studies , a nd r epor ts purchased or prepared by the Agency under this contract sha ll, at the option of t he CDA, b e come its pr operty a nd the age ncy s h a l l b e e nt itled to comp e n s a tion f or any reimbursable expenses necessarily incurred in sati sfactory · p e r f o r ma nce of t h e contr a ct. I . �If the CDA wi thho lds p ayment, it shall advise the agency and specify the actionsth-at .must be taken, in case of suspe ns ion, as a condition precedent to the resumption of payments, The a gency will remit any unexpend ed bal ance of payments on account o f g rant as well as such other portions of s uch paymen ts previous ly rece ived as determined by the CDJl.. to be due the CDA. The a ction of the CDA in accepting any such amount sha ll not cons titute a waiv er of any c la im wh ich t he CDI\ may otherwise have arising out o f this agreement. i 7. Tra v e l Expe n s es. The Agency's e x p e nses charged for travel shall not exceed those which would be allowed under the rule s of the Unite d Sta tes Gove r nme nt governing o fficial trave l by its employees. 8. Cove n a n t Aga i nst Continge nt Fe es. The Age n c y warr a n ts that no per s on or se ll ing agenc~{ or o ther organiza tion has been employed or retained to solic it or _s e cure this contract upon a n a greement or unde rstanding f or a commission , percenta ge , brokerage, or contingent fee . For breach or violation of this warranty, the CDA shall h ave the right to annu l ' this con ~ract without liability or, a t its discretion, to d e duct from the compensa tion, or otherwise r e cove r, the f ull amount of such commi s sion, perce ntage , brokerage or contingent fee . �9. ! Comp l ian cP. wi th Loc a l a nd Fe d era l Rules, Regul a tions II , and Laws . , The Ag·en cy s hall comply with a ll app licable laws, ordinances a nd codes of the state and local governme nts. 10. Shift of Funds. Funds may be shifted betwe8n line items of a single project without prior approval only to the extent that such action is not a result of significant change in an approved program and so long as it does no~ e x c eed 10"/4 of th e line item total from which the funds are being removed or to wh ich added. A report o f fund shifts will be made to the CDA fiscal officer within three work day s after its effective date . Any sh ifts o f funds b e t ween projects or other changes must b e appr ove d in advance of obligations. 11. Fin a nci a l Statement. Subj ect to receipt of fun ds from HUD, the CDA shall mak e payment under this contr a ct in accordance with the following method, such payme nt to be made upon presentation of a requisition for payment by the agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the cate gories of expenses as detailed in respective budget • . The Agency will furnish the. CDA a fin an cial stateme nt each month indicat ing the expenditure of CDA 1 s funds for that month. This stateme nt is to reach: the CDA II , �not l ater tha n the 5th o f the month following the month the expenditure was made. (Forms and instru ctions will be provided ). The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility £or providing f i nan c ial s ervices adequate t o insure the establishment and maintenance o f an accounting syst~m with ade quate internal control. Books o f Account and Record s. The agen cy shall maintain a general ledger in which ' I to record a summarization of all a ccounting transactions relating t o the proj e c ts l isted her e in, and to class ify such transaction s according to the acccunts Frescribed in the project budget c ateg·ories. In addi t ion, the agency shall maintain a c a sh receipt and disbur sement register in which re c e ipt of funds and disbursement o f funds will b e documented. Funds dis bursed by the agency shall be made by pre-numbered che cks u sed in numeric al sequence and must b e supported by appropr i ate docume ntation, s u ch as payroll, inv oices contra cts, tr a v e l p ayment , etc ., evidencing the nature and propriety of each payme nt, a nd showing the approval o f the chief fis c a l o ff i cer or 0 th.ell" aint.hor-ized officia l of the agency. Fide li ty Bonding Re quirements. Prior t o the disburseme nt o f f un ds to the Agency / 1· I I �the CDA sha ll receive a statement from the Agency 's ch ief fisca l o i f icer or insurer assuring that a ll persons h a ndling funds rece ive d or disbursed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage d eemed'.n e c es sary by the CDA for its own employees. (Additional i nformati o n, if needed, wil l be supplied by CDA). 12. Ma inten nn ce of Records. The agency sha ll main tain such records and accoun ts, including property, personne l, and finan cial record s, as are id e emed necessary by the CDA or HUD to as sure a proper a ccounting for all project f unds. record s will be made availc1.ble f or audit 'l'hese purposes to ·I t he ClJA, HlJLJ or United States or any authorized representative, anC:. will be retained f or three years a fter the expiration o f this contract. 13. Non -expendable property. All non-expnedable property acquired for the program will revert t o the CDA unless otherwise provided for, such non- expe ndab le property being property which will not be consum2d o r lose its identity , a nd wh ich cost $1 00 or more per unit and is expected to have a useful life of one year or more. Al l such proper ty acquire d by the age ncy will be li ste d on a property ' d escription, mode l and se rial record inve nto ry by number, date of acquisition, cost of a cquisi t i on a nd ide ntified as n e w or u s e d. An update d si gnc d copy of this inve ntory will b e p r ovide d the fi s c a l o ffice r of the CDA e a ch month followi ng a physica l i nve ntory. �14. Eva l uat. ion. The agency a g r ees that the CDA may carry out monitoring a n d eva lu a tion a ctivities a s d e te r mine d nec e ssary by the CDA or HUD • 150 Suhcontra cts . None of the work or services covered by this contr2.ct shal l be subcontracted without ths prior written approval of the CDA. I I Any work or s8rvice s subcontracted here- I under sh a ll be s p ecifie d by written contract or agre e ment and shall b e subject to each provision of this contra ct. J6. Di r ect Dep o s i t i ng of Funds . The a g e ncy shall de s ign a te a commercial b a nk as the depositor y for the rec e ipt of funds. The CDA shall, after assuring it s elf of the propriety and accuracy of the account, deposit all funds ., which are made available to t he agency directly into the designated bank account. In cases where funds are made available on an advanced basis, the agency shall require the commercial bank to secure fully all funds on deposit in e x cess of the amount insured by Federal or State agency. 1~ This agreement is subject to and incorporates the attached Part II, Model Cities Administration Supplementary General Conditions Governing Contract with operating age ncies and contractors. 18. The agency agrees to assist the CDA in complying with I lI all of the Conditions Governing Grants under Title I, I I Sections 105 a nd 107 of the Demonstration Cities I I I a nd Metropoli t an Deve lopme nt Act of 1966." I II ' ' �IN WITNESS WHERE OF, the CDA an d Age ncy h a v e e xe cute d this agreemen t as of t he d ate f i rs t ab ove wr itte n. ATTEST: CITY OF ATLANTA (SEAL ) B"r : (Tit l e) City Clerk Ma yor I II I APPROVED: MODE L CITIES MASS. CONVENTION, I NC. BY:_ _ _ __ _ _ _ _ _ _ __ _ _ _ BY: Dire ctory Mode l Ne i ghb o r hood Progr am (SEAL ) (Title ) APPROVED AS TO FORM: Assoc i ate Ci ty Att or n ey 'I ' I I I I I I I I I �. FflCI~ OF Cl TY CLEHI{ Cl Tl Hi1 LL ATLA: .TA~ GE- RGIJl A RESOLUTION BY ALDERMEN EVERETT MI LLI CAN AND GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Boa rd of the Model Neighbo r hoo d Program of the City of Atlanta, at a reg ularly cal led mee ting , did recormnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlant a and the Sen io r Cit i zens Services of Me tropolita n Atlan ta, Inc .~ a copy of such proposed a greement being attached he re t o, marked 11 Sxhibit A", and made a part of t his resolution . NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta tha t the Mayor of the City of At l 2n t~ ~s h e~e~7 2~tha~ized t o execute ~he s aid ~ontrac t for and in behalf of t he City of Atlanta whe rein f acilities fo r day care s e rvic e s will be operated, mea ningful work experiences for senior c i tizens i n the Model Neighbo r hood Area wil l be provided, and related s ervices ma inta in ed as set forth in "Exhibit A" o ADO PTED by Ul.'l ard o f ,ll derme n Jul y 7, 1 %9 . APP IWVED Ju ly 9 , 1 969 . r:ns M •••:zto.,e e, / 011 �-- - - --~- - - ~ - - - ~- - - -- ~ -- - - - - - - - - - - - - - - - - -- - .1 THIS AGREE.MENT entered into thi s _ _ __ _day of _ _ _ __ 1969, by and between the City of Atl a nta, a municipal corporation, (Model Citie s Program ), hereinafter referred to as the "CDA", and Senior Cit izens Services of Metropolitan Atlanta, Incorporated, a non-profit cor porati on of the City/County of Atlanta/Fulton State of Georg ia, hereinafter referr e d to as the "Agency". WI T N E S S E T H T H A T a WHEREAS, the CDA on the 20th d ay of- May · 1969 received Grant under Tit le I o f the De mon stration Cities and Metropolitan Development Act o f 1966 from the Offi ce o f the United States Department o f Housing ~nd Urb an Developmen t, ~ereinafter re f erred to as HUD, said grant c.es ignate d as HUD Grant no . IvJE-10-001; a nd WHEREAS, p u rs u ant to said grant the 11 CDA. 11 is undertaking certain activities; and I WHEREAS, purs uant to said grant the 11 CDA 11 desires to engage the Agency to re nder certain assistance in such undertakings, NOW, THERE FORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows; A. Agency Agrees: 1. The Agency sha ll in a satisfactory and proper manner 2-s determined by the CDA, perform the following services: EXHIBIT A PROJECT NO. SS- 033 N SS-035N SS - 03 7N SS- 039N & DESCRIPTION Day Car e Center s Block Mothers Family Day Care Homes Parent Inv olveme nt in Child Care Cent~.r:.~- TOTAL BUDGET NON -S UPPLEMENTAL SUPPLEMENTAL 92,000 414,000 I I �/ .' ./ . V i J· ' Project number SS - 033 N is d esigned t o make available additional resources for day c are services for children age birththr ee years and tc provide me a ningful work experiences for senior citizens in the Mode l Ne ighborhood Ar ea a nd to operate and maintai n ·1· · ~ay care services . ~I serve 200 ch ildren-~ ~ This project is designe d to Emphasis will be pl a ced on p aren t and resident -n ~ e c i fica lly set forth in Exhibit A which is attached hereto and made a part hereof. Project number SS-035N is to provide a back-up-team and to supervise those childre n not being supervised in day care centers through family day c are home, the school's extended day care proi gram, or recrea tion as spec ific al l y set forth in. Exhibit A which is attached hereto and made a par t her e of . Pr oj e ct number SS-037N is to provide resources for super I vision o f youngsters fr om families with wor·k ing mother s and ..i.nco;-r,es ! ' I under $5,000 , and also to serve as an alternative to day care centers and the ex t ended day pr ogram . Project number SS-03 9N is to increase and to motivate parents who have children in day care center programs and to improve their child r earing knowledge and skills as specifically set forth in Exhibi t A wh ich is attached hereto and made a part hereof. A. CDA and Agen cy Agree: 1. Payment shall be on a monthly reimburs eme nt basis upon CDA' s receip~ of a report of combined cost control and statement of accountability from the Agency (forms to be provided). 2. Payment und er this contract is limited to the below d es ignated project, together with the total co s ts stated, and in accordance with th e budCJet which is attached hereto and made a pa:r. t h ere of as Exhibit B. !' �, I I TO'i'AL BUDGET PROJECT NO. SS - 0 3 3N SS - 035N SS -0 3 7N SS- 0 39N & DESCRIPTION SUPPLEMEN'I'AL Day Ca re Ce n ter s Blo c k Mothers F ami l y Day Care Hornes Parent Invo lvement i n Chi l d Care Ce n ter 3. I NGN-SUPPLEMENTAL 414,000 92,000 I t is e xpressly understood and agreed that in no 'I [1 event sha ll the total compensation for the projects II I e x ceed the max imum sum indicated above. 4. i This ag-reement is subject to and incorporates the provisions attached hereto as Part I I Terms and Con ditions . 5. This contr actual a greernen-t may be ren ewed or re' • I n e got~at e d upon r e c e i p t of fund s fr om fe d e r a l or loc a l s our c e s on a year- t o -ye ar basis. 6. Cha nges . Any cha nge in t he s cop e o f ser v i c es OI the Agency to be p erfo rmed h e r e under , including 'I I! ' i any ~n c rea se or de crease in the amount of the ! Agency ' s compen s a ti on, mu s t h a v e pri or approva l i from the CDA and must be incorporate d in written a me ndments to thi s contr a ct. Likewi se any chang e in scope o f s e rvi c e s o f the CDA, wh i ch i. s mut u a lly agre ed upon by a nd b e tween CDA and Ag e ncy, shall b e incorpor ate d in written ame ndments t o thi s contr a c t . If the Age n cy inc u r s expe n se s in e xce s s o f the amount allowable unde r this contract, the a mount o f t h e over-expe n di t ur e mus t b e ab s orb e d b y the Age ncy. Howe v e r, t hi s doe s not prec lud e the Ag e ncy f rom r e ques ting a modi f i ca tion of t hi s c ontract whe n i t b e c ome s e v i d e n t t h a t the -~------- - - ----·--.,.~------·- �a g ency will r emi t any une xpende d b a lance of payments on a ccount of gr a nt as we ll as such other portion s o f such payments prev ious ly r e ceive d as determine d by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. 8. Trave l Expen se s~ The Agen cy's e xpenses charged for travel sha ll not e x ceed thos e which would be allowed under the rules of t l)e United States Gover nment governing of f icial t r avel by its employe e s. 9. Cove n an t Again st Contingent Fee s. The Agency wa r r an ts that no person o r sellj_rn:J agency or other organization has·been employed or retained to solicit or secure this contr a ct upon an agreeme nt or understanding for a commission ; percentage, brokerage, or contingent fee. For breach or violation of th.is warran_ty the CDA sahll have the right to annul this contr a ct without liability or, at its discretion, to deduct from the compensation, or otherwise recover, the full amount of such commission, perce nta ge, brokerage ·or contingent fee. .,/ ~ · - • I"•• .. • �10 . Comp l i a nce with Loca l a n d Fe de ral Rule s, Re g u l a t i ons a nd Laws . The Age ncy s h a ll comply wi t h all applicable l aws, ordinances and codes o f the state and local governments. 11. Shif t of Funds. I I I I I • I F'unds may be shi f ted between line items of a single project without prior approval only to the extent -that such action is not a result of significant cha nge i n an appr ove d program and so long as it doe s not exceed 100/o of the li.ne item total from which the funds a re b e ing remove d or to which added. A report i o f f und shi fts will be ma d e to the CDA fiscal off i cer within three work days afte r its effective date. Any shifts o f f u n d s b etween p r oj e cts or other . chang e s mu st b e a p prove d in adv an c e o f obligat ions. 12. F i n a nci a l Sta t ement. Subject to receipt o f fund s from HUD, the CDA sha ll ma ke p ay:ne nt u n d e r this contract in accorda nce wi t h the following method, such payment t o be made upon prese~ta tion o f a r e quisition f or p a yme nt b y the age ncy. The r e quisition for p ayme nt shall indicate the disposition of the amount requested by r eference to the c a tegories of expe n se s a s deta ile d in 1 r re'spective budgets. ' The a g e ncy wi ll f u r ni sh t h e CDA a f in a ncia l s t a t e me nt each mon t h ind i c a tin g the e xpe nd itu re o f CDA ' s fund s for that month. Thi s s tat e me nt i s to reach the CDA �' I not l a.t8 r than the 5 t h o f the month following the month the e x penditure was made. (Forms and In structions will b e provided) . The agen cy will furnish the CDA a statement submitted by the appr opriate financial officer stating that he acce pts the responsibility for provi_ding financial se r vices adequate to insure the establishment and maintenance of an accounting system with adequate internal control. Books of Acccunt and Records. i The agen cy shall maintain a general ledger in which to record a suITu~ari zati on of all accounting trans actions relating to the projects listed herein, and to classify such transactions according to the accounts l prescribed in the p r oject budget categories. i In addition, the agency shall maintain a c a sh receipt and disb urs emen t register in which receipt of funds and disburseme nt of funds will be documented. Funds disbursed by the agency shall be made by pre-numbe red checks used in numerical sequence and must be supported by appropriate docume ntation, such as payroll, invoices, contracts, travel paymen t, etc., evidencing the nature and p~opriety of each payment, and showing the approval of the chief fiscal officer or other authorized o ffi cial of the agency. Fidelity Bond ing Requirements. Prior t o the disbusement of funds to the Agency the CDA shall receive a statement fr om the Agency's �,. , ' i: chief f iscal officer o r in s urer ass uring that all persons handling f unds received or c'lisbursed under !I I: this contract are c ov ered by fide l ity in sur a nce in an amount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA . for its own employees. (Additional informat ion, if needed, will be supplied by CDA}. 13 . Maintenance o f Records The agency shall maintain such records and ac count s, including property, personnel, and financial records, as ar;e deemed n e cess a ry b y the CDA or HUD to ass ure a proper ac counting f o r all project f und s . records will be made available for thA CDA, HUD o r These audit purposes to the Comptr oller Ge neral o f the United _States o r any authori ze d represe n tative , a n d wil1 be retaine d f or three years after the expiration of t his contr act. 14. Non -Expendable Property . All non-expendab l e proper ty acquired for the progr a m will revert to t h e CDA unless o therwise provide d for , such non-expendab l e property being prope rty which cost $1 00 or more per unit a nd i s expe cte d to h ave a u sefu l li fe o f one year or more. All s uch pr o perty acquired by the agency will be liste d ·on a prope rty record invento ry by description , mode l a nd seri a l number , d ate o f acqui sit ion, cos t of a cqui si t i on a nd --=-··· ---·---~....,....(.-1,--,,•·•r." ........ . i �.identified as new or used,. An updated signed copy of this inventory will be provided the fiscal o ffi cer o f the CDA each month f ollowing a 15. physical inve ntory. Eva luation. The agency agrees that the CDA may carry out monit0ring and evaluati on activities as deter~ined necessary by the CDA or HUD . 16. Subcon tracts. None . of the work or services covered by thL., contract shall be subcontracted without the prior written a pproval o f the CDA. Any work or services subcontracted hereunde r sha ll be spe cified by ,-vritten contract or agreement and shall be subject to each provision of I ! I, this contract. 17. Dire c t Depo s iting o f Funds. I I The agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and accur a cy of the account, deposit all funds which are made available to _ the age ncy directly into the designated b a nk account. In c ase s where funds are ma de avail- able on an .advance basis, the agency shal l require the comme rcial bank to secure fully all funds on d e po ~i t in exce ss o f the amount insure d by Fe d e r a l or State agency. 18. Th i s a g ree me nt is s ubj e ct to a nd incorp orates the attache d P a rt II , Mod e l Cities a dmi n istr a tion Supple mentary Gene ral Conditions Gove rning Contr a cts with ope r a ting a g e n6i~s a nd contractor s . ,. �19. The agency agrees to assist the CDA in complying wi t h I I l I all o f the "Conditions Gove r ning Grants · under Title I, Sections 105 a nd 107 of the Demonstration Ci.ties I and Metropolita n Development Act of 1966." IN W'ITNESS WHERE OF, the CDA and Agency have executed this agreement as o f the date fir.st above written. · ATTEST: CITY OF ATL,ANTA (SEAL) BY: (Ti tle ) City Clerk APPROVED: ' I Mayor SEN I OR CITI ZENS SERVICES OF .METROPOLITAN ATLANTA, INC . . BY: BY : Director Model Ne ighborhooc Program (Title) (SEAL ) , • I ' ! APPROVED AS TO FORM: Associate City Attorney r I I: �OFflCI~ lF CITY CLEHJ( Cll'} HA LL ATLA.JI·1,} ' GEOHGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHE REAS , on June 25, 1969, the Exe cutive Bo a rd of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recormnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta a nd Division of Vocational Rehabilitation, State Department of Education, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolution. NC ~J, THEREFORE, BE IT RESOLVED by the Mayor and Board of AlnPrm Pn of th e Ciry of Atlan ta that the Mayor of the City of Atlanta is her eby authorized to execute t~ said contract for and i n behalf of the City of Atlanta wherein an employment service for the hard-to-place are a residents will be provided and appropriate medical examina tions and treatment will be given to those persons eligible for job training and placement as set forth in "Exhibit A" and setting forth therein the allocation of f~nds to the Georgia State Employment Service. ,\DOPTED by Board of ,Llderrnen Jul y 7, 1%9. APPlWVED July 9, 1%9, ~ ~ I ~ - - -- - - - - - - - - - - - - · - - - - - - - . .- ·_ _ _ _ )IIU' _ _ _ __ _ _ �,· I I THIS AGREEMENT entered into this _ _ _ _ _day of _ _ _ __ , 1969, by and between the City of Atlanta, a municipal corporation (Model Cities Program ), h ere inaf ter r eferre d to as the "CDA", and Division o f Vocation a l · Rehabilitation, State Department of Education, of the City/County of Atlanta/Fulton, State of Georgia hereinafter referred to as the "Agency". W I T N E S S E T H T H A T -~vHEREAS, the CDA on the 20th day of May 1969 received a Grant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the U.S. Departme nt of Housing and Urban Dev~ lopme nt, hereinafter referred to as HUD, said gr ant designated as HUD Grant No. ME-10 - 001; and WHEREAS, pursuant to said grant the CDA is undertaking certain activities; and WHEREAS, pursuant to said grant the CDA desire to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises e x changed between the parties hereto it is agreed as follows: I A. i AGENCY AGREES: 1. ' The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: EXHIBIT A PROJECT NO . EM-019N DESCRIPTION Staffing Ce ntral Facility Mechani s m of Service Direct Medica l Maintenance ·& EM- 023N & TOTAL BUDGET NON-SUPPLEMENTAL SUPPLE ME NTAL 147,000 40,000 -o-0- I I: . I I I �- 2- a. The Agency's respon s i biliti es f o r proj e ct numbe r EM- 019N i s limited to a n allocation of 79,000 of the 147,000 t o staf f a c e n tral, compr e hens ive , ind ividual ized , and personal i zed emp loyme nt service to the hard-to-p l ace are a r esidents and to provide a rnech;;i.nism f or the tran s mi ss ion of job ava ilability information to tho se re siden ts as spe c i fic a l ly set f o rth i n EXHIBIT A which i s attache d hereto arrl mad e a part hereof. The ba l a n ce o f fun d s , 68, 000, is d e sig nated f or allo cation t o the Ge orgi a State Employ ment Service to p rovid e c er t a i n serv ices within the project. The Agen cy's res p o n sib il it i es for project number EM-02 3N is to prov ide a n y resident who is s eeking e mp loyment and who is l.-8 f el.:'L' ecl for a job in terv iew o r wh o ha s bee n ac c e pted for e mp loy ment will be eligible f or these funds. Also a n y r e side n t a ccept i ng training under an a p pr ov e d t r aining p r ogram wi ll qua lify. GSES will_ p rov i d e av ai l able suppor t t o the Age ncy for the implementation of this proj e c t . All e xist ing MDTA appl icants wi ll b e r eferred thro ugh t h e r e g u lar ch a nn e l s a n d t h e Age n cy wi ll t a ke al l c as e s suitab le to the ir e x isting regulations. When the r e side nt applie s f or servi c e s fr om t h is fund, t he Agency 's Coun se lor , t h e Employ me n t. Ser.vice r e presen tativ e and I the s o c i a l wor k e r will joint ly ___d etermi n e the n eed for II mino r me dic a l s e rvice s a nd addition a l d i a gno s is t o !1 11 I d etermin e work poten t i a l. i\ 11 Assista nce f r om this pro gram ma y inc lude such i t e ms !I .I I I I ! I ' •' I 1 ~ II ! I !' I l �as care for a cute condi tions, eye glasses, dental care, and pre-employment medical examinations, ino c ulations, and etc. required by the employer or trainer. The custodian of this fund will keep a file of all accepted cases and these will be identified to allow future retrieval of all data on cl ients serviced in this program. All services provided by this fund will be made available according to t11e standards in affect for the local Agency's program. The main focus of the services ! to be provided will be appropriate examinations and medical treatment for persons selected or otherwise determine eligibility for job training or job placement. When these medical sP.rvices a:r:-e r.ot avail able elsewhere on a timely and adequate basis, the Agency will authorize the service on its regular forms for -this purpose. Financial eligibility for this p:r:-ogram will be determined by the in~ividual signing a declaration of inability to pay but he will be asked to indicate how much he can contribute towards the cost of the service. Clients will be provided service on first come first serve application to those where minor medical services are not available from any other program. T}}e possibility of a job or a training situation being available will be paramount requirement for service and must be attested to b y the Employment Service representative as furt~er set forth in EXHIBIT A which is atte1ched h ere to and made a part hereof. �-4- 2. Any re l ease to t h e news media pertain i ng to the service s as s t a t e d he re in s hall be cleared through the Director of the At l a nta Mode l Ne ighb o r hood Pr ogram prior to its release. Any publicity given to the progr a m's projects herein must recogni ze the Atlant Model Neighborhood Program as the sponsoring agency funded by the U.S. Department of Housing and Urban De velopment. 3. The Age ncy warrants that no person or selling agency or other org a ni zat ion has been employed or retained to solciit or secure this con t ra ct upon an agreeme nt or un derstanding for a commission , p er cen tages, brokerage, or 6ontingent fee. breach or violation of this warranty, For the CDA. shall have the right to ann ul this contract withcut liability or, at its disc r e t ion , to deduct f rom the compensat i on, or. otherwise recover, the full amount of such commission, percentage, brokerage or contingen t fee . 4. The Agency sha ll de~ignate a commercial bank as the depositor for the receipt of funds. The CDA shall, after assuring itself of the propr iety and accuracy of the account, deposit all funds which are ma d e avail able to the Agency directly into the deisgnated bank account. In cases where funds are made available on an advanced basis, the Agency shall require the comme rcial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State Agency. 5. Subj e ct to receipt of funds from HUD, the CDA shall make · payme nt unde r this contract in accord a nce with the following method, s uch p a yme nt to be made upon presentation of a requi s i ti on f or p ayme nt by the Age ncy . The r equisition for p a yme nt sh a ll i ndic a t e the d i sposition of th e amount r e que sted I ,. �--- - - ------------,-------------~ -5- ! I I I by r efere:.1ce t o the c a t e gorie s of e x pen s es as d e tailed in r e s pe ctive budgets . l . I I: I , The Age ncy will furni sh the CDA a financia l state me nt each mon t h indi c a t i ng t he e x penditure of CDA 's f unds fo r that month. Thi s s t ateme nt is to reach the CDA not l a t e r than the 5th of the month following the month th at t h e e x p e nditure was made, will be p r ovided ). (forms and instructions The Agen c y will furnish the CDA a stateme nt submi t t ed by the appropr ia te f inancial officer sta tin g that he accep ts the r e sponsib i lity for providing fina n ci a l se rvices adequ ate to insure the establishment and ma in tenan ce o f ~n account s y stem with a d e quate internal j control. I f the CDA withholds p ayme nt, it shall advise the Agency an d spe cify the actions that mu s t be taken, in case of suspen s ion, as a condition precsde nt to the resumption of paymen t s. The Age n cy will remit any unexpende d balance of payment s on account of the grant as well ' as such other portions of such payme nts previously received as determined by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this· agre ement. 6. The Agency's expenses charged f or travel shall not exceed those allowable under the customary practice in the government of which the Agency is a part. 7. Th e Age ncy shall maintain such records a nd accounts, including property, persqnnel, and financial records, as are deeme d necessary by the CDA and HUD to assure a prope r a c coun t ing f or a ll project funds. The s e records will be ma d e ava il able for audit purposes to the CD~ , HUD, or the ' II �- 6,' 'I I ' ' Comp tr olle r Ge n e r a l of the United ~t ates or any authori z ed repre senta t~va, and will be retained for three years after t h e expir~tio n o f this con tr a ct. 8. All non-ex pendable property acquired for the program will revert to the CDA unless otherwise provided for, such nonexpendable property beingproperty which will ·not be consumed or lose ~L ts identity, and which cost $100 or more per unit and is expected to have a useful life· of one year or more. All such property will be listed on a property record inventory by description, model and serial number, date of acquisiti o n, cost of acuisition and identified as new or used. An updated signed copy of this inventory will be provided the fiscal office of the CDA each month following a ph~/si.ca l 9. .; .,,...,,-T _ _ ..... _ _ .,. ,.. ..i....t. J. ',/ "-.t. A. _...,J..._:t. The Agency agrees that the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. ' I: 10. None of the work or services concerned by this contract ' shall be subcontracted without the prior written approval of the CDA . I. Any work or services subcontracted hereunder shall b~ specified by written contract or agreement and a.h all be subject to each provision of this contract. I 11. The services of the Agency shall commence as soon as possible after the execution of this contract and operate for a period of ten months thereafter or less time if · funds for this agre e me nt are exhausted. , I �- 7- Bo CDA and AGENCY AGREE : 1. Payment s h a ll b e on a monthly r e imbursable basi s upon CDA ' s r eceipt o f a r eport o f combine d co s t control and stateme n t of account ability from the Agency, (forms to · be provided) . 2. Payme nt under this contract is limited to the below designated projects. together with total costs stated and in accordance with the respective projects' budgets which are a part of their respective Exhibits herein. PROJECT NO. EM- 019N EM-023 N 3. & TOTAL BUDGET NON-SUP PLEMEJ\'TX SUPPLEMENTAL DES CRIPT ION Staf fing Cen t ral Facility and Mecha n ism of Serv ice Di~e ct Med ica l Mainte nance 79,000 40,000 -0-0- It is e xpressly understood and agreed that in no event shall the. total compensation for a specific project exceed the max imum sum allocated and specified in attached exhibits. 4. This agreement is subject to and incorporates the provisions attached her e to as Part II entitled "U.S. Department of Housing and Urban Development Model Cities Administration Supplementary Conditions for Contracts with Operating Agencies and Contractors." The Agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants und e r Title I of the Demonstration Cities and Metropolitan I 'I Development Act of 1966." 5. This contractual agreement May . I be renewed or renegotiated upon r eceipt of funds from Federal or Local sources on a y e arto - y e ar b a sis. 6. CDA ma y, from time to time , request changes in the scope o f I: ' i t he se rvices of the Age ncy to be performe d hereunder. Such changes, inclduing any i n crease or d e cr e a se / ' �-1:5- changes, including a ny increase o f decr ease in the amount of the Agency 's compensation, wh ich are mutt1.ally agreed upon by and b etween CDA and the Agency , shall be incorporated in written amendme nts to this contract . 7. Funds may be sh ifted b e t ween line items of a single projec~ without prior appr ova l only to the e x t ent that such action · is not a resu l t o f signific~nt change in an approved progr a m a nd so long as it does not exceed 10% of the line item total from which the funds are being removed or to which ajded . A report o f f und shifts wi ll be made to the CDA fiscal o ff icer within three work days after its effective date. Any shifting of funds between projects or o ther changes must b e appr oved in advance o f obligations. 8. I f through any cause, the Agency shall fail to fulfill in timely and proper ma nne r hi s obligat ions under thi s contract, or i f the Agency shall violate any of the covenants, agreements, o r stipulations o f this contract, or if the grant from HUD under which this contract i s made is terminate d by HUD , the CDA sha ll thereupon have the right to terminate this contract by giving written notice to the Agency o f such termination and spe cifying the ef f ective date there of. In the event of termination all property and finished or unfini sh e d docume nts, data , studies, a nd reports purchased or prep a red by the Age ncy unde r this contract , s h all , at the option o f the CDA, become its property and the Agency shall b e e ntitle d to compe nsation for any reimbur s able e x pens e s n e c e ssar ily inc u rred in sati sfactory p e r f orma nce o f thi s · contract. . I ' I' ' _ __.,..ee ,:r:r -· �-9' j" I I I 9. The agency shall ma intain a g e neral l e dger 'in which to record a sunmarization of all accounting transactions i .I accor ding to the ac counts prescribed in the project budge t categories. In addition, the agency shall maintain a cash receipt , and disbur .::;e ment register in which receipt of funds and disbursement of funds will be documented. Funds disbursed by the agency shall be made by pre-nurr~ered checks used in numerical sequence and must be supported by appropriate I: l' documentation, such as payrc-11, invoices, contracts, travel ' ! payment, etc., evidencing the nature and propriety of each I: I: I , i payme nt, and showing the appr oval of the chief fiscal officer i or othe r au thori zed official of the agency. 10. Prior to the disbursement of funds to the Agency the CDA shall receive a statement from the Agency's chief ! ! fiscal of fi cer or insurer assuring that all persons handling funds received or disburs ed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed necessary with sound fiscal practice and with the coverage deemed necessary by (Additional information, the CDA for its own employees. if needed, will be supplied by CDA). 11 -~ The Agency shall comply with all applicable laws, ordinances and codes of the state and local Governments. ., I I I .I ~ '~!'!!'11.U- M !_.,__ _ _ _ _ _ _ _ _ _ _ _ _ _ __ ·-- .. . . �- l - IN WITNESS WHERE OF, the CDA and Agency have exe cuted this agreement as of the date firs t above written. ATTEST: CITY OF' ATLANTA (SEAL) BY: _ _ _ _ _ _ __ _ _ _ _ _ __ BY: _ _ _ __ __ _ _ _ _ _ _ _ _ __ Mayor APPROVED: DIVISION 0 ~ VOCAT IONAL REHABILITAT ION STATE DEPARTMENT OF EDUCATION BY: BY:-- - - - - - - - - - - - - - ' - ' (S=E="P-.=.L) (Title) I I APPROVED AS TO FORM: . I I i i I Associate City Attorney -·------- - I -- . ' ii �OF1"l CE F Cl TY CLEHK Cl TY HilLL ATlAKTA , GE !{G IA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting , did recommend the approval by the Mayor and Board of Alde rmen of a contract to be entered into by and between the Cit y of Atla nta a nd the Y~ung Women's Christian· Association (YWCA), a copy of such proposed a gr eement being a ttached hereto, marked " Exhib it A" and made a part of this resolution. NOW, THEREFORE , BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of At l anta is h e r eby a uthoriz ed to ex ecute the s a id contr act fo r and in behal f of the City of At lan t a wher ein c e rta in s erv i c es t o dec rease the perc entage of unstable families in the area will be rendered as pe r des cr i pt ions in "Exhibit A". ADOPTED by Board of ,~lde r men J uly 7, 1969. APPROVED J uly 9 , l 96 9 • �THIS AGREEMBNT entered into this ______day of_____ , 1969, by and b etwee n ~he City o f Atl a nta, a municipal coporation, (Mode l Cities Pr o g ram), hereinafter referr e d to as the "CDA", and the Youn g Wome n's Christian Association, (YWCA), a non-profit cor poration, of the City/County of Atlanta/Fulton, State of Georgia, her e;i.nafte r referred to as the "Agency". W I T N E S S E T H WHEREAS , the CDA on the 20th day of May, 1969, received a Grant unde r Title I of the Demonstration Cities and Metropolitan Deve l opment Act o f 1 96;6 f r om the · Office of the U. S. Department of Hou sing and Urb a n Development, hereinafter referred to as huD, said ' .! g r ant d e sig nated a s HUD Grant No. ME-10-001; and WHEREAS, pursuant to said grant the CDA is undertakir:g certain activities; and WHEREAS, pursuant to said grant the CDA desires to engage I ' · the Agency to render certain assistance in such undertakings, I I I I l! 1 NOW, THEREFORE, for - valuable consideration and mutual I : promises e x changed between the parties hereto it is agreed as follows: 1. The agency shall, in a satisfactory and proper manner as determined by the CDA, perform the following services: ,EXHIBIT A TO'l'AL BUDGET -· PROJECT NO. & DES CR I PT I ON SS - 027N Mode l Home Management Program 4-2-y:.OQ'O YI; -:-0- '?!.,:J... ______ __ _,;..,_ ,_,, .. ~ . . .-- .,, . .. �.(a) Decrease the percentage of unstable families in the area, as ~pecifically set forth in attachment marked; Exhib it A 2. Any release · to the news media pertaining to the services as stated hereiu shall be cleared through the CDA Director prior to its release. Any publicity I given to the program's project her·e in must recognize the Atlanta Model Neighborhood Program as the sponsoring agency, funded by the U.S. Department of Housing and Urban Development. 3. The services of _the agency shall commence as soon as practicable after the execution of thi s contract and operate for that period of time specifically , set forth in the respective exhibit. < lI i i j A. CDA and Agency Agreej : 1. l l I Payment shall b e on a monthly reimbursement basis upon CDA's receipt of a report of combined co st J 1 control and. statement of accountability from the j j l agency (forms to be provided). i 2. ll Payme nt under this contr a ct is limited to the ::iE.low /· : .i l ' . designated project together with. the total costs 1 -stated, and in accordance with the respective I projects' budget which is a part of the resi:,c,c t ive l i. exhibit~ herein. 1 I PR OJECT NO. E, DES CRIPTION SS-027N Mode l Home Ma n a gement Progra m TOTAL E'JDGET SUP. PLEM8l\1TAL 42-; ooo . L/1; y (..7.. _______ ,._,,, -0- I �I 3. It i s e x pressly understood and agreed that in no i. event shall the total compensution for the project I ! I I e x ceed .the maximum sum indicate d above. 4. ' This agreement is subject to and incorporates the provisions attached hereto as I?-art II Terms and Conditions. 5. This contractual agreement may be ·renewed or renegotiated upon receipt of funds from federal or local sources on a year-to-year basis. 6. Changes . . Any change in the scope of services of the Agency to be per~ormed hereunder, inc1'du·ing any increase or deer.ease in.the amount of the Agency's compensation, must have prior approval from the CDA and must be incorporated in ,,-rritten amendmen-c.s Lo this contract. Likewise apy changes in scope of services of CDA, which is mutually agreed upon by and between CDA and Agency, shall be incorporated ('.. in written ~mendments to this contract. If the Agency incurs expenses in excess of the amount allowable under this contract, the amount of the over-expenditure must be absorbed by the Agency. However, · this does not preclude the Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve program participants. 7. Termin a tion of Contract. If, through any cause, the Agency shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Age ncy shall vio]ate any of the covenants, agreement s , or stipulZ1.tions .. -~·.,,.JIii.it ·.• I! ___/ .. �of this contract, or if the grant from rWD under which this cont:cact is made is terminated by HUD, i I ! I the CDA shall thereupon have the right to terminate this contract ;"by giving vlritten notic e to the Agency I I! I: i of such termination and specifying the effective date thereof. In the event of te~mination, all property and finished or unfinished documents, data, studies, and reports purchased or prepared by the Agency un.der this contract shall, 2t the option of the CDA, becorae its property and the Agency shall be entitled to compensation for i any reimbursable expenses n e ce s sarily incurred in satisfactory performance of the contract. If the CDA withholds payment, it shall advise the~ Agency and specify the actions that must be taken, , I in case of suspension, as a condition precedent to the resumption of payments. I The Agency will remit any unexpe nde d balance _of payments on account of grant a s well as such other portions of such payments previously received as determined . I by the CDA to b e due the CDA. The action of the CDA. in accepting any such amount shall not constitute a waiver of any cl aim which the CDA may otherwise have aris ing out o f this agreement . j l l. l 8. Travel Ex p e nses. I The Agency ' s expenses charge d for trave l sha ll not exce e d thos e which would b e a llowe d unde r the rules of the United States Governme nt governing o fficial travel by its e mploye e s . �9. £oven a nt Against Contingen t Fee s. The Age ncy warrants that no person or selling agency or other org·anization has be e n err.ploye d or retained to solicit of secure this contract upon a n agreeme nt or unde rsta.nding for a commission, percentage, brokerage, or contingent fee. For I breach or violation of this warranty, the CDA I I shall have the right to annul this contract with- I i out liability or, c:,t its discretion, to deduct I I- I i from the compensation, or oth~rwise recover, the I full amount of such commi ss ion, percentage, brokerage or contingent fee. • I 10. Comp lianc e with Local and Federal Ru l e s, Regul at ions a nd Laws. The Agency shall comply with all applicable law, ordinances and coa es of the state and local governments. 11. Shift of Funds. • I I Funds may be shifted between line items of a single I I project without prior approval only to the extent that such action is not a result of significant j : change in an approved program and so long as it does not exceed 10°/4 of the line item total from which the funds are being removed or to which aeded. A report of fund shifts will be made to the CDA · fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. - - - - · "-'.::'.~:::..: · ::::'.:'.'~ ~ ~ - · - - - . . . _ . ,. ii.... ._...,,. .. _.. _ �12. Fin a nci a l St a tement. Subject to receipt of funds from HUD, the CDA shall make payment under this contract in accorda nce with the following method, such payment to b e made upon pre s entation of a requisition for payment by the agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the categories of expenses as detailed in respective budgets. The agency will furnish the CDA a financial statement ,each month indicating the expenditure of CDA 1 s j funds for that month. This statement is to ..reach the CDA not later than the 5th of the month following the month the expenditure was made. Instructions will be provided~ ). (Forms and The agency will I furnish the CDA a statement submitted by the ' appropriate financial officer stating that he accepts the responsibility for providing financial services adequate to insure the establishment and maintenance of an accounting system with adequate internal control. Books of Account and Records. The agency shall maintain a general ledger in whfch to record a summarization of all accounting transactions relating to the project/ listed herein, and to classify such transactions according to the accounts prescribed in the project budget categories. In addition, the agency shall maintain a cash r e ceipt and disbursemGnt register in which receipt of funds / 1 �and disbursement of funds ·w ill he documented. Funds disbursed by the agency shall be made by I p re-numbered checks used in numperi cal seq~ence and must be supported by appropriate documentation, such as payroll, invoices, contracts, travel payment, etc., evidencing the nature and proprie'-.:y of each payment, and shov.;-ing the approval of the chief fiscal officer or other a~thorized official of the agency. Fidelity Bonding Requirement. Prior to the disbursement of funds to the Agency the CDA shall receive·a statement from the Agency's chief fiscal officer or·rrnsurer assuring that all persons handling funds received o r disbursed under I I this contractare covered by fidelity in surance in an amount consistent with sound fiscal practice and with the cover age deemed necessary by the CDA for its own employees. (Additi onal information, if needed, will be supplied by CDA.) 13. Maintenance of Records The agency shall maintain such records and accounts , including property, personnel, and financial records, as are d eemed necessary by the CDA or HUD to assure a proper accounting ior all project funds. records will be made available for audit These purposes to the CDA, HUD or the Comptroller General of the Unite d States or any authorized representative, and will be retained for three years after the expiration of this contr a ct. �I. 14 . Non - e x pe nd abl e Pr o pe r t'L:_ All non-expendable property acquired for the p r ogram will revert _:t,Q:..-d:!11.e:- to the CDA unless otherwise provided for, such non-expendable property which will not be consumed or lose its identity,P"--'~ 7 and which cost $100 or more per unit and is expeb~ed to have a useful life of one year or more. i ' ! All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and identified as new or used. An updated signed copy of this inventory will be provided the Program Management_Department of the CDA each month following a physical inventory. 15. Evaluat ion. The agency agrees that .the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. 16. Subcontracts. None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcon- tracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this contract. 17. Dir ect Depo siting of Funds. The agency shall designate a commercial bank ·as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and accuracy of the a ccount, deposit all funds �which a r e ma de available to th e agency directly into the designated b a nk account. In cases wh ere f unds a r e ma d e av a il ab le on an advance basis, the agency shall require the Commercial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State agency. 18. This agreement is subject to and incorporates the Attached Part II, Model Cities Administration Supplementary General Conditions. Governing Contracts with ope rating agencies and contractors. 19. The a gency agrees to assist the CDA in complying with all of the II Conditions Governing· Grants under Title I, Sections 105 and 107 of the Demonstration Cities and Metropolitan Developr..ent Act of 1966. 11 , I i! IN WITNESS WHEREOF, the CDA and Agency have executed this agreement as of ,:he date first above written. I ATTEST: CITY OF ATLA...'l\JTA B : B (SEAL) Mayor City Clerk APPROVED: YOUNG WOMEN'S CHRISTIAN ASSOCIATION B By: Director Model Neighborhood Program , (SE AL (Title) APPROVED AS TO FORM: Ass o ciat e City Att orney I e iz • ,.: • .1 • •• x1·· - - ~ - - - · · · - ~"' R �,.,. .. .-....-..:- DEP1 RTl-'. bN T. OF CITY CLLW( . CITY ·- - .-.:...;, ,._ H:i.LL ATL1.NTA, GEORGI A RESOLUTION BY FINANCE COMMITTEE BE IT RESOLVED BY THE MAYOR lu--TD BOARD OF ALDERi."1EN OF n l.E CITY OF ATLANTA that the 1969 (Model Nei ghbor hood Fund ) B:1cl~<=. t be and i s hereby amende d as f ollows: TRANSFER FROM: Account No. MN-25 - 62-571 A Re s e rve for Appropri a tion $1,500 . 00 TRAl~SFER TO: Ac r.ount No. MN-25-6 2- 810 A MN-25-62-785 A Rental Le as e and Purcha se of Equipment Space Cos t $1,000.00 500. 00 The purpose of this r e solution is to trans f e r ne cessary fun ds for Liu:: :i:, u;:·":,.:..s-:: :::: :: ::rta.ir offi..ce f11rni tur e a n d e quipment ne0de u t o start the implementa ti on pha s e of th e Mode l Ci.t ie s Pr og r am. ADOPTED by Board of Alc!err.;en Jun e 16, 1969. 1U'PIWVED June 18, 1969, �1. \ CITY HALL ATLANTA, GA. 30303 Tel. 522-4463 Area Code 404 IVAN ALLEN, JR., MAYOR R. EARL LAN.DERS, Admini strative Assistant MRS. ANN M. MOSES, Executive Secretary DAN E. SWEAT, JR ., Director of Governmental Liai son July 1, 1969 MEMORANDUM To: Dan. Sweat, Jr. From: George Berry Subject: Status of Sale of Shopping Center Site by Atlanta Housing Authority to Model Neighborhood, Inc. At your request, I have talked with Philip Vrooman, Disposition Officer of the Atlanta Housing Authority for a rundown on the status of this transaction. It seems that this is considered a very unusual transaction as far as the Housing Authority is concerned. The initial proposition was made without the benefit of a written proposal and after the proposed sale had been announced publicly, the Housing Authority personnel assisted the Model Neighborhood, Inc. in preparing a proposal that would satisfy the requirements of the Department of Housing and Urban Development. The written proposal is dated May 22, 1968. It proposes to buy the two parcels involved for a total of $216,500.00. When the sale was first proposed, Model Neighborhood, Inc. paid over to the Housing Authority $10,800.00. These funds were borr<:>wed from the Trust Company of Georgia and require some sort of quarterly payment. We understand that these payments are being met from the proceeds of the $6,000.00 granted to the organization through EDA in 1968. The proposal conditioned the sale of the property on Model Neighborhood, Inc. being able to secure a loan for the balance which in turn necessitates securing commitments from a sufficient number of tenants to make the venture economically feasible. Mr. Vrooman states that there have been many conferences with Mr . Moody over the past year in an attempt to assist his organization in meeting this condition but, while Mr. Moody and his associates have app eare d confident and · determined, these commitments have not been obtained as yet. �July 1, 1969 Memo to Dan Sweat, Jr. Page Two The written proposal that was drawn up for this proposed sale does not have a time period written in which places any time limit on when this commitment must be met. Further, the way Mr. Vrooman interprets the document, the $10,800.00 is refundable if Model Neighborhood, Inc. does not consumate the sale. As a matte:i; of fact, there seems to be some confusion at the Housing Authority as to what the $10,800.00 is because the Authority has never deposited the check even though it was received a year ago. Mr. Vrooman states that at the last conference that was held with Mr. Moody a few weeks ago, he stated that it looked like it would be about six (6) months before the transaction could be consumated. Very truly yours, Ge0rge Berry GB:p �DEPARTME NT OFFICE OF THE A SS I STANT SECRET A R Y FOR MODEL CITIES AND GO V E R N M ENT A L REL A TIONS Ho1;.orable Ivan Allen, Jr. Mayor of Atlanta Atlanta, Georgia 30303 IN REPL Y R ErE R TO : JUN 1 1 1969 Dear Hayor Allen: In his press conference of April 28, 1969, _~ecr etary Romney made the following statement: ·I "The 10% population restriction on the size of the target neighborhoods will be dropped . . . . [T]his 0 ' • • . does not mean that the program will be ex pand ed city wide within each city. Its purpose will rema in tha t of focusing r esources on pa rti~ula rly pe e r a n~ blighted neighborhoods, but local officials will be given greater latitude in drawing progr am boundaries that conform to local conditions. " The Secretary's comments have been given widely differing interpretations in newspapers and periodicals around the country . In order to avoid any confusion I would like to ex pand a bit on the Secretary's remarks. Cities are certainly not required to ex pand their model ne i ghborhood boundaries. They will be permitted to do so in order to remove arbit r ary geographic limit a tions that pr event logi cal and effective program dev e lopment. For exampl e , in one city a sma ll geographic area was eliminated from the model ne i ghborhood in order to meet the popula tion limit a tion. This area i s contiguous to the model neighborhood, is a bli ghted area, with ess e ntially the same kind of population mix a s the model n eighbor hood , a nd contains onl y a few thousand residents . Ex pans ion to includ e t his contiguous area would not materially aff ect the ca pa city of t his city to mount a progr am tha t will have subs tantia l impa c t on the neighbo rhood pr oblems. This r epresents an ar tif icia l constrain t wh ich may be r emov ed, i f the c i t y seeks to init ia t e such a c ha nge , �2 Any addition to the model neighborhood must still meet all statutory requirements. The additional area must be a blighted one. The program for the expanded area must meet all the statutory criteria, including the requirement that the program achieve a substantial impact on the neighborhood's problems. No additional supplemental funds will be available for the expanded areas. For most first round cities, this means that new projects or extended projects in the new areas would depend on funds from . o_ther than Hodel Cities supplemental grant funds. All cities may find it difficult to assure the program impact required by the statute if the model neighborhood is greatly expanded unless substantial additional resources are available. In most situations, however, as CDA's develop their capabilities to plan, coordinate, and evaluate the program in their first target area, much benefit could be derived from expanding these activities of the CDA to those resources and programs presently going into poverty areas of the city other than the present model neighborhood. This expanding role of the CDA as the program continues would enable the cities to be in a position to better utilize additional resources in the futur e a s they may become ava ilable . Any request for area expansion should set forth the reas ons the refore and demonstrate that the city has the capa city to administer the program in the expa nded a reas in accordance with the for egoing considerations. Very truly yours, Floyd H. Hyde �Form approve d Bud get Bu re a u No. 63 - Rl 170 CO A I DE NT I FICATION C O NT RA CT· ING PA R T Y L City L of Atla nta, Georgia COST CONTROL ST AT EM ENT 68 Mitchell Street L Atlanta, l'-RINC I PAL P ERSON e, TITLE MODEL CITY PL ANN ING GRANT Georgia L r CONT R ACT N O . AsOfMay 31 , 1969 30303 MP - 10 - 001 AMO U N T P E R LA T E ST A PPR O VE D BU DGET ACTIVITY CLA SS IFI CA TION Salaries Salaries-Non-Cash Contributions . TOTAL SALARIES 1403 F rom PRO J ECT OR PROGRAM NUMBER BUDG ET 1402 1402 A Contract P eriod 7 Emplo y ee Be nefits Employee Benefits - Non Cash TOTAL EMPLOYEE BENEFITS Consul tants and Contract Services 12/1/67 To 5/30/ 69 C OS TS INCURRED CURR ENT M O NT H C U M U L A TI VE TO D A TE $123,952.00 $ . -0- $142,381.88 55 825.00 179,777.00 -0-0- 61· 408. 00 203,789 :88 1 7,819.00 - 0- 10,023. 68 5 583.00 23, 4 02.00 -0- 10,023. 68 3 9~ 315.00 2,500. 00 35,91 9 . 4 1 1404 Au t o Allowan ce 2,945 .00 34 6.9 7 3,386. 75 1405 Travel TOTAL TRAVEL 4 450.00 7,395.00 1 49 6.16 1 , 84 3.13 5 117 .50 8,504.25 14 06 Equ ipme n t Re n tal o r Purch ase 10,0 88. 00 700.7 5 11 ,601 . 20 9 ,425 . 00 6 056 . 0 0 - 15 , 481 . 00 263.80 - 026 .80 1 0 , 707.40 6 840.67 17,54 8.07 1407 1407 A Space Alterations and othe r Space Co sts Spa c e - Util it ies TOTAL SPACE COS T 1408 Offic e Supplie s 11,450. 00 - o- 1409 Spe c ia l projects - Citizen Part i c i p a t i on Expen se 20 000 . 00 5 307 . 6 8c r TOTAL ALL COSTS 306 908.00 -0 - 12,633.35 6 888.16 ~3 0 6£90 8.00 Pr ogra m Direc to r (Titl e) June 11, 1969 (D ete Submlt t ed) U .S . DEPARTMENT OF HO U SING ANO URBAN DEVELOPMENT e MODEL CITIES PROGRAM COST CONTROL STATE ME NT 223406 - P HU D-Was h., D. C. HUD-7011 (11-67) �COA Form opprovod Bud got Buroov No . 63-R 1 168 IO E NTt• FIC 4. T I O N CO NT RACT•L iNG PARTY • City of Atlanta, Georgia A O OP.E SS C IT Y ST AT F. ZI P • C ODE PRINCI P AL P E RSOIJ 6 r lTLE STATEMENT OF FINANCIAL CONDITION MODEL CITY PLANNING GRANT L6B Mitchell Street LAtlanta, Georgia L As Of May 31, 30303 , Contract P e riod 7 MP - 10 - 001 P R O G RAM NUM e f. 1'! From P R C>JE':C T O R CON T f~ ACT NO, 1969 12/1/6 7 To 5/30/69 ASSETS Cash : 22, 151.98 150.00 $ Cash Petty C ash $ Total Cash 22,301.98 Accounts Rec e ivable : -0-0-0- Planning Grant CDA Contribut ion Other Total Acc ounts Rer.P i vabl e 306,908.00 329,209.98 Cos t Control TOTAL ASSETS LIABILITIES AND CAPITAL ~urrent Liabilities: -0- Account s Paya blf' ·AccruGd Liabilitie s 22. 301. 98 22,301.98 Total Current Li a bil it i0s Deferred C redits : Unea rn ed Plannin g Grant -0- Unearned CDA C ontribu t ion Tota l DPfc rr ed Cr r riits - 0- -a- 22,301.98 TOTAL LIABILITIES C a pita l: 61 , 408 . 00 245 , 500 . 00- C DA C ontri bution Planni ng Grant U , S . OEF>,lRTMENT OF HOUSING Total Capita I 3 06 , 908 . 00 TOTAL LIABILITIES ANO CAP ITAL 329,2 09 .98 ANO URR4N DEVELOPMENT eMODEL CITIE S STATEMENT OF FINANCIAL COMOITION 223388- P hUO-Wuh., D, C, PROGRAM HUD-7010 (11 -67) �Program Director (Title) June 12, 1969 (Date Submitted) --- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Complete Folder Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/61a0fe5d77a516130f2bf99a94378bb3.pdf 23305fc2ca7f4f6173c2cd1fa7cc66b1 Scripto Transcription A written representation of a document. Sandy Springs Annexation Meeting • . • Monday, January 10th 10:00 a. m. Committee Room #1: Henry Bowden Jimmy Little Charles Davis Ray Nixon Chief Hildebrand Dr. Jacobs Jack Delius Collier Gladin Superintendent Beerman Captain Marler Stafford Graydon Dr. Letson Charlie Henson Don Gaines Paul Weir Curtis Driskell Earl Landers � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Sandy Springs Annexation Meeting. . .Monday, January 10th 10:00 a.m. Committee Room #1: Henry Bowden Jimmy Little Charles Davis Ray Nixon Chief Hildebrand Dr. Jacobs Jack Delius Collier Gladin Superintendent Beerman Captain Marler Stafford Graydon Dr, Letson Charlie Henson Don Gaines Paul Weir Curtis Driskell Earl Landers  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 1 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/d827289f5ccaf4a9fa6eda42f31ebc40.pdf dcc5065bde81da7b5a3409e4ac33d65d Scripto Transcription A written representation of a document. . MINUTES OF MEETING ON SANDY SPRINGS CITIZENS AND SOUTHERN BANK BUILDING 10:00 A. M., JANUARY 4, 1966 Present were: Mayor Ivan Allen, Jr. George Ivey, Jr. Sandy Springs Earl Landers, Administrative Assistant to M;:tyor Frank Love, Sandy Springs Rep. Jack Etheridge, Chairman, Fulton County delegation Milton F a rris, Atlanta Board of Aldermen Ferrin Y. Matthews, Office of City Attorney Hollis Cobb, Sandy Springs F. M. (Buddy) Griffin, Sandy Springs George Vandernort, Sandy Springs Curtis H. Driskell, Atlanta Chamber of Commerce r Introductory rema~ks by Mayor Allen opened the meeting. He commented on the land area, population density, urban services, special problems and other factors involved in the possible inclusion of the three areas of Sandy Springs -- A, B, and C -- as part of the city. He cited the lower density of popula tion in Areas B and C and said extending certain services to Area C would be particularly expensive to the city. Sandy Springs r epresentatives expre ssed the unanimous feeling that the entire area defined as Sandy Springs should be included in any annexation effort if it is to b e succe ssful . Inclusion of a ny less would b e short-sighted, they said, for s everal reasons : 1. About 7 5 per cent of the ar ea not now develop ed is alr eady planned fo r development, and more planning is being done all the time . 2. Population is increasing in Areas B and C at a r ate equal to, or ahead of, Area A . Some of the fine st new home s a r e being built in Areas B and C . 3. The Chattahoochee River , whic h bounds Sandy Spr ings on the west and north, would s erve a s a natural boundary and better t han an a rbitrar y line set on another basis . 4 . Psychol ogically, taking part of the area and l eaving the rest outside the city would create a "no-man ' s l and" and possibly would damage the community closeness presently felt by Sandy Springs resi dents . It was b r ought out that Sandy Springs residents would feel l e s s harmonious wit h Roswell , whe r e some Sandy Springs children would go to school if only part of the a r ea joined t he city . Di s cus s ion of taxes and s ervic e charge s fo llowed . Mr. Farris sugge sted that the applicable information on several hundred homes be run through computer machine s to arrive at the exact taxes and service charges for t hese homes if lo cated �Page 2 Minutes of Meeting on Sandy Springs, January 4, 1966 in Sandy Springs or if located inside the city limits. He said enough representative examples should be prepared that any Sandy Springs resident could find a case closely similar to his own situation. The idea met enthusiastic approval, and Mr. Farris said he would proceed with it. Mr. Ivey brought up a num.ber of points of interest or concern to Sandy Springs residents, which he said were the main issues about which citizens had approached him. Eaph point was discussed in turn, as follows: -- Tax assessors board -- Could Sandy Springs be offered a representative on the Joint City-County Board of Tax Assessors? It was agreed that the area, iI a part of the city, would actually be better represented on the board, since the board presently has two members from the city and one from the county. Mayor Allen said he didn't think it feasible or possible to name a new member from a specific area. -- Library board:- If Sandy Springs joined the city as a new ward, would the area automatically g~t a representative on the Library Board? If a new ward, this would be automatic for one library board member , one school board member and two aldermen. Mayor Allen pointed out, though, that Sandy Springs has only about 24, 000 residents, whereas some 500, 000 people make up the present eight city wards, an average of about 62, 000 per ward. He said some ward realignment probably would be necessary . Mr. Matthews said a proposed annexation act already drawn, at the request of Rep. -ele ct Rodney Cook, defines Sandy Springs as a new ward and specifically calls for a special election to name two aldermen and one school board member for the ward, to be voted on only by the residents of the area concerned. -- Zoning and lic enses : What would be the effect of the transition to city zoning requirements, and could Sandy Springs be assured representation on the Joint Zoning Board ? ( Mayor Allen said the city would carry out a "status quo" position; that - - -1s;- it-would-not-a:ttempttoalterzoning already · ~ approved or business licenses already issued. A business license in effect would continue and would come up for renewal as usual, unless the licensee should lose the privilege for cause. Mr. Farris said naming an alderman from a specific area to the Aldermanic Zoning Committee is not done. It was agreed, though, that possibly an understanding could be reached about the appointment of a Sandy Springs resident to the Joint Zoning Board . -- Police protection and precinct stations: Would the citjr assure Sandy Springs of a precinct station? Mr. Farris said two·-way radio communications and other modern facilities are doing away with the precinct station concept instead of creating new stations . It �.. Page 3 Minutes of Meeting on Sandy Springs, January 4, 1966 was brought out that Sandy Springs people seem to think a precinct station would increase their protection, and it was agreed that the question is one which should be answered in publicity about the proposed referendum. About six hours of the 24, there are no policemen on duty in Sandy Springs under present arrangements, the mayor was told. Mayor Allen commented on the overall need for additional police protection throughout the city. The city presently has about 1. 5 policemen for every 1, 000 population, he said, and the rest of the metropolitan area has a much lower ratio. -- Fire protection: What would happen when Sandy Springs joined the city in the way of ne w fire stations, etc. ? Mayor Allen said the Southeastern Underwriters would conduct a survey to determine the needs in Sandy Springs, and their recommendations would have to be followed for Atlanta to maintain its Class III rating. Sandy Springs presently has a Class VI rating. Preliminary investigation by the city shows the need for three new fire stations, one of which would replace the existing station, Mayor Allen said. However, the survey by the Southeastern Underwriters would be controlling . He a ssured Sandy Springs repre s entatives that the city would not r isk loss of its Class III rating. ·' -- School transportation: Sandy Springs would gain kindergartens in its public schools, but how many school children would lose their school bus transportation? Mr. Farris com m ented that it i s apparent the city and county school systems will be consolidated. But he said the Atlanta Transit System could work out a program of bus t ransportation for the students affected, t he same as the company conduct s for the City of Atlanta system . Pupils pay to ride these buses . -- Teacher benefits : Sandy Springs teachers a r e wondering where they would stand on their retirement programs, etc., if annexation occurs. Mr . Landers s aid the Pl an of Impr ovement spells out b eyond a doubt t hat benefits , including r etirem ent, follow an employee from one system to a nother . It was agreed, however , tha t this que s tion should be a ns wered for the te acher s and that Mr. A. D. Jones of the local s chool teacher s organization would be the logi cal man to handle that issue. -- School desegregation: Is any appreciabl e school desegregation likely to fo llow annexation? About 30 Negro c hildren from Sandy Springs are presently being transported to one school, and there has been no desegregation. All the children live in a rundown s e ction, and most probably would attend the Guy Webb Elementary School, if desegregation occur red. Mayor Allen said the city system has faced up to its responsibilities and that its policies, already in practice , would be continued throughout the city system. �Page 4 Minutes of Meeting on Sandy Springs January 4, 1966 He said he hoped the matter would not be an issue, but that if it became one, it would be met forthrightly. -- Sewerage, water and garbage: Sewer service, in particular, is limited at present. Is there any way those residents without sewers, and where no .sewers are immediately planned, could be relieved of sewer charges? What would happen with water service and sanitation service? Mayor Al.len said there would definitely be no sewer charges for anyone not using sewers, and there would be none until the service is used. He and Mr. Farris explained the city's revolving fund for sewers, which is used to construct sewers and then replenished by assessments on residents who tap on to the line. Those who don't tap on don't pay a dime. residents. Water charges (minimum bill) would be cut in half for Sandy Springs This would be mostly a "plus" factor favoring the residents. Garbage pickup schedules would be improved, rubbish collections added and sanitation charge s reduced. It was agreed that the schedule of pickups should be stressed in publicity and particulars spelled out for the homeowner and the commercial user. -- Streets, sidewalks and street lights: What changes would occur in these areas, particularly sidewalks near schools? Property owners can petition for sidewalks and be assessed by front footage , the Mayor and Mr. Landers explained, but the city can move in without petition to construct sidewalks and assess property owners, if necessary for safety. The city builds sidewalks in front of schools at city expense. To meet city standards, about 1, 350 lights would be needed on arterial streets and about 2, 800 in residential neighborhoods, Mayor Allen said. Some $9, 000 annually is being spent in Sandy Springs now for street lighting; addition of those improvements would jump the cost to about $181, 000 annually after five years . -- Liquor stores: Sandy Springs presently has only three liquor store s, the maximum possible under county requirements . What would happen because of the difference in county and city requirements ? Mayor Allen said this is a point which should be met with purely business arguments. After some discussion, it was agreed this probably would not be a serious issue in the referendum. The Mayor asked Mr. Driskell to serve as temporary secretary of the group and to work with Mr. Farris in compiling memoranda on (a) all available data regarding the boundary question and (b) answers to all questions brought up at this meeting, plus others that arise. �I-· .• Page 5 Minutes of Meeting on Sandy Springs January 4, 1966 Mayor Allen said he did not want to rush into the boundary question until further study. He said he didn 1 t know whether he could, in good conscience, commit the city to the financial burden attached to including the entire area and requested several days to consider the matter. After further brief discussion, the meeting was adjourned. Respectfully submitted, Curtis H. Driskell Acting Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document MINUTES OF MEETING ON SANDY SPRINGS CITIZENS AND SOUTHERN BANK BUILDING 10:00 A.M., JANUARY 4, 1966 Present were: Mayor Ivan Allen, Jr. : George Ivey, Jr. Sandy Springs Earl Landers, Administrative Frank Love, Sandy Springs Assistant to Mayor Rep. Jack Etheridge, Chairman, Fulton County delegation Milton Farris, Atlanta Board Hollis Cobb, Sandy Springs . F. M. (Buddy) Griffin, Sandy Springs George Vandernort, Sandy Springs of Aldermen Curtis H. Driskell, Atlanta Ferrin Y. Matthews, Office of Chamber. of Commerce City Attorney Introductory remarks by Mayor Allen opened the meeting. He commented on the land area, population density, urban services, special problems and other factors involved in the possible inclusion of the three areas of Sandy Springs -- A, B, and C -- as part of the city. He cited the lower density of population in Areas B and C and said extending certain services to Area C would be particularly expensive to the city. Sandy Springs representatives expressed the unanimous feeling that the entire area defined as Sandy Springs should be included in any annexation effort if it is to be successful. Inclusion of any less would be short-sighted, they said, for several reasons: 1. About 75 per cent of the area not now developed is already planned for development, and more planning is being done all the time. 2. Population is increasing in Areas B and C ata rate equal to, or ahead of, Area A. Some of the finest new homes are being built in Areas B and C. 3. The Chattahoochee River, which bounds Sandy Springs on the west and north, would serve as a natural boundary and better than an arbitrary line set on another basis. 4. Psychologically, taking part of the area and leaving the rest outside the city would create a "no-man's land" and possibly would damage the community closeness presently felt by Sandy Springs residents. It was brought out that Sandy Springs residents would feel less harmonious with Roswell, where some Sandy Springs children would go to school if only part of the area joined the city. Discussion of taxes and service charges followed. Mr. Farris suggested that the applicable information on several hundred homes be run through computer machines to arrive at the exact taxes and service charges for these homes if located Page 2 Minutes of Meeting on Sandy Springs, January 4, 1966 in Sandy Springs or if located inside the city limits. He said enough representative examples should be prepared that any Sandy Springs resident could find a case closely similar to his own situation. The idea met enthusiastic approval, and Mr. Farris said he would proceed with it. * Mr. Ivey brought up a number of points of interest or concern to Sandy Springs residents, which he said were the main issues about which citizens nad approached him, Each point was discussed in turn, as follows: -- Tax assessors board -- Could Sandy Springs be offered a representative on the Joint City-County Board of Tax Assessors? It was agreed that the area, it a part of the city, would actually be better represented on the board, since the board presently has two members from the city and one from the county. Mayor Allen said he didn't think it feasible or possible to name a new member from a specific area. -- Library board; If Sandy Springs joined the city as a new ward, would the area automatically geta representative on the Library Board? If a new ward, this would be automatic for one library board member, one school board member and two aldermen. Mayor Allen pointed out, though, that Sandy Springs has only about 24, 000 residents, whereas some 500, 000 people make up the present eight city wards, an average of about 62,000 per ward. He said some ward realignment probably would be necessary. Mr. Matthews said a proposed annexation act already drawn, at the request of Rep.-elect Rodney Cook, defines Sandy Springs as a new ward and specifically calls for a special election to name two aldermen and one school board member for the ward, to be voted on only by the residents of the area concerned. -- Zoning and licenses: What would be the effect of the transition to city zoning requirements, and could Sandy Springs be assured representation on the Joint Zoning Board ? se Mayor Allen said the city would carry out a Een gun" position; Phat . is, it-would- not-attempt to alfer-zoning already appyewed=o imoss=licenses=rireak approved or business licenses already issued. A business idenas in effect would continue and would come up for renewal as usual, unless the licensee should lose the privilege for cause. Mr. Farris said naming an alderman from a specific area to the Aldermanic Zoning Committee is not done. It was agreed, though, that possibly an understanding could be reached about the appointment of a Sandy Springs resident to the Joint Zoning Board. -- Police protection and precinct stations: Would the city assure Sandy Springs of a precinct station? Mr. Farris said two-way radio communications and other modern facilities are doing away with the precinct station concept instead of creating new stations. It  Page 3 Minutes of Meeting on Sandy Springs, January 4, 1966 was brought out that Sandy Springs people seem to think a precinct station would increase their protection, and it was agreed that the question is one which should be answered in publicity about the proposed referendum. About six hours of the 24, there are no policemen on duty in Sandy Springs under present arrangements, the mayor was told. Mayor Allen commented on the overall need for additional police protection throughout the city. The city presently has about 1.5 policemen for every 1,000 population, he said, and the rest of the metropolitan area has a much lower ratio. -- Fire protection: What would happen when Sandy Springs joined the city in the way of new fire stations, etc. ? Mayor Allen said the Southeastern Underwriters would conduct a survey to determine the needs in Sandy Springs, and their recommendations would have to be followed for Atlanta to maintain its Class Il rating. Sandy Springs presently has a Class Vi rating. Preliminary investigation by the city shows the need for three new fire stations, one of which would replace the existing station, Mayor Allen said. However, the survey by the Southeastern Underwriters would be controlling. He assured Sandy Springs representatives that the city would not risk loss of its Class Ill rating. ? -- School transportation: Sandy Springs would gain kindergartens in its public schools, but how many school children would lose their school bus trans- portation? Mr. Farris commented that it is apparent the city and county school systems will be consolidated. But he said the Atlanta Transit System could work out a program of bus transportation for the students affected, the same as the company conducts for the City of Atlanta system. Pupils pay to ride these buses. -- Teacher benefits: Sandy Springs teachers are wondering where they would stand on their retirement programs, etc., if annexation occurs. Mr. Landers said the Plan of Improvement spells out beyond a doubt that benefits, including retirement, follow an employee from one system to another. It was agreed, however, that this question should be answered for the teachers and that Mr. A. D. Jones of the local school teachers organization would be the logical man to handle that issue. -- School desegregation: Is any appreciable school desegregation likely to follow annexation? About 30 Negro children from Sandy Springs are presently being transported to one school, and there has been no desegregation. All the children live in a rundown section, and most probably would attend the Guy Webb Elementary School, if desegregation occurred. Mayor Allen said the city system has faced up to its responsibilities and that its policies, already in practice, would be continued throughout the city system.  Page 4 Minutes of Meeting on Sandy Springs January 4, 1966 He said he hoped the matter would not be an issue, but that if it became one, it would be met forthrightly. -- Sewerage, water and garbage: Sewer service, in particular, is limited at present, Is there any way those residents without sewers, and where no sewers are immediately planned, could be relieved of sewer charges? What would happen with water service and sanitation service ? Mayor Allen said there would definitely be no sewer charges for anyone not using sewers, and there would be none until the service is used. He and Mr. Farris explained the city's revolving fund for sewers, which is used to construct sewers and then replenished by assessments on residents who tap on to the line. Those who don't tap on don't pay a dime. Water charges (minimum bill) would be cut in half for Sandy Springs residents. This would be mosily a "plus" factor favoring the residents. Garbage pickup schedules would be improved, rubbish collections added and sanitation charges reduced. It was agreed that the schedule of pickups should be stressed in publicity and particulars spelled out for the homeowner and the commercial user. ~- Streets, sidewalks and street lights: What changes would occur in these areas, particularly sidewalks near schools? Property owners can petition for sidewalks and be assessed by front footage, the Mayor and Mr. Landers explained, but the city can move in without petition to construct sidewalks and assess property owners, if necessary for safety. The city builds sidewalks in front of schools at city expense. To meet city standards, about 1, 350 lights would be needed on arterial streets and about 2, 800 in residential neighborhoods, Mayor Allen said. Some $9, 000 annually is being spent in Sandy Springs now for street lighting; addition of those improvements would jump the cost to about $181, 000 annually after five years. -- Liquor stores: Sandy Springs presently has only three liquor stores, the maximum possible under county requirements, What would happen because of the difference in county and city requirements ? Mayor Allen said this is a point which should be met with purely business arguments, After some discussion, it was agreed this probably would not be a serious issue in the referendum. The Mayor asked Mr. Driskell to serve as temporary secretary of the group and to work with Mr. Farris in compiling memoranda on (a) all available data regarding the boundary question and (b) answers to all questions brought up at this meeting, plus others that arise. wt So gg ee Page 5 Minutes of Meeting on Sandy Springs January 4, 1966 Mayor Allen said he did not want to rush into the boundary question until further study. He said he didn't know whether he could, in good conscience, commit the city to the financial burden attached to including the entire area and requested several days to consider the matter. After further brief discussion, the meeting was adjourned. Respecifully submitted, Curtis H. Driskell Acting Secretary  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 2 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/652b681b91d1a5a45e5f14547e9e8ed5.pdf d09dec7ee8e9fad76be2acd9f73aa63a Scripto Transcription A written representation of a document. CIT'r OF ATLANlA DEPARTMENT of PLANNING 700 CITY HALL Atlanta., Georgia 30303 1,tl/, ,Jr- wvONT B. BEAN r// / -ANNING ENGINEER MEMORANDUM )lf/ 1 coLLIER 8, GLADIN CHIEF PLANNER To: Ivan Allen, Jr •. From: Date: Collier B. Gladin Subject: December 9, 1965 Sandy Springs Annexation 1. Attached is a brief discussion of facilities and services, ex~sting and needed if the Sandy Springs area is-\;8:nnexed as well: as sane other pertinent infoqnation. Land Use is ·indicated on the map of North Fulton County. Area · "A" is 1965 data; "B" and "C" are 1961 data. 2. Sandy Springs is primarily residential area of low density development where many Urban services are now provided by the City of Atlanta under contract with Fulton County. The City performs these services on a non-profit basis with the exception of water revenues. 3. On a dollar and cents basis; it will cost Atlanta considerable money to annex Sandy Springs. The existing level of services will have to be improved, and if this area beco·mes a part of the City wate ,: rates will have to be reduced, resulting in a substantial loss of r~venue. As a general rule, taxes on residential properties are not adequate to offset the cost of Urban services performed for them. 4. Annexation of Sandy Springs would give Atlanta an elongated shape, roughly similar to that of Fulton County, stretching nineteen miles from the City Hall to Roswell on the north and ten miles to bt!yond Ben Hill in the Southwest. If Fulton County industrial area and the great sout~1est corporation properties are ever taken in t he City, the Southwest distance becomes fourteen miles. These d i stances and the shape will present problems in administration , access, and communication. Ideally a circular shape of eight to ten u iles would be much more economical for the traxpayer and easier to ~dminister • . An Atlanta shaped like this would have at least 200, 000 more people and eighty square miles more territory, most . of which would be already densely developed with a variety of land uses which wo uld complement .and support a desirable level of Urban ser vices ancl fa ci lities . 5. We wil l continue our .ef f or ts t o s e cure available dat a on this ar ea . '. � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document CITY OF ATLANTA DEPARTMENT of PLANNING 700 CITY HALL Atlanta, Georgia 30303 |) WYONT B. BEAN if '~ANNING ENGINEER Ht! MEMORANDUM ||) COLLIER B, GLADIN CHIEF PLANNER To: Ivan Allen, Jr. Date: December 9, 1965 From: Collier B. Gladin Subject: Sandy Springs Annexat:ion 1. Attached is a brief discussion of facilities and services, ex:sting and needed if the Sandy Springs area is,annexed as well as sone other pertinent information. Land Use is indicated on the map of North Fulton County. Area "A" is 1965 data; "B" and "C" are 1961 data. 2. Sandy Springs is primarily residential area of low density development where many Urban services are now provided by the City of Atlanta under contract with Fulton County. The City performs these services on a non-profit basis with the exception of water revenues. 3. On a dollar and cents basis, it will cost Atlanta considerable money to annex Sandy Springs. The existing level of services will have to be improved, and if this area becomes a part of the City water rates will have to be reduced, resulting in a substantial loss of revenue. As a general rule, taxes on residential properties are not adequate to offset the cost of Urban services performed for them, 4. Annexation of Sandy Springs would give Atlanta an elongated sliape, roughly similar to that of Fulton County, stretching nineteen miles from the City Hall to Roswell on the north and ten miles to beyond Ben Hill in the Southwest. If Fulton County industrial area and the great southwest corporation properties are ever taken in the City, the Southwest distance becomes fourteen miles. These dis- tances and the shape will present problems in administration, access, and communication. Ideally a circular shape of eight to ten iiles would be much more economical for the taxpayer and easier to admin- ister. An Atlanta shaped like this would have at least 200,000 more people and eighty square miles more territory, most of which would be already densely developed with a variety of land uses which would complement and support a desirable level of Urban services and facilities. 5. We will continue our efforts to secure available data on this area. ty  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 3 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/88ce00f8eaf244bf7adc60806d486096.pdf d709883d9748581e46a75e39a80c308d Scripto Transcription A written representation of a document. Sandy Springs Area Annexation AREA ROADS AREA A I IMPROVED 110 MI. UN-IMPROVED 9 MI. TOTAL 119 MI. ACRES SQ. MILES POPULATION HOUSING UNITS 15,446 24 19,036 5,908 7 2,380 7 2,380 B 17 7 24 4,679 C 25 9 34 4,449 . ' 738 738 - . ? TarAL 152 ts 177 24,574 38 23,796 ...,,. 7,384 12 - 7- 65 Sandy Springs Area Annexation Schools - Dr. Darwin Wom.ack . . . . Atlanta School System Existing Facilities The area is presently served by the Fulton County School Board which is having its financial problems. Both the City School System and the County School System have some shortage of high school facilities on the north side. Needs If Sandy Springs is annexed, the annexation should extend far enough north to include the North Springs High School and the Morgan Falls Elementary School. To do this, a suitable boundary would be the power line running east and west along the north side of Land Lots 21, 31 , 75 and 85. The Atlanta School Department favors the annexation of Sandy Springs. 12-7-65 Sandy Springs Area Annexation Parks Department - A. P. Brindley Existing Facilities None. Needs One community park between twelve (12) and thirty (30) acres. Estimated cost of land, $250,000 (25 acres at $10,000 an acre). Development of this park would cost from $200,000 to $300,000. It is possible that federal funds may be available up to 50% for both acquisition and development. No estimate is made at this time of the need for neighborhood parks and playgrounds. If the Community park is acquired and developed some additional personnel will be necessary to carry on the recreation program. 12-7-65 Sandy Springs Area Annexation Sanitary Service - Mr. Roy Wood - Sanitary Department Existing Service Garbage collection is presently performed by the City under contract with the County for residence in the area north to Abernathy Road. This area is designated as a sanitary district and homeowners are taxed by Fulton County for this service. Businesses are charged on a sliding scale up to $1,000 for collection. Needs If the area is annexed, some improvement would be necessary over the present level of sanitary service. A sanitary landfill and a bulldozer would have to be acquired and a bulldozer operator provided. There would be two additional garbage trucks needed with crews if the area north of Dalryrne Road (Area Band C) is included. To serve Area A two street sweepers and six trash trucks with crews will be needed. Areas B and C will require one sweeper and three trash trucks. An additional animal truck will be needed in the event of any annexa- tion in the area. 12- 7- 65 ~. �Sandy Springs Area Annexation Sewer Division, Construction Department - Bob Morriss Existing Facilities Area A The basic system of trunks and treatment plants are in existence as this area is served within the Nancy Creek drainage ba sin. Area B Developed areas are served by the Marsh Creek treatment plant and trunk. Undeveloped areas presently do not have sewers or treatment available. Area C Consists of many small drainage basins of 500 acres or l ess. Served only by septic tanks. Needed Facilities Area A The problem here is the development of laterals and outfalls, however, very little difficulty or excessive expense is a nticipated in the long run. I Area B For the developed areas, the need for outfalls and laterals exists to some extent but does not present a major difficulty. No treatment facilities are available at present for undeveloped areas, however, it is anticipated that when necessary sewage 12- 7- 65 �Sandy Springs Area Annexation Sewer Division, Continued could be pumped to a Fulton County plant on the north side of the Chattahoochee River. Area C The treatment of sewage in this area presents nothing bu t problems due to the rough topography. · The only probable solution is a · low density of development with septic tanks. General Comment The annexation of Areas A and B would facilitate a comprehensive approach by the City to the sewer problems of the area and th e i surrounding metropolitan area also~ I ,,, ........ .• �Sandy Springs Area Annexation Police Department - Chief Jenkins Existing Facilities The Atlanta Police Department under contract with Fulton County now serves the entire area in question enforcing State laws~ Needs In the event of· annexation, City Ordinances would come into e f fect, which might require additional personnel. If the precinct system were to be ·e stablished, this area would need a precinct station, otherwise , existing facilities would suffi ce. Distance from City Hall and Police Station to center of Sandy Springs is approximately 13 miles'; to the Chattahoochee, 19 miles. I '! ·12-7-65 �Sandy Springs Area Annexation Fire Department - Chief Hildebrand Existing Facilities One station--substandard--which is not well located. engines which need . replacement. Two existing Service now provided by City under contract. Needs (Approximate) 3 new stations--one of which would be a replacement for existing one. 1 new engine and ladder truck. Replace two existing engines. Hire 28 additional men, 3 supervisors and 1 batallion chief. General In the final analysis, a survey would have to be made by the Southeastern Fire Underwriters. We would have to follow their recommen- dations to maintain our Class III rating; therefore, the above is subject to revi11ion. The Underwriters would not undertake this study until annexation became a reality. / t '. · ' �Sandy Springs Area Annexation Building Inspectors Department - Mr. Moon · Existing Service Fulton County presently administers construction codes in the area and issues building permits . Needs Upon annexation by the City, the Building Inspectors Department estimates and two and perhaps three new building inspectors would be necessary because of the large area (approximately 40 squar e miles) and distance from the City Hall. An additional plumbing · and elec t rical inspector would also be required. I 12- 7- 65 <. • I �Sandy Springs Area Annexation Library - Mrs. Soul ••••. Extension Service Existing Facilities - . The City -of Atlanta operates a branch library for Fulton Coun t ~ in Sandy Springs. area. There are also two bookmobiles that serve t he _Service now provided by City under contract. Needs The area is adequately served and there would be no immediate need to increase the level of service. I I '1' I .' �Sandy Springs Area Annexation Street Lights - George Timbert - Traffic Engineers Department Existing Facilities Fulto·n County presently provides ninety high level illumination street lights arr portions of the twenty-seven miles of arterial streets. One hundred and twelve lights are provided on residential streets. All are of the mercury vapor type. $9,000 annua}ly. Cost to the county is app r oximately There are eight traffic signals now in operation. Needed - J ,1 To bring the area up to the 'desirable standard which is being strived I for, but not yet reached in the present City, would cost approximately \o.' - ,' $181,000 annually at the end of five years. On this basis, approximately 1350 street light units s~itable for arterials or 2800 units s uitable for residential streets would be installed . Street signs and marking would cost approximately $12,000 annually. need for additional traffic signals has not been determined. I The �Sandy Springs Area Annexation Hospitals - Mr. Taylor ••••• Community Council of Atlant~Area, Inc. I. Existing Facilities None. Needs A hospital is needed to serve this area and North DeKalb, Wes t ern Gwinnett and all of north Fulton County as well. The hospita l should have a minimum of 150 beds and 200 is the recommended f igure. I I Northside Hospital As·s ociation has acqui r ed a very convenient site _ .... ,,' at the intersection of I-285 and Peachtree-Dunwoody Road, however, money appears to be a problem. The development of the old V. A• . Hospital site on Peachtree Road for a hospital is a possibili t y and such a facility could serve Sandy Springs fairly well. ,, I . I . I ' I 0 .. 12-7-65 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Sandy Springs Area Annexation ROADS AREA AREA IMPROVED UN- IMPROVED TOTAL ACRES SQ. MILES POPULATION HOUSING UNITS A 110 MI. 9 MI. 119 MI.| 15,446 24 19,036 5,908 B 17 7 24 4,679 7 2,380 738 Cc 25 9 34 4,449 - 7 2,380 © 738 TOTAL 152 25 177 24,574 38 23,796 7,384 ra ro J on in te Sandy Springs Area Annexation Schools - Dr. Darwin Womack.....Atlanta School System Existing Facilities - The area is presently served by the Fulton County School Board which is having its financial problems. Both the City School | System and the County School System have some shortage of high school facilities on the north side. Needs - If Sandy Springs is annexed, the annexation should extend far enough north to include the North Springs High School and the Morgan Falls Hisihentady School. To do this, a suitable boundary would be the power line running east and west along the north side of Land Lots 21, 31, 75 and 85. The Atlanta School Department favors the annexation of Sandy Springs. te 12-7-65 Sandy Springs Area Annexation Parks Department - A. P. Brindley Existing Facilities - Needs - None. One community park between twelve (12) and thirty (30) acres. Estimated cost nf land, $250,000 (25 acres at $10,000 an acre). Development of this park would cost from $200,000 to $300,000. It is possible that federal funds may be available up to 50% for both acquisition and development. No estimate is made at this time of the need for neighborhood parks and playgrounds. If the Community park is acquired and developed some additional personnel will be necessary to carry on the recreation program. 12-7-65 Sandy Springs Area Annexation Sanitary Service - Mr. Roy Wood - Sanitary Department Existing Service - Garbage sollestion is presently performed by the City under contract with the County for residence in the area north to Abernathy Road. This area is designated as a sanitary district and homeowners are taxed by Fulton County for this service. Businesses are charged on a sliding scale up to $1,000 for collection. Needs - If the area is annexed, some improvement would be necessary over the present level of sanitary service. A sanitary landfill andia bulldozer would have to be acquired and a balidoser operator provided. There would be two additional garbage trucks needed with crews if the area north of Dalryrne Road (Area B and C) is included. To serve Area A two street sweepers and six trash trucks with crews will be needed. Areas B and C will require one sweeper and three trash trucks. An additional animal truck will be needed in the event of any annexa~ tion in the area. f 12-7-65 Sandy Springs Area Annexation Sewer Division, Construction Department - Bob Morriss Existing Facilities - Area A - The basic system of trunks and treatment plants are in existence as this area is served within the Nancy Creek drainage basin. Area B - Area Developed areas are served by the Marsh Creek treatment plant and trunk. Undeveloped areas presently do not have sewers or treatment available. C- Consists of many small drainage basins of 500 acres or less. Served only by septic tanks. Needed Facilities <- Area Area A- The problem here is the development of laterals and outfalls, however, very little difficulty or excessive expense is antici- pated in the long run. Be For the developed areas, the need for outfalls and laterals exists to some extent but does not present a major difficulty. No treatment facilities are available at present for undeveloped areas, however, it is anticipated that when necessary sewage Shirt hs 12-7-65 Sandy Springs Area Annexation Sewer Division, Continued could be pumped to a Fulton County plant on the north side of the Chattahoochee River. Area C - The treatment of sewage in this area presents nothing but problems due to the rough topography.- The only probable solution is a low density of development with septic tanks. General Comment - The annexation of Areas A and B would facilitate a comprehensive approach by the City to the sewer problems of the area and the surrounding metropolitan area also. - 12-7-65 ty» at ( Sandy Springs Area Annexation Police Department - Chief Jenkins Existing Facilities - The Atlanta Police Department under contract with Fulton County now serves the entire area in question enforcing State laws, Needs - In the event of annexation, City Ordinances would come into effect, which might require additional personnel. If the shebtace system were to be established, this area would need a precinct station, otherwise, existing facilities would suffice. Distance from City Hall and Police Station to center of Sandy Springs is approximately 13 miles; to the Chattahoochee, 19 miles. 12-7-65 Sandy Springs Area Annexation Fire Department ~ Chief Hildebrand Existing Facilities - One station--substandard--which is not well located. Two existing engines which need replacement. Service now provided by City under contract. Needs (Approximate) - 3 new stations--one of which would be a replacement for existing one. 1 new engine and ladder truck. Replace two existing engines. Hire 28 additional men, 3 supervisors and 1 batallion chief. General - In the final analysis, a survey would have to be made by the South- eastern Fire Underwriters. We would have to follow their recommen- dations to maintain our Class III rating; therefore, the above is subject to revision. The Underwriters would not undertake this study until annexation became a reality. 12-27-65 Sandy Springs Area Annexation Building Inspectors Department - Mr. Moon > Existing Service - Fulton County presently administers construction codes in the area and issues building permits. i Needs - Upon annexation by the City, the Building Inspectors Department estimates and two and perhaps three new building inspectors would be necessary because of the large area (approximately 40 square miles) and distance from the City Hall. An additional plumbing’ and electrical inspector would also be required. 12-7-65 Sandy Springs Area Annexation Library - Mrs. Soul.....Extension Service Existing Facilities - The City of Atlanta operates a branch library for Fulton County in Sandy Springs. There are also two bookmobiles that serve the area. Service now provided by City under contract. Needs - The area is adequately served and there would be no immediate need to increase the level of service. « 12-7-65 Sandy Springs Area Annexation Street Lights - George Timbert - Traffic Engineers Department Existing Facilities - Needed Fulton County presently provides ninety high level illumination street lights on portions of the twenty-seven miles of arterial strects. One hundred and twelve lights are provided on residential streets. All are of the meecacy vapor type. Cost to the county is approximately $9,000 annually. There are eight traffic signals now in operation. To bring the area up to the desirable standard which is being strived for, but not yet reached in the present City, would cost approximately $181,000 annually at the end of five years. On this basis, approximately 1350 street light units suitable for arterials or 2800 units suitable for residential streets would be installed. Street signs and marking would cost approxinetely $12,000 annually. The need for additional traffic signals has not been determined. / Sandy Springs Area Annexation Hospitals - Mr. Taylor.....Community Council of Atlanta Area, Inc. Existing Facilities - None. Needs - A hospital is needed to serve this area and North DeKalb, Western Gwinnett and all of north Fulton County as well. The hospital should have a minimum of 150 beds and 200 is the recommended figure. Northside Hospital Association has acquired a very convenient site — at the intersection of I[-285 and Peachtree-Dunwoody Road, however, money appears to be a problem. The development of the old V. A. Hospital site on Peachtree Road for a hospital is a possibility and such a facility could serve Sandy Springs fairly well. by 12-7-65  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 4 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/4f65bdcc8e6777d99372c24eca6fb52c.pdf 2b6331744c5e374ce8cec666b8dba323 Scripto Transcription A written representation of a document. 1 ;:j-1 -~--=tR I I I I I I -1 -! Pop~lat,-i-o -l--r,----R ti.j -1- I I t" . - 1- - I I ,. I I . - - - - _._ ·-- I I I ~ I . I J[J I I I I rn .,~, ~()(- I- . . I +- 1---~ i .. I _, _ 1--f--.. I . ,. _ Pe " lQ f -· '" I ' . - / r- ,r 0 - --, ' J I . I . I ,I - - J ' I I I J I 1-1-- . - I- ·--L-. . l I I - i I I . r -! I I 7 .,...... I - !I I I J ~:4 .... "-+-t -:0c,0io~ ~ ' J ~ti I I ' . - I - - - ,- I - 'I - -- - I I I ' II I ! -, I -7 .'-f-251 J1 a1 I I - I I - .. I -· II - -· 1-1- -=~-+-· -i- ,_ ...Li I l--1- [ - -i1 _,_ r I . I I I I I I l-1- - tI L.+ r i-L ~'~-l- -- ~- - I I ! I I. I I - I - , I I I ! 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I I =E + - f ,1 ,:!~ ~ ) - 1-- - ,--·· ·-- · 11 - l ___ I I I 1- 1 - · I 1-f40,0 - '-1 - I- I k---1--1-H- - - ,._ I ' I --- --· 1--- ·-- ,, t -. f--..f--.. ..._ --! - ·-'- -17 - ..- ,_ _._ ._ ··'-- ~ 5 f;-{)1:JI . -f-- ..- -f--.. .__,_ -1- --~ -- ,- - =1- -- - - - =r ,- -· ~ _j r .-f r r- - -- t d_ .....~ 070 ,, " '-t -I - ... _,__ - I -- - . _ r- i- ,_,.... _ I 1960 1970 Sandy ·S-p rings Population I- I 1- I 7 1980 1940 - 199- I I 1990 1- 1- ,_ ,_ ~ I - - � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document free spepeepcs i Te Perec rrrr ty See eye pal Lt Pri rt Pea hea PA E E ype eee pe 1940 1950 on L960 1970 1980 1990 Sandy ‘Springs Population - 1940 - 199-  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 5 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/27e352347ea406ebe44bebf960f75dbb.pdf f914a5d8427ab1496886543be45ee41a Scripto Transcription A written representation of a document. NEWS RELEASE from the ATLANTA CHAMBER OF COMMERCE TELEPHONE: 521-0845 FOR RELEASE 4 :00 P . M. SATURDAY The Atlanta Chamber of Commerce Board of Directors Saturday declared its support of an ex ension of the Atlanta city limit s to include all or part of the North Fulton County area of Sandy Springs . In a r esolution setting out its position, the Board said it is apparent that the inclusion of Sandy Spr ings as par t of the city would be of mutual benefit to that community and t he City of Atlanta. The Board said such a move should be based on a favorable expression on the par t of the residents involved . It recommended that the residents of Sandy Springs be given t he oppor t unity in a refer endum during 1966 to express their preference on whe her t heir area should become part of the city. The Boa r d rs esolution was announced by Pollard Turman, outgo_ing president of t he Atlanta Chamber. The Chambe r Board urged that Sandy Spr ings citizens consider all aspects of the question, par icula r ly t he advantages to be gained by residents of the area, a nd tha t they accep he oppor tunity to join the city . "Undue delay in giving this matter borough and complete consideration would be detrimental to the best interest of bot h h e Sandy Springs area and the City of Atlanta," the Board added. Cited in t he resolution as a dvantages to Sa ndy Springs residents by joining the city were a n impr oved l evel of ur ban services , such as sewers , sanitation services , a nd fir e pr otection; a ddition of kinder gartens to the public schools; parks and r ecr eat iona l facilities , and others . · Additionally , t he Board sa id, Sandy Springs re sidents would be able to participate in t he affair s of the city , around which m a ny of their activities and int erests a r e center e d, by voting on officials and programs undertaken by the city . The actual increase in cost to residents for impr oved services and other a dvantages would be moder a te , the Boa rd said. Although the ad valorem taxes on homes would be higher , this would be partially offset by reduced service charges and lower fi r e insurance rates , once fir e p r otection facilities had been upgraded to City of Atla nta s tandards . Ba sed on t he la test a vailable information, the Boar d found that the owner of a typi cal s ingle --fami y frame residence , with a value of $20 , 000 and located on a 100- foo t lot , would pa y only a.bout $38 . 00 mor e annually . Taxes a nd service c ha r ge s would be about $64 " 00 highe r but fi r e insur ance r ates some $26 . 0 0 lower . December 31 1965 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document NEWS RELEASE from the ATLANTA CHAMBER OF COMMERCE TELEPHONE: 521-0845 FOR RELEASE 4:00 P. M. SATURDAY The Atlanta Chamber of Commerce Board of Directors Saturday declared its support of an extension of the Atlanta city limits to include all or part of the North Fulton County area of Sandy Springs. In a resolution setting out its position, the Board said it is apparent that the inclusion of Sandy Springs as part of the city would be of mutual benefit to that community and the City of Atlanta. The Board said such a move should be based on a favorable expression on the part of the residents involved. It recommended that the residents of Sandy Springs be given the opportunity in a referendum during 1966 to express their preference on whether their area should become part of the city. The Board's resolution was announced by Pollard Turman, outgoing president of the Atlanta Chamber. The Chamber Board urged that Sandy Springs citizens consider all aspects of the question, particularly the advantages to be gained by residents of the area, and that they accept the opportunity to join the city. ''Undue delay in giving this matter thorough and complete consideration would be detrimental to the best interest of both the Sandy Springs area and the City of Atlanta,'' the Board added. Cited in the resolution as advantages to Sandy Springs residents by joining the city were an improved level of urban services, such as sewers, sanitation services, and fire protection; addition of kindergartens to the public schools; parks and recreational facilities, and others. Additionally, the Board said, Sandy Springs residents would be able to participate in the affairs of the city, around which many of their activities and interests are centered, by voting on officials and programs undertaken by the city. The actual increase in cost to residents for improved services and other advantages would be moderate, the Board said. Although the ad valorem taxes on homes would be higher, this would be partially offset by reduced service charges and lower fire insurance rates, once fire protection facilities had been upgraded to City of Atlanta standards. Based on the latest available information, the Board found that the owner of a typical single-family frame residence, with a value of $20, 000 and located on a 100-foot lot, would pay only about $38.00 more annually, Taxes and service charges would be about $64.00 higher but fire insurance rates some $26.00 lower. December 31 1965  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 6 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/5a0d7c0161e8d999b372f192da7d8e6f.pdf 3eb1900a7aae0ea9a40f34e076ce2938 Scripto Transcription A written representation of a document. A RESOLUTION ATLANTA CHAMBER OF COMMERCE BOARD OF DIRECTORS The Atlanta Chamber of Commerce Board of Directors has long been vitally concer ned with the orderly and intelligent growth of the City of Atlanta, recognizing full well the city 's role and responsibilities as the heart of a great and growing metropolitan area . The Board recognizes furt her that the growth and progress of the entire five-county area have been, and will be in the future, directly related to the wellbeing and continued healthy growth of the city itself. The needs of the city and of the surrounding metropolitan area -- economic, educational , cultural, recreational and others -- have been given attentive study by the Atlanta Chamber, and its utmost efforts have been devoted to insuring that those needs are met to the benefit and best possible advantage of all citizens. As with other needs and problems, the Atlanta Chamber has studied and weighed carefully the benefits inherent in the orderly extension of the city's boundaries to include as part of the city certain areas adjacent to the present boundaries, and where a substantial number of citizens already have expressed a desire for the opportunity to become part of the city . More specifically, the Atlanta Chamber has studied the feasibility of extending t he city's boundaries , provided there is a favorable expression on the part of the r esidents involved, to include some portion or all of the unincorporated area of North Fulton County known as Sandy Springs. The findings of the Board of Directors on this matter are as follows: 1. Sandy Springs is an area of some forty square miles and is primarily of r esidential development, where some 24, 000 citizens reside . A large portion of these citizens earn their livelihood at jobs within the city of Atlanta, depend on the city for many of their urban services, and avail themselves of city facilities and other advantages offered by their proximity to a metropolitan center. 2 . In spite of their contributions in other ways to the progress of the city and t heir dependence on the city for many things, the residents of Sandy Springs are unable to participate in the affairs of the city by helping to select city officials or by voting on programs undertaken by the city, around which most of their activities and interests are centered. 3. The urban services provided to the residents of Sandy Springs, rendered for the most part by t he City of Atlanta on a contract basis, are not of the same high level as similar services rendered to residents of the corporate city. Even so, some of t hese services of necessity cost more for the Sandy Springs resident than a resident of t he City of Atlanta . The City o.f Atlanta recefves no ad valorem taxes from Sandy Spr ings r esidents , or from any other residents outside present city boundaries. �- 2 - 4. Inclusion of any portion, or the entire area of Sandy Springs as part of the city would result in considerable initial expense to the city because of the necessity of improving the existing level of services to the area, particularly in the extension of sewer service to some areas and in the upgrading of fire protection and sanitation service . A substantial loss of revenue would be incurred by the city because of a subsequent reduction in water rates to these residents. The city's collections of .a d valorem taxes within the area would not be nearly adequate to offset the increased costs of providing improved urban services. 5. In addition to improved urban services, Sandy Springs residents would realize other benefits, such as the addition of kindergartens to their schools, parks and recreational facilities, and others. 6. The actual increase in cost to Sandy Springs residents for these improved services would be moderate. A higher rate of ad valorem taxes would be partly offset by reduced service charges, and further offset by a reduction in fire insurance rates, once the fire protection facilities of the area had been upgraded to the standards of the City of Atlanta. (EXAMPLE : Based on the latest information available to us today, a typical Sandy Springs single-family frame residence, with a market value of $20, 000 and located on a 100-foot lot, would cost its owner only about $38. 00 more annually, or about $3. 00 per month, if located inside the City of Atlanta. Total taxes and service charges on this home would be $64. 00 higher but fire insurance rates about $26. 00 lower.) 7. The primary benefit to the city from addition of the area would be realized not in tax dollars , but in the contributions of the Sandy Springs citizens to the growth and progress of the city by their active participation in city affairs. It is apparent to this Board that the inclusion of Sandy Springs as a part of the City of Atlanta would be of mutual benefit to the residents of Sandy Springs and the city. Although the change would be of significant cost to the city through the necessity of improved services to the area, the Board feels that this is a responsibility which the city should be willing to undertake. Therefore, the Board of Directors recommends that the residents of Sa~dy Springs be given the opportunity, in a referendum during 1966, to express their preference on whether their area should become a part of the City of Atlanta. This referendum should be duly called by legislation introduced by the Fulton County delegation to the Georgia General Assembly. The Board further strongly recommends that residents of Sandy Springs give this matter attentive thought, considering all aspects of the question, including those set out above, and that they accept the opportunity to join the City of Atlanta. This Boar d is firmly of the opinion thll.t undue delay in giving this matter thorough and complete consideration would be detrimental to the best interest of both the Sandy Springs area and the City of Atlanta . December 31, 1965 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document A RESOLUTION ATLANTA CHAMBER OF COMMERCE BOARD OF DIRECTORS The Atlanta Chamber of Commerce Board of Directors has long been vitally concerned with the orderly and intelligent growth of the City of Atlanta, recognizing full well the city's role and responsibilities as the heart of a great and growing metro- politan area. The Board recognizes further that the growth and progress of the entire five-county area have been, and will be in the future, directly related to the well- being and continued healthy growth of the city itself. The needs of the city and of the surrounding metropolitan area -- economic, educational, cultural, recreational and others -- have been given attentive study by the Atlanta Chamber, and its utmost efforts have been devoted to insuring that those needs are met to the benefit and best possible advantage of all citizens. As with other needs and problems, the Atlanta Chamber has studied and weighed carefully the benefits inherent in the orderly extension of the city's boundaries to include as part of the city certain areas adjacent to the present boundaries, and where a substantial number of citizens already have expressed a desire for the opportunity to become part of the city. More specifically, the Atlanta Chamber has studied the feasibility of extending the city's boundaries, provided there is a favorable expression on the part of the residents involved, to include some portion or all of the unincorporated area of North Fulton County known as Sandy Springs. The findings of the Board of Directors on this matter are as follows: 1. Sandy Springs is an area of some forty square miles and is primarily of residential development, where some 24, 000 citizens reside. A large portion of these citizens earn their livelihood at jobs within the city of Atlanta, depend on the city for many of their urban services, and avail themselves of city facilities and other ad- vantages offered by their proximity to a metropolitan center. 2. In spite of their contributions in other ways to the progress of the city and their dependence on the city for many things, the residents of Sandy Springs are unable to participate in the affairs of the city by helping to select city officials or by voting on programs undertaken by the city, around which most of their activities and interests are centered. 38. The urban services provided to the residents of Sandy Springs, rendered for the most part by the City of Atlanta on a contract basis, are not of the same high level as similar services rendered to residents of the corporate city. Even so, some of these services of necessity cost more for the Sandy Springs resident than a resident of the City of Atlanta. The City of Atlanta receives no ad valorem taxes from Sandy Springs residents, or from any other residents outside present city boundaries. aa Oi 4. Inclusion of any portion, or the entire area of Sandy Springs as part of the city would result in considerable initial expense to the city because of the necessity of improving the existing level of services to the area, particularly in the extension of sewer service to some areas and in the upgrading of fire protection and sanitation service. A substantial loss of revenue would be incurred by the city because of a subsequent reduction in water rates to these residents. The city's collections of ad valorem taxes within the area would not be nearly adequate to offset the increased costs of providing improved urban services. 5. In addition to improved urban services, Sandy Springs residents would realize other benefits, such as the addition of kindergartens to their schools, parks and re- creational facilities, and others. 6. The actual increase in cost to Sandy Springs residents for these improved services would be moderate. A higher rate of ad valorem taxes would be partly offset by reduced service charges, and further offset by a reduction in fire insurance rates, once the fire protection facilities of the area had been upgraded to the standards of the City of Atlanta. (EXAMPLE: Based on the latest information available to us today, a typical Sandy Springs single-family frame residence, with a market value of $20, 000 and located on a 100-foot lot, would cost its owner only about $38.00 more annually, or about $3.00 per month, if located inside the City of Atlanta. Total taxes and service charges on this home would be $64.00 higher but fire insurance rates about $26. 00 lower. ) 7. The primary benefit to the city from addition of the area would be realized not in tax dollars, but in the contributions of the Sandy Springs citizens to the growth and progress of the city by their active participation in city affairs. It is apparent to this Board that the inclusion of Sandy Springs as a part of the City of Atlanta would be of mutual benefit to the residents of Sandy Springs and the city. Although the change would be of significant cost to the city through the necessity of improved services to the area, the Board feels that this is a responsibility which the city should be willing to undertake. Therefore, the Board of Directors recommends that the residents of Sandy Springs be given the opportunity, in a referendum during 1966, to express their preference on whether their area should become a part of the City of Atlanta. This referendum should be duly called by legislation introduced by the Fulton County delegation to the Georgia General Assembly. The Board further strongly recommends that residents of Sandy Springs give this matter attentive thought, considering all aspects of the question, including those set out above, and that they accept the opportunity to join the City of Atlanta. This Board is firmly of the opinion that undue delay in giving this matter thorough and complete consideration would be detrimental to the best interest of both the Sandy Springs area and the City of Atlanta. December 31, 1965  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 7 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/3e342364c77fba15411ec2ed280f95b0.pdf 01835d1eabde0ec2c3234352ecb15361 Scripto Transcription A written representation of a document. are covere d by fidelity in s urance in a n amount consistent with sound fiscal pra ctice and wi t h the coverage deeme d n e c essary by th e CDA f or its own empl oye e s. (Additional information, if n eed e d, 0ill be supplied by CDA). 13. Ma intenan ce of Re cords . ' I The agency shall ma intain such records and accounts, including property, personnel, and financial records, as are de emed necessary by the CDA or HUD to assure a proper accounting for all project funds. These r3cords will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or i. any authorized representative, and will be retained for three years after the expiration of this contract. 14. Non-expendab l e Pr o perty. All non-exp8ndab le property acquired for the program will reve rt to the CDA unless otherwise provided for, such non-e xpe ndable property being property which will not be consume d or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and identified as new or used. An updated sign~d copy of this inventory will be provided the Program Management Department of the CDA each month l following a physical · inventory. I I' I ! �15. Ev a luat ion. I I II The agency agrees that the CDA may ·carry out monitoring and evaluation activities as determined necessary by the CDA o r HUD. - 16. Subcontract s . None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subJect to each provision o f this contr act . 17. Direct De positing of Funds. The agency shall designate a commer cial bank as the d epos itory for th e receipt of funds . The CDA shall , after assuring itself of the propriety and accuracy of the account , deposit all funds wh ich are made available to the agency dire ctly into the designate d bank account . In cases where funds are made available on an advanced basis, the agency shall require the commercial bank .to secure fully al l f und s on deposit in excess of the amount insured by Federal or State Agency. 18. Thi s agreement is subject to and incorporates the attached Part · II , Model Ci ties Administration Supplement ary General Conditions Governing Contracts with operating agencie s and contract'ors. 19. The a'gency agrees t o assist the CDA in complyin g with al l of the 11 Conditions Gove rning Grant s under Title I, Sections 105 and 1 07 of t h e Demon stration Citi es and Me tropolitan De v e lopment Act . o f 1966 ." I I I! i �IN WITNE SS WHEREOF, the CDA and Age n c y hav e exec uted this agreemen t a s o f the date f irst ab ove writte n. ATTEST: CI TY OF ATLANTA BY: BY: City Clerk (SEAL ) Mayor APPROVED: CHILD SERVICE AND FAMILY COUNSELING CENTER BY: BY : Dire cto_· Mo de l Neighb o rho od Pr ogr a m (SEAL) (T i tle ) APPROVED AS TO FORM : Asso ciate City Att o r ney ' ' l � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document L3is 1a are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). Maintenance of Records. The agency shall maintain such records and accounts, including property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper accounting for all project Sumas These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any ot ee representative, and will be retained for three years after the expiration of this contract. Non-exspendable Property. All non-expendable property acquired for the program will revert to the CDA unless otherwisé provided for, such non-expendable property being property which will not be consumed or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All such property acquired by the agency will be listed on a property record inventory by peuceiheiod, model and serial number, date of acquisition, cost of acquisition and identified as new or used. An updated signed copy of this inventory will be provided the Program Management Department of the CDA each month following a physical: inventory. 15. 16. 17. 18. 19. Evaluation. The agency agrees that the CDA may Carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. Subcontracts. None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this contract. Direct Depositing of Funds. The agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after syedtang: seeks of the propriety and accuracy of the account, deposit all funds which are made available to the agency directly into the designated bank Gasunes In cases where funds are made available on an savsnced basis, the agency shall require the commercial bank to secure fully all funds on deposit in excess of the amount insured by kederal or State Agency. This agreement is subject to and incorporates the attached Part-II, Model Cities Administration Supplementary General Conditions Goveming Contracts with operating agencies and seikcactore: The agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants under Title I, Sections “105 and 107 of the Demonstration Cities and Metropolitan Development Act. of 1966." IN WITNESS WHEREOF, the CDA and Agency have executed this agreement as of the date first above written. ATTEST: cals ' CITy OF ATLANTA (SEAL) BY: Byes City Clerk Mayor APPROVED: : CHILD SERVICE AND FAMILY COUNSELING CENTER BY: BY: (SEAL) Directo (Title) Model Neighborhood Program APPROVED AS TO FORM: Associate City Attorney seer 8 mada ERE TSR OPE ON Ae URS OTR rR RL APE te Balter Tne oe TES ET  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 8 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/591c27533d430e4b6a1e2988fb053237.pdf d6bcbc3bef1450a330248992f2b0613f Scripto Transcription A written representation of a document. FFlCE OF Cl TY CLEHl{ CIT Y HALL ATU,t\ T; , GEOltGlA A RES OLUTION BY ALDERMEN Go EVERETT MILL I CAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Pr ogram of the City of Atlanta, at a regularly called me e ting, did recommend the approvaJ. by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Emory Community Legal Service, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a par t of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute the said contract for and in behalf of the City of Atlanta wherein certain services to increase the legal sophistication of professionals serving the poor and neighborhood aids with limited formal education will be rendered as set forth in "Exhibit A". ADOPTED by Boa rd of ,llde rm e n July 7, 196CJ. APPI WVED July 9, 1 96 ~1. reel ,. � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document OFFICE OF CITY CLERK (ue CITY HALL | nod ATLANTA, GEORGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recommend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Emory Community Legal Service, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute the said contract for and in behalf of the City of Atlanta wherein certain services to increase the legal sophistication of professionals serving the poor and neighborhood aids with limited formal education will be rendered as set forth in "Exhibit A". ADOPTED by Beard of aldermen July 7, 1969. APPROVED July 9, 1969.  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 9 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/e3e7cb4882f6aa68e763a7160657cf77.pdf 57835a1a4754d2426e13a9b2d20654ba Scripto Transcription A written representation of a document. I: 1. STATE OF GEORGIA COUNTY OF FULTON THIS AGREEMENT entered into this _____day of_ _ __ I I Il I 196 9, by and between the CITY OF ATLANTA, a municipal corporation, (Model Cities Program), hereinafter refer:ced to as the "CDA", and Emory Community Legal S e r 6 / 4 non-ecorporauon of the City/County of Atlanta/Fulton, State of Georgia, hereinafter r f erred to as the "Agency". ·) '\ \ .~l1 L w _ _ _ _...,,,.__ _ __ ,./ CDA on the 20th day of May, 1969, received l a Grant under Title I ·of the Demonstration Cities and Metropolitan Development Act of 1966 from the Off ice o f the u. S . Department of Housing and Urban Development, hereina-f__ter referred to as HUD, said Grant designa ted as HUD Gr ant( ~ ~10~--a:;:,d ~ WHEREAS , pursuant to said grant the CDA is undertaking c ertain activities; and WHEREAS, the CDA desires to engage the Agency to render certain assistance in such undertakings, ---~ NOW, THEREFORE, f or valu able consideration and mutual promises exchanged between the p a 1. The agency /~ e.to . it is agreed as follows: a satisfactory and prope r manner a s determined by the CDA, perform the following s ervices: _______ ._.....,... �'I Legal Ed ucat ion to Sub-Profe ssionals 3,000 I / ,__)Q. __b_,oq~- L/ '<::J'() ~ Increase legal sophistica ti01i --; ·f two groups (a) I I TOTAL BUDGET SUPPLE.MENTAL NON-SUPPLE.MENTAL PROJECT NO. & DESCRI?TION SS- 02 6 N ~ i EXHIBIT A .. · · ·. ~\ ~~ < ,, / I working in t & s t group, professionals serving the poor; 2nd group , neighborhood aids with limited -formal education, as specifically s e t forth in attachment marked; Exhibit A 2. Any ~elease to the n ews media pertaining to the services as sta t ed herein shall be cle are d through the CDA Director prior t o it s r elease. c 9 u b l i d t y given t o the pr o gram 's proj ect herein must recognize the .Atlanta Model Neighborhood Program a s the sponsorlng agency, funded by the U.S. Depar tment of Housing and ! Urban Development. 3. ' The services of the agency shall commence as soon as practicable a f ter the execution of tQcontract and •' operate for th at period of time specifically set forth .I in the respectiv~ exhibits. A. CDA and Ag e ncy Agree: 1. I I i ! P ayme nt sha ll be on a monthly reimbursement basis upon CDA's rece ipt of a report o f combined cost control a nd s t a t emen t o f a ccountability f rom the Age ncy (f o r ms to b e prov ided ) . 2. Pa yme nt unde r this contr a ct is limite d t o the b e low I ; ' I d e signa t e d project s , toge the r with the t ota l cos t s sta t e d, and in accorda n c e with the r e spe ctive proj ec t ' s budg e ts wh i ch are a p a r t o f the ir r espe ct i v e exhibi t s h e r e in. - 2- I ' ' �PROJECT NO SS- 026N & TOTAL BUDGET SUPPLEMENTAL NON-SUPPLE.MENTAL DESCRIPTI ·JN' Le g a l Educ a tion to Sub-P ro fes s i on als 3. 2,000 3,000 It i s e x pre s s ly unde rstood and agreed that in no event sha ll the total compe ns a tion for a project I e x ceed the maximum sum indicated above. 4. I I This agreement is subject to ~nd incorporates the I I I provisions attached hereto as Part II Terms and Conditions . 5. This contra ctual agreement may be renewed or renegoti at e d upon receipt of funds from federal or local sources on a year-to-year basis. 6. Chang es. Any change in the scope of services of the Agency i ' to be performed he re under, including any increase ' or decr ea se in the amount of the Agency's compensation, must have prior approval from the CDA and must be incorporated in written amendments to this contract . Likewise any change in scope of services of CDA, which is . mutually agreed upon by and between CDA and Agency, shall be incorporated in written amendments to this contract. If the Agency incurs expe ns e s in excess of the amount allowable under this contr~ct, the amount of the over-expenditure must be absorbed by the Agency. However, this does not preclude the Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve progr am participants. I I .! -3- I - - - --- · - - - . - .~ ' I !SY �- 7. - --- - Termin a tion o f Contr a ct. If, through any cause, the Agency shall fail to fulfill in time ly and pr op e r ma nne r his obligations under this contr act, or if the Agency shall violate any of the convenants, agreements, or stipulations of this contract, or if the grant from HUD under which this contract is made is terminated by HUD, the CDA shall thereupon have the right to terminate this contract by givin~ wr itte n notice to the Agency of such terminatio:i:1 and specifying the effective· date thereof. In the event of termination, all property and finished or unfini sh e d docume nts, data, studies, and repor ts purchased or prepared by the Agency under this contract shall, at the option of the C~A, become its property and the Agency shall b e e ntitle d to comp e n s ation for any reimbursable expenses necessarily incurred in satisfactory per£orma nce of the contract. I I I If the CDA withholds p a yme nt, it sh a ll advi se the Ag e ncy a nd spe ci f y the actions that must be taken, in case of suspe nsion, as a condition precedent to the resumpt ion of p ay me nts. 'I'he Age ncy will r e mit a ny unexpende d b a l a nce o f p a yme nts on account of grant as well as such other portions of such payme nts previous ly received as d e t e rmined b y the CDA to be' due th e CDA. The action o f the CDA in accepting a ny such amount shall not constitute a wa ive r of a ny claim which the CDA ma y othe rwis e h a v e arising out of thi s agreement. I 'I -4- �8. Trav e l E192e n se s. The Ag8ncy 's expenses charged for travel shall not exceed those which would be all owed under the rules of t he United States Government governing official I travel by its employees. i! I Coven ant Aga inst Contingent Fees. \ / The Agen c y warrants that not pe rson or selling agency ./ \ or other organization has been employed or retained to sol i cit or secure this cont ract upon an agreement l . ! or understanding for a commission; percentage, broke~age, or contingent fe e. For breach or violation i of this warranty, the CDA sha ll have the right to annul this contr a ct without liability or, at its discretion, to deduct from the compe nsation, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 10. Compli a nce with Loc a l a nd Fede ral Rules, Regu l ati ons and Laws. ' The Agen cy shall comply with all applicable law, . !' ordinances and codes of the state and local governments. 11. Shift of Funds. Funds may be shifted between line items of a single I . I I I p r oject without prior approval only to the extent I I • \ I ' that such action is not a result of signific a nt l II .l change in an approved program and so long as it doe s not exceed 10"/4 of ' the line item total from which the funds are being removed or to which adde d. A repor t ' i of fund s hifts will be ma de to the CDA fiscal officer within three work days after its effective date. I Any shifts of funds between projects or other ch a nges must I I b e app roved in adv a nce of obl igati on s . -5- I i , I I �I I I ! 12 . I Fjn a ncia l Statemen t . I I Sub j e c t t o r e c e ipt of fund from HUD, the CDA shall I I ! ma k e pay me nt unde r thi s contra ct i n accord a nc e with I iI the f ollowing method, such payment to be made upon I pre s e n tation o f a r e qui s ition for payment b y the age n c y . I The r e quisition for pay me nt shall indicate the d isposition of the amount re q ue sted by reference to t he c a tegories of e x penses as detailed in respective budge ts . The Agency will furnish the CDA a financial statement each morith indic a ting t he exp end iture for th a t month . of CDA ' s funds This s tate ment is to re a ch thG CDA not l a t e r th a n th e 5th of the month following the mon t.1.1 t he e x J:Jendi turG was and Tn c:t-r11r - tions wi l l be provided). ' The ag·e ncy will furni s h the CDA a stateme nt submitte d b y t h e appr opr i a te fi nancial o ff icer stating that he accepts the responsibility for providing financial se r vices adequa te to insure the establishment and mainten a nce of an accoun tin g system with a dequate inte rnal control. Books o f Accoun t a nd Re cord s . The agency shall maintain a general ledger in which to re cord a summar iz a tion o f all accounting tr a nsac ti ons rel a ting to the projects listed herein, and to cl a ssify such tran sactions a ccording to the accounts p r e s cr ibe d in the proj e ct budget cate gori e s. In • I - G- / J I �additi on, tl1e agency sha ll maintain a c ash receipt and disbursement register in w·: iich receipt of funds and disb ur seme nt of fu n ds wi l l be documented. Funds disbursed by the agen cy shall be made by pre-numbered checks used in nurrLl2rical . s equ en ce and must be suppor-ced by appropriate documentation, such as payroll, invoices, contra cts, travel payme nt, etc., evidencing the nature and propriety of each payment, and showing the approval of the chief fiscal officer or other authorized official of t he agency . Fidelity Bondinq Requirements. Prior to the disburseme nt of funds to the Agency the CDA shall receive a statement from the Agency's chief ' i I I fisc a l officer or insurer assuring that all persons handl ing fun d s received or di.sbursed under this contract are cove~ed by fidelit y insurance in an amount consistent with sound fiscal practice and with the coverage deeme d neces sary py the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). 13. Maintenance o f Records. ' ' ' ' The agency, shall maintain such --records and accounts, includi11g property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper accounting for all projects funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will b e , -7- I �retained for three y ear s af t e r th e expiration o f this 14 . for the pr o gram will revert to the CDA unless ot11e r wi3e provided for, such non-ex pendab l e property being property which wil l n ot be consumed or lose its identity, and which co st $100 or more per unit and is expe cted to have a useful l~fe of one year or more. All such property acquir ed by the agency .Jill be listed on a property record i nventory by description, model and serial number, date of acquisition, cost of acquisition and identi fied as new or us ed. An updated signed copy of this inventory will. be provided the Program Management Depar t m.e n t o f the CDA each month following a physical inven tory. 15. Evaluati on . The a gency agrees that the CDA may carry out monitoring and eva lua tion activities as determined necessary by the CDA or HUD • 16. Subcontra cts . None of the work or services covered by _this contract shall be subcontracted without the prior written approval o f the CDA any work or servi ces subcontracted hereunder sha~l be - specified by written contr a ct or agreement and shall be subj ect to each provision -of this contr a ct. 17. Di rect Depositing of Funds. The a gency shall designate a commercia l bank as the depository f or the rece ipt o f funds. The CDA sha l l , -8- __________________:_______::_:_=::._-::--:--:--:--:-:=-=-=-=--=-=-=--·----·-------)mW·~--.,..._...,,..,_,'.'r•n>-•.,.,.,,.,_,,.... · ....... -~-··. �a f t e r assuring itself of the propriety and accuracy o f the account, deposit all funds which are made avai l able to the a g e ncy dir e ctly into th e design a ted bank account. In cases where funds are made available on an advanc e d basis the agency shall r e quire the ' commercial bank to secure fully all funds on deposit in e x cess of the amount insured by teder a l or State Agency. 18. This agreement is subject to and i~corporates the attached Part II, Model Cities Administration Supplement ary General Conditions Governing Contract with operating agencies and contractors. 19. The agency agr ees to assist the CDA in complying with a:11 of the "Conditions Governing Grants under Title I, Sections 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966." IN WITNE SS WHEREOF, the CDA and Agency have executed this agreement as of the date first above written. ATTEST: CITY OF ATLANTA BY: BY: City Cle rk (SEAL) Mayor ~MORY COMMUNITY LEGAL SERVICE APPROVED: BY: BY: Director Mode l Ne ighborhood Progr a m (SEAil (Title) APPROVED AS TO FORM: Ass o c i ate City Att or ney - 9I I � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document STATE OF GEORGIA COUNTY OF FULTON THIS AGREEMENT entered into this day of ’ 1969, by and between the CITY OF ATLANTA, a municipal corporation, (Model Cities Program), hereinafter referred to as the "CDA", and a Emory Community Legal sapic, 2 non-Gotss corporation of the —_— — City/County of Atlanta/Fulton, State of Georgia, hereinafter oe referred to as the "Agency". yu a 7 | | SV WATNES/SETH: - | AS, the CDA on the 20th day of May, 1969, received a Grant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the U. S. Department of Housing and Urban ae Pigg ny re WoL aii r referred to as HUD, said e RAR on Ma a aie ET Phe amt Celyilateuw aS iil tt dlit sa ° hy LE T alia aa —_ WHEREAS, pursuant to said grant the CDA is undertaking a certain activities; and WHEREAS, the CDA desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual ue eo it is agreed as follows: 1. The agency shall, i promises exchanged between the pa a satisfactory and proper manner as determined by the CDA, perform the following services: a nr en re rena mente A ET PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL EXHIBIT A TOTAL BUDGET SS-026N Legal Education to Sub-Professionals 3,000 , 000 (a) Increase legal sophistication of two groups ee a oo working in ene lst group, professionals serving the poor; 2nd group, neighborhood aids with limited formal education, as specifically set forth in attachment marked; Exhibit A Any release to the news media pertaining to the services as stated herein shall be cleared through the CDA Director prior to its RR re era given to the program's project herein must recognize the Atlanta Model Neighborhood Program as the sponsoring agency, funded by the U. S. Department of Housing and Urban Development. The services of the agency shall commence as soon as practicable after the execution of KasMontract and operate for that period of time specifically set forth in the respective exhibits. and Agency Agree: Payment shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost control and statement of accountability from the Agency (forms to be provided). | Payment under this contract is limited to the below designated projects, together with the total costs stated, and in accordance with the respective project's budgets which are a part of their respective exhibits herein. USP EE = 2 i ¢ TOTAL BUDGET PROJECT NO & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL SS--026N Legal Education to Sub-Professionals 3,000 2,000 3. It is expressly understood and agreed that in no event shall the total compensation for a project exceed the maximum sum indicated above. This agreement is subject to and incorporates the provisions attached hereto as Part II Terms and Conditions. - This contractual agreement may be renewed or re- negotiated upon receipt of funds from federal or local pivess on a year-to-year basis. Changes. Any change in the scope of services of the Agency H to be performed hereunder, including any increase or decrease in the amount of the Agency's compensa- tion, must have prior approval from the CDA and to must be incorporated in written amendments to this contract. Likewise any change in scope of services of CDA, which is. mutually agreed upon by and between CDA and Agency, shall be incorporated in written amendments to this contract. If the Agency incurs expenses in excess of the amount allowable under this contract, the amount of the over-expenditure must be absorbed by the Agency. However, this does not preclude the Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve program participants. Termination of Contract. If, through any cause, the Agency shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Agency shall violate any of the convenants, agreements, or stipulations of this con- tract, or if the grant from HUD under which this contract is made is terminated by HUD, ihe CDA shall thereupon have the right to terminate this contract by giving written notice to tis Roady 02 such termin- ation and specifying the effective date thereof. [In the event of termination, all property and finished or neiadenea documents, data, studies, and reports purchased or prepared by the Agency under this contract shall, at the option of the CDA, become its property and the Agency shall be entitled to compensation for any reimbursable expenses necessarily incurred in satisfactory performance of the contract. If the CDA withholds payment, it shall advise the Agency and specify the actions that must be taken, in case of dycizieton, as a condition precedent to the resumption of payments. The Agency will veuie any unexpended balance of payments on account of grant as well as such other portions of such payments previously received as determined by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. a 10. Diss The Agency's expenses charged for travel shall not exceed those which would be allowed under the rules of the United States Government governing official travel by its employees. Covenant Against Contingent Fees. J The ABaneY warrants that not person or selling agency or other organization has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this wage: the CDA shall have the right to annul this contract without liability or, at its Giscretion, to deduct from the compensation, or other- wise recover, the full amount of such commission, percentage, brokerage or contingent fee. Compliance with Local and Federal Rules, Requlations and Laws. The Agency shall comply with all applicable law, ordinances and codes of the state and local governments. Shift of Funds. | mage may be shifted between line items of a single project without prior approval only to the extent that such action is not a result of significant change in an approved program and so long as it does not exceed 10% of the line item total from which the funds are being removed or to which added. A report of fund shifts will be made to the CDA fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. Fas 12. Financial Statement. Subject to receipt of fund from HUD, the CDA shall make payment under this contract in accordance with the following method, such payment to be made upon presentation of a requisition for payment by the agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the categories of expenses as detailed in respective budgets. The Agency will furnish the CDA a financial statement each month indicating the expenditure of CDA's funds for that month. This statement is to reach the CDA not later than the 5th of the month following the month the expenditure was made. (rorms and Instruc- tions will. be provided). The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility for providing financial services adequate to insure the establishment and maintenance of an accounting system with adequate internal control. Books of Account and Records. The ects shall maintain a general ledger in which to record a summarization of all accounting trans- actions relating to the projects listed herein, and to classify such transactions according to the accounts prescribed in the project budget categories. In LS addition, the agency shall maintain a cash receipt and disbursement register in which receipt of funds and disbursement of funds will ke documented. Funds disbursed by the agency shall be made by pre-numbered checks used in numerical. sequence and must be supported by appropriate documentation, such as payroll, invoices, contracts, travel payment, etc., evidencing the nature and propriety of each payment, and showing the approval of the chief fiscal officer or abies authorized official of the agency. , Fidelity Bonding Requirements. ! Prior és Hie disbursement of funds to the Agency the CDA shall receive a statement from the Agency's chief fiscal officer or insurer assuring that all persons handling funds received or disbursed under this contract are perecee by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). Maintenance of Records. The agency shall maintain such-records and accounts, including property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper accounting for all projects funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will be 14. 15. 16. HST ae retained for three years after the expiration of this contract. oe Be - - ae Pm ty cna sespehaabie Property. | ae | All non-expendable property acquired for the program will revert to the CDA unless otherwise provided for, such non-expendable property being property which will not be consumed or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and identified as new or used. An updated signed copy of this inventory will.be provided the Program Management Department of the CDA each month following a physical inventory. Evaluation. The agency agrees that the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. Subcontracts. None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA any work or services subcontracted here- under shall be. specified by written contract or agree= ment and shall ba subject to each provision of this contract. Direct Depositing of Funds. The agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, eT PTT MTT Cee eS  after assuring itself of the propriety and accuracy of the account, deposit all funds which are made available to the agency directly into the designated bank account. In cases where funds are made available on an advanced basis the agency shall require the commercial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State Agency. 18. This agreement is subject to and incorporates the attached Part II, Model Cities Administration Supplementary General Conditions Governing Contract j with operating agencies and contractors. 19. The agency agrees to assist the CDA in complying with ail of the man eane Governing Grants under Titie I, Sections 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966." IN WITNESS WHEREOF, the CDA and Agency have executed this agreement as of the date first above written. ATTEST’: CITY OF ATLANTA (SEAL) BY: BY: City Clerk Mayor APPROVED: EMORY COMMUNITY LEGAL SERVICE BY: BY: (SEAL) Director (Title) Model Neighborhood Program APPROVED AS TO FORM: Associate City Attorney  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 10 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/37c95ace482bdaa13d2b3193f18c550b.pdf 5c5836122e4cb238af61a2d235a9941d Scripto Transcription A written representation of a document. FFl CE OF CITY CLE!lh" CI TY H,~LL ATLAh TA, GEOHGIA A RES OLUTION BY ALDERMEN Go EVERETT MILLICAN AND Eo GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly calied meeting, did recorrnnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the Ci ty of Atlanta and the Fulton County Department of Family and Children Services, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolutione NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of t he City of Atlanta that the Mayor of the City of At-1 - - - - inr::i - -- - - - - i ~ hPrPhv ;mrhnri -- - - ,J --·-- 7.Pn - t:o execute the said contract for and in behalf of the City of Atlanta wherein certain described services to prevent family breakdown will be rendered as set forth in "Exhibit A". ADOPTED by Uoard of 1lld errnen July 7, 1969. APPROVED July 9, 1 969 . � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document OFFICE OF CITY CLERK CITY HALL | Ge ATLANTA, GEORGIA mie A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recommend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and the Fulton County paparniienl oe Family and Children Services, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is herehy anthorized to execute the said contract for and in behalf of the city of Atlanta wherein certain described services to prevent family breakdown will be rendered as set forth in “exhibit A™. Terie < ADOPTED by Board of aldermen July 7, 1969. Agrue copyy APPROVED July 9, 1969. AL C26 / Larry CLERK. pn RRL CIR et ip or er a See tte 2 FAD COD ea 2 a  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 11 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/1516a46f5b268627a7fc5b46c5ccca70.pdf 27d60c3b031e1563b57da6bda563ee2b Scripto Transcription A written representation of a document. i . THIS AGRF.EMENT entered into this _ __ ___day of _ _ _ __ 1969, by and between the City of Atlanta, a municipal corporation, I I ' : I (Model Cities Program ) , h ereinafte r r eferred to as t he 11 CDA 11 I and , I Fulton County Department of. Family and Children Services of the I I City/County of Atlant~/Fulton, State of Georgia, hereinafter referred I I I I I I to as the "Agenc~,: 11 • II l' W I T N E S S E T H WHEREAS, THE CDA on the 20th day of May, 1969 received a Gr ant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the u. S. Department of Housing and Urban Deve~opment, hereinafter referred to as HUD, said grant designated as HUD Grant No. ME-10-00li and I• i I WHEREAS, pursuant to said grant the CDA is undertaking certain activiesi and WHEREAS, pursuant to said grant the CDA desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises e x changed between the parties hereto it is agreed as I follows: II I 1. The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: · EXHIBIT A 'PROJECT NO. & DES CRIPTION SS-OllC Homemaker Service (a) I TOTAL BUDGET NON-SUP PLEMENTAL SUPPLEMENTAL 48,000 -0- Help preserve or create wholesome family living i �to prevent family breakdo~m, excluding AFDC families, as specifically set forth in attachmen·t marke d; Exhibit A 2. Any release to the news media pertaining to the services as stated herein shall be cleared through the CDA Director prior to its release. Any publicity given to the program's project herein must recognize the Atlanta Model Neighborhood Program as the sponsoring ag8ncy, funded by the u. 3. S. Department of Housing and Urban Development. The services of the agency shall commence as i soon as practicable after the execution of this contract and operate for that period of time i specifically set forth in the respective exhibit. I: : , I .' ! i A. I. CDA and Agency Agree: 1. I I ' ! I ' Payment shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost control and statement of accountability from the agency (forms to be provided). 2. Payme nt under this contract is limited to the below designated project together with the total costs stated, and in accordance with the respective proj e ct's budge t which is a part of the re spe ctive exhibits herein. TOTAL BUDGET PROJECT NO. & DESCRIPT I ON SS- OllC Homemaker Serv i c e 3. SUPPLEME NTAL 48,000 It is expr ess ly unders t ood a nd a gr ee d th a t -0in no e v e n t s h a ll the tot a t c ompen sati o n for the pr oj ec t exceed the ffiLlx imum s um indica t ed above . �4. This agreement is subject to and incorporates the provisions attached hereto as Part II Terms and Conditions. 5. This contractual agreement may be renewed or renegotiated upon receipt of funds from federal or local sources on a year-to-year basis. 6. Cha nges. Any change in the scope of services of the Agency to be performed hereunder, including any increase or decrease in the amount of the Agency's compensation, must have prior approval from the CDA j and must be incorporated in written amendments to this contract, Likewise any changes in scope of services of CDA, which is mutually agreed upon by and between CDA and Age ncy, shall be incorporated • in written amendments to this contract. I .: If the I , I I Age ncy incurs expenses in excess of the amount allowable under this contr a ct, the amount of the over-expenditure must be absorbed by the Agency. Howe ver, this does not preclude the Agency from reque s ting a modifica tion of this contra ct whe n '; it becomes evident that the Agency's efforts must I !I I be expanded to adequately serve program particip ants. ' . 7. I. i Te rminat i on o f Con tra ct. If, through any cause, the Agency shall fail to fulfill in t i me ly a nd prope r ma nne r his obligat ion s unde r t h is contr a ct, or if the Agency s h a ll viol ate any of the covena nts, agre e me nts, or stipulations o f thi s c on trac t , or i f the gr a nt from HUD under wh ich this contract ' i s ma d e is termin ated by HUD , t h e CDA s h a ll the rupon h a v e the right to t e rm inLlte thi s ' I I I I �, I l I I ' I o f such termination and specify_i ng the effective Ii: ' d a t e thereof. In the e ven t of t e rmination, all property and finished or unfinished documents, . d a ta, studies, and reports purchased or prepared ' i I , I by the Agency under this contract shall, at the opt i on of the CDA, become its property and the Agency shall be entitled to compe nsation for any reimbur sable e x p e nses nec e. ssarily incurred in satis f actory p e rformance of the contract. If the CDA withholds payme nt, it shall advise the Agency and specify the actions tla t must be taken, in c a se of suspension, as a condition precedent to the resumption of p ayme nts. Th e Agency will remi t any une xpende d balance o f pay ments on account of grant as well as such other portions of such payments previously received as determined by the CDA to be due the CDA . The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. 8. Tr a v e l Ex p e ns es. The Agency's e x penses for travel shall not exceed those· allowable under the customary practice in the government of which the agency is a part. 9. Covenan t Agai n s t Continge nt Fe es. The Agency warr'ants that no person or selling agency or othe r organ i zation h a s been emp loye d or r e tain e d to solicit or secure thi s contr a ct up on an a g reeme nt or unde r standing fo r a commission, per c e nt a g e , brokerage, or contingent f e e. For I i ' ! I j con tr a ct by giving writter. notice to the Agency I �b:::-each or violation of th.is warranty, the CDA shall have the right to annul this contract without liability or, at it s discreti on, to d e duct from the compensation, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 10. Complianc e with Local and Federal Rules, Regulations and Laws. The Agency shall comply with a11 · applicable law, ordinan ces and codes of the state and local govern' ments. 11. 1 I Sh i fU of Fund s . Fund s may be shifted betwe en line items of a single project without prior approval only to the extent th at such u..ction is n0t a r€'s~1lt of si']n if icc1nt .i ' change . in an approved prog-ram a:nd so long as it does not exce e d 100/4 of the line item total from ii i I which the funds are being removed o:r: to which added. A report of fund shifts will pe made to the CDA fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. 12. Financial St ateme nt. Subject to receipt of funds from HUD, the CDA shall make p ayment under thi s contract in accordance with the following method~ such payme nt to be made upon presentation of a requisition for payme nt by the agency. The r equisition for payment s h a ll indicate the disposition of the amount requested by r efere nce to the categories of expenses as detail ed in respective budgets. ~ . I'. �I I The agency will furnish the CDA a financial statement each month indicating the expenditure of CDA 's funds for that month. This statement is to reach the CDA not later than the 5th of the month following ·the month the expenditure was made. (Forms and Instructions will be provided). The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility for providing financial services adequat8 to' insure the establishment and maintenance of an accounting system with j adequate internal control. Books of Account and Records. The age ncy shall maintain a general ledg2r in which to record a summarization of all accounting transactions relating to the projects listed herein, ' I and to classify such transactions according to the accounts prescribed in the project budget categories. In addition, the agency shall maintain a cash re. ceipt and disbursement register in which receipt of funds a nd disbursement of funds will b e documented. Funds disbursed by the agency shall be made by prenumbered checks used in numerical sequence and mu s t i ' ' be supported by appropriate documentation, s uch as payroll, invoices, contracts, travel payment, etc., evidencing the nature and propriety of each p a yment, and showing the appr oval o f the chief fiscal o ff icer or other authorized official of the agency. I I I I ' �Fidelity Bonding Requirement~ iI Prior to the disbursement of furids to the Agency I I the CDA shall receive ,a sta tement I from the Agency's I I chief fiscal officer or insurer assuring that a11 · I persons handlin<,_J funds received or disbursed under this contract are covered by fidelity insurance in an ani.ount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional informati~n, if needed, will be supplied by CDA). 13 •. Maintenance of Records. The agency shall mai~tain such records and accounts, including property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper ~ccounting for all project funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will be retained for three years after the expiration of this contract. 14. Non-expendable prope rty . All ~on~expe ndable property acquired for the program will revert to the CDA unless othe rwise prov ided . f or , such non-expendable pr operty being I prope rty which will not be consume d or lose its identity , and which cost $100 or more per un it and is expe cted to h a v e a u seful life of one y ear or more. All s uch property acquired by the agency will be listed on a property record inve n t ory by description , model a nd se rial number , date o f acquisition, cost o f acqui sition a nd identified , I - - - - -- - - - -- - - - - - - - - - - -- .•1k"ic)'S#_.,............... ~...,... I I �I I i I as new or used. An updated signed copy of this inventory will be provided the Program Management Department of . the CDA each month following a physical inventory. 15. Evaluation. The agency agrees that the CDA may carry out moni·toring and evaluation activitie.s as determined necessary by the CDA or HUD. I I 16. I Subcontracts. I None of the work or services covered by this contract II shall be subcontracted without the prior written i approval of the CDA. Any work or services subcontracted h e reun?er shall be specified by written contract or agreement and shall be supject to each pr0 1..rision of this contract 17. o I Dire ct De positing o f Funds . I The Agency shall designate a commercial bank as i.:he depository for the receipt of funds. rrhe CDA shall, after assuring itself of the proprie ty and accuracy of the account, deposit all funds which are ma de available to the age ncy directly into the designated bank account. In cases whe re funds are made available on an advanced b as;i s, the a g e ncy s hall r e quir e the comme rci a l b a nk to secure fully all funds on .·deposit · in excess of the amount in s ure d by Fe d era l or Sta te a g e ncy. 18. Thi s agreement is s ubj e ct to a nd inc o rpo rates the atta ched Pa rt II, Mode l Citie s Admini s tr a tion Supp l e r1cn tary Ge n era l Condi tion s Gover ning Contr a ct s with o p e rat ing age n c i es a nd c ontracto rs . I �I I . I; .I i 19. The age ncy agrees to assist the CDA in complying with z. 11 of the "Conditions Governing Grants under T i tle I, Se ctions J.05 a nd 107 of the De monstration Cities and Metropolitan Development Act of 1966". IN WITNESS WHEREOF, the CDA and Agency have executed t h is a g r e e me nt as of the d a te first above written. · ATTEST : CITY OF ATLANTA (SEAL) _B...___ __ _ __ _ _ _ _ _ _ _ _ _ _ _ =B...,__:_ _ _ _ _ _ _ _ _ _ _ _ _ _ __ City Cl e rk APPROVED: 1'-".a yor FULTON COUNTY DEPARTMENT C? FAMILY AND CHILDREN SERVICES _B..._:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ = B.... y_:_ _ _ __ _ _ __ _ _ _(..._S_E_A_L__._) Dire c t or Mode l Ne ighbo r hood Progr a m (Title) _ APPROVED AS TO FORM : As socia t e City Attorne y I , I , � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document THIS AGREEMENT entered into this__ ss day :~ off ' 1969, by and between the City of Atlanta, a municipal corporation, (Model Cities Program), hereinafter referred to as the "CDA", and ' Fulton County Department of Family and Children Services of the City/County of Atlanta/Fulton, State of Georgia, hereinafter referred to as the "Agency". Wok DP Non VSS mit Bs WHEREAS, THE CDA on the 20th day of May, 1969 received a Grant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the U. S. Department of Rodading and Urban pave topmante, ‘Wereinatkes referred to as HUD, said grant designated as HUD Grant No. ME-10-001; and WHEREAS, pursuant to said grant the CDA is undertaking certain activies; and WHEREAS, pursuant to said grant the CDA desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows: 1. The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: EXHIBIT A TOTAL BUDGET ‘PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL SS-011C Homemaker Service 48,000 -0- (a) Help preserve or create wholesome family living ae cli Sp TRE TE Pep HN to prevent family breakdown, excluding AFDC families, as specifically set forth in attachment marked; Exhibit A 2. Any release to the news media pertaining to the | services as stated herein shall be cleared through the CDA Director prior to its release. Any publicity given to the program's project herein must recognize the Atlanta Model Neighborhood Program as the sponsoring agency, funded by the U. S. Departinent of Housing and Urban Development. 3s The services of the agency shall commence as aes aS practicable after the execution of this contract and operate for that period of time specifically set forth in the respective exhibit. A. CDA and Agency Agree: l. Payment shall be on a monthly reimbursement basis upon CDA's receipt of a ore of combined cost control and statement of accountability from the agency (forms to be provided). 2. Payment under this contract is limited to the below designated project together with the total costs stated, and in accordance with the respective project's budget which is a part of the respective axndbite herein. | ° ; TOTAL BUDGET PROJECT NO. & DESCRIPTION SUPPLEMENTAL *’ NON-SUPPLEMENTAL SS-011C Homemaker Service 48,000 -0- 3. It is expressly understood and agreed that in no event shall the total compensation for the project exceed the maximum sum indicated above. This agreement is subject to and incorporates the provisions attached hereto as Part II Terms and Conditions. This contractual agreement may be renewed or renegotiated upon receipt of funds from federal or local sources on a year-to-year basis. Changes. Any change in the scope of services of the Agency to be performed hereunder, ‘uetoaing any increase or Gecrease in the amount of the Agency's compen- sation, must have prior approval]. from the CDA and ie be incorporated in written amendments to this contract. Likewise any changes in scope of services of CDA, which is mutually agreed upon by and between CDA and Agency, shall be incorporated in written amendments to this contract. If the Agency incurs expenses in excess of the amount allowable under this contract, the amount of the over-expenditure must be abSOrbed by the Agency. However, this does not preclude the Agency from requesting 5 modaeieation of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve program participants. Termination of Contract. If, through any cause, the Agency shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Agency shall violate any of the covenants, agreements, or stipulations of this contract, or if the grant from HUD under which this contract is made is terminated by HUD, the CDA shall therupon have the right to terminate this  contract by giving written notice to the Agency of such termination and specifying the effective date thereof. In the event of termination, all property and finished or unfinished documents, data, studies, and reports purchased or prepared by the Agency under this contract shall, at the cption of the CDA, become its property and the Agency shall be entitled to compensation for any reimbursable expenses necessarily incurred in satisfactory performance of the contract. If the CDA withholds payment, it shall advise the abe and specify the actions that must be taken, in case of suspension, as a condition precedent to the resumption of payments. The Agency will remit any unexpended balance of oamenes on account of sane as well as such other portions of such payments previously received as determined by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have Sie aah of this agreement. Travel Expenses. The Agency's expenses for travel shall not exceed those allowable under the customary practice in the government of which the agency is a part. Covenant Aqainst Contingent Fees. The Agency warrants that no person or selling ee or other organization has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the CDA shall have the right to annul this contract without liability or, at its discretion, to deduct from the compensation, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. Compliance with Local and Federal Rules, Regulations and Laws. The Agency shall comply with all‘applicable law, ordinances and codes of the state and local govern- ments. | shift: of Funds. Funds may be shifted between line items of a single project without prior approval only to the extent that such action is not & result of significant change in an approved program and so long as 3c does not exceed 10% of the line item total from which the funds are being removed or to which added. A report of fund shifts will be made to the CDA fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. Financial Statement. Subject to receipt of funds from HUD, the CDA shall make payment under this contract in accordance with the following method, such payment to be made upon presentation of a requisition for payment by the agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the categories of expenses as detailed in respec- tive budgets.  The agency will furnish the CDA a financial statement each month indicating the expenditure of CDA's funds for that month. This statement is to reach the CDA not later than the 5th of the month following ‘the month the expenditure was made. (Forms and Instructions will be provided). The agency will furnish the CDA a Ss decree submitted by the appropriate financial officer stating that he accepts the responsibility for providing financial services adequate to insure the establish- ment and maintenance of an accounting system with i adequate internal eontrol. Books of Account and Records. The agency shall maintain a general ledger in which to record a summarization of all accounting transactions relating to the projects listed herein, and to classify such avaeeR taps according to the accounts prescribed in the project budget categories. In addition, the agency shall maintain a cash re- ceipt and disbursement register in which receipt of funds anid disbursement of funds will be documented. Funds disbursed by the agency shall be made by pre- numbered checks used in numerical sequence and must be supported by appropriate documentation, such as payroll, invoices, contracts, travel payment, etc., evidencing the nature and propriety of each payment, and showing the approval of the chief fiscal officer or other authorized official of the agency. LS 14. Fidelity Bonding Requirements Prior to the disbursement of funds to the Agency the CDA shall receive ‘a statement from the Agency's chief fiscal officer or insurer assuring that ali’ | persons handling funds received or disbursed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). Maintenance of Records. | i The agency shall maintain such records and accounts, ‘including property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper accounting for all project funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will be retained for three years after the ‘expiration of this contract. Non-expendable property. All non-expendable property acquired for the pro- gram will revert to the CDA unless otherwise pro- vided. for, such non-expendable property being property which will not be consumed or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and identifica et - Re RAT ans a eee i5\. 16. 17. 18. as new or used. An updated signed copy of this inventory will be provided the Program Management Department ofthe CDA each mancar toi cwies a physical inventory. Evaluation. The agency agrees that the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. Subcontracts. None of the work or services covered by this contract shall be subcontracted without the prior written Sodeoued of the CDA. Any work or services subcon- tracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this contract 4 yoke he ae . Direct Depositing of Funds. The Agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and accuracy of the account, deposit all funds which are made available to the agency directly into the designated bank account. In cases where Rinds weemade available on an advanced basis, the agency shall require the commercial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State agency. This agreement is subject to and incorporates the attached Part II, Model Cities Administration Supplementary General Conditions Governing Contracts with operating agencies and contractors. oe a eT a ee hee eee ge eee et ie eee eet nt ey erred pe er hee eg ae te ee oe  19. The agency agrees to assist the CDA in complying with <ll of the "Conditions Governing Grants under Title 1, Sections 105 and 107 of the Demon- stration Cities and Metropolitan Development Act of 1966". IN WITNESS WHEREOF, the CDA and Agency have executed j this agreement as of the date first above written. ATTEST: CITY OF ATLANTA (SEAL) Bys By: City Clerk Mayor APPROVED : FULTON COUNTY DEPARTMENT CF FAMILY AND CHILDREN SERVICES By: By: (SEAL) Director (Title) Model Neighborhood Program APPROVED AS TO FORM: Associate City Attorney 2 Re <P pn ra ae EYEE TR eS TA Ere ements beet eee = Sn Tea Po AOL  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 12 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/73164bf636737642b4b3ef3e655649b1.pdf 4a576e6cd24fc1fb6e757801a88b9710 Scripto Transcription A written representation of a document. OFflCE OF Cl TY CLEHI' CITY H;lI.L ATl.,Al\ TA, GEUHGl A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGOl{Y GRIGGS WHEREAS, on June 18, 1969, the Executive Boar d of the Model Neighborhood Pr ogram of the Cit y of Atlanta, a t a regularly ca l led meeting, c1 id ;: ecommend the a pproval by the Mayo r and Board of Aldermen of a co nt ract to be ente r ed int o by and b e tween the City of Atlanta ar:.d Model Ci t ie s Mass Conven tion, .Inc-..-, a copy of such pr opo s ed agre eme nt be i ng a ttached her e t o, marked "Exhibit A" and made a part of , th i s res olution. NOW, THEREFORE, BE IT RESOLVED by the Mayor a nd Board of Aldermen of the Ci t y of At l anta that the May8r of the City of A i.._ 1 - ·- .a_. ...., Cl.1,...J..t...LlLLU. .! _ ..Lb 1- __ __ , _ __ Lit= .L. c.:!uy ....., . _ .&.- 1- _ __ .! - _ ..l c..t.. u1..,. .1. i tJJ... ..L L.J\..!u __ ..... -. . ... .&- ..... .&- _ _ L..v ~ 2 ~....; '- \...1. L...L.: .&- 1- _ 1,... iLI...:: ...., .-. ..! ,J W~.L - -. - _ J- ...- ,...,. ..... .,_ L-Vi.Li- .i.U \....L.. i= - ,.,.. r-,, - ..LV.i.. "'-"'.LL'-" ,.:) i n beha lf of the City of Atlanta where in cer t ain serv i ces t o provicie a vehicle through which Model Neighbor hood residents will have a voice i n determining t heir f ut ur e as per desc r iptions in "Exhibit A". ADOPTED by Boa r d of ,lldermen Jul y 7, 1 969 • . APP HOVED July 9, 1 96 9 . � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document OFFICE OF CITY CLERK No de® CLS CITY HALL ATLANTA, GEORGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 18, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did sxecommend the approval by the Maver and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Model Cities Mass Convention, Inc., a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of:this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of ol ta lh a= iS ST Seni dee ee ge a — en el 2 ee ee ee eee Metical wo merecwy a44cni0TLeeGG cOG EGARECULC cf i in behalf of the City of Atlanta wherein certain services to provide a vehicle through which Model Neighborhood residents will have a voice in determining their future as per descriptions in "Exhibit A". eS 2] , Oe bony ADOPTED by Beard of aldermen July 7, 1969, : _APPROVED July 9, 1969, PRES ee, ; ae  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 13 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/0e86b01f247cfe3a1b0b660c0b0aa926.pdf 7a9f5b80c193e3db9391b56d4dd2c601 Scripto Transcription A written representation of a document. - - - - -· ~-- -- - - ~ = ~- --=---=-===-=- THIS AGREEMENT e ntered into t h is _ _ _ __ d ay of 1 96 9 , by and b e tween the CITY OF ATLANTA , a mnnicipa l corporation, (Mod e l Ci tie s Prog ram ), here · n after refe r r e d t o a s the 0 11 CDA 11 , a nd Mode l Citie s Ma ss Conven ti on , In cor porated , a non-pr o f it corpor ation, of the City /County o f Atlant a / Fulton St ate of Ge o r gia, hereina fter r e ferr ed to as the "Agency " . W I T N E S S E T H T H A ~ , WHEREAS, the CDA on the 2 0 t h day of May 196 9 rece i v e d a Gr ant unde r Title 1 o f the Demonstration Citi es and Metrop o litan Develop~ent Ac t of 1966 fr om t h e Off ice of u. S. Depa r tme nt of Hous ing and Ur b a n Deve l <?pment, hereina f ter refer r e d t o as HUD , s aid grant d e signa t e d a s HUD Grant No . ME - 1 0- 001: a n d WHEREAS, pursu a n t to sai d gr ant the CDA i s undertaking c e rtain activitie s , and WHEREAS , the CDA de sires to e ngage the Ag en c y to re n der c e rta in a ssistan c e in such undert a kin gs , NOW, THEREFORE , for v a lua ble cons ide ration a nd mutua l p romise s e x changed between t he p ar ties h e r e-i:o it is agreed as follows : 1. The Agen cy s h a ll, in a s a t isfac t ory and p rope r manne r as d e termi n e d b y t h e CDA , p erfo r m t h e followin ~ se r v ice s ; EXHI BIT A PROJECT NO. & DESCRIPTION RE-001C Mode l Ci t i e s Mass Conve ntion, Inc. TOTAL BUDGET NON- SUPPLEI'-IBl\1TAL SU PPLEMENTAL 87,380 72 , 0 0 0 To prov ide a v e hicle th r ough wh ich Mode l Ne ighbor hood Res ide nt s wil l h a v e a v oic e i n d e t e r mi n i n g t h e f u t u re o f t h e Mode l Ne ighborhood. �• I A. CDA and Agency Agre e: 1. Payme nt shall be on a monthly reimburse me nt basis u p on CDA ' s r e ce ipt of a r e p or t of combined cos t control nnd statement of accounta bility from the agen cy (forms to be provided). 2o Pa yme nt unde r this contract is limited to the below designated project, tog-ether with the total costs stated, and in accordance with the respective proj e ct's bud g e t which are a part of the ir respective e xhib it herein. PROJECT NO. & DESCRI ?'I:r oN RE - OOlC Mode l Cities Mass Convention , Inc. 3. TOTAL BUDGET SUPPLEMENTAL NON- SUPPLEMENTAL 87,380 72,000 It is e x pre s sly unde rs t ood a nd a gree d tha t in no event s h a ll the tota l compens a tion f or a project e x c eed the max imum sum indicated above. 4. Th i s contra c t u a l agreeme nt may be renewed or ren e gotiated upon r e c e ipt o f fund s f r om f e d e r a l or local sburces on a year-to-year basis. 5. Cha nges . Any cha nge in the scope of service s of the Age ncy to b e performe d h e reunder, including any increase o r d e cr eas e in the a mount of the Agency' s compe nsation, must have prior a pproval f rom the CDA and mu s t be incorpor a ted in writte n ame ndme nts to thi s contrac t. Likewi se a ny cha nge in s cope o f services o f CDA, which is mutua lly agr ee d upon by and betwee n I • �'I I ,I I ' ' CDA and Age ncy, shall be incor porated in writt en amendments to this contract. If the Agency incurs e xpenses in exce ss of the amount allowable unde r· this contract, the amount of the over-ex penditure must be absorbed by the Agency. However, this does II i II , I I I , not preclude the Age ncy from requesting a modification of this contract when it hecomes evident that the Agency's efforts must be expanded to adequately serve i ; II' ' program p a rticipants. 6. • I ~ ermination of Contr act. ! I i If, through any cause, the Agency shall fail to ful f ill in time ly and proper manne r his obligat ions u:n der this contr a ct, or if the Agency shall violate any o f the cove nants, a greements, or stipula tions o f this con tract, or if the grant from HUD under wh i ch t his contract is made is termin2.ted by HUD~ - the' CDA . sha ll there upon h a ve the right to terminate this contra ct by giving wr itte n no t ice to the Age ncy o f s uch termination and specifying the effective date the reof. In the event of termin a tion, a ll prope rty a nd fini sh e d or un f ini s h e d docume nt s , data , studies , a nd r epor ts purchased or prepared by the Agency under this contract sha ll, at the option of t he CDA, b e come its pr operty a nd the age ncy s h a l l b e e nt itled to comp e n s a tion f or any reimbursable expenses necessarily incurred in sati sfactory · p e r f o r ma nce of t h e contr a ct. I . �If the CDA wi thho lds p ayment, it shall advise the agency and specify the actionsth-at .must be taken, in case of suspe ns ion, as a condition precedent to the resumption of payments, The a gency will remit any unexpend ed bal ance of payments on account o f g rant as well as such other portions of s uch paymen ts previous ly rece ived as determined by the CDJl.. to be due the CDA. The a ction of the CDA in accepting any such amount sha ll not cons titute a waiv er of any c la im wh ich t he CDI\ may otherwise have arising out o f this agreement. i 7. Tra v e l Expe n s es. The Agency's e x p e nses charged for travel shall not exceed those which would be allowed under the rule s of the Unite d Sta tes Gove r nme nt governing o fficial trave l by its employees. 8. Cove n a n t Aga i nst Continge nt Fe es. The Age n c y warr a n ts that no per s on or se ll ing agenc~{ or o ther organiza tion has been employed or retained to solic it or _s e cure this contract upon a n a greement or unde rstanding f or a commission , percenta ge , brokerage, or contingent fee . For breach or violation of this warranty, the CDA shall h ave the right to annu l ' this con ~ract without liability or, a t its discretion, to d e duct from the compensa tion, or otherwise r e cove r, the f ull amount of such commi s sion, perce ntage , brokerage or contingent fee . �9. ! Comp l ian cP. wi th Loc a l a nd Fe d era l Rules, Regul a tions II , and Laws . , The Ag·en cy s hall comply with a ll app licable laws, ordinances a nd codes of the state and local governme nts. 10. Shift of Funds. Funds may be shifted betwe8n line items of a single project without prior approval only to the extent that such action is not a result of significant change in an approved program and so long as it does no~ e x c eed 10"/4 of th e line item total from which the funds are being removed or to wh ich added. A report o f fund shifts will be made to the CDA fiscal officer within three work day s after its effective date . Any sh ifts o f funds b e t ween projects or other changes must b e appr ove d in advance of obligations. 11. Fin a nci a l Statement. Subj ect to receipt of fun ds from HUD, the CDA shall mak e payment under this contr a ct in accordance with the following method, such payme nt to be made upon presentation of a requisition for payment by the agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the cate gories of expenses as detailed in respective budget • . The Agency will furnish the. CDA a fin an cial stateme nt each month indicat ing the expenditure of CDA 1 s funds for that month. This stateme nt is to reach: the CDA II , �not l ater tha n the 5th o f the month following the month the expenditure was made. (Forms and instru ctions will be provided ). The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility £or providing f i nan c ial s ervices adequate t o insure the establishment and maintenance o f an accounting syst~m with ade quate internal control. Books o f Account and Record s. The agen cy shall maintain a general ledger in which ' I to record a summarization of all a ccounting transactions relating t o the proj e c ts l isted her e in, and to class ify such transaction s according to the acccunts Frescribed in the project budget c ateg·ories. In addi t ion, the agency shall maintain a c a sh receipt and disbur sement register in which re c e ipt of funds and disbursement o f funds will b e documented. Funds dis bursed by the agency shall be made by pre-numbered che cks u sed in numeric al sequence and must b e supported by appropr i ate docume ntation, s u ch as payroll, inv oices contra cts, tr a v e l p ayment , etc ., evidencing the nature and propriety of each payme nt, a nd showing the approval o f the chief fis c a l o ff i cer or 0 th.ell" aint.hor-ized officia l of the agency. Fide li ty Bonding Re quirements. Prior t o the disburseme nt o f f un ds to the Agency / 1· I I �the CDA sha ll receive a statement from the Agency 's ch ief fisca l o i f icer or insurer assuring that a ll persons h a ndling funds rece ive d or disbursed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage d eemed'.n e c es sary by the CDA for its own employees. (Additional i nformati o n, if needed, wil l be supplied by CDA). 12. Ma inten nn ce of Records. The agency sha ll main tain such records and accoun ts, including property, personne l, and finan cial record s, as are id e emed necessary by the CDA or HUD to as sure a proper a ccounting for all project f unds. record s will be made availc1.ble f or audit 'l'hese purposes to ·I t he ClJA, HlJLJ or United States or any authorized representative, anC:. will be retained f or three years a fter the expiration o f this contract. 13. Non -expendable property. All non-expnedable property acquired for the program will revert t o the CDA unless otherwise provided for, such non- expe ndab le property being property which will not be consum2d o r lose its identity , a nd wh ich cost $1 00 or more per unit and is expected to have a useful life of one year or more. Al l such proper ty acquire d by the age ncy will be li ste d on a property ' d escription, mode l and se rial record inve nto ry by number, date of acquisition, cost of a cquisi t i on a nd ide ntified as n e w or u s e d. An update d si gnc d copy of this inve ntory will b e p r ovide d the fi s c a l o ffice r of the CDA e a ch month followi ng a physica l i nve ntory. �14. Eva l uat. ion. The agency a g r ees that the CDA may carry out monitoring a n d eva lu a tion a ctivities a s d e te r mine d nec e ssary by the CDA or HUD • 150 Suhcontra cts . None of the work or services covered by this contr2.ct shal l be subcontracted without ths prior written approval of the CDA. I I Any work or s8rvice s subcontracted here- I under sh a ll be s p ecifie d by written contract or agre e ment and shall b e subject to each provision of this contra ct. J6. Di r ect Dep o s i t i ng of Funds . The a g e ncy shall de s ign a te a commercial b a nk as the depositor y for the rec e ipt of funds. The CDA shall, after assuring it s elf of the propriety and accuracy of the account, deposit all funds ., which are made available to t he agency directly into the designated bank account. In cases where funds are made available on an advanced basis, the agency shall require the commercial bank to secure fully all funds on deposit in e x cess of the amount insured by Federal or State agency. 1~ This agreement is subject to and incorporates the attached Part II, Model Cities Administration Supplementary General Conditions Governing Contract with operating age ncies and contractors. 18. The agency agrees to assist the CDA in complying with I lI all of the Conditions Governing Grants under Title I, I I Sections 105 a nd 107 of the Demonstration Cities I I I a nd Metropoli t an Deve lopme nt Act of 1966." I II ' ' �IN WITNESS WHERE OF, the CDA an d Age ncy h a v e e xe cute d this agreemen t as of t he d ate f i rs t ab ove wr itte n. ATTEST: CITY OF ATLANTA (SEAL ) B"r : (Tit l e) City Clerk Ma yor I II I APPROVED: MODE L CITIES MASS. CONVENTION, I NC. BY:_ _ _ __ _ _ _ _ _ _ __ _ _ _ BY: Dire ctory Mode l Ne i ghb o r hood Progr am (SEAL ) (Title ) APPROVED AS TO FORM: Assoc i ate Ci ty Att or n ey 'I ' I I I I I I I I I � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document THIS AGREEMENT entered into this day-Or, ’ | | 1969, by and between the CITY OF ATLANTA, a municipal corporation, lj (Model Cities Program), hereinafter referred to as the "CDA", and ‘Model Cities Mass Convention, Incorporated, a non-profit corporation, of the City/County of Atlanta/Fulton State of Georgia, hereinafter referred to as the "Agency". WoL NUE. SS EP ot BACT = WHEREAS, the CDA on the 20th day of May 1969 ee a Grant under Title 1 of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of U. S. Department of Housing and Urban Development, hereinafter referred to as HUD, said grant designated as HUD Grant No. ME-10-001: and WHEREAS, pursuant to said grant the CDA is undertaking certain activities, and WHEREAS, the CDA desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows: 1. The Agency shall, ina satisfactory and proper manner as determined by the CDA, perform the following services; EXHIBIT A ‘ TOTAL BUDGET PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL RE-001C Model Cities Mass Convention, Inc. 87,380 72,000 To provide a vehicle through which Model Neighborhood Residents will have a voice in determining the future of the Model Neighborhood.  A. CDA and Agency Agree: les Payment shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost control and statement of accountability from the agency (forms to be provided). Payment under this contract is limited to the below designated. project, together with the total costs stated, and in accordance with the respective project's budget which are a part of their respective exhibit herein. ? TOTAL BUDGET PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL RE-O01C Model Cities Mass Convention, Inc. 87,380 72,000 SZ 5. It is expressly understood and agreed that in no event shall the total compensation for a project exceed the maximum sum indicated above. This contractual agreement may be renewed or re- negotiated upon receipt of funds from federal or local sources on a year-to-year basis. Changes. Any change in the scope of services of the Agency to be performed hereunder, including any increase or decrease in the amount of the Agency's compensa~ tion, nine have prior approval from the CDA and must be incorporated in written amendments to this contract. Likewise any change in scope of services of CDA, which is mutually agreed upon by and between CDA and Agency, shall be incorporated in written amendments to this contract. If the Agency incurs expenses in excess of the amount allowable under this contract, the amount of the over-expenditure must be absorbed by the Agency. However, this does i | not preclude the Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve program participants. Termination of Contract. , Lis through any cause, the Agency shall fail to ful- FilL ts timely and proper manner his obligations under this contract, or if the Agency shall violate any of the covenants, agreements, or stipulations of this contract, or if the grant from HUD under which this contract is made is terminated by HUD, the’ CDA. shall thereupon have the right to terminate this contract by giving written notice to the Agency of such termination and specifying the effective date thereof. In the event of termination, all property and finished or ankintdhed wecanents, data, studies, and reports purchased or plapared by the Agency under this contract shall, at the option of the CDA, become its property and the agency shall be entitled to compensation for any reimbursable expenses necessarily incurred in satisfactory performance of the contract. If the CDA withholds payment, it shall advise the agency and specify the actionsthat must be taken, in case of suspension, as a condition precedent to the resumption of payments, The agency will remit any unexpended balance of payments on account of grant as well as such other portions of such payments previously received as determined by the CDA to be due the CDA. The action of the CDA in - accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. ? Travel Expenses. The Agency's expenses charged for travel shall not exceed those which would be ailowed under the rules of the United States Government governing official travel by its employees. Covenant Against Contingent Fees. The Agency warrants that no person or selling agency OY othex Organization has been employed or retained to solicit or secure this contract upon an agreement or eeereienaing for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the CDA shall have the right to annul’ this contract without liability or, at its discretion, to deduct from the compensation, or other- wise recover, the full amount of such commission, percentage, brokerage or contingent fee. 5. 0. ll. Compliance with Local and Federal Rules, Requlations and Laws. The Agency shall comply with all applicable laws, ordinances and codes of the state and local governments. Shift of Funds. Funas may be shifted between line items of a single project without prior approval only to the extent that such action is not a result of significant change in an approved program and so long as it does | nok exceed 10% of the line item total from which the funds are being removed or to which added. A report of fund shifts will be made to the CDA fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. Financial Statement. Subject to receipt of funds from HUD, the CDA shall make payment under this contract in accordance with ‘the following method, such payment to be made upon presentation of a requisition for payment by the | agency. The Gheettesie for payment shall indicate the ai dbostkion SE the amount requested by reference to the categories of expenses as detailed in respective budget. . The Agency will furnish the CDA a financial statement each month indicating the expenditure of CDA's funds for that month. This statement is to reach: the CDA not later than the 5th of the month following the month the expenditure was made. (Forms and instructions will be provided). The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility for providing financial services adequate to insure the datsbiishment and maintenance of an accounting system with adequate internal control. Books of Account and Records. The agency shall maintain a general ledger in which to sea a summarization of all accounting trans- actions relating to the projects listed herein, and to classify such transactions according to the acccunts prescribed in the project budget categories. In addition, the agency shall maintain a cash receipt and disbursement register in which receipt of funds and disbursement of funds will be documented. Funds disbursed by the agency shall be made by pre-numbered checks used in numerical sequence and must be supported by appropriate documentation, such as payroll, invoices contracts, travel payment, etc., evidencing the nature and propriety of each payment, and showing the approval of the chief fiscal officer or other amthorized official of the agency. Fidelity Bonding Requirements. Prior to the disbursement of funds to the Agency A? s 13. the CDA shall receive a statement from the Agency's chief fiscal orficer or insurer assuring that all persons handling funds received or disbursed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed:necessary by the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). Maintenance of Records. The agency shall maintain such records and accounts, including property, personnel, and financial records, as are :deemed necessary by the CDA or HUD to assure a proper accounting for all project funds. These records will be made available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, anc will be retained for three years after the expiration of this contract. Non-expendable property. All non-expnedable property acquired for the program will revert to: the CDA unless otherwise provided for, such non-expendable property welng propeety which will not be consumed or lose its identity, and which cost $100 or more per unit and is expected to have a Sheful life of one year or more. All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and identified as new or used. An vpdated signed copy of this inventory will be provided the fiscal officer of the CDA each month following a physical inventory. 14. 155 6, 1%, 18. SP The agency agrees that the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. Subcontracts. | None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcontracted here- under shall be specified by written contract or agree- ment and shall be subject to each provision of this contract. . Micaet Hawssiting of Funds. The agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after assuring itself ofthe propriety and accuracy of the account, deposit all funds. which are made available to the agency directly into the designated bank account. In cases where funds are made available on an advanced basis, the agency shall require the commercial bank to secure fully all funds on deposit in excess of is amount insured by Federal or State agency. This agreement is subject to and incorporates the attached Part II, Model Cities Administration Supplementary General Conditions Governing Contract with operating agencies and contractors. The agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants under Title I, Sections 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966."  IN WITNESS WHEREOF, the CDA and Agency have executed this agreement as of the date first above written. ATTEST: (Title) City Clerk APPROVED : BY: Directory Model Neighborhood Program APPROVED AS TO FORM: i Associate City Attorney . CITY OF ATLANTA (SEAL) Mayor MODEL CITIES MASS CONVENTION, INC. BY: (SEAL) (Title)  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 14 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/19f1aabdfae2cea32cb5cc9e76806188.pdf e77d25c8e4c9a801ab022038b8ecc216 Scripto Transcription A written representation of a document. . FflCI~ OF Cl TY CLEHI{ Cl Tl Hi1 LL ATLA: .TA~ GE- RGIJl A RESOLUTION BY ALDERMEN EVERETT MI LLI CAN AND GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Boa rd of the Model Neighbo r hoo d Program of the City of Atlanta, at a reg ularly cal led mee ting , did recormnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlant a and the Sen io r Cit i zens Services of Me tropolita n Atlan ta, Inc .~ a copy of such proposed a greement being attached he re t o, marked 11 Sxhibit A", and made a part of t his resolution . NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta tha t the Mayor of the City of At l 2n t~ ~s h e~e~7 2~tha~ized t o execute ~he s aid ~ontrac t for and in behalf of t he City of Atlanta whe rein f acilities fo r day care s e rvic e s will be operated, mea ningful work experiences for senior c i tizens i n the Model Neighbo r hood Area wil l be provided, and related s ervices ma inta in ed as set forth in "Exhibit A" o ADO PTED by Ul.'l ard o f ,ll derme n Jul y 7, 1 %9 . APP IWVED Ju ly 9 , 1 969 . r:ns M •••:zto.,e e, / 011 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document | OFFICE OF CITY CLERK vs) Giro CITY HALL mM e ATLARTA, GEORGIA A RESOLUTION BY ALDERMEN EVERETT MILLICAN AND GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recommend the approval by dhe tiegoR and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and the Senior Citizens Services of Metropolitan Atlanta, Inc., a copy of such proposed agreement. being attached hereto, marked "Exhibit A", and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of 9 Atlanta ta havrahw mtharivzvad Fn avannta Fha enid eranntrart far : ; WENeOr Leow EO - exSceuce The: Sale Camry CL -s bok Dots iets ck Late a = Le a oe eee af nd in behalf of the City of Atlanta wherein facilities for day care services will be operated, meaningful work experiences for senior citizens in the Model Neighborhood Area will be provided, and related services maintained as set forth in "Exhibit A". Ata ADOPTED by Beard of aldermen July 7, 1969. Priel * sa ahirie A tre Seve” APPROVED July 9, 1969. Pri 4 Civrtetle_— “CITY CLERK. Serene. eae I  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 15 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/80d8bbe72ab398ce4e6a769b237046a2.pdf ed78fce2511a3f63874aae6b3e012c9d Scripto Transcription A written representation of a document. -- - - --~- - - ~ - - - ~- - - -- ~ -- - - - - - - - - - - - - - - - - -- - .1 THIS AGREE.MENT entered into thi s _ _ __ _day of _ _ _ __ 1969, by and between the City of Atl a nta, a municipal corporation, (Model Citie s Program ), hereinafter referred to as the "CDA", and Senior Cit izens Services of Metropolitan Atlanta, Incorporated, a non-profit cor porati on of the City/County of Atlanta/Fulton State of Georg ia, hereinafter referr e d to as the "Agency". WI T N E S S E T H T H A T a WHEREAS, the CDA on the 20th d ay of- May · 1969 received Grant under Tit le I o f the De mon stration Cities and Metropolitan Development Act o f 1966 from the Offi ce o f the United States Department o f Housing ~nd Urb an Developmen t, ~ereinafter re f erred to as HUD, said grant c.es ignate d as HUD Grant no . IvJE-10-001; a nd WHEREAS, p u rs u ant to said grant the 11 CDA. 11 is undertaking certain activities; and I WHEREAS, purs uant to said grant the 11 CDA 11 desires to engage the Agency to re nder certain assistance in such undertakings, NOW, THERE FORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows; A. Agency Agrees: 1. The Agency sha ll in a satisfactory and proper manner 2-s determined by the CDA, perform the following services: EXHIBIT A PROJECT NO. SS- 033 N SS-035N SS - 03 7N SS- 039N & DESCRIPTION Day Car e Center s Block Mothers Family Day Care Homes Parent Inv olveme nt in Child Care Cent~.r:.~- TOTAL BUDGET NON -S UPPLEMENTAL SUPPLEMENTAL 92,000 414,000 I I �/ .' ./ . V i J· ' Project number SS - 033 N is d esigned t o make available additional resources for day c are services for children age birththr ee years and tc provide me a ningful work experiences for senior citizens in the Mode l Ne ighborhood Ar ea a nd to operate and maintai n ·1· · ~ay care services . ~I serve 200 ch ildren-~ ~ This project is designe d to Emphasis will be pl a ced on p aren t and resident -n ~ e c i fica lly set forth in Exhibit A which is attached hereto and made a part hereof. Project number SS-035N is to provide a back-up-team and to supervise those childre n not being supervised in day care centers through family day c are home, the school's extended day care proi gram, or recrea tion as spec ific al l y set forth in. Exhibit A which is attached hereto and made a par t her e of . Pr oj e ct number SS-037N is to provide resources for super I vision o f youngsters fr om families with wor·k ing mother s and ..i.nco;-r,es ! ' I under $5,000 , and also to serve as an alternative to day care centers and the ex t ended day pr ogram . Project number SS-03 9N is to increase and to motivate parents who have children in day care center programs and to improve their child r earing knowledge and skills as specifically set forth in Exhibi t A wh ich is attached hereto and made a part hereof. A. CDA and Agen cy Agree: 1. Payment shall be on a monthly reimburs eme nt basis upon CDA' s receip~ of a report of combined cost control and statement of accountability from the Agency (forms to be provided). 2. Payment und er this contract is limited to the below d es ignated project, together with the total co s ts stated, and in accordance with th e budCJet which is attached hereto and made a pa:r. t h ere of as Exhibit B. !' �, I I TO'i'AL BUDGET PROJECT NO. SS - 0 3 3N SS - 035N SS -0 3 7N SS- 0 39N & DESCRIPTION SUPPLEMEN'I'AL Day Ca re Ce n ter s Blo c k Mothers F ami l y Day Care Hornes Parent Invo lvement i n Chi l d Care Ce n ter 3. I NGN-SUPPLEMENTAL 414,000 92,000 I t is e xpressly understood and agreed that in no 'I [1 event sha ll the total compensation for the projects II I e x ceed the max imum sum indicated above. 4. i This ag-reement is subject to and incorporates the provisions attached hereto as Part I I Terms and Con ditions . 5. This contr actual a greernen-t may be ren ewed or re' • I n e got~at e d upon r e c e i p t of fund s fr om fe d e r a l or loc a l s our c e s on a year- t o -ye ar basis. 6. Cha nges . Any cha nge in t he s cop e o f ser v i c es OI the Agency to be p erfo rmed h e r e under , including 'I I! ' i any ~n c rea se or de crease in the amount of the ! Agency ' s compen s a ti on, mu s t h a v e pri or approva l i from the CDA and must be incorporate d in written a me ndments to thi s contr a ct. Likewi se any chang e in scope o f s e rvi c e s o f the CDA, wh i ch i. s mut u a lly agre ed upon by a nd b e tween CDA and Ag e ncy, shall b e incorpor ate d in written ame ndments t o thi s contr a c t . If the Age n cy inc u r s expe n se s in e xce s s o f the amount allowable unde r this contract, the a mount o f t h e over-expe n di t ur e mus t b e ab s orb e d b y the Age ncy. Howe v e r, t hi s doe s not prec lud e the Ag e ncy f rom r e ques ting a modi f i ca tion of t hi s c ontract whe n i t b e c ome s e v i d e n t t h a t the -~------- - - ----·--.,.~------·- �a g ency will r emi t any une xpende d b a lance of payments on a ccount of gr a nt as we ll as such other portion s o f such payments prev ious ly r e ceive d as determine d by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. 8. Trave l Expen se s~ The Agen cy's e xpenses charged for travel sha ll not e x ceed thos e which would be allowed under the rules of t l)e United States Gover nment governing of f icial t r avel by its employe e s. 9. Cove n an t Again st Contingent Fee s. The Agency wa r r an ts that no person o r sellj_rn:J agency or other organization has·been employed or retained to solicit or secure this contr a ct upon an agreeme nt or understanding for a commission ; percentage, brokerage, or contingent fee. For breach or violation of th.is warran_ty the CDA sahll have the right to annul this contr a ct without liability or, at its discretion, to deduct from the compensation, or otherwise recover, the full amount of such commission, perce nta ge, brokerage ·or contingent fee. .,/ ~ · - • I"•• .. • �10 . Comp l i a nce with Loca l a n d Fe de ral Rule s, Re g u l a t i ons a nd Laws . The Age ncy s h a ll comply wi t h all applicable l aws, ordinances and codes o f the state and local governments. 11. Shif t of Funds. I I I I I • I F'unds may be shi f ted between line items of a single project without prior approval only to the extent -that such action is not a result of significant cha nge i n an appr ove d program and so long as it doe s not exceed 100/o of the li.ne item total from which the funds a re b e ing remove d or to which added. A report i o f f und shi fts will be ma d e to the CDA fiscal off i cer within three work days afte r its effective date. Any shifts o f f u n d s b etween p r oj e cts or other . chang e s mu st b e a p prove d in adv an c e o f obligat ions. 12. F i n a nci a l Sta t ement. Subject to receipt o f fund s from HUD, the CDA sha ll ma ke p ay:ne nt u n d e r this contract in accorda nce wi t h the following method, such payment t o be made upon prese~ta tion o f a r e quisition f or p a yme nt b y the age ncy. The r e quisition for p ayme nt shall indicate the disposition of the amount requested by r eference to the c a tegories of expe n se s a s deta ile d in 1 r re'spective budgets. ' The a g e ncy wi ll f u r ni sh t h e CDA a f in a ncia l s t a t e me nt each mon t h ind i c a tin g the e xpe nd itu re o f CDA ' s fund s for that month. Thi s s tat e me nt i s to reach the CDA �' I not l a.t8 r than the 5 t h o f the month following the month the e x penditure was made. (Forms and In structions will b e provided) . The agen cy will furnish the CDA a statement submitted by the appr opriate financial officer stating that he acce pts the responsibility for provi_ding financial se r vices adequate to insure the establishment and maintenance of an accounting system with adequate internal control. Books of Acccunt and Records. i The agen cy shall maintain a general ledger in which to record a suITu~ari zati on of all accounting trans actions relating to the projects listed herein, and to classify such transactions according to the accounts l prescribed in the p r oject budget categories. i In addition, the agency shall maintain a c a sh receipt and disb urs emen t register in which receipt of funds and disburseme nt of funds will be documented. Funds disbursed by the agency shall be made by pre-numbe red checks used in numerical sequence and must be supported by appropriate docume ntation, such as payroll, invoices, contracts, travel paymen t, etc., evidencing the nature and p~opriety of each payment, and showing the approval of the chief fiscal officer or other authorized o ffi cial of the agency. Fidelity Bond ing Requirements. Prior t o the disbusement of funds to the Agency the CDA shall receive a statement fr om the Agency's �,. , ' i: chief f iscal officer o r in s urer ass uring that all persons handling f unds received or c'lisbursed under !I I: this contract are c ov ered by fide l ity in sur a nce in an amount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA . for its own employees. (Additional informat ion, if needed, will be supplied by CDA}. 13 . Maintenance o f Records The agency shall maintain such records and ac count s, including property, personnel, and financial records, as ar;e deemed n e cess a ry b y the CDA or HUD to ass ure a proper ac counting f o r all project f und s . records will be made available for thA CDA, HUD o r These audit purposes to the Comptr oller Ge neral o f the United _States o r any authori ze d represe n tative , a n d wil1 be retaine d f or three years after the expiration of t his contr act. 14. Non -Expendable Property . All non-expendab l e proper ty acquired for the progr a m will revert to t h e CDA unless o therwise provide d for , such non-expendab l e property being prope rty which cost $1 00 or more per unit a nd i s expe cte d to h ave a u sefu l li fe o f one year or more. All s uch pr o perty acquired by the agency will be liste d ·on a prope rty record invento ry by description , mode l a nd seri a l number , d ate o f acqui sit ion, cos t of a cqui si t i on a nd --=-··· ---·---~....,....(.-1,--,,•·•r." ........ . i �.identified as new or used,. An updated signed copy of this inventory will be provided the fiscal o ffi cer o f the CDA each month f ollowing a 15. physical inve ntory. Eva luation. The agency agrees that the CDA may carry out monit0ring and evaluati on activities as deter~ined necessary by the CDA or HUD . 16. Subcon tracts. None . of the work or services covered by thL., contract shall be subcontracted without the prior written a pproval o f the CDA. Any work or services subcontracted hereunde r sha ll be spe cified by ,-vritten contract or agreement and shall be subject to each provision of I ! I, this contract. 17. Dire c t Depo s iting o f Funds. I I The agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and accur a cy of the account, deposit all funds which are made available to _ the age ncy directly into the designated b a nk account. In c ase s where funds are ma de avail- able on an .advance basis, the agency shal l require the comme rcial bank to secure fully all funds on d e po ~i t in exce ss o f the amount insure d by Fe d e r a l or State agency. 18. Th i s a g ree me nt is s ubj e ct to a nd incorp orates the attache d P a rt II , Mod e l Cities a dmi n istr a tion Supple mentary Gene ral Conditions Gove rning Contr a cts with ope r a ting a g e n6i~s a nd contractor s . ,. �19. The agency agrees to assist the CDA in complying wi t h I I l I all o f the "Conditions Gove r ning Grants · under Title I, Sections 105 a nd 107 of the Demonstration Ci.ties I and Metropolita n Development Act of 1966." IN W'ITNESS WHERE OF, the CDA and Agency have executed this agreement as o f the date fir.st above written. · ATTEST: CITY OF ATL,ANTA (SEAL) BY: (Ti tle ) City Clerk APPROVED: ' I Mayor SEN I OR CITI ZENS SERVICES OF .METROPOLITAN ATLANTA, INC . . BY: BY : Director Model Ne ighborhooc Program (Title) (SEAL ) , • I ' ! APPROVED AS TO FORM: Associate City Attorney r I I: � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document THIS AGREEMENT entered into this. ss day: off. 1969, by and between the City of Atlanta, a municipal corporation, (Model Cities Program), hereinafter referred to as the "CDA", and Senior Citizens Services of Metropolitan Atlanta, Incorporated, a non~profit corporation of the City/County of Atlanta/Fulton State of Georgia, hereinafter referred to as the "Agency". Wet SN Ee SS Bee PA Ps WHEREAS, the CDA on the 20th day of May: 1969 received a Grant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the United States Department of Housing and Urban Development, hereinafter referred to as HUD, said grant GCesignated as HUD Grant no. ME-10-00]; and WHEREAS, pursuant to said grant the "CDA" is undertaking certain activities; and WHEREAS, pursuant to said grant the "CDA" desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows; A. Agency Agrees: 1. The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: EXHIBIT A TOTAL BUDGET PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL SS-033N Day Care Centers SS-0O35N Block Mothers SS-037N Family Day Care 414,000 92,000 : Homes SS-039N Parent Involvement in Child Care Centers ¥1 Fi YZ iv : Project number SS-033N is designed to make available additional resources for day care services for children age birth- three years and tc provide meaningful work experiences for senior ‘citizens in the Model Neighborhood Area and to operate and maintain facilities for day care services. This project is designed to SN serve 200 children: Emphasis will be placed on parent and resident Ct nt as specifically set forth in Exhibit A which is attached hereto and made a part hereof. Project number SS-035N is to provide a back-up-team and to supervise those children not being supervised in day care centers through family day care home, the school's extended day care pro- j gram, or recreation as specifically set forth in Exhibit A which is attached hereto and made a part hereof. Project number SS-037N is to provide resources for super- vision of youngsters from families with working mothers and incomes under $5,000, and also to serve as an alternative to day care centers and the extended day program. Project number SS-039N is to increase and to motivate parents who have children in day care center programs and to improve their child rearing knowledge and skills as specifically set forth in Exhibit A which is attached hereto and made a part hereof. . A. CDA and Agency Agree: 1. Payment shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost control and statement of accountability from the Agency (forms to be provided). Payment under this contract is limited to the below designated project, together with the total. costs stated, and in accordance with the budget which is attached hereto and made a part hereof as Exhibit B. ee a er rns te eae TOTAL BUDGET PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL SS-033N Day Care Centers SS-O035N Block Mothers SS-037N Family Day Care Homes-—— 414,000 92,000 SS-039N Parent Involvement in Child Care Center | 3. It is expressly understood and agreed that in no event shall the total compensation for the projects exceed the maximum sum indicated above. This agreement is subject to and inedweorates the | provisions attached hereto as Part II Terms and Conditions. This contractual agreement may be renewed or re- negotiated upon receipt of funds from federal or local sources on a year-to-year basis. Changes ._ Any change in the scope of services or the Agency to be performed hereunder, including any increase or decrease in the amount of the Agency's compensation, must have prior approval from the CDA and must be incorporated in written amendments to this contract. Likewise any change in scope of aa wukeas of the CDA, which is mutually agreed upon by and between CDA and Agency, shall be incorporated in written amendments to this contract. If the Agency incurs expenses in excess of the amount allowable under this contract, the amount of the over-expenditure must be absorbed by the Agency. However, this does not preclude the Agency from requesting a modification of this contract when it becomes evident that the oe iematineel ae ee eal all a in  agency will remit any unexpended balance of payments on account of grant as well as such other portions of such payments previously received as determined by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. Travel Expenses. The Agency's expenses charged for travel shall not exceed those which would be allowed under the rules of the United States Government govern- ing official travel by its employees. Covenant Against Contingent Fees. The Agency warrants that no person or selling agency or other organization has-been employed or retained to solicit or secure this contract upon an agreement or understanding for a com- mission, percentage, brokerage, or contingent fee. For breach or violation of th.is warranty 7 the CDA sahll have ee wise to annul this contract without liability or, at its discre- tion, to deduct from the compensation, or other- wise recover, the full amount of such commission, percentage, brokerage or contingent fee. <a RE PP A PHP hy TS ONT ne Se LITE rr Te an pn et 10. Lal s 12. Compiiance with Local and Federal Rules, Requilations and _ Laws. The Agency shall comply with all applicable laws, ordinances and codes of the state and local governments. Shift of Funds. Funds may be shifted between line items of a single project without prior approval only to the extent that such action is not a result of significant change in an approved program and so long as it does not exceed 10% of the line item total from which the ree are being removed or to which added. A report of find shifts will be made to the CDA fiscal officer within three work days after its effective date. Any shifts of funds between projects or other. changes must be approved in advance of obligations. Financial Statement. Subject to receipt of funds from HUD, the CDA shall make payment under this contract in accordance with the following method, such payment to be made upon presentation of a requisition for payment by the agency. ithe requisition for payment shall indicate the disposition of the amount requested by reference to the categories of expenses as detailed in respective budgets. The agency will furnish the CDA a financial statement each month indicating the expenditure of CDA's funds for that month. This statement is to reach the CDA not later than the 5th of the month following the month the expenditure was made. (Forms and Instructions will he provided). The agency will furnish the CDAa statement submitted by the appropriate financial officer stating that he accepts the responsibility for providing financial services adequate to insure the establishment and Maintenance of an accounting system with adequate internal control. Books of Account and Records. The Beers shall maintain a general ledger in which to record a summarization of all accounting trans- actions relating to the projects listed herein, and to classify such transactions according to the accounts prescribed in the project budget categories. In addition, the agency shall maintain a cash receipt and disbursement register in which receipt of funds and disbursement of funds will be documented. Funds disbursed by the agency shall be made by pre-numbered checks used in numerical sequence and must be supported by appropriate documentation, such as payroll, invoices, contracts, travel payment, etc., evidencing the nature and propriety of each payment, and showing the approval of the chief fiscal officer or other authorized official of the agency. Fidelity Bonding Requirements. Prior to the disbusement of funds to the Agency ‘the CDA shall receive a statement from the Agency's 13. 14. chief Fiscal officer or insurer assuring that all persons handling funds received or Gisbursed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). Maintenance of Records The agency shall maintain such records and accounts, including property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper accounting for all project funds. These records will be made available for audit purposes to the CDA. HUD or the Comptroller General of the United States or any authorized representative, and willbe retained for three years after the expiration of this contract. Non-Expendable Property -All non-expendable property acquired for the program will revert to the CDA unless otherwise provided for, such non-expendable property being property which cost $100 or more per unit and is expected to have a useful ies of one year or more. All such property acquired by the agency will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acquisition and 2 A RE rey ere ee LS. 16. Lis 18. identified as new or used. An updated signed copy of this inventory will be provided the fiscal officer of the CDA each month following a physical inventory. Evaluation. The agency agrees that the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. Subcontracts. None of the work or services Boyaied by thic contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcontracted Gavatnuad shall be specified by written contract or agreement and shall be subject to each provision of this contract. Direct Depositing of Funds. The agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and accuracy of the account, deposit all funds which are made available to the agency directly into the designated bank eNadines In cases where funds are made avail- able on an advance basis, the agency shall require the commercial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State agency. This agreement is subject to and incorporates the attached Part II, Model Cities administration Supplementary General Conditions Governing Contracts with operating agencies and contractors.  19. The agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants under Title I, Sections 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966." IN WITNESS WHEREOF, the CDA and Agency have executed this agreement as of the date first above written. ATTEST: CITY OF ATLANTA (SEAL) BY (Title) City Clerk Mayor APPROVED : SENIOR CITIZENS SERVICES OF : METROPOLITAN ATLANTA, INC. BY: BY: (SEAL) Director (Title) Model Neighborhooe Program APPROVED AS TO FORM: Associate City Attorney  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 16 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/223f4a6dd4ddabdb3b159bcea06ceddb.pdf ac1de4e8384e7fbb00c6c6a7aa9ce890 Scripto Transcription A written representation of a document. OFflCI~ lF CITY CLEHJ( Cll'} HA LL ATLA.JI·1,} ' GEOHGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHE REAS , on June 25, 1969, the Exe cutive Bo a rd of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recormnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta a nd Division of Vocational Rehabilitation, State Department of Education, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolution. NC ~J, THEREFORE, BE IT RESOLVED by the Mayor and Board of AlnPrm Pn of th e Ciry of Atlan ta that the Mayor of the City of Atlanta is her eby authorized to execute t~ said contract for and i n behalf of the City of Atlanta wherein an employment service for the hard-to-place are a residents will be provided and appropriate medical examina tions and treatment will be given to those persons eligible for job training and placement as set forth in "Exhibit A" and setting forth therein the allocation of f~nds to the Georgia State Employment Service. ,\DOPTED by Board of ,Llderrnen Jul y 7, 1%9. APPlWVED July 9, 1%9, ~ ~ I ~ - - -- - - - - - - - - - - - - · - - - - - - - . .- ·_ _ _ _ )IIU' _ _ _ __ _ _ � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document OFFICE OF CITY CLERK CITY HALL Moo wh ATLANTA » GEORGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recommend the approval. by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Division of Vocational Rehabilitation, State Department of Education, a copy of such proposed agreement being attached hereto, marked "Exhibit A' and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute tle said contract for and in behalf of the City of Atlanta wherein an employment service for the hard-to-place area residents will be provided and appropriate medical examinations and treatment will be given to those persons eligible for job training and placement as set forth in "Exhibit A" and setting forth therein the allocation of funds to the Georgia State Employment Service. i -?, 7 N at A ¢rbe Copy, ADOPTED by Board of aldermen July 7, 1969, yt rr 2 ta de : ¢ (ay CLERK.  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 17 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/c7d131b30583106057b990cf4fa40a39.pdf f8aa39daa4a38520cd22fc15bda405c7 Scripto Transcription A written representation of a document. ,· I I THIS AGREEMENT entered into this _ _ _ _ _day of _ _ _ __ , 1969, by and between the City of Atlanta, a municipal corporation (Model Cities Program ), h ere inaf ter r eferre d to as the "CDA", and Division o f Vocation a l · Rehabilitation, State Department of Education, of the City/County of Atlanta/Fulton, State of Georgia hereinafter referred to as the "Agency". W I T N E S S E T H T H A T -~vHEREAS, the CDA on the 20th day of May 1969 received a Grant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the U.S. Departme nt of Housing and Urban Dev~ lopme nt, hereinafter referred to as HUD, said gr ant designated as HUD Grant No. ME-10 - 001; and WHEREAS, pursuant to said grant the CDA is undertaking certain activities; and WHEREAS, pursuant to said grant the CDA desire to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises e x changed between the parties hereto it is agreed as follows: I A. i AGENCY AGREES: 1. ' The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: EXHIBIT A PROJECT NO . EM-019N DESCRIPTION Staffing Ce ntral Facility Mechani s m of Service Direct Medica l Maintenance ·& EM- 023N & TOTAL BUDGET NON-SUPPLEMENTAL SUPPLE ME NTAL 147,000 40,000 -o-0- I I: . I I I �- 2- a. The Agency's respon s i biliti es f o r proj e ct numbe r EM- 019N i s limited to a n allocation of 79,000 of the 147,000 t o staf f a c e n tral, compr e hens ive , ind ividual ized , and personal i zed emp loyme nt service to the hard-to-p l ace are a r esidents and to provide a rnech;;i.nism f or the tran s mi ss ion of job ava ilability information to tho se re siden ts as spe c i fic a l ly set f o rth i n EXHIBIT A which i s attache d hereto arrl mad e a part hereof. The ba l a n ce o f fun d s , 68, 000, is d e sig nated f or allo cation t o the Ge orgi a State Employ ment Service to p rovid e c er t a i n serv ices within the project. The Agen cy's res p o n sib il it i es for project number EM-02 3N is to prov ide a n y resident who is s eeking e mp loyment and who is l.-8 f el.:'L' ecl for a job in terv iew o r wh o ha s bee n ac c e pted for e mp loy ment will be eligible f or these funds. Also a n y r e side n t a ccept i ng training under an a p pr ov e d t r aining p r ogram wi ll qua lify. GSES will_ p rov i d e av ai l able suppor t t o the Age ncy for the implementation of this proj e c t . All e xist ing MDTA appl icants wi ll b e r eferred thro ugh t h e r e g u lar ch a nn e l s a n d t h e Age n cy wi ll t a ke al l c as e s suitab le to the ir e x isting regulations. When the r e side nt applie s f or servi c e s fr om t h is fund, t he Agency 's Coun se lor , t h e Employ me n t. Ser.vice r e presen tativ e and I the s o c i a l wor k e r will joint ly ___d etermi n e the n eed for II mino r me dic a l s e rvice s a nd addition a l d i a gno s is t o !1 11 I d etermin e work poten t i a l. i\ 11 Assista nce f r om this pro gram ma y inc lude such i t e ms !I .I I I I ! I ' •' I 1 ~ II ! I !' I l �as care for a cute condi tions, eye glasses, dental care, and pre-employment medical examinations, ino c ulations, and etc. required by the employer or trainer. The custodian of this fund will keep a file of all accepted cases and these will be identified to allow future retrieval of all data on cl ients serviced in this program. All services provided by this fund will be made available according to t11e standards in affect for the local Agency's program. The main focus of the services ! to be provided will be appropriate examinations and medical treatment for persons selected or otherwise determine eligibility for job training or job placement. When these medical sP.rvices a:r:-e r.ot avail able elsewhere on a timely and adequate basis, the Agency will authorize the service on its regular forms for -this purpose. Financial eligibility for this p:r:-ogram will be determined by the in~ividual signing a declaration of inability to pay but he will be asked to indicate how much he can contribute towards the cost of the service. Clients will be provided service on first come first serve application to those where minor medical services are not available from any other program. T}}e possibility of a job or a training situation being available will be paramount requirement for service and must be attested to b y the Employment Service representative as furt~er set forth in EXHIBIT A which is atte1ched h ere to and made a part hereof. �-4- 2. Any re l ease to t h e news media pertain i ng to the service s as s t a t e d he re in s hall be cleared through the Director of the At l a nta Mode l Ne ighb o r hood Pr ogram prior to its release. Any publicity given to the progr a m's projects herein must recogni ze the Atlant Model Neighborhood Program as the sponsoring agency funded by the U.S. Department of Housing and Urban De velopment. 3. The Age ncy warrants that no person or selling agency or other org a ni zat ion has been employed or retained to solciit or secure this con t ra ct upon an agreeme nt or un derstanding for a commission , p er cen tages, brokerage, or 6ontingent fee. breach or violation of this warranty, For the CDA. shall have the right to ann ul this contract withcut liability or, at its disc r e t ion , to deduct f rom the compensat i on, or. otherwise recover, the full amount of such commission, percentage, brokerage or contingen t fee . 4. The Agency sha ll de~ignate a commercial bank as the depositor for the receipt of funds. The CDA shall, after assuring itself of the propr iety and accuracy of the account, deposit all funds which are ma d e avail able to the Agency directly into the deisgnated bank account. In cases where funds are made available on an advanced basis, the Agency shall require the comme rcial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State Agency. 5. Subj e ct to receipt of funds from HUD, the CDA shall make · payme nt unde r this contract in accord a nce with the following method, s uch p a yme nt to be made upon presentation of a requi s i ti on f or p ayme nt by the Age ncy . The r equisition for p a yme nt sh a ll i ndic a t e the d i sposition of th e amount r e que sted I ,. �--- - - ------------,-------------~ -5- ! I I I by r efere:.1ce t o the c a t e gorie s of e x pen s es as d e tailed in r e s pe ctive budgets . l . I I: I , The Age ncy will furni sh the CDA a financia l state me nt each mon t h indi c a t i ng t he e x penditure of CDA 's f unds fo r that month. Thi s s t ateme nt is to reach the CDA not l a t e r than the 5th of the month following the month th at t h e e x p e nditure was made, will be p r ovided ). (forms and instructions The Agen c y will furnish the CDA a stateme nt submi t t ed by the appropr ia te f inancial officer sta tin g that he accep ts the r e sponsib i lity for providing fina n ci a l se rvices adequ ate to insure the establishment and ma in tenan ce o f ~n account s y stem with a d e quate internal j control. I f the CDA withholds p ayme nt, it shall advise the Agency an d spe cify the actions that mu s t be taken, in case of suspen s ion, as a condition precsde nt to the resumption of paymen t s. The Age n cy will remit any unexpende d balance of payment s on account of the grant as well ' as such other portions of such payme nts previously received as determined by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this· agre ement. 6. The Agency's expenses charged f or travel shall not exceed those allowable under the customary practice in the government of which the Agency is a part. 7. Th e Age ncy shall maintain such records a nd accounts, including property, persqnnel, and financial records, as are deeme d necessary by the CDA and HUD to assure a prope r a c coun t ing f or a ll project funds. The s e records will be ma d e ava il able for audit purposes to the CD~ , HUD, or the ' II �- 6,' 'I I ' ' Comp tr olle r Ge n e r a l of the United ~t ates or any authori z ed repre senta t~va, and will be retained for three years after t h e expir~tio n o f this con tr a ct. 8. All non-ex pendable property acquired for the program will revert to the CDA unless otherwise provided for, such nonexpendable property beingproperty which will ·not be consumed or lose ~L ts identity, and which cost $100 or more per unit and is expected to have a useful life· of one year or more. All such property will be listed on a property record inventory by description, model and serial number, date of acquisiti o n, cost of acuisition and identified as new or used. An updated signed copy of this inventory will be provided the fiscal office of the CDA each month following a ph~/si.ca l 9. .; .,,...,,-T _ _ ..... _ _ .,. ,.. ..i....t. J. ',/ "-.t. A. _...,J..._:t. The Agency agrees that the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. ' I: 10. None of the work or services concerned by this contract ' shall be subcontracted without the prior written approval of the CDA . I. Any work or services subcontracted hereunder shall b~ specified by written contract or agreement and a.h all be subject to each provision of this contract. I 11. The services of the Agency shall commence as soon as possible after the execution of this contract and operate for a period of ten months thereafter or less time if · funds for this agre e me nt are exhausted. , I �- 7- Bo CDA and AGENCY AGREE : 1. Payment s h a ll b e on a monthly r e imbursable basi s upon CDA ' s r eceipt o f a r eport o f combine d co s t control and stateme n t of account ability from the Agency, (forms to · be provided) . 2. Payme nt under this contract is limited to the below designated projects. together with total costs stated and in accordance with the respective projects' budgets which are a part of their respective Exhibits herein. PROJECT NO. EM- 019N EM-023 N 3. & TOTAL BUDGET NON-SUP PLEMEJ\'TX SUPPLEMENTAL DES CRIPT ION Staf fing Cen t ral Facility and Mecha n ism of Serv ice Di~e ct Med ica l Mainte nance 79,000 40,000 -0-0- It is e xpressly understood and agreed that in no event shall the. total compensation for a specific project exceed the max imum sum allocated and specified in attached exhibits. 4. This agreement is subject to and incorporates the provisions attached her e to as Part II entitled "U.S. Department of Housing and Urban Development Model Cities Administration Supplementary Conditions for Contracts with Operating Agencies and Contractors." The Agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants und e r Title I of the Demonstration Cities and Metropolitan I 'I Development Act of 1966." 5. This contractual agreement May . I be renewed or renegotiated upon r eceipt of funds from Federal or Local sources on a y e arto - y e ar b a sis. 6. CDA ma y, from time to time , request changes in the scope o f I: ' i t he se rvices of the Age ncy to be performe d hereunder. Such changes, inclduing any i n crease or d e cr e a se / ' �-1:5- changes, including a ny increase o f decr ease in the amount of the Agency 's compensation, wh ich are mutt1.ally agreed upon by and b etween CDA and the Agency , shall be incorporated in written amendme nts to this contract . 7. Funds may be sh ifted b e t ween line items of a single projec~ without prior appr ova l only to the e x t ent that such action · is not a resu l t o f signific~nt change in an approved progr a m a nd so long as it does not exceed 10% of the line item total from which the funds are being removed or to which ajded . A report o f f und shifts wi ll be made to the CDA fiscal o ff icer within three work days after its effective date. Any shifting of funds between projects or o ther changes must b e appr oved in advance o f obligations. 8. I f through any cause, the Agency shall fail to fulfill in timely and proper ma nne r hi s obligat ions under thi s contract, or i f the Agency shall violate any of the covenants, agreements, o r stipulations o f this contract, or if the grant from HUD under which this contract i s made is terminate d by HUD , the CDA sha ll thereupon have the right to terminate this contract by giving written notice to the Agency o f such termination and spe cifying the ef f ective date there of. In the event of termination all property and finished or unfini sh e d docume nts, data , studies, a nd reports purchased or prep a red by the Age ncy unde r this contract , s h all , at the option o f the CDA, become its property and the Agency shall b e e ntitle d to compe nsation for any reimbur s able e x pens e s n e c e ssar ily inc u rred in sati sfactory p e r f orma nce o f thi s · contract. . I ' I' ' _ __.,..ee ,:r:r -· �-9' j" I I I 9. The agency shall ma intain a g e neral l e dger 'in which to record a sunmarization of all accounting transactions i .I accor ding to the ac counts prescribed in the project budge t categories. In addition, the agency shall maintain a cash receipt , and disbur .::;e ment register in which receipt of funds and disbursement of funds will be documented. Funds disbursed by the agency shall be made by pre-nurr~ered checks used in numerical sequence and must be supported by appropriate I: l' documentation, such as payrc-11, invoices, contracts, travel ' ! payment, etc., evidencing the nature and propriety of each I: I: I , i payme nt, and showing the appr oval of the chief fiscal officer i or othe r au thori zed official of the agency. 10. Prior to the disbursement of funds to the Agency the CDA shall receive a statement from the Agency's chief ! ! fiscal of fi cer or insurer assuring that all persons handling funds received or disburs ed under this contract are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed necessary with sound fiscal practice and with the coverage deemed necessary by (Additional information, the CDA for its own employees. if needed, will be supplied by CDA). 11 -~ The Agency shall comply with all applicable laws, ordinances and codes of the state and local Governments. ., I I I .I ~ '~!'!!'11.U- M !_.,__ _ _ _ _ _ _ _ _ _ _ _ _ _ __ ·-- .. . . �- l - IN WITNESS WHERE OF, the CDA and Agency have exe cuted this agreement as of the date firs t above written. ATTEST: CITY OF' ATLANTA (SEAL) BY: _ _ _ _ _ _ __ _ _ _ _ _ __ BY: _ _ _ __ __ _ _ _ _ _ _ _ _ __ Mayor APPROVED: DIVISION 0 ~ VOCAT IONAL REHABILITAT ION STATE DEPARTMENT OF EDUCATION BY: BY:-- - - - - - - - - - - - - - ' - ' (S=E="P-.=.L) (Title) I I APPROVED AS TO FORM: . I I i i I Associate City Attorney -·------- - I -- . ' ii � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document THIS AGREEMENT entered into this day of , 1969, by and between the City of Atlanta, a municipal corporation {Model Cities Program), hereinafter referred to as the "CDA", and Division of Vocational Rehabilitation, State Department of Education, of the City/County of Atlanta/Fulton, State of Georgia , hereinafter referred to as the "Agency". Woden peo Hw He Aan: WHEREAS, the CDA on the 20th day of May 1969 received a Grant under Title I of the Demonstration Cities and Metropolitan Development Act of 1966 from the Office of the U. S. Department of Housing and Urban Development, hereinafter referred to as HUD, said grant designated as HUD Grant No. ME-10-001; and | WHEREAS, pursuant to said grant the CDA is undertaking certain activities; and WHEREAS, pursuant to said grant the CDA desire to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows: A. AGENCY AGREES: Pin 1. The Agency shall in a satisfactory and proper manner as determined by the CDA, perform the following services: EXHIBIT A TOTAL BUDGET - PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL EM-O19N Staffing Central Facility ‘& Mechanism of Service 147,000 ~O0- EM~023N Direct Medical Maintenance 40,000 -0-  The Agency's responsibilities for project number EM-0O19N is limited to an allocation of 79,000 of the 147,000 to staff a central, comprehensive, individualized, and personalized employment service to the hard-to-place area residents and to provide a mechanism for the transmission of job availability information to those residents as specifically set forth in EXHIBIT A which is attached hereto and made a part hereof. The balance of funds, 68,000, is designated for allocation to the Georgia State Employment Service to provide certain services within the project. i The Agency's responsibilities for project number EM-023N is to provide any Sai adic: who is seeking employment ana who is referred for a job interview or who has been accepted for employment will be eligible for these funds. Also any resident accepting training under an approved. training program will qualify. GSES will provide available support to the Agency for the implementation of this project. All existing MDTA applicants will be referred through the regular hannate and the Agency will take all cases Suitable to their existing regulations. When the resident applies for services from this fund, the Agency's Counselor, the Employment Service representative and the social worker will jointly determine the need for minor medical services and additional diagnosis to determine work potential. Assistance from this program may include such items  as care for acute conditions, eye glasses, dental care, and pre-employment nieaddcat examinations, aowlarsons: and etc. required by the employer or trainer. The custodian of this fund will keep a file of all accepted cases and these will be ident- ified to allow future retrieval of all data on clients serviced in this program. All services provided by this fund will be made availabie according to the standards in affect for the local Agency's program. The main focus of the services! to be provided will be appropriate examin- ations and medical treatment for persons selected or otherwise detetmine eligibility for job training or job placement. When these medical services are not available elsewhere on a timely and adequate basis, the Agency will authorize the service on its regular forms for this purpose. Financial eligibility for this program will be determined by the individual signing a declaration of inability to pay but he will be asked to indicate how much he can contribute towards the cost of the service. Clients will be provided service on first come first serve application to those where minor medical services are not avail- able from any other program. The possibility of a job or a beadwinig situation being available will be paramount requirement for service and must be attested to by the Employment Service representative as further set forth in EXHIBIT A which is attached hereto and . made a part hereof. oe ane pee  Any release to the news media pertaining to the services as stated herein shall be cleared through the Director of the Atlanta Model Neighborhood Program prior to its release. Any publicity given to the program's projects herein must recognize the Atlant Model Neighborhood Program as the sponsoring agency funded by the U.S. Department of Housing and Urban Development. The Agency warrants that no person or sebitnd agency or other organization has been employed or retained to solciit or secure this contract upon an agreement or understanding for a com- mission, par GekGagas; brokerage, or contingent fee. For breach or violation of this warranty, the CDA shall have the right to annul this contract withcut liability or, at its dis- cretion, to deduct from the compensation, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. The Agency shall designate a commercial bank as the depositor for the receipt of funds. The CDA shall, after assuring itself of the propriety and accuracy of the account, deposit all funds which are made awed hie to the Agency directly into the Geisgnated bank account. In cases where funds are made available on an advanced pasies the Agency shall require the commercial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State Agency. Subject to receipt of funds from HUD, the CDA shall make payment under this contract in accordance with the following method, such payment to be made upon presentation of a requisition for payment by the Agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the categories of expenses as detailed in respective budgets. The Agency will furnish the CDA a ‘financial statement each month indicating the expenditure of CDA's funds for that month. This statement is to reach the CDA not later than the 5th of the month following the month that the expenditure was made, (forms and instructions will be provided). The Agency will furnish the CDA a ‘statement submitted by the appropriate financial officer stating Hat heaubepts the responsibility for providing financial services adequate to insure the establishment and maintenance of an account system with adequate internal i Mntrvel.. -LE the CDA withholds payment, it shall advise the Agency and specify the actions that must be taken, in case of suspension, as a condition precedent to the resumption o£ dawned, The Agency will remit any unexpended balance of payments on saontn® of the grant as well’ as such other portions of such vayments previously received as determined by the CDA to be due the CDA. The action of the CDA in accepting any such amount shall not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. The Agency's expenses charged for travel shall not exceed those allowable under the customary practice in the govern~ ment of which ne Agency is a part. The Agency shall maintain such records and accounts, including property, persgnnel, and financial records, as are deemed necessary by the CDA and HUD to assure a proper accounting for all project funds. These records will be made available for audit purposes to the CDA, HUD, or the  10. ll. Comptroller General of the United States or any authorized representative, and will be retained for three years after the expiration of this contract. All non~-expendable property acquired for the program will revert to the CDA unless otherwise provided for, such non- expendable property beingproperty which will not be con- sumed or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All such property will be listed on a property record inventory by description, model and serial number, date of acquisition, cost of acuisition md identified as new or used. An updated signed copy of this inventory will be provided the fiscal office of the CDA each month following The Agency agrees that the CDA may carry out monitoring and evaluation activities as determined necessary by the CDA or HUD. None of the work or services concerned by this contract shall be Suhcontracted without the prior written approval of the CDA. Any work or.services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this contract. The services of the Agency shall commence as soon as possible after the execution of this contract and operate for a period of ten months thereafter orless time if funds for this agreement are exhausted. B. CDA i. PROJECT EM-0O19N EM-023N Bs and AGENCY AGREE: Payment shall be on a monthly reimbursable basis upon CDA's receipt of a report of combined cost control and statement of accountability from the Agency, (forms to be provided). Payment under this contract is limited to the below designated projects. together with total costs stated and in accordance with the respective projects' budgets which are a part of their respective Exhibits herein. TOTAL BUDGET NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTA: Staffing Central Facility and Mechanism of Service 79,000 -0- Disect Medical Maintenance 40,000 -0- It is expressly understood and agreed that in no event shall the total compensation for a specific project exceed the maximum sum allocated and specified in attached exhibits. This agreement is subject to and incorporates the provisions attached hereto as Part II entitled "U.S. Department of Housing and Urban Development Model Cities Administration Supplementary Conditions for Contracts with Operating Agencies and Contractors." The Agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants under Title I of the Demonstration Cities and Metropolitan Development Act of 1966." This contractual agreement May be renewed or renegotiated upon receipt of funds from Federal or Local sources on a year~ to-year basis. CDA may, from time to time, request changes in the scope of the services of the Agency to be performed hereunder. Such | changes, inclduing any increase or decrease = Pa a -h— \ changes, including any increase of decrease in the amount of the Agency's compensation, which are mutually agreed upon by and between CDA and the Agency, shall be incorporated in written amendments to this contract. Funds may be shifted between line items of a single project without prior approval only to the extent that such action= is not a result of significant change in an approved program and so long as it does not exceed 10% of the line item total from which the funds are being removed ox 6 which added. A report of fund shifts will be made to the CDA fiscal officer within three work days after its effective date. Any shifting i of funds between projects or other changes must be approved in advance of obligations. If through any cause, the Agency shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Agency shall violate any of the covenants, agree- ments, or stipulations of this contract, or if the grant from HUD under which this contract is made is terminated by HUD, the CDA shall thereupon have the right to terminate this contract Br gavane written notice to the Agency of such termination and apecdytae the effective date thereof. In the event of termination all property and finished or un- finished documents, data, studies, and reports purchased or prepared by the Agency under this contract, shall, at the option of the CDA, become its property and the Agency shall be entitled to compensation for any reimbursable expenses necessarily incurred in satisfactory performance of this- contract. 10. 11. The agency shall maintain a general ledger in which to record a summarization of all accounting transactions according to the accounts prescribed in the project budget categories. In addition, the agency shall maintain a cash receipt and disbursement register in which receipt of funds and disbursement of funds will be documented. by the agency shall be made by pre~nunbered checks used in numerical sequence and must be supported by appropriate documentation, such as payrcll, invoices, contracts, travel payment, payment, or other Prior to etc., evidencing the nature and propriety of each and showing the approval of the chief fiscal officer j authorized official of the agency. the disbursement of funds to the Agency the CDA shall receive a statement from the Agency's chief fiscal officer or insurer assuring that all persons handling funds received fidelity practice or disbursed under this contract are covered by insurance in an amount consistent with sound fiscal and with the coverage deemed necessary with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional information, if needed, will be supplied by CDA). The Agency shall comply with all applicable laws, ordinances and codes of the state and local Governments. Funds disbursed IN WITNESS WHEREOF, the CDA and Agency have executed this agreement as of the date first above written. ATTEST: CITY OF ATLANTA (SEAL) BY: BY: Mayor APPROVED: DIVISION OF VOCATIONAL REHABILITATION STATE DEPARTMENT OF EDUCATION By: BY: ; (SEAL) (Title) APPROVED AS TO FORM: Associate City Attorney  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 18 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966 https://ivanallen.iac.gatech.edu/mayoral-records/traditional/files/original/16e4c47fe00ab917b3c9b8b1ceb406dc.pdf 3b4f33e2c8b0ca0dc57eccccb4b38e75 Scripto Transcription A written representation of a document. OF1"l CE F Cl TY CLEHK Cl TY HilLL ATlAKTA , GE !{G IA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting , did recommend the approval by the Mayor and Board of Alde rmen of a contract to be entered into by and between the Cit y of Atla nta a nd the Y~ung Women's Christian· Association (YWCA), a copy of such proposed a gr eement being a ttached hereto, marked " Exhib it A" and made a part of this resolution. NOW, THEREFORE , BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of At l anta is h e r eby a uthoriz ed to ex ecute the s a id contr act fo r and in behal f of the City of At lan t a wher ein c e rta in s erv i c es t o dec rease the perc entage of unstable families in the area will be rendered as pe r des cr i pt ions in "Exhibit A". ADOPTED by Board of ,~lde r men J uly 7, 1969. APPROVED J uly 9 , l 96 9 • � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document OFFICE OF CITY CLERK CITY HALL , ATLANTA, GEORGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recommend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and the Young Women's Christian Association (YWCA) , a copy of such proposed agreement being attached hereto, marked "Exhibit A' and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute the said contract for and in behalf of the City of Atlanta whercin certain services to decrease the percentage of unstable families in the area will be rendered as per descriptions in "Exhibit A". 1969. 5 Board of Aldermen July 7, va acy APPROVED July 9, 1969.  Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Box 8, Folder 25, Document 19 Box 8 Box 8 Folder 25 Folder topic: R. Earl Landers | Sandy Springs Annexation | 1966