Box 3, Folder 14, Document 48

Box 3, Folder 14, Document 48

A COORDINATING AGENCY FOR VOLUNTEERS



Purpose:

-To provide a central point where volunteer activities could be coordinated,

developed and organized so that the vast reservoir, of man and woman power
who are looking for ways to make constructive, significant contributions
to the community can be utilized. This would be more than the traditional
volunteer bureau, It would not only work with existing programs but also
develop new areas of. service for individuals and groups and’ be innovative
in its approaches. For the most part it would be organized, administered
_ and operated by volunteers and its functions would vary according to the
group or organization it was working with.

Function:

1. It would be a place where agencies can register their needs for
individual volunteers and group projects,

2. %It would be a place where individuals or groups can register and
- become Known to an agency or program where his capabilities and
interests can be used to best advantage,

3. It would conduct an initial screening of volunteers to protect
the agency from clearly unsuitable applicants, while the agency
retains its right to select its own volunteers, ©

4, It would offer leadership on the effective use of volunteers.

"5. %It would provide a framework for communication among civic
- _ organizations regarding their own areas of community partici-
_ pation,

6. It would conduct regular programs to educate the public geet
projects and problems in the fields of health, welfare and
enrichment, :

7. %It would develop challenging opportunities for volunteer
commitment, . :

Sponsors:

Possible sponsors could be the following as well as other interested
organizations:

1. Atlanta Junior League 4, Women's Chamber of Commerce

2, Chamber of Commerce . 9. United Fund

3. Community Council of the Atlanta Area, ine.

. 5

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Membership:

Members would be solicited from organizations and agencies that are
possible providers and users of volunteers,

Location:
The physical facilities should include the following:

1. Office space for a minimum of seven people (four staff and three
full .time volunteers),

2. Adequate parking nearby for a minimum of fifty cars.

3. Be in an area that is well lighted, and where staff and volunteers
‘would feel comfortable when attending meetings at night.

4. A large meeting room in the building or nearby that could be
.utilized for training sessions or conference meetings,

How It May Be Financed:



There are various ways in which the volunteer project can be financed and
_ services provided. A few of these are listed as follows:

1. Community Council of the Atlanta Area Inc. - Technical assistance
and assistance in training of neighborhood aides.

2. Junior League - Financial support, and volunteers to staff the
' office and assist project director

3. Chamber of Commerce and Women's Chamber - Financial assistance and
publicity. ,

4, Foundations - Financial grants

5. Business - Office and meeting spaces, equipment, financial
donations s oe

6. United Fund - Financial assistance

7. News media - Publicity. Perhaps a daily column on needs of and
services provided by volunteers, radio announcements,

8. EOA, VISTA, Member agencies - Staff to teach training courses,

"9
and perhaps funds to train volunteers for them,
Fersonnel Cost



Project Director . $ 12,500
Executive Secretary 5,000
Neighborhood Aides 2 @ $4,000 8,000
‘Fringe benefits 2,100
Trainees

Subsistence ($1.00 per day x 12

‘x 300 trainces ) $ 3,600
Travel ($.50 per day x 12 days

_'x 300 trainees). “1,800

Permanent equipment



6 desks, executive @ $150 $ 900
6 chairs, executive @ 90 — 540
1 desk, secretarial 7 150
1 chair, secretarial 80
7 side chairs @ 30 "210
1 electric typewriter an 550
3 manual typewriters @ 220 660
4 file cabinets, 5 drawer @ 100 400

equipment maintenance - §00

Consumable supplies



Office supplies and postage $ 1,150
Educational materials 1,200

Travel
Local 15,400 miles @ $.10

per mile $ 1,540
1 out of town trip : 300

Miscellaneous expenses



. Rent - 1,200 sq. ft. @ $3.00 per

sq. ft. per year $ 3,600
Telephone , _ $00
Insurance and bonds * 150
Promotion and publicity 1,000
Auditing . re 600
Organization dues 250
Publications - ; 75

Meeting space for training classes
- and Board meetings, 80 days
@ $30 per day - °2,400

Cost



Minimum staff

27,600

meals, réfreshments
5,400 and travel necessary to
: train 300 volunteers

could be donated

~ 3,990

minimum necesary to
2,350 train 300 volunteers

to reimburse 6 people
. for travel necessary and
1,840 public relations -

could be donated

could be donated
could be donated

to
could be donated -

8,975
<<

Overhead costs,

34.5 % of $50,155 - $17,303 only necessary if

housed in ongoing
agency - not necded
if organization is

Total Costs $67,458 Separate
: g ’
Total possible donation $28 , 893
Total of minimum funds $38, 565_
necessary if separate '
agency and all listed . \

: ri \
donations received

. Paid Staff Organization:



1. Project Director eS ‘ wer 4 othe me

The Project Director will be responsible to the Board of Directors,

a

‘a. Duties and Responsibilities



~Q)

~Q@)

(3)
(4)
+)
(6)
CD)

(8)

Administration of the program. Guidance and supervision
of all staff engaged in the project.

Promote the Volunteer Project in all necessary areas
particularly public and voluntary agencies, and to the
general public, Interpretation of the goals of the
Volunteer Project. ;

Responsible for all publicity of the program, Review all
assignments for speaking engagements. ‘

‘Supervisor of volunteers who will organize, plan and.

develop all training classes,
Select and work with volunteers and agencies in developing
curriculum for classes. Edit training manual and select

all materials used in course,

Work with Board of Directors of the Volunteer Project and

sub-committees in operation of program.

fork with volunteers to develop contracts with agencies and
organizations for training programs for other volunteers,

Program planning and development for future expansion of
the Volunteer Project,

b. Qualifications

a5

a

aay

a

Executive ability necessary for the administration, pro-
motion and implementation of the Volunteer Project.

Ability to relate to individuals and groups both pro-
fessionals and volunteers. Good judgement in selection of
staff, faculty and trainees.

=e
(3)

(4)

(5)

(6)

--resources of the community.

Experience and skill in community organization, A
thorough Knowledge of the health, welfare and cducation

Understanding of the needs of lower income people in
order to plan training programs that will equip volunteers
to make significant contributions toward meeting some of:
these necds,

Background and academic degree in Education, psychology,
social work or a related field.

Administration experience,

.

2. Neighborhood Aides

The Neighborhood Aides will be responsible to the Project Director.

a. Duties and Responsibilities



(1)
- (2)

(3)

4)

(5)
(6)
(7)
(8)
(9)

(10)

Responsible for volunteer recruitment of residents from
low income groups. :

Assist with interviewing and screening of trainees from
low income areas. .

Maintain contact with neighborhood organizations and
community leaders, These will include P,.T.A., church,
civic, service social tenant associations, and other
groups. ‘

Attend meetings of community organizations to inform
people of program. Make speeches and public appearances
to interpret the Volunteer Project in low income areas.

Develop records of recruitment resources within these
groups. Initiate follow up procedures for recruitment.

Organize house meetings to publicize Volunteer Projects
in small communities, #

York with volunteers from target areas to develop additional
recruitment resources,

Develop spécial publicity materials, flyers, posters, bro-
chures for use in low income areas.

; 4g:
Work with Project Director to gain first hand information

“on volunteer placements needed.

Act as liason between Project Director and volunteer staff,
and residents of low income areas,
Qualifications

(1)

(2)

(3)

(4)

Secretary

Ability to communicate effectively with residents of Low
income areas both low and middle income groups.

A good grasp of the problems in low income areas and

- receptiveness to new ways of doing things.

Knowledge of community organizations, church, civic,
P.T.A., service and other groups in low income areas,

Ability to discern the qualities that make a good
volunteer and assist in interviewing and screening

candidates for training.

The secretary of the Volunteer Project shall be responsibte to the
Director of the Volunteer Project,

= Be
*.

b.

Duties and Renndaetbilittes



(1)

(2)

(3)

(4)
(5)
(6)

(7)

(8)

(9)

Personal secretary to the Project Director, i.e.
appointments, telephone calls, personal files, etc,
Supervision of all office clerical work. Should be
capable of properly coordinating all work, insure

proper distribution of workload and relieve’the Director
of tasks which come with supervision of clerical work.

Personally responsible for all documentary typing, program
development, evaluation, proposals, budgets, etc.

All dictation and transcription for entire department,
All typing for recruitment and publicity.

Record all sessions in-connection with ‘evaluation and in

regular training sessions when necessary.

Minutes of all meetings requiring the use of shorthand.

Direct supervision of all filing procedures. See that all
records are filed regularly and properly.

Keep complete records of all supplies and postage charged
to the Volunteer Project.

Guaiifacations .

(1)

Good typing speed,
(2)

(3)

(4)

Excellent shorthand speed to enable her to take
verbatim notes at all conferences and teaching -sessions
where necessary.

4

: ‘ 5 :
Good overall understanding of office procedures and
i

policies,. :
f
i

; . i
Ability to work well with people, with initiative to
to a job on her own without involved instructions,
Ability to supervise additional clerical staff.

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