Box 8, Folder 18, Complete Folder

Box 8, Folder 18, Complete Folder

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November 3, 1969
MEMORANDUM
TO:
Mr . Johnny Johnson
FROM :
Dan E . Sweat, Jr .
SUBJECT: Model Cities Mass Convention, Inc . ,
and QED Consulting F irm
I appreciate your m mo on this subject dated October 30, 1969 . A I
understand your po ition, you tate that the expenditure to employ thi ·
consultant will be from the proceed of an EOA , Inc . gr nt to Model
Cities Ma e Convention, Incorpor ted (MCMC , Inc .) and, con equently,
the city is in no position to exerci e ny control over which firm that MCMC,
Inc . employ for this work.
I will defer to your judgement as to the technical operations of thi procedur
and l und ratand that the city do
not exercise ny direct control ov r the action of MCMC, Inc . , when city funds are not involv d . My only inter t
i that the city, · nd more p cific lly th Model Cities Program, do
not
uffer ny emb rra sm nt re ulting from the
rd of contr cts by ny Model
City Agency or contractor .
To preclude thi pos ibUtty, Ir it r t my reque t of October 28 , 1969,
that a compl te dos ier be pr par d on QED prior to a deci•ion bein mad
on the award of the contract to th m . Thi do sier hould includ the com•
plet 1i t of the princip l with r um.es of th ir educ tion nd xp ri nee;
r view of their pre nt position
o that ny conflict of inter st can be d termined; some exampl
or r f renc s of eimil r work perform d;
compl te review of th
xp ri ne
nd q lification of th firm to do thh
work:
b udg t nd progr m d igned to accompl h th work d sired, and
ny other Worm tion n c •• ry to make a w 11-inform d d ciaio on th
ca bility of thia firm to ucc ••fully ccompli h thi• wo rk.
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This request should be made to MCMC, Inc . , recognizing that the city
does not have the authority to require it but feels that good administrative
practices demand it. When thi information is prepared, a good case can
supposedly be made for awarding this contract to this firm instead of anQther . Should the1·e be any later question, the city wHl be in a m~ch better
position to defend the action. You may be a13sured that the general public
will not di tinguish betwe n MCMC , Inc . , and the larger Model City Program in the event charges of impropriety or c onflict of interest are mad
against the corporation.
My only interest in this project is the well being of our Model City Program .
If the fact
upport the contention that QED is qualified and able to do this
wot-k at competitive prices , I will fully support the award to them . By the
aame token, if the facts indicate that they are not qualified to accomplish
this work, I feel that the award should not be made . In any ev nt, I w nt
us to be in a position to defend the action of MCMC , •no. , even if we are
not dbectly respon ible for the management of the organization.
DESJr : m
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CITY OF A.TLANTA
October 30, 1969
OFFICE OF MODEL CITIES PROGRAM
673 Capitol Avenue, S.W.
Atlanta, Ga. 30315
(404) 577 - 5200
Ivan Allen Jr., Mayor
J. C. Johnson, Director
MEMORANDUM
- - TO
Dan E. Sweat, Chief Administrative Officer
FROM
Johnny C. Johnson, Executive Director
Model Cities Program
SUBJECT:
Model Cities Mass Convention, Inc., and QED
Consulting Firm
In response to your memorandum of October 28, an investigation
has been made into your inquiry and the following is submitted
for your consideration.
It has been determined that Model Cities Mass Convention, Inc.
requested bids from three consulta nts that would provide management and personnel guidelines for their operation of the corporation.
It appears that the low bidder for these services was a
firm known as QED.
It seems that the firm of Quod Erat Demonstradum was organi zed in
February of 1964 and that the general purpose of the organization
was to provide consultant services in the areas of marketing,
management studies, and public relations . The firm has performed
services for Radio Station WAOK and is involved in a project with
several Emory University professors.
Upon examination of the contract between the City of Atlanta and
Model Cities Mass Convention , Inc., it has been determined that
under the allocation of funds, no provisions were made for consultant and contract services with third parties e xc ept for public
information purposes. (See attached budget justifications) . However,
when combining the budget for HUD and OEO funds, all monies for
training and technical assistance is to be paid out of the OEO
grant and not out of the Model Cities supplemental funds. The
�Memo to: Dan E. Sweat
Page Two
October 30, 1969
hiring of a management consultant firm appears to be a legitimate
expenditure out of the OEO funds since these funds are provided
especially to assist in the development of greater management
capabilities on the part of the directors of the corporation.
Further inquiry reveals that EOA had requested of the officers of
the corporation to submit personnel and administrative policies
as a requirement of their contract. It appears that EOA, and not
Model Cities, would be the final determinant agency with regards
to the sufficiency and qualifications of the consultants.
Item 14 of the contract between the City and Model Cities Ma s s
Convention, Inc., stipulates that all services sub-contracted to
third parties must have prior approval by this office. Our Program Management Division was knowledgeable of the negotiations
and had informed the proper officer that these services were
eligible only under the OEO grant.
I assure you that the staff is fully cognizant of its responsibility to assure that all monies which flow through the Model Cities
Program are spent wisely and effectively, thus are comitted to fulfilling that obligation
Attached for your perusal is a copy of our manual on accounting
and fiscal management procedures. This manual is furnished all
operating agenci es as a guide.
I hope that the above information has been of some benefit to you.
JCJ:vlc
Attachme nts
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.A-.:.....9QST_ CATIY.rORY
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I'ERSONNEL
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SF~RVICES
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SPACE
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CONTRACT
10,000.00

600.00
600.00
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(7)
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CONSUMARLE SUPl:i:LIES
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2,300.00
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TOTAL
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14,0Q0.00
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159,380.00
87,380.00
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E. o./HUD Grant $74',000.00
APPROVAL
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A.
-S-ign
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__e_a_n_d_ T_l _t _le_ o_f Authoriz ed. liUD Officie.l
B.
Data
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HUD- 7041 U0-68)
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- - -2,300.00
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2,400.00
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OTHER: ·
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RE!lTAL, LEA.SE, OR P'JRC11ASt;
OF EQUIPME1i'T .
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2,400.00
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10,000.00
(5)
$ 58,080.00
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(If coat is
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58,080.00
$
COUSUL1'A1iTS .Alfil
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Form !Approved
Budg~t Bureau No. 63-R-1211
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· Attachment 3a
U. s. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Budget Justification
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This form is to be attached to each budget for a capital
project, activity and to the Program Administration Budget
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NAME OF CDA
1.
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Atlanta City Demonstration Agency
2.
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BRIEF DESCRIP'.rIVE TITLE OF CAPITAL PROJECT OR ACTIVITY
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Model Cities Resident Organ i z a tion
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3,
NAME• ADDRESS AND ZIP CODE OF OPERATING ENTITY
Model Cities Mass Convention, Inc~
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1:
,
673 Capitol Avenue S.W. Atlanta, Ga.
AMOUNT OR VALUE
4. ·
DESCRIP'.rIOJ.IT OF ITEM* AND BASIS FOR VALUATION**
2.
Public Information
3.
Travel -- $50.00 per month x 12
OF ITEM
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$10,000.00
600.00
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5.
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Consumable supplies -- Office supplies @$200.00
per month.
2,400.00
Rental, Lease, or purchase of equipment - off ic
furniture.
2,300.00
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Mass Convention Development
Assistance to Neighborhood
Advisory Councils-6 @$1,000 $6 , 00
Matching funds . for gr\mt
from
OEO , : ·
3 , 60
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Teleph one s, Ut~ l i t i es and
jan itor ial services@
$200 p er month.
2 , 40
(Jus tificatio n fo r supp l eme nt al f unds Only ) -
Other Costs:
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$14, 0 00,00
For persairel costs use Personnel justification form .



I>escribe the item in sufficient detail ~o insure that it is adequately identified




indicate the basis for determining or computing its va.lue. For example , office
r.pace rental for two professionals: 150 square feet at $2.00 per square foot,
i.ncluding utilities and janitorial services.
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·CITY OF .ATL
OFFICE OF MODEL CITIES PROGRAM
673 Capitol Avenue, S.W.
Atlanta, Ga. 30315
404-524-8876
Ivan Allen Jr., Mayor
J. C. Johnson, Director
ACCOUNTING AND FINANCIAL MANAGEMENT
PROCEDURES FOR OPERATING AGENCIES
AND CITIZENS PARTICIPATION ORGANIZATIONS
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TABLE OF CONTENTS
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Purpose and Accounting
Page
1
Internal Control
Books of Account and Records •
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5
Brief Description of Account Classification.
7
Disbursement Procedure • • •
9
Eligible and Ineligible Costs • •
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Instructions for Completion of Monthly
Administering Agency Project Reports • • • • • • • . • • • 13
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PURPOSE
These instructions prescribe the accounting procedures and
related fiscal requirements to be followed by agencies which
are awarded contracts with the Comprehensive Demonstration
Agency to administer projects or activities as approved by
the Department of Housing and Urban Development.
The classification and description of - accounts are the minimum
required by the Comprehensive Demonstration Agency. If the
agency desires to establish accounts other than these prescribed
herein, such accounts shall be established as subdivisions of
the prescribed accounts and should be maintained in such a way
that they can be readily combined into the prescribed classifications for uniform reporting purposes.
ACCOUNTING
The operating agency shall establish and maintain on a current
basis an adequate accounting system on an accural basis in
accordance with generally accepted accounting principles and
standards.
The accounting system, among other things, must be adequate
to enable the preparation of a statement of financial condition
and a cost control statement for submission to the
Comprehensive Demonstration Agency on a current and timely basis.
All such reports must be received by the Comprehensive Demonstration
Agency time to permit the data contained therein to be incorporated
into the CDA's records prior to the preparation and submission of
its reports to HUD.
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INTERNAL CONTROL
The operating agency shall .maintain an adequate system of
internal control. Internal control comprises the plan of
organization and all of the coordinate methods and measures
adopted within an organization to safeguard its assets, check
the adequacy and the reliability of its accounting data, promote
operating efficiency, and encourage adherence to prescribed
menagement policies .
The characteristics of an adequate system of internal control
include:
a.
A plan of organization which provides appropriate
segregation of functional responsibilities.
b.
A system of authorization and record procedures
adequate to provide reasonable accounting control
over assets, liabilities, revenues, and expenses.
c.
Sound practices to be followed in performance of
duties and functions of each of the organizational
units.
d.
A degree of personnel competence commensurate with
responsibilities.
An adequate system of internal control contains the following
features:
a.
No person should have complete control over all
phases of any significant transaction.
b.
The flow of work should be from one employee to
another so that the work of the second, without
duplicating that of the first, provides a check
upon it.
c.
Record keeping should be seperated from OP,erations
or the handling and custody of assets, such as:
(1)
The function of receiving cash should be centrali z ed in one pe r son , who should not be conce rn ed in a ny wa y wi th approvin g or cer t i f ying
vo u cher s, a cting a s imp rest fund c ash i er, pr e pa ring dep os it s , making disbur sements , o r k eeping
ac c o un ting re cor ds . I n t h is conne ction, the
p ers on who p r epar es ormakes depos i ts , appr oves o r
c ertif ies vouche r s , o r di s bur ses cash s hould h ave
n o acce ss to the ac c o un t ing recor ds .
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�(2)
At as early a point as possible in the mail
handling, preferably at the point where the
envelopes are opened immediately upon receipt,
all checks and negotiable instruments should
be stamped with a restrictive endorsement, ail
cash items should be listed in duplicate, and
a c9py of the listing delivered to the person
responsible for making bank reconciliations.
(3)
Periodic examination and count or other review
of cash balances should be made by employees
who do not handle or record cash or sign checks.
d.
Physical and mechanical facilities should be used to the
fullest extent possible to insure security and accuracy,
such as using security vaults or safe cabinets and check
writing machines.
e.
Responsibilities should be clearly established and then
accounted for as close as possible.
f.
Where feasible, employees are rotated to various assignments.
g.
Other control features pertaining to cash include:
(1)
All cash receipts shall be deposited as soon
as possible, preferably the day received.
(2)
All cash receipts shall be deposited intact
and for the full amount received.
(3)
Collections and all other funds held within
an office , whether pending regular deposit or
in imprest funds, shall be, where possible, restrictively endorsed and kept under complete
control and under proper safeguards, preferably in a fire r es istant combination safe or
safe-cabinet.
(4)
Uncollectible items and the related documents
shall not be handled by the person making up
d eposits or by the person h a ndling accounts
receivable.
(5)
Persons preparing payrolls or time reporting
records should not handle the related pay
checks.
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�(6)
The number of bank accounts and inter-bank
transfers ~hould be kept to a minimum. A
single bank account for the agency is preferred.
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�BOOKS OF ACCOUNT AND RECORDS
The following is a brief description of the books of accounts
and records considered to be the minimum required for recording transactions relating to the project or activity. However,
the agency may establish any additional accounting records it
considers necessary to provide adequate financial control of
its assets and liabilities and to account for project or activity
cost.
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A.
General ledger shall be maintained in which to
record a summarization of all accounting transactions relat i ng to the project or activity and to
classify such transact i ons according to the accounts
l i sted i n the project or activity budget.
B.
A cash receipt and disbursement register shall be
maintained for the recording of funds received
in connection with theproject or activity and for
recording checks i ssued f or the withdrawel of funds
from the project or a ctivity b a nk a ccount. All
disbursements shall be made by prenumbered checks
used in numerical sequence and must be supported
by appropri a te documen t ation such a s payrolls,
i nvoices , cont r a ct s , ~r a vel vouche rs, etc., evidencing
t he n atu re a nd propriety o f e ach p a yment , a nd s howing
the approval o f t h e p roj ect or activit y d ire c tor or
other authorized official. If the volume of receipts
and disbursements justify the seperation of the cash
r e c e ipts and di s bursement r egisters, then the two
should b e kept sep e r a t e .
C.
Jour n al v o u ch ers (or the a gency ' s s u itable s ub s t i tute
therefor) shal l be used to docume n t and recor d tra nsactions i n t h e ge n e r a l l e dger wh i ch a re not r e corded .
fr om t h e c ash rece ipts and di s bursement r e g ister s .
Each j ourn a l v ouche r shal l c ontain a complete e x planatio n o f the tra n saction b e ing r e cor ded a nd re fer e nces
t o the re l a t e d docu me nt s or othe r s ource s o f info rma t i on, i f app l icable . Journal v oucher s shall be
numbe red c o ns e cutiv ely and fi l e d i n numerica l sequence.
All j o urnal vouche rs shall b e approve d by an a u t hor ized
official of t he a g e ncy .
D.
Basic payroll reco rds shall b e maintained to accumulate
the p ayr oll d a t a r equir ed by Federa l , · State o r loc a l
l aw wi t h r e spect t o e a ch employee, such a s g ross
earnings, Federa l i n c ome tax withheld, State or local
income tax withheld, · FICA withholdings, etc. The '....
record shall also include data relating to other
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�deductions as may be required by the agency's
personnel policies, including the employer's
contribution to retirement plans, health insurance
plans, etc.
E.
A record shall be maintained for each item of
non-expendable property acquired for the project
or activity. Non-expendable property is property
which will not be consumed or lose its identity
by being incorporated into another item of property, which cost $100 or more per unit and is
expected to have a useful life of one year or more.
Grouping of like items, such as chairs, with an aggregate cost in excess of $100 shall also be controlled
and accounted for as non-expendable property even
though the cost of a single item is less than $100.
The record shall include:
(1) Description of the item of property,
including model and serial number, if
applicable.
(2) Date of acquisition
(3) The acquisition cost or assigned value
to the project or activity.
(4)
Information as to whether the property
was new or used at time of acquisition.
The a ggre gate of the individual costs shown on the
r e cord c a rds s h a ll equa l the b a l a nce in the subs idiary
cost account for non-expendable property.
A physical inve ntory shall be taken and reconciled
with the record card annually or as frequent as
r e quired by t h e Mode l Cit ies Progra m, City of Atlanta.
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�BRIEF DESCRIPTION OF ACCOUNT CLASSIFICATION
ACTIVITY COST
(1)
Personnel
Includes the cost of staff and support staff of the operating
agency as spelled out in latest approved budget.
(2)
Consultant and Contract Services
Includes the cost of services contracted to other agencies,
firms or individuals according to a written contract with
the operating agency. All contracts must be in writing and
must have prior approval of the CDA.
(3)
Travel
a. Auto allowance paid on the basis of actual mileage as
spelled out in latest approved budget.
b. Staff travel and e x penses according to latest approved
budget.
(4)
Space Cost
a. Monthly office rental.
b. Telephone a nd telegraph expense if not included in Activity
Cost (7) and contained in latest approved budget.
c. Fire and e x t e nded coverage in s urance on building and contents
if not inc l uded in activity cost (7) and contained in latest
approved budget.
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d. Utility cost if not included in activity coot (7).
e. Building maintenance, if not included in Activity Cost (7)
and contained in latest approved budget.
(5)
Consumable Supplies
Includes the costs of blue prints, draf t ing materials, charts,
graphics, maps, stationery and all small items of non-ex pendable
property, the total cost of which does not e x ceed $100.
(6)
Renta l , lease or Purcha s e of Equipment
a. Includes rental or l e ase cost of equipment not on loan or
not purchas ed.
b . Total cos t of equipment purcha sed.
(7)
Other Costs
Costs n ot s p e c i ficall y covered in the above budget catego rie s ·
a c c ording to l ates t a p pr ove d budget . I
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PROJECT COST
(8)
(9)
Property Acquisition
The cost incident to the acquiring of land and structures and the
cost of demolition if necessary.
Land Improvement
The cost .. of improving site
to meet the qualifications for the
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�type construction anticipated.
(10) Construction
The cost of construction, rehabilitation, alteration and repair.
(11) Professional Services
The cost of professional services rendered by individuals or
organization including legal, accounting and architectual '
services.
(12) Carrying Charges
The cost of items such as types, interest and insurance premiums
incurred during construction.
(13) Other
Costs not included in the above budget categories for capital projects
according to the latest approved budget.
The description of the budget categories listed above is by no
means exhaustive and in instances where there are questions as
to the proper classification of a transaction, the latest approved
budget and budget justification break down should govern.
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�DISBURSEMENT PROCEDURE
1.
Disbursements (other than from Petty Cash) for goods, and
for services of persons or firms not payrolled by the Operating Agency shall be supported by executed purchase orders
or contracts. Purchase and contract procedures should follow
CDA practice and policy. Such policies and procedures shall
be approved by the CDA prior to implementation.
2.
Disbursements must be supported by invoices or requisitions
which can readily be traced to the contract or purchase order
for the s e rvices, supplies, or e quipment (except as noted
in Four (4) helow).
3.
Disbursements shall be made by pre-numbered checks countersigned by two officers unless the amount of the individual
disbursement is small (under $10) that payment from a Petty
Cash Fund is more economical.
4.
.A Petty Cash Fund may be established for use in making payment of minor items of expense whenever it is not practicable
to issue a check. An authoriz e d official of the Operating
Age ncy shall approve the establishment and the amount of the
Petty Cash Fund. Each d isbur s e me nt from the Petty Cash Fund
shall b e s upporte d by a rec e ipted bill or invoice . Howe ver,
i f a r e c e i pte d b i ll or i nvoic e is not obtaina b le , the disbursement shall be supported by an itemized list of the items
purchased and the list shall be approve d by an official o f the
Ope rating Age ncy other than the custodian of the fund. Th e
Pe tty Cash fund shall b e repl e nishe d at the end of each calendar quar ter or as f r e que ntly a s may othe rwise b e requir e d.
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�ELIGIBLE AND INELIGIBLE COSTS
All cost must be reasonable and of a nature which clearly relates
to the specific purposes and end product of the contract under
which the . services are being performed. Care must be exercised
by all concerned in incurring costs to assure that expenditures
conform to these general standards and the following criteria
for eligibility of costs.
1.
To be eligible for inclusion in the program, cost must:
a. Be necessary and reasonable for proper and
efficient execution of the contractual
requirements and in accordance with the
approved budget.
b.
Not. be a general expense required to carry
out regular responsibilities of the operating
agency.
c.
B.e in conformance with any limitations or exclusions in these instructions, federal laws,
city ordinances, or other governing limitations.
d.
Be no more liberal than policies, procedures,
and practices applied uniformly to both federally
assisted and other activities of the operating
agency.
e.
Be accorded consistent treatment through application
of accounting policy and procedures approved and/or
prescribed herein.
f.
Not be allocable to or included as a cost of any
other federally financed program in either prior
or current periods.
g.
Be net of all applicable credits such as purchase
discounts, rebates or allowances, sales of
publication or materials , or other income or refunds.
h.
Be in accordance with budgetary or other restriction
of e x penses established by the comprehensive
Demonstration Agency (City of Atlanta) and approved
by the Department of Housing and Urban Department.
i.
Be fully documented.
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2.
Comply with polic i es governing administrative practices,
including po l ic i es with respect to employment, salary
and wage r a t e s, working hours, and hol idays, f r inge
benefits (health and hopitalization insurance, retirement, etc.) vacation and sick leave privileges, and
travel. The policies relating to the above must be in
writing and appr oved by the governing body of the
Agency, or Director, as authorized, as well as by the
City. Such pol i cies and pra ctice s should t a ke account
of situations where theoperating agency is a temporary,
non-governmental entity composes primarily of part-time
staff wh i ch may have full-time employment elsewhere.
In add i tion to costs inel i gible under the above ceriteria,
t he follow i ng costs a re speci fic a lly ine ligible:
a.
Accounting- Costs of maintaining central accounting
records necessary for overall agency purposes, such
as appropriat ion of f und a ccounts by the tre asurer
or similar o ff icia l, are cons i d ered to be a general
exp e n se of the a ge ncy a nd a re una llowable. However,
the cost of esta blishing and mainta ining accounting
or other informa tion sys tems required for the management of the contract is al l owable. This includes
cos ts incurred b y c e ntral service agenc i e s f or t h ese
purpo se s.
b.
Bad Debts- Any losses arising from uncollectable
accounts and other claims, and related costs.
c.
Contin genc ies. Contribu tions t o a con tingency
reserv e or any simi l ar provision for un f o rseen e v ents .
d.
Contribut i ons and Donations .
e.
Entertainmen t. Cos t s o f amus e me nt s , s ocia l activities,
and incidental c o sts, such as meals beverages, lodgings,
and gratuities, relating to enter t a inment.
f.
F i nes and Penalties. Costs resu lting fr om vio lation
o f or fai l ure to c omply with federal, state, and
l o cal laws and regulations.
g.
I nte r es t a nd o t h e r F i n a n c i a l Costs . Interes t on
borrowing (h owe ver represented ) , cost of financing
and refinancing operations, and legal and professional
fees p a id in conne ction therewith.
- 11-
�h.
Legal expenses. Legal expenses for the prosecution
of claims against the Federal Government. However,
the costs of legal expenses required directly for
the administration of the program are allowable.
i.
Membership Expenses. Cost of membership in an
organization which devotes a substantial part of
its activities to influencing legislation.
j.
Travel. Costs in excess .of those allowed by the City
of Atlanta for its equivalent employees. In a case,
the difference in cost between first-class air
accomodations and less-than-first-class air accomodations
is not allowed expect when less-than-first-class air
accomodations are not available and is so documented.
k.
Meeting Attendance. Costs of attending meetings which
are not open for attendance on a non-segreated basis.
1.
Executive Expenses~ The salary and expenses of the
chief executive officer of the agency are considered
a cost of the agency and are not allocable in any way
to the project or activity.
- 12 -
�.'
INSTRUCTIONS FOR COMPLETION OF .MONTHLY AD.MINISTERING AGENCY
PROJECT REPORTS
This report is to be delivered to .Model Cities prior to the fifth
day of the month following the reporting month. This deadline is
imperative in order to report expenditures to HUD.
J.
The heading of this report includes lines for Agency Name and
Address, Project Name, and .P roject Number. The Reporting Period i tern
should reflect beginning and ending dates (usually first to last
of month) of the report. The Cum. Supplemental Expenditures item
should contain a total of all funds designated supplemental which
have been expended 9n the project to date. The Cash Received item
refers to supplemental funds that have been deposited to. your agency.
The Balance item should reflect the amount of supplemental funds
expended but not yet received by your agency.
The Cost Statement section of the report is a breakdown of
expenditures by line item and by source of funds.
For projects
which receive supplemental funds, costs for each line item for
the Current Period should be listed. These should be broken down
between Supplemental funds and Other funds if the project or activity
is jointly funded.
For projects t hat do not involve the use o f .Model Cities supplemental funds, it is requested ~hat a total amount e x pended on the
p r oject for the curr e nt period be entered by line item 13 (non-con=
tracted agency).
Under the Cumrnulative Total column, funds expended to date on
the project should be broken down in the same manner as current period
e x penditures.
The Wo r k Program Status section of the Administerin g Agency
Pr oject Report is d e signed to report ag a inst the Project Work Program
whi ch was-.. f ormul a t e d by y our a gency in cooperation with Mode l Citie s
Pe rsonnel . Each month the various task s listed on the wo r k program
should be a n a lyzed to determine if they are being started and comp leted in the planne d time frame .
Any t asks which will have different s t a r t and complete dates
s h oul d be lis ted u n der the "Description of Task " c olumn o f t h e a g ency
p r oj e ct report. Th e applic able r e v ised sta r t a n d c ompl e te dat es
s h ould t h e n be e n t e red i n the r epo r ting month , t hat t ask s houl d be
entered under th e "De sc r iption of Task" col umn an d the actual complete date shown .
- 13-
�Start or complete dates for a task wili be considered on
schedule if they are within three weeks of the originally planned
time frame. A variance of more than three weeks in a task should be
reported as described above. Every effort should be made to report
time revisions as soon as they become evident. For example, if it
becomes apparent that some operational phase of a project will be
delayed due to problems in acquiring equipment, this should be reported as soon as it is known rather than at the time the operational
phase is to begin.
The Project Highlights section of the report should be used
to briefly summarize project activity for the month and to list any
unusual cirsumstances concerning the project. Amplifying information
about revised start or complete dates should also be given in this
section. An example of a completed Administering Agency Project
Report follows these instructions.
(
- 14-
�ADMINISTERI NG AGENCY PROJECT RE'PORT
\
Georgia State Em2loyment S~;i;:vic!; PROJECT_ Emplo¥er Ser~d ces
No. 1 Peachtree Room 4 08
Atlantat Georgia 30301
NUMBER IQ
2
2
AGENCY
ADDRESS
I I ol I
CUM . SUPPLEMENT AL
EXPENDITURES
REPORT I NG PERIOD:
FROM
8/1/69
TO
8/31/69
$30,000
CODE
PERSONNEL
01
I
CONSULT ANTS, CONT SERV
02
TRAVEL
03
SPACE
· 04·
CONSUMABLE SUPPLIES
05
RENT, LEASE, PURCH EQP
06
OTHER
07
PROPERTY ACQUISITION
08
LAND IMPROVEMENTS
09
CONSTRUCTION
10
PROFESSIONAL SERV
11
CARRYING CHARGES
12
NON-CONTRACTED AGENCY
13
SUPPLEMENTAL
OTHER
·s. ooo
10 000
-0-
1,000
1,500
300
500
$ 5.
1,000
CUMMULATIVE TOTAL
.
SUPPLEMENT Al
20.000
2,000
OTHER
1o
onn
1 000
4,000
2 ·: 000
~~'": ;r~- · :·...~ -~
~..-;~::;;::->'
" .--~"~:-<fl>::~: "~~•
~::- .


'.".


12,300
7,000
(
WORK PROGRAM STATUS
DESCRIPTION OF TASK
000
3.L 000
l 000
... •
TOTAL
BALANCE
$25,000
CURRENT PERIOD
COST ST ATEMENT
COST CATEGORY
CASH RECEIVED
ACTUAL
COMPLETE
Occupy temporary facility


06


30,000
13,000
REVISED
COMPLETE
REVISED
START
9/8/69
Establish contact with 66 employers
in MNA
10/6/69
Acquire supplies
8/15/69
Personnel o rienta tion
8/20/69
9/19/69
4/30/70
-
PROJECT HIGHLIGH'rS: Dur ing the month o f August project personnel were given orienta
tion sessions concerning project tasks and obj ectives. All supplies have been
purchased, but oc cupation of the temporary fa cility is being delay ed due to
a carpenter's strike . This delay will als o delay establishing contacts with
employers. Sample inquiries to emplo yers have produced enthusiastic responses
a n d it appears that the project will e x ceed its objective of develo ping 2 00
jobs .
(USE REVERSE, IF REQUIRED)
THE UND ERSI GNED CERl lF IES THAT TH E ABOVE INFORMATION IS CORRECT .
SIGNATU RE AND TI TLE
· (FORM MOD. 9)
r/4_,n (;
<,f ,n:11f
f-J tJ. //J C. C. ~2
I
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- 1 5-


DATE
SeEt • 2, 1969-"
�c
T _T o_~
/{·
.-
October 7, 1969
OFFICE OF MODEL CITIES PROGRAM
673 Capitol Avenue, S.W.
Atlanta, Ga . 30315
(404) 577 -5200
Ivan Allen Jr., Mayor
J. C. Johnson, Director
Dr. John W. Letson
Superintendent
Atlanta Public Schools
224 Central Avenue, S. W.
Atlanta, Georgia
30303
RE:
Requested Contract
Revisions and Disposition
Dear Dr. Letson:
The contract betwe e n the Atlanta Board of Education (Agency) and
the City of Atlanta (CDA) state s that the Agency must have prior
approval by the CDA on any shift of funds that significantly
changes the approved program and/or exceeds 10% of the line item
total from which the funds are being removed or to which added.
The following state ments _indic ~te the action taken by the CDA
with regards to the revisions requested by the Atlanta Board of
Education.
The CDA does not ~pprove the proposed changes in projects ED-005N
and ED-041C. It was proposed that $30,000 be shifted from ED-005N
to ED-041C. The approved original budgets are attached herein.
We are happy to know that only t wo temporary units will be required
thereby reflecting a savings of $30,000.
The CDA approves the proposed changes on project ED-020C, but with
some modification. Th e shi ft of funds proposed b y the Agency
involved $4;ooo being shifted from personnel, with $3,000 added
to consumable supplies and $1,000 added to equipment.
Inasmuch
as this proposed change could not be adequate to meet present
equipment expenditures (as indicated by Age ncy's August Project
Report), CDA proposes that $1,374 be shifted to equipment with
$2,626 going to consumable supplies. This change does not effect
the total cost of the project. This approved budget is included
herein.
�Dr. John W. Letson
Page Two
October 7, 1969
The CDA approves the proposed c hanges in project ED-021C. This
involves removing $5,978 fro m personn el and adding $4,738 for
instructional equipment costs, $40 0 for office equipment, and
$840 for mileage. Also, the number of lead teachers is reduced
from eight to seven in order to create the position of Model
Cities Coordinator. These changes do not affect the total cost
of the project. The approved budget is included herein.
With rega.rds to the proposed changes in project ED-022C, the CDA
app:c oves the additi·on of three · teacher aides. However, the CDA
does not approve the adding of $1,620 to travel. The funds are
to :remain in personnel. The CDA appr9ves the adding of $396 for
tel ,=phone service. Telephone service is included in the space
cost line item. These changes do not affect the overall total
the total cost of the project. The approved budget is included
her1=in.
The CDA approves the changes in project ED-024N. The number of
Extended Day Programs is reduced from five to four, and consultants and contract services will be covered by In-Service Training
funds. These changes allows $49,287 to be removed and to be
allocated as follows:
$16,500 added to food; $12,543 added for
labor; $6,649 added for custodial services; $2,000 added for consumable s upplies; $4,000 added for equipment; $6,768 added for
three additional teachers aid e s; $584 for telephone services;
and $243 added to trave l. The approved budget with costs in the
appropriate line items is includ ed here in.
The CDA approves the changes in pr oj ect ED-025N.
It was proposed
to r educe the number of pre-school progr ams from nine to eight.
This allows additional fund s to be used for food, labor for food
preparation, equipment, custodi a l serv ices, field trips, and
substitute teacher aides. These changes only involve the shifting of funds and does not a l ter the total cost of the project.
The approved budget with costs i n the appropriate line items is
included herein.
The CDA approves the proposed changes in project ED-039N. These
changes include removing $14,813 from personnel, and distributed
as follows: Consultants and Contract Services, $3,000; Travel,
$2,000; Consumable Supplies, $3,500; Rental, Lease, Purchase of
Equipment, $6,000; Custodia l Services, $813. The approved budget with costs in the appropriate line items is included herein.
�Dr. John w. Letson
Page Three
October 7, 1969
The attached budgets control al l future
authorized revisions.
expenditures specified as
We a.re encouraged to k now t hat m-ny staff p ositions were overbudgeted and will reflect considerable savings.
~'--:,:°'-v'<::d'-""=
Jo __,i{t
,.
C.
Exe cutive
vlc
cc:
/
Mayor Ivan Allen, Jr.
Model Cities Executive Board
Members
(
�I
!/
.,-,ii,. !
,,
MODEL CITIES BOARD TRAINING PROGRAM
University of Tennessee at Chattanooga
Guerry Center
August 9, 1969
Welcome
Dr. William H. Masterson,
Chancellor
University of Tennessee at
Chattanoog a
Introduction of Guests
Mr. Roy Batchelor, Dir e ctor
Urban Affairs
University of Tennessee at
Chattanooga
Overview-Model Cities Training Program
Dr. Charles Hyder, Dir ector
Model Citie s Training Program
Dr. Rob e rt W e lch
Model Cities Training Prog ram
Int roduction of Consultant
Dr. John Dye r
Fed er al Pro g r am C o ordinator
and Acting Dire c tor
Chattan o o ga Model Cities
Addre ss
M r . Dan S weatt
Chief A d minis t rative Officer
City o f Atlanta
AGENDA
9:45. . Model Neighborhood Area Representatives ... Betty Blocker Lounge
9 : 45 .. Non - Mode l N e ighborhood Area R e presenta tives .. Conference Room
10: 30 . ...•• . . . . . . . . . .. Coffee Break ... . ..•. . . . ...•.... Snack Bar
10:45 ..•......•.... Simulation Exercise ......•.... Conference Room #1
�STATEMENT OF ·MAYOR BENDER
ON MODEL CITIES PROGRAM
August 1, 1969
The Model cities Program is a cooperative effort among the
Federal Government, State Government, the City Government and the
residents who live in the Model Neighborhood Area.
As such, the
specific program designed to correct the problems in the Model
Neighborhood Area will be a product of the cooperative effort of
all those involved.
On August 2nd, the 25 members of the CDA Board who will
represent the citizens of the Model Neighborhood Area will be·
elected.
Every resident of the Area should plan to vote in his
district at one of the polling places listed below.
(
Never has
'
an election been held in this Area which affe~ted the liv~s of
its residents more directly and significantly than will this one.
In order to vote in the election, residents must be registered
with the Model Cities Program.
Registration has been conducted (1) house-to - house in
the Model Neighborhood, · (2) at the centers listed below during
Ju_ly and,
(3) at the Moclel Cities Office, 1418 Mccallie
Avenue between the hours of 8:30 a.m. and 5 : 00 p . m. for the past
month.
As of July 30, 1969, the following numbers of people had
registered.
�.,
PAGE TWO
DISTRICT I
655
DISTRICT II
592
DISTRICT III
1302
DISTRICT IV
380
DISTRICT V
564
......
.·.•
·--·
DISTRICT VI
537
I
DISTRICT VII
1066
TOTAL REGISTERED VOTERS 5096
It is estimated t h a t
is registered to vot e ~
70% o f the MNA population o ver 18
In other Model Citie s around the country
the leve l of r es i dent p articipa tion h as ave r a ged 10% to 15%.
(
Votin g will b e on Augu st 2, 196 9 f r om 9 :00 a .m . u nt il
9:00 p.m. at the following place s which a re shown on the a tt a che d
ma p .0
District
District
District
·Dist ri c t
Distr i ct
District
District
1
11
111
lV
V
Vl
Vll
East Area Neighborhood Service Center
Bo one-Hysinge r Community Center
Avonda le Community Center
Carv er Commun i ty Ce n ter
Carv er Commun ity Center
Orch ard Knob El ementary School
Orch ard Knob Jr. High School
One key to the success of the Model cities Program is the
direct participation of the citi zen s of the Mode l Ne ighborhood
Ar e a.
The f a ct is that the Mode l Citie s Program c a nnot succeed without
the p articipa tion of a significant numbe r of the r e sidents o f the MNA.
I wa n t t o u rge e a c h a nd e v e ry v oter reg i s t ered to p artic i pate i n
�PAGE THREE
the Modelcities Program to vote on August 2, 1969 at the appropriat~ voting place.
(
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l,r
i
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c n1 1:·si" to be conduct e d in sc ,n:i.n:ir fo_rm undP. r th() dircc tion
l:r llnb1c1·si Ly o f Ten nessee at Cb.:iLto.noo L:.:i .
Th e m:.1jor objc,cl.ivP. of the Mode l
Ci.ties Tr;)fn::n ~~ l'rc1:_1;r:1in is the en:1b l em8nt of the fifty mr:imb r~ rs of t :1 c C.D.A.
i.~0:1~'G
or- 11:;__r ect1"rs b-0 -f -L111,Jtion c1s a cohes ive arlminlstrat ive body ,1h:i.l~ s imnlt=meous ly ·
c1:c , 11r·1,::;i: :.:; t h e dtt.ci.i.n.,1.ent'. nr r':)t ~ntion of indiviciu.1.l .i.dentity w~th t ho se va rious
spo rw0rin r,; :~rL;u r--c Fh0m :i.t is the board mc;1'.1bers
I
r e sponsi.hlity to repr1:;scnt.
This
objed:ive can best be ach i.. eved by en.J.b line :,h e participants to:
1.
acquire knowJ.erl Ge of the actual structur e of thA Model Cities organization and the objectives of the progr am .
2. ·deve lop an aw3.reness of the decision-makini::; proces s in tr:-rms of s e l e ct i r.G
acc eptable alternativ ~s to recogni zed problems confronti~c the CDA Board.
3.
Establish.i.ng and . maint,ainin g an orga nizationc1l esprit
I
de corps' which
on one hand wil l enable each CDA H.oard. par t i cipant t o mafot3.in his
id entity and . t ies wit9i.n _his own spher e of the community , and yet
permit hj~'ll to Inr'.lke decisi:ms b ased on a tot-3. l committ me nt to an Jv erall
achievement of the organizatiana l goals o ·
Th i.s s eries of s eminars uti liz in_, c onsult::i.nts , applyin1:; dynamic a;1d
inno 1i:1.ti.v~ ed ctcati on'l l techniqu~s , and jnvolving expertise from as many perti :-1':=nt
s nJ rc r.:; 3.s a r e availab l e is, like th e Mode l Cj_ t,ies Program i t se l f , a de;--:onstr 3.ti0n
rroj ect.
!lec.1.use thP. re i s l ittl,~ nat ·l on;:i. l experie nce in train iri;:; prograns Sllch as
the onr:; d esc!"ibed, the emphasis in th e Chattanooca progr,:11,1 wi l l be on experi.r:,ent ati:rn
anrl i:'1.:10vati,, n.
As mie ht be expected of an expe rimenta l undert.1kin~ , it :vill be
subjcc ~ to reiular ob servati on, monitorine, and evaluation of its effectiveness in
terr.;s of the goals it seeks to fulfill.
It should be understood that this
�{2)
co:1 ti :n:nu[, ev:tlu-:itivc p' oces" is o. tcsLin;; proc:<'ss or thP. tr;i:i.,dn _~ pr0:.:;r·1m and
it.s shfr, a~ 1,e ll


i .c;


of th0 p:1rti.r.ip,1. n~s .
'fl1c: l':i.rsL :.;cs s i on or. the program will lllf':'ct Saturchy, J\uc11st 9, 19(.9,
~t the camp1s- 0r ll.T.C.
rts
•
•
~
n.1.ne
c onsccut,1.v
c ,;;,.
, tur,:.1.i ;_ws.
w:i.11 the followin 1~ n:he sessi,Jn:::\ 'm the follo','l' i nG
A suJ~estnd strucLure and cont e nt of e~ch se ss i on
is found :in Appendices I thru X.
s t,1·t1c t\ire the
E·.J.ch consult:i.nt, however, may modiry or re-
seminar to achieve the objectives as outlined.
F11nd:Ln 6 .f0r th i.s t.rainini proi;ram has been secured under thP. · provisions
of Ti.t.lP. 1 of the B:i_::her Education Act from the Department of He;iltn, Eduea tion
.inrl '.·!9 1f,1 r? ; Ins t.i. Lu l;ional monies of U. T .c.; and funds from the 1fodel Cities
Phnnir![; '}rant.
The cxpectat.i.on is th at t.he e ~~pe rience and inf.'ormation derived fro;,1
the pro ~ram will c 0nt.ribute siz;nific.:i.ntly to the effectiveness of the C.D. A.
B02 ::--d as a de cis i ve administrative body.
It is hoped, · also , that from this
.ModP.l Citi e s Training Pro ~ram th e re will emer;:;e a ,body of knowledge and experi ence
which will be of value not only in Chatta nooga, but. in other cities
·,
as
v:e ll.
�(J)
t.lic- .:it,n:t.." .:ind HiJli.n:~ness of the C.D.A. Doard to disc har;;c e ffccL:i.v ely its
res ~,0n s:i.bil i ty as chi.8 f ar.lriiin:i.Rt.ra t. i.ve body of th<: Ch-1t k rno 0,;a Model Citie s
Progran.
As adrninistrator:s who are. responsibJ.e for the pl;:i.nnin;:; and jm;_;l~rirmt:i.tion
of th e L;it1l Model Ci. ti.es Pro,:;ram, CDA Board · rneinbe:rs must be sufficientl:-{ eci1J:i.pped
· ( 1) ~d.th the necess,'.lr,Y ski lls, tools, and informati.on r c J..citP.d to all aspects of
the l~d~l Cities Program; ( 2) with 3n understanding of the Mod el CitieR Pro~r a m
and its rebt. ions li:i.p to city i;overnment ;ind other agencies in the urban are --both
privc1te and pubhc; and (3 ) with methodoke;y anr.l dynamics of decision-mak inr:;.
To this enrl, thP. Mod e l Cities Tra inj_n~ and Orienta ti:m Seminar Proc;ra.~ is
d8si_:;ned.:
1.
To insure th a t the C.D.A. Board members will be a1-1are of - their roles in
the Model CiL:i.es Proir a m.
2.
To provide C.D. A. Board mPmbe r s wi t-,h si.1fficient and relevant information
c oncerni nc th~ Mod el Ci.ties conc ept a nd m~thort .
3.
To insure tha t C.D.A. Board members a re fami liar with the ~:odcl
Citi,;,s structure , bo t h na tiona lly and loca l ly o
L.
To provide C.D.A. Board members witA pertinent data concerning the Hud
~ui?eli ne s as related to the Model Cities Program.
5.
To provide G.D.~. Board mP.~bers with r e l evant informaL ion concernine
s peci fi c problAms rind program areas t o b e dealt with in the :fod el
Neighborhood area.
Furtr1P.r, this · proc;ram is de sir;ned to foster competency and sound judgement
on the part. of the Board member.s by provirHng them with training cxcercises ar.d
experiences i n problem-solv ing _and d ec ision-makin~.
No Board wi th a members hip
so v~ried as that of the C.D.Ao Board ~an effectively discharge its duties and
�t.he inLcnt of t hi s pr o 1;ram Lo provide structured experiences for the fifty partici-
r'.::l.t:in,; CDA Boal'd mE'n:be rs- - memhe rs with va r:i. P-d backcrounds, w5.de r a ng e s · of e xperiences,
di.ff erent lev e ls or· edllcational attainme nt, anri diverse interc sts --wh ich ·t1ill
P 1nble
the iJo.Jrcl to function as a colwsive nnit with mutual interests and c or.,r:i.o n
t~rnls; on P dedicated. to . salving the problems of the Model Nei~hborhood and its
r0. op l e e
�'.vlii lr t.he1'f' is 11,:i st.:ip('tir-l or othr-r Corm of' comr, 0 nsaLion for ~ tt, cnd jn~
thc:.;e l r :1in; i\~ ~rn tl •:iric-rnt:i.t,i ., n sctnin:1rs , U1r.rc i : =, ovailablc -for all members [':inon ci':11
as :..ds k1nr.c jn \.11 0. f' orm
wlri 18 ,U.cnd itt :';
L} 1e0 r
or
r :1y 1~cnts or r .e iinb1ir seme nLs for all f'Xpcnses iw~1 1rrPd
·- c,
10 sessi.,1rn:i. , If you spencJ · or ne0 d any m.-rni..es for ci1ilr:l-c-:1.r
t.r:111s rort.-1 t.i,, n, f :1od , or los e money Cor be.ing. off your j o b, you n.1ay qua lify for
fjn =i.nc:i al assj_st-,nr.0 .
As a memb er of the C.D.A. Board y ou are r e nde rir. 3 to the
ci tizcns or Lllis comnnmi ty a V;) lu.:i. hle s e rv i ce; thus you should not be pena lize d
f:ir..1.ncially in connP.c tion with your services on the C.D .A. Board.
A simple voucher will be provid ed at each s ession.
Simply list the expenses
ir.c urr~d by Y·"ll. a nd bring, send, or mail to the Mode l Cities· Office at ll.il8
Mccallie Avenue .
�If
(0
Cl'f'J :3·;- t.! i '/\l/'l' 1 C 1 1'f\Tf 1)t! •\N D T~CIWJCJ\L /\SSTS'i'llf.JGii.:


1nrl thC:' as:~11 r t, inn which c,ntrihuLcG rnosL Lo jJ,s · uniciue chri.r::1ct0r is th0 uc1i.cf


l.!~:..t ;11.1 .xi 1:w,11 hrr10ril·, c.1n be rlr.rived nn1;y ,,lien thrr P. :ls m;:i_;d.rnum p1.rticipaU.0n in
pl·rnnin,~, rolicy fn.rnnVinn, :.nrl i.mplemental.ion by those v1l1ose li.vcs a:vj fut1iros
,d 11 b e


1


r· r Pctr.d I,~,
t.lJP· pro;;ro.m.
One of t.hc b-,sic el8m0ntc.;
ot' an honest invit:ition for citizen particip-1.ti.::>n
is th0. orfer 0·f t0.ch1Yic:1l astdRtance to the citiz e ns; the failure to provide s uch
~:.3s :l s L:t:-:c c ,-101,l i r~nrler th r: concept or genu1ne nei 2:hborhood involvement mea n i n;; l-=ss,
since ther0. c~n he no partner~l1ir, ~r inv olvement, wh~n one of the parties l ack s the
t? chn ic1l ~xpertis e to make informed judgements.
In City Dein:-ins t,ration Asency Letter No. 3, October JO, 1967, the :!:lep3.rtment
of :{ousi n_; an ci Urban D~velopme nt established performance standards for citiz en
p~rt ic i pat i0n in the Mod~l Cities Program .
Amon~ the major points contained in
these standard s is that of technical assistance:
••••• The structure must ha ve the technical capacity for n,3.kin 0
kno1,,ledGeahle decisions~ ••• Some form of professional tech nical
asEistnnc·e in a m;:inner agre e d to by neiehborhood resid e nts shall
be provided."
)
.... -
�I
(7)
,",1) ~) ~'.L CJT1 r,:.s C:lf'lr :U.'l .l 'l'Y Dl~l/l~Lij l'Nfi:N T
ADIUi·JIS'l'iL'\'T'JON
130!\itD
UflJ". NThTJ UN S,•~['JJNI\R.
1.
An Ovrrview of Mode l Citi0s
A. · Ilistory of Hodel Cities Proera m, ~J:iti.nnal and Local
B.
Phil6sopl)y of Moclcl Cities !'roGram
C.
llud guidelines ,1 ncl pcrfor 11:.:ince st0ndards
D.
The D~r1 ·nstr;1 t,ion CiLies .cind i"lctropolitan
Develo pment Act of
Aur,ust
16
1.
Bo3.rd Decision Ha kine - Theory and Pr,ictice
A~
Value a nd fact in decision making
B
H.esprinsibility, Res ponsivene s s, and Autl;ority
0
C.
Au gust
23
1.
A.
Role . of loc~l Go vern ment
B.
Role of CDA Board
D.
1.
"The Hidden Agenda"
Organiz a tion of the Nodel City' Program in Chatt;} r.ooga
·c.
August JO
1966, as amended
Role of nthPr agenctes
Role of citi ze ns
The Model Cities Planning Year
A.
Plan submission r equ ir ement.a
B.
Role of Model Citi8s sta ff
Co
1/.ole of CD/\ Board
Do
Role of Citiz ~n part i eiration structure
~-
Problem ana l ysis
Fo
Goals ci.nd obj ectives
G.
Priorities
Ho
Bud get in~
�( H)
J..
i:,,1Jc l City
1'l:u111j
n~ G0nccyt.s ,md Approaches
B.
Proc0.rl11r.:i.l l.'lann:in:_';
C.
Fxe cu tory l'l .1 nni"ri[:
11.
P lnn n:i.n s .'mr.l rPv:i. ew in the pr ') r,ess of c )n: posite
d0c:i.sion-ma kin e
3c-;:itcmber 13
1.
T!Je I'-'!i:H:lcl Citfos Five Year fimrncinl Plan
A.
The "Uem'. mstr;:i Li ·,n 11 concr-pt
B.
What is rneri.nt ~JY the s t nt ement:
"The pro[:;r&rn
f,h01Jld 1r.ake a substantial imp1 ct on L he _:h~rsical,
P.conornic, and s ocial problems in the Viodel
Nei~h bo.rhood /\rea."
C
ThP role of
D.
The role .•f the CDA Bo:,rd
~.
Technic a l assist~nce arr~r.ir~ents
F.
Pos: ible st:r;-uct 1:rir.g ar:ranger.cn ts
0
Se ~t ember 20
1.
the Model
Cititts staff
R')le nf Boa rd, St;:iPf, Citizens ~articipaLion Street ·re,
and Te chnic-31 '\ssi.stance in Model CHies
Se t·tei nber 27
I
•
1.
.q,.
1'\ r ..- as in which ::i Esist.:Jnce riay be called
B.
K; nds ':->.f a['SistP.nce av;:i ih ble
c.
Mechanics of r e:L nburs ement of te~hn ic:a l assis t2nt s
D.
R.c>as m f o r r rovision of assist'Jnce
0
Tr1e Firc- t YPar Acti ..,n Pro,::;ram
A.
l·'roe;ram De velo_p]llenL
B.
Prrigr-'.lm rfa n::t ~€' ment
c.
Progn.01 fvionitorinG
D.
i'ro 1:ra m 'Sva l1iaU. .- :i n
�(?)
C.
It(-'] a t-,i
'llship r,f each ;_ ,rogram to Morl e l Ci tj_es
.0.., .~.Tlie me r. h.'.:l ni cs of f8r:l rc: ra 1 ,::irograms - plo nnin 'i,
progri1rnmin~, fundinc, iniplcrnent.:iti·m
1.
l'robJ.em .Solvin:; and Group Interaction
A.
Hr.spect for the or;inion of others
D.
Se>nsitivi ty t,o the needs anr:l lim:i.tati0ns o.f otters
c.
S<?Lting eroup 6 oals c1nd making orderly progre ::.-s
D.
Democratic participation
'!;'
~r.e,liency arid Compromise
'•
�(:ICl)
The CD,\ ~i0aril, cornpri~,::,cl of 50 people of varied ba cl:r;r0uncls, abil·j tiPS
anci :ii~t C' ··c,~~t.n, n•nst. t,c brou.:;tit. L,o funct:ion e rfcct.jvely
after a scdc-s of tr.n \·1e 0.kly ori0nt.ation mr.etings.
as
a 1:nH, durinc; and
This trainine r,:::·o;;ram wi).l .
be ch.:ir:i.c_tcrhcd , in tern;.s of format, by strict ad}1erence to time schedules
and by fJexibility in tr.e
(in or,:l cr to :1.::i.kP. the best use of limited ti1ne )
f ) r :'it:°lati on and :implerncntG.tion of the format.
The board will b e divided during
~art of the traininG sr.ssion to permit model neighborhood are representatives-half the b oard -- to rPceive special orientation dea ling with the broad area
o°f citiz e n p2.r:i tc:i.rati on; thP. othe t 1:;roup, non-MNA repre sentatives, will also
receivR 3rnup tra ining d11rin~ thls pe rjod.



cct. i.n~;s will be hP ld each Sa tt:rc1:iy, August 9 throu 6 h October 11,




on
The tentative pr ograrn da y for t he. ten meetin[S will proc eed
th=: c w-,,,·us o.f UTC.
accord jn: t 0 t h~ followin~ sche dule .
8:J0-9:L5
Bo.J.rd mf"!el ,s togGther'with Spe cial Area Consultant.
9:L5-lO:JO
i'-i 11L'\ representaU ve mr.et toge t her with Consulta nt rota tin;; .
9: L5-lO: JO
Non-E:{A me;:ibers mee t together .
10:30-10 :LS
Coffee Break .
10: L5-ll: 15/
°803.rd meets tot;ether Simulation exercis e presented.
11:15-12: JO
Sma D. group discus s ion.
The fo rma t may be f.;ooiffod after the first two n;eetin .::;s to permi t a
gre.:::. ter ·dezree of flexibility in the utilization of the consultant s a nd ::>tr.er
technic;:,.l o.s::: istanceo
For each S.J.tt:rday ' s seminars a special are cor.sult=1.nt
~;ill h e r e ta ine cl and he ui 11 be at l ·Jb er Ly to aria.pt the format t o J-;j s r.E'cis
s i.n~~
!'-11:'
~·rill be in char::;e of tha t day I s pro Gram.
�(J J.)
pro,~rarn, a



bta:i.kci ., ct.iv.tty Gche dulc 1vi 11 br: wrjttr:-n f or tr:c rlJ.y c:.ncl s1.11-J'ri:i.tted to




bo.'.l.rd
!:;01111':~rs
.'.l. t. lo,::i.s t. a week in arlvancc for their c oncurrci:c:e o
�(12)
EV/\LU/\.TION
An es, ent.bl clc11:ent of the or:i.0ntation pro 0 rarn i.s the process by
· 1-:l:frh :i.t. j_[.; cv:tlt1~ted
0
Apart from the obvious 1.Jener.its •J I: such an evJ.luative
i-=rt)c~ss t o tl:8 .r-rog r :un itself and to. its participo.nts, is th~it Gu.ch a
i='l' )cess will driubt,l.0ss be a dck·rn-inin 0 factor in th0 .fc.J.sibility of thA
11s"' of sur.!i
3
prot;1'<1lll cls 0.•-1!-iPre.
Arsas tn bo cvciluatPd :i.re:
(1 ) attitnclinal change s amone ' the
rar ticip~~ts ; (2) r0tention and scope of factual materials presented ;
and (J ) procress in the arc~s of d~cision-making and problem- solvinG•
It, is f8lt that cv.il113.tions .sh-,uld tc1.ke place at_ the beginning of the
pro~ra!1, a t, the t~rmina tion of the pro::;rn.m and as often durinc the pro~ram
as is felt necessary.
�(l)
Al '1 -~~ ~1DIX I
8: JO-S1: .15
CD/1 ;Jo1r:.l me -•l:,s Special Are a ConsuHant.
9:L15-ll) : J0
Vil'JA ::irid Cnnsultc1nt.
9: L5-10: JO
Non-t·:IJA rnembers · and ConsuJ.tanto
Sach e: roup u:i.11 0.lect le.:ide:r to act as chair;nan and member to ;:crve
as r e cor i:kr and/or fcp,YrLcro
Sessions will be !:,aped , both HW\ ,1.nri Non-rZ·:A



_:1·oups ·d ll he rli.scus sion seminar s




1.
th t1-1 0-f0ld purpose:
To enablr. part tcipants to partic:i.pa te in some: dee Lsi0n 1::ak:i.n;
or
proc?f>s in terms
2.
wj
orcanizati on- ·:>.10.cti,)n
o:
chairman and recnr rter.
To discuss t.he implica ti.on of the consultant I s morn:~n~ present:itinn
·in terms of the
11
50 11 and what eff8ct the croup could have on the
Grea ter C}ic1U a noo:;a- 11 Thi.nk Tank" for what conld take place t.hrou;h
1975.
· 10:J0-10:~5 Coffee Dreak.
l0: L.::-11:15 .Simul:.il:,i :m ".:;;.;:crcisc basect on weekly format-Leo, a pic:torici.l .
rep rese:nt,:d;i-)n of a philiso phy expressing opposition to th-3 need for a
~'.od:; l Cities Pro:·;ro.m i.ri Chattanooca o
This will alss, be structl1red to s erve
as a catal;;st for a sensitivity exercise.
1::.:15-12 :30
F'ive s ma ll discussion broups will be formed-leaders and recorders
will be elP.cted by each group.
Tapes provided fo r some --Vi deo Tapes of othe rs.
Discussion will proceed on the basis of attcmptin::; to formu l ate 3.n acc e;:-ta~le
decis t0n C'Jncernin;; the nature of the pictorial pres e ntation.
.1 :ember shi;;-,
wi ll rc r.1ain the same for first five session-then r ar. d0r:1 s e l e ction o: :ive
n e ,v croups o
Iloarr:l m~r.ibcrn will re :orm as- CDA Board duri;--i,; last 20 mi:,ut c~
of t h~ proJram o Brief report fro m each group chairman or record er.
'



.e:r.a-5:icer




�(2 )
I.
L)f
rc1·j :)Ll srcnt
i11
olrl:,.:t:in:int; the co11scn0u s o.f the
.'.lC'. l~cpt,tbl,~ t.o the :_;roup.
11
)0" in tcn.1::; of.' d cc isi:m(s)
�(J)
APl ';.i;NDI X JI
CD!\ Doard and Cc111sultan~,.
8:JL)-9:.':;
9:)1S:-l'.J:J0
tJi ;A i3 oarcl ancl ConsuJ.ta nt.
9: 1_:~-' -10 :J0 Non-NtL\ Doani .cind Consultant.
T1-10 _;rou~)S me e L independent-~,, ele ct chairmcm a nd recorder s , disc uss
H:C'ir un:iq11e role as individuals in the total ctedision-makint_; structuri:
,v
of th i::- CDA Bna1·d.
cr i tique
or
Hep-'Jrts of chairmen of the tuo ~rou ps, Discussion and
the reports in terms of total interaction of the participants.
10:J0-10 :L5
Coffee Dreak.
10:L5-ll:15
Sj_intilatbn Exercise.
Role l'l;:iyjn 1_; --~rnrc1se designed to enhance the authoritorive structlcre of
an or~anizatinn in terms of decision-making.
ll:;15-12:J0
Five Reports--CDA. Boa rd structures a model for interactbn
based on principles acceptable to the total Boardo ·
�8: J0-9: /15
CD/\ Doard meets Special Consult.:tnt.
9: !,5-l'.1: JO i'iJ.JA and Consult.ant.
9:LiS-l·J:J0
~:on-l'-,NI\ me mbers.
ElFcti•m of cliairm:in .:incl recorckr.
Discussion seminar·s for Loth 2roups~ . .
Two-fold purpose:
1.
To participate in decision making process by clcctin.; .chair:nan.
2.
To disc11ss an issue as unique to the 1;roups,ioe.; the l•l}JA mer.ibe rs
and the effort of non-participation in decision-:n.aking in the
Chattnnoo 0a City Goverrunent--the Non-MNA membGrs anr:1 the d (: sirability
of bcin:.:; in a position to effect a decisi0n with the city goverruni:; nt.
l0:JO-lO:)i5
Cof.fco Brea ko
10: L5-ll: 15
S:i.mulation Exercise.
Role playin[; by selectccl r;r ciup.
"i iilit::?.nt Citiz ens"--a confrontation between a' group of citiz e ns ;ind
'
.
i n~trl r->qua t P. police protection or n.n inadequa t") schoQl cur :-- .i.c 11lu..'n.
Problem
based on -Zcono:, ics--I-fow to cope wi"t.h sec11rine enployment.
11:15-12:JO
Five discussion groups--ele ct leader and r e corder. Disc uss
acceptable solution to the problPm pres e nted.
ques tion pe r i od.
wi ll b e mad e
Simula tors ava ilable for
Report of the r e c ord ers to the full CDA Board .
An at tempt
to obtain a cons e nsus of opinion as to the be tter solut ion.
Vi deo Ta pe Re c orde r to r ecord the de ci s i on- making proce ss.
mi nu t e s for self-eva l ua t ion of problemo
Use l a s t
15
Use
�('.:S )
/1YPENDIX IV
Au:_;us L
J()
8:J0-9:L ~ CDA GoarJ.mects Spec ial Area Consulta nt.
?: L5-:i.0:30
n~J.\. .:i.nd Consult:int.
9: L5-10: JO
}\111-l\en:bcrs NHA.
Each r,i~0up 0lP.cts chairrna n and record12r
co:.c e r:1in G e:ich groups
I
o
Sessions ta pedo
Serni_nar discussi -Jn
uni.queness in terms of the consultant 's presenta:.iono
Two-fold purpose:
1.
To strcn ghtcn total participation of all memb8rs of the group.
2.
To disc 1-<s s t:1e decision-making process as related to Nl":A and
Non-Nl'"IJ\ o
l0:J0-10:L5
Coffee Break.
10:L5-11:15
Sbu l atLon Sxerci se .
35 r.m pictorial presenta tion of a
,_
"Cit-izr=m 1 s Participation S t,ructure" wh ich does not reflect the r;oals
of the 1-lodel Cj t-,y Program.
Problem of making acc~ptah l8 decision by
the sroup is prcs~nted to the CDA Board.
11: 15-12: JO . Sma 11 grjup discussi :m of sinula tion exercise--5 l eaders and
recorde rs are ele cted.
1.
Discussion will proceed on the ba sis of:
How could the structure of the board be c hanged to make the board
more effective?
2.
What alternatives are available to th e group in t eTiils of maktr.e
an acceptable decision as posed by the problem.
Brief repor t fr om Chair~an--Remainder of time spent by CDA Board ma.kL~g
a dec ision based on da ta presented in problem.
�(6)
APJ 'ENDIX V
Scptc:;ll.iPl' 6
S:J0-9:)_Jr.
CD;\ !Jo:wd m0cLs
Spcci:,l Consultant.
~) :!1)-10: JO
}lNJ\
and Consultant.
9: l,S'-10: JO
Non-MJ'li\ and Consultant.
- Each group · electr·leader and recorder.
Each group will decide the·most
seriol1s problem confront:Ln~ the CDA Board in terms of the consultant's
cU ~cussion.
10: J0-10: )15
Coffee Drcak.
10: 16-11: 15
Simubtion ·Exercise
11
Con.D ictir1e Priorities" a pictorial
representa tion of priorjties beinG established with adequate participation
of thP. area ciUzenry.
ll:15-12:JO
Small group seminars.
group establish priorities.
Elect chairmen and record8rs.
CD/\ group meets.
Zach
Chairmen report briefly.
CDA attempts to estahlish priorities acceptable to total Board.
�('I)
i\Fl'~ NDIX VI
Sept.crnb cr 13
8:J0-9://;
C:DA J10.1rcl meet::; S;;8c :i'11 Area Consultant.
9: ){;-Jo: JO
MNA :rnr:l c,~nsult-1 .nt.
9: L~-1 1"' :JO
l'fon-MN1\
and Con:rnltant.
Two-fold pnrrosc:
1.
D:lch grou p elect chairma n and recorder.
2.,
Each group discus3 the role of the total CDA Board and
11
Subtantive
I:npost" with specific reference to (a) physical problerns; (b)
ec -:momic problems; (c) social problems.
(Use Video if available)
10:JJ-10:L5
Coffe e Dreak.
10: !.;5-11: 15
Simulation F.xercise--Hypothet ical Problem prrnented to CCA
parti::i.p:1nts.
Short skit developed for purposes of drama tizinz a spe cific


-r'-1bl,,r;i arisinc within tb i=

 !fodel Area.




11 :15-12:JO
Small 3roup disc ussion of pr obl em ~ nd. solutions.
rr.cets as unit.
3rief reports fro~ r ecord~rs.
CDA Board
An Analysis of the proble ~
by to t~ l group and an .acceptanc~ or reject~on of the five solutions --a
c onsensus of the group is formed in terms of articulating a decision 'oy
the tot3l group.
(taped)
�(fl )
AP l "~ImIX: VII
,S:J(l- 0
CD,\ Doard rr.i--ets Special Area Consu ltant.


//


9:l,S-JJ:JO
Nt-"·/\ and Consult::i.nt.
9: lt-JO: JO
Nim,..}17',1.f\. anrl Consult-1.nt.
Two- :·o·Jd !' ;1rpose;
1. Elccti.on of chairm=rn and record er.
-
2. Group disc11s sinn jmplcmcnt the discuss:ion of the CDA to the '.:.hr"'e
s;-,ccific ar eas as seen by the two groups- -city Government, nei;;hborhood, nnd Model City Staff.
l0:J0-10:L5
Coffee Dreak.
10:IJ5-ll :15
Simulation Bxercisc~


<~erci se-pi dorial will present .a problem (5 ) which will involve .a high


de~rcc of rolarizntion of three aroas of interest groups--goverru, ental
officials, nej.-:;hborhooct organization, and Hod el · City Sta ff.
11:15-12: J O Sma ll group
(5)
discus s ion with lea der a nd r ecord er.
An
analysis of th'? problem(s) ancl altr,rmitives available to the to tal CDA
group as seen by the s ma ll gr 0up.
Report of five chairme n:
An ana lysis
by the CD!\ group as a comm i tt ee of the whole:--What is acceptable i..n terms
of a decision to the pictorial problem.
�(9)
S0.;.:,tenl.'c r 27
8: JCl-9: )(
CD!\ l30.:1 rd mecl,s Special /1.rca Consultanto
9 : 1:5-10: 30
JWa\ anc1 . Cons u 1t.:1nt.
9: /J.5-10:30
n:in:..t!Ef\. and Cons nli;,anto
~:-ic~ ;roup meets:
1.
To elect chnirnmn and recorde r.
2.
To discusf specific ques tions arising out o.f th~ co nsultant .ts
present,,. t i on with an emphasis on th~ uniqueness of int er actions
as ar~i'l ic.::ihle to each croup.
10:J0-10:L5
Coffee Break.
10:)15-11:15
Simulation Exercise~ ·
i'ictor:i ~l presentation of problems which set the sta ge for prob l0.m- solvin.::;
in th~ are a of tech nical assistanceo
11:15-1?.:JO Fiv e e roups rltscuss ann formnlate ·action pro~ram based on
t ecbnic.;il assis tance .
t o CDA Boarrl.
CDA Board ll)eets as a group.
Five chairmen re port
Discussion of concl1Jsio n by tota l Board .
�(10 )
1\ PP !~NDIX IX
Oct.0b0.r Ii
n:3(1- S' : //
CD,\ Bciard meets Spccia l Arca Consu1 Lant.
9: lt-10 : JO
tiNf\ Boarrl niemb Prs and Cons11 1 t :rn t..
9:/.5 -10 :JO
Non - MN.~ Bo.J.ril m0.rnbe rs and Consultant.
-1.
2.
Slec-t Je3.r:l 0r.~a nd r ecord er.
lrnplC'mcnt.ntion of clisc us si0n by consulta nt, with emphas is on
r0le1tinnsh ip


nicl c oord in 3. tion.


10 :J0-10:~5
Coffee Dreak.
10: L5-ll: 15
S i.1n111.:t t i on Acti.vity o
Pictor i.al presen t G.t ion of a hy potr;etica l
case of thr in-• bili t y of a boarJ to make a decj_sion bec.J. use of an inadeqt.:a te
c ,11-rd; r.,1tin:1 anrl informa tion structure within the total organization.
( a nother a~;ency (i.P.s) within the Model Neighb orhood Area )
11:15-12:JO
Sma ll discuss_ion groups.
di scussion :;roups.
Ele ct chair ma n and r ecor der.
Tape
Purpose _of group is to :~naJ..;ysts the problem pre sented
in the sir-iul3.terl experience an d attempt, to select a lt ernate soJ.1;.tions in
tN; 1.s o.f a value d eterminent .
Comparison of solutions by group presentation.
A sohition or" a ·b etter -solution by the CDA. Board. ·
�(11)
APPENDIX X
8:JC>-9 :li~: CDf\
9:l15-10 :Ji1
2.
Bl):ll'd
(tnd Cn11s11ll,ant.
J·!on-!'r~•lp r::, ,111°1 Cnnsult.ani..
Contj1111.·.lt:i.on of Consul tan l,'s theme in terms of:
(1) Sensitivity to ncedG of all membrrs of the CDA Boarrl .
(2) i\n ex1111:in.1t·Lon o f the group 's responsibility in s e ttin3 cr o.;p
fi01ls anrl makini progress.
10:J0-10:L5 Cnffc e Br~~k.
10:l:5-11 :l;'.
Sjmul"ltinn :T.xercis c .
Selected croup portrayine; a 6 roup of r epr8-
sen bt-~ve youn;: peop1€' of the Model Neighborhood Area Thmne of sir.rul::i.tion
~:-: r_, rcise is a rlir~ct confron t d ,i0n b2t1-reen one se;:;ment o~ the r-ItrA anr:l the C'..)A
B,,ar <~.
Impli.cati,..,:i.s for authorH'lri rm decision-riakin.; .1r.d p.1rticipa tory
deci.si•Jn-m,:1. Jci.n:;; are pictoriA-lly portrayed tb the group.
11: 15-12 :30
Small 6 rciup disc 1tssion.
Slection of 6 roup l eaner and r ecorde ro
." n J.n:ilysis of th8 ty I') cs or ctecision-ma ki.ng as portr3.yed witi1 an atte::i,,:Jt to
$tri1ct.ure a mnre ae c eptab l0 procc2:=, . for arrivlnG at a dccisiono
f_;rot:p rP~ort, to the cnA. group by chairmen.
T.'lpe o
CD.t..
The CDA, · q.ctin6 as a unit, is
prF?ssured to. for mulate de finitivP. .:;oals for the c;roup with ne eative stirru l a t ion
bdnc c011st," lntly p!'ovided by '::'Xtcrnal force --Consultant 0r member of the ?·:nd e l
CiLies Teqm.
body.
RPaction of group in terms of cohesiveness as a decisi0n-rna k i n;
Video t ape.
�MODEL CITIES TRAINING PROGRAM
University of Tennessee at Chattanooga
Chattanooga, Tennessee
.·.- . .... . .....
The Model Cities Training Program, one of the first of it."s
kind in the country, i~. a ten session course to be conducted in
seminar form under the direction of the University of Tennes·s ee
at Chattanooga.
Th e ma jor objective o f the Model Citie s Training
Program is the enablement of the fifty members of the CoDoA.
Board of Directors to function as a cohesive policy-making body
while simult an e ously encoura ging the a t t ainme nt or ret e ntion of
individual identity with those various sponsoring groups whom it
is the board me mbe rs' r es p o n s ibility _to 're p resent.
This obj e ctive
c a n b es t b e a chie v e d by e n ab l ing t h e p articipa n ts t o:
(1) acq uir e
knowledge of the . actu~l structure of the Model Cities o r g a nizat~on
and the obj ectives of the p r ogr a m;
(2 ) d e v e lop an awaren ess of the
d e cision- mak ing process in t e rms of se l e cting a cce ptabl e al tern a tives to r e cognize d problems confronting the CDA Board; and,
(3)
est a bli s hing and ma int ain i ng an o rga n i z a tiona l es p r it' d e cor ps'
which on one h and will e n a ble each CDA Bo ard p art icipa nt to
ma intain hi s i d entity a nd ties within h is own sphere o f the
commu nity , and y e t p e r mit him to ma k e d e cis ions b ased o n a tota l
c o mmit tme nt to an ove ra ll achieve me nt o f the o rgani z ation a l g oa l s o
�l
I
(2)
This series of seminars utilizing consultants, applying
dynamic and innovative educational techniques, and involving
expertise from as many pertinent sources as are available is,
like the Model Cities--Program itself, a demonstration project •..
Because there is iittle national experience in training programs
such as the one .described, the emphasis in the Chattanooga program
will -be on experimentation and innovation.
As might be e x pected
of an experimental undertaking, it will be subject to regular
observation, monitoring, and evaluation of its effectiveness in
terms of the goals it seeks to fulfill.
It should be understood
that this continuous evaluative process is a testing process of
the training program and its staff, as ~elL ~s of the participants.
The first session of the program will meet Saturday,
August 9, 1969, at th~ campus of UoToCo as will the following
nine sessions on the following nine consecutive Saturd ay s.
A
suggested structure and content of each session is found in
Appendic es I thru Xo
Each consultant, however, may modify or
restructure the seminar to achieve the objectives as outlinedo
Funding for this training program has been secured under
the provi sion s of Title 1 of the Higher Education Act from the
Department of Health, Education and Welfare; Institution al monies
of U T0C o; and funds from the Model Cities Planning Grant o
0
�l
(3)
The expectation is that the experience and information
derived from the program will contribute signific~ntly to the
effectiveness of the CDA Board as a decisive administrative bodyo
It is hoped, also, _thi;lt from this Model Cities Training Program_
there will emerge a body of knowledge and exp~rience which will
be of . value not only in Chattanooga, but in other cities as wello
�(4)
OBJECTIVES
The succe-ss of the Model Cities Program to a large degree
depend~ upon the~a~i~!ty and willingness of the CDA Board to
discharge effectively its responsibility as chief policy-makirig
.
body of the Chattanoog·u. Model Cities Programo
As administrators
who are responsible for the planning and implementation of the
total Model Cities Program, CDA Board members must be sufficiently
equipped (1) with the necessary skills, tools, and information
related to all aspects of the Model Cities Program; · (2) with an
understanding of the Model cities Program and its relationship to
city government and other agencies in the urban are--both private
and public; and (3) with me thodology and dyna~i cs of d e cis ionmaking.
To this end, t~e Mode l citie s Training· and Orientation
Se minar Pr o gram i s d es i g n e d:
. 1.
To. insure that . the CDA Boa rd me mbers will be aware of
the ir role s · in the Mode l Cities Program
2o
To p r ovide CDA Bo ard me mbe rs with s u f fi cie nt and re l e vant informa tion c o nc erning the Mode l cities concept
a nd me t h od .
3o
To ins u r e th a t
CDA Board me mb ers are familiar wi th the
Mode l Cities st r u ctu re, both n a t ion a lly and l oca l ly.
�(5)
4o
To provide CDA Board members with pertinent data
concerning the HUD guidelines as related to the
Model Cities Programu
So
To provide CDA Board members with relevant information
concerning speciti6 problems and program areas to be
dealt wi.th in the Model Neighborhood area o
Further, this program is designed to foster competency and
sound judgment on the part of the Board members by providing
them with training exercises and experiences in problem-solving
and decision - makingo
No Board with a ·membership so varied as that
of the CDA Board can effectively discharge its duties and responsibilities unless its members develop a oneness of mind and purpose.
It is the intent of this program to provid·e s~ructured experiences
for the fifty participating CDA Board members--members with varied
backgrounds, wide ranges of e x periences, diffeient levels 6f
educational attainment, and diverse interests--which will enable
·the Board to .function as a cohesive unit ·w ith mutual interests
and common goals; one dedicated to solving the problems of the
Model Neighborhood and its people.
�Re sident Involvement During Planni nq Proce ~s
In December 1967 the residents of the Mod~ l Ne ighborhood Area
selected the s tructure tha t they_ felt would be the most workable and repre sentat i ve o f the s i ~ ne ighborhoods that make up
the Atlanta Model Cities Program. ( see figure on community
structure) .
l•Iass Convent:!.0.1
The Mass Convention is open t o a ll Mode l Neighborhood Area residents. Here the cit:i.zen·s .have an op portunity to hear the progress made to improve their coromunity and to voice their views
on the Model Cities Pro gram. The Mass Convention also guarantees to every Mode l Neighbcrhood Area res ident that all elections that relate_ to the organizatio n o f the Mode l Neighborhood
Area will be conducted in an orderly and democrati c manner.
The Mass Conventio n also symbolizes the idea that the Model
Neighborhood Area is a unified c ommunity with many similar
· as·s ets and liabilities in each of the six concerned neighborhoods.
Executive Board
The 14 me mbe r Executive Board i s the policy making body in the
Model cities organization. It is c omposed o f six neighborhood
residents .
(One elected representative fr om each of s ix · ·
neighborhoods _within the Model Neighborhood Area).
In addition
to the six citizens , it includes the f ollowing: Mayor of the
City o f At l anta , one citi zen repr esenting the Atlanta Negro
community, one citizen from the genera l Atlanta Community, one
repr esentative from the Atlanta Board o f Education , one repres e ntat i'.,e from the Stai.:e of G~orgia , two Aldermen from the
City of Atlanta , and ~he Fulto n County Commissi on chairma n.
Steering Committee
The 16 merri::)er citizen ' s Steering Committee serves as the Mass
Co nvention when i t is not in session . It ac c epts recommendation s a nd proposa ls from each o f the six n eighborhoods. It
wi ll bring th~s~ recommenda~ions and propo sals to the Mas s
Conventio r:. and t h e Executive Board. The Steering Committee is
also responsible for deve loping a n effective citizen organization in each of the s i x neighborhoods.
It is compo sed of the f our Mass Convention officers, six
neighborhood vice chairmen (one elect e d fr om each of the s ix
neighborhoods) ·a nd six residents who serve on the Executive
Board.
Neighborhood Advisor y Councils
The Neighborhood Advisory council structure is designed to
organize citizens at the neighborhood level •. The residents
decided to use thr ee basic structures of organization. Adair
Park elected it s repr,2sentatives on an area-wide basis.
Grant Park and Peoplestown elected their representatives on a
district basis. Mecr.anicsville, Pitt sbm·gh, and Summerhill
elected its representatives through the block structure.
�The basic function of the councils is to coordinat e all activity in the neighborho0d and to be sure that all operating and
standing committees are functioning at maximum efficiency.
Operating committees
Each of the six neighborhoods has 11 operating commj tt ees for
the following program areas: Health, Ed1_tcation, Welfare and
Social Services, Hou sing, Relocation, De s i .gn and Preservation
Physical Improve ments, Public Facilities, Ernplcyment, Crime
Prevention and Re creation. These commit.tees played a valuable
role in the planning phase of Model Cities Programs through
working with pl a nners in identifying problems ti.nd s uggesting
solutions to solve these problems.
The Operating Committee s work closely with thE: .:leighborhood
Advisory Council so that all proposals from the community will
be coordinated through the council. Membership on th-J Operating Committees is open to any resident of the-neighborhood.
Standing Commi ttees
'J~he St anding Comm.i.t.tees serve a s th e o rga nizational arm for
the Mass Con ve ntion and the s i x nei ghborhoods within Atlar.ta's
Model Ne ighbo rhood Area . There are seven committe e s (Boundary,
credenti als, Nor.ti n.at ions, Pr ogram, Org3 ni zation, Resolutions,
and Con sti tution and By-Laws ) .
Each neighborhood has three
representatives on each committee.
Techni8 a l Adviscry Bo ar d
The purpose of the Technical Advisory Boa rd is to 1:eview the
pl ans of the re s idents and planners, and to offer technical
advice. Members ar e r.epr e se ntatives of various community
organiz a tion s . Total membership is open - ended, allowing the
Model Cities Prog r am Director to appoint anyone who might aid
the program.
�Small-Group Work for Sessi on I of Model Cities Training Program
Elect group l e ader or spokesman Make list of names of participants
Yt'\ t,
~-ff,~ l>~N
Our work in groups of ten (10) has three purposes:
1) to help the participants to get better acquainted with each other;
2)
to help them examine their own thoughts and feelings about the Model
Cities program and their role as board members;
3) · to provide us as planners of the training program with information
about the participants' knowledge, n e eds and attitudes regarding the
Model Cities pr,ogram and the training program itself.
The content of each group session will consist of consideration of three
questions:
1)
" S uppo se someone stopp e d you on the str e e t or conf ronted you i n a
meeting with the question, "What m a kes you think you're qualified
to be on the Model Cities board? 1 What would be your answer?"
2) "Suppa se w e gave each of you a $1, 000 gr ant, to be u s ed in any way
you choo se , to b e tt e r p rep a r e your self for p arti cip ation in the
M od e l C ities boa rd. H ow would you u se the m on e y ? 11
1
3) "Suppose that you
people a re. the Mod e l Cities Bo ar d, and th at
y o u were o ffere d the answe r s . to t hre e (and only three ) questions
about the M ode l N e ighborhood A rea. What three q u es tion s w ould
you as a B o ard ask? "
T h e firs t t w o ques ti ons are to be answered b y e a c h .member of the
group individually. (Group disc u ssion could fo llow the individual answers
if that seems natural. ) The answer to the third question should be
arrived at by consensus of the group.
Total time available for the group discussion is 10 0 minutes, allowing
about 30 minutes for consideration of each question. This is a flexible
standard, however, and if a lively discussion develops around one
question or another, the leader need not cut it off for the sake of
covering all three questions.
�rJUL 1 8 REG"b
DEPARTME NT OF LAW
2614 FI RST NATION AL BANK BU I LD I NG
ATLAN TA , GEORGIA 30303
July 16
HEMRY L . BOW ! EN
CITY
ATTORN ,Y
FERRIN Y. MA H · ,W S
A SSIS':ANT CITY
1969
ROBERT S. WIGGIN S
MA RT IN McFAR LAND
EDW I N L . STERNE
RA I_PH C. JENKINS
JOHN E. DO U GHE RT Y
CHAR L ES M . LOKEY
T H O MAS F. CHOYC E
J AME S EJ . · PILCHER
ASSOC IA T E
A T ' ORN !:.. Y
CIT Y
ATTORNEYS
HORII.CE T . WA RD
01.cP UT Y
CI T Y. A TTO RNEY
ROBERT A . HA RRIS
HENRY M . MURFF
CLA IMS A TTORNEYS
JAMES B . HEN D ERSO N
Mr a J ohn 1y S. J0hns on, Dirsc to r
Model ri:ies ?rog~t m
676 r-ap1· -.-, 1 '\ven""' S P!IV
Atlanta , c ~orgia 30315
,....,
... . .,.•
•
A.
•-. \. ...
)
..
SPECI Al.
ASSOC I A 1"E C l TY
AT "rO RNEY
g
Dear Mro Johnson:
I have i~ hand your request fo r an opinion, dated July 14, 1969 9
In addi tion, I have in hand the minut es of the Model Neighborhood
Executb e Board, dated July 1, 1969 . It contains, among other
things, a request f or an opinion from t he Ci ty At torne y as to
whe t her :) r not a proposed res olution prepa red by Mro Clarence
Coleman is a "lega 1 document".
Further, I have i n hand a copy of the proposed resolution, as well
as a copy of Contr;,,ct No o ME-10-00 1 which, hereinafter, shall be
ref erred to as the grant agreeme.nt o
It is important to know what a grant is from a l egal standpoint o
A grant has been judicially defined as the bestowing or conferring
upon another of some thing, with or without compensation, particularly in answer to the request of the othero In this instance, that
thing is money. One of the conditions of this grant is found in
Section 502 of the grant agreement above referred too This section
reads as follo~s:
n~EC o 502 .
Opportunities for Residents -- In all
,.;o -r i:< 11\1. de possible by or r esulting from t his
/ .grr~ 1;;1nen :.. :i the City and each employer wi 11 take


• f f','


~-·mE d v e ,qction to ensure that residents of
�Mro Johnny C. Johnson, Director
Model Cities Program
Page 2
July 16, 1969
the mode l ne ighborhood are given maximum opportunities for training and employment and that
bus iness concerns located in , or owned in substant:U1 l part by , residents of the model neigh-·
borhocd are t o t h e gre atest extent fea sible
awa. ·!Bd cont::ac ts. ' 1
This ~yr, .... r.f c c ~t:c: f.:ua:: ..,,..,.-.:-eement is authori zed under Section 42 USCA
3303 C:1 ):: 1
There.:-u :~...,, : · '1 8 r-i1y op1.n1.on that a gr ant, such a s we have here: may
be c onditio· ed upon add i t i ona l performance by the donee , the
recipien t of the grant . Th is type of add it i ona l performanc e is
made manifes t by the s e ct i on of the grant a gr eement a bove r e fer red
t o.
The general requirements of law relat ing t o c ompetitive biddi ng
are set forth in McQui l lan on Municipal Corporations, Vol 10,
at PPs 321, wherein , i t states as f ol lows:
"The provisions of statut es , charters and ordinances requiring competitive bidding in the
letting of municipal contracts are for the
purpose of invitin g competition, to guard
against favoritism, improvidence, extravagance,
fr aud and corruption, and to secure the best
work or supplies at the lowest price practicable,
and they are enacted for the benefit of property
holders and taxpayers, and not for the benefit
or enrichment of bidders, and should be so construed and administered as to accomplish such
rrnrpose fai rly and reasonably with sole reference
, .0 t· .c public interest o 11 (Emphasis added)
The pr:- :,c :· ~ 1 .._ ._· c:;n ·.·~tion mu.s t now be compared with the verbage of
the s ~ct.1, ~: u[ -.. .-~ "': ,...A.nt agreement above referred to and with the
genera~ · ,., .


_. --
- .~ . . . . .:it:::T.-Jing the resolution, I am of the opinion


tha t :_, : . ·.::> , ..1.1-. J ,. OlJ ' · t.eJ resolution may be a "lega 1 document",
none, i. · l · . ·
-' S -. i tl y wor.ded, it is more restrictive than the
1
�Mro Johnny C. Johnson, Director
Model Cities Program
Page 2
July 16, 1969
section of the grant agre ement above referred to in tha t it places
more of a bur den on the donee than was origina lly envisaged in
the grant a r:rE.ement o
The n e x t qu,:-~r t i u t 1--a L ;:nu r t be answered is whether or not the
l angua ge o f i.:.L;.:, :.~c'J;:,,~sr· ·, r~so lution is so restric t ive that it does
not ful f i } 1 tb ,." ~ C!; L. ~-~: ·:. -.r e ri.1 f rements of law rela t ing to c ompetitive
b i .::'ld · :.;_.'.,c °i:,' r• . , · ~,:. .. ,,. _, :. . is t oo r e stric t iveo
The r e.:., s t
r-"r.
.. ,·. c ;· i.nl;;n i s that it is necessary f or t he donee ,
th e Ci t :~· r... , ~-- .. . . cc: OL·;:: ain the contra cts at t he lowe s t p ossible
price c oP. s u r,;;: ,t: ·vLt.l; Lo t h the condi tion s o f the grant a g r e ement
and the gene r a l. l -c:\v. Th i s obj ec t i ve, i n a l l p roba bilit y, c annot be
ob ta ine d und er the l a n gua g e of the p r oposed r e s o lution und er con-
s ideration.
Therefore , we wou ld r e spec tful l y s uggest tha t the propos ed res olution
be modified a lon g the l ine s of th,3 propos e d re s olution a t tach ed
h ereto so that bo t h the pa.t i cular section o f the grant a greement
( SEC o 502) a nd the general l aw can be sat i sf i ed~
Shoul d you wish any addi tiona l
pr oblem, please fee l f r ee to con tact me o
HLB:cwh
1
with res pect to this
�Southside pr oposal - 1
I. PrearnbJ.e
..
Thi s proposal fo r a nursery program of day car e and child development activitiP.s is submitt ed to t he Model Cities Program for consideration
of its merits for fun ding under 1969 appropriation s .
Southside Day Care As sociation has found it necessary to request emergency funding for thi s phase of its progr am because of three recent developments:
1. Southside has recently acqui red the use of the school building previously occupi ed by Pryor Str eet Elementary School.
This facility i s not
only mor e substanti al and more adequat e for an eff ecti ve day program, ; it .
als o increases the c apacity of the c ent er from ni nety- one (91) to over 135
chi l dr en.
2. Wi t hi n we eks of Souths i de's move into its new fac ilities , t he funding agency of its program ini tiated pol i cies which 1) phas ed out all s ervi ces to chi ldren under two years of age, and _2) pr oportlonate l y reduc ed enrollment quotas of all delegate agenci es operati ng day care centers; Sout hs ide ' s quot a was cut fr om ninety - one (91 ) to eighty (80) c hi ldren.
Thus ,
ins tead of being able t o expand its s ervi c es to needy f amilies , Souths i de
has had t o r educ e the number of chi ldren to mor e than fi fty bel ow i ts
capac i t y.
J. I n the two months Souths i de has occupied its new loc ation, i t has
had to refus e chi l d c ar e to more t han sixty children f rom families that
qual i f y for its servic e~ under t he E.
admis sion policies.
o.
Ao ~over ty gui delines that govern
I n mos t ins tances , t hese were chi ldren of mot hers who
were s e_eki ng c hild care in order to
be able to ac cept jobs and ra.i.se thei r
living standards above we lf a:re subs i s t ance l evels.
�Southside proposal ~ 2
<
The proposal outlined in this document will maximize the use of Southside Is facilities.
The center will be able t 'o care for fifty-two additional
children of mothers needing its services in order to work and improve the
economic and pP-rsonal wellbeing of family.
Tte salaries these: mothers earn .-
even at minimum wage levels , will return over $100,000.00 into the economy
of the inner-city.
The public schools will be open shortly. · Surveys have shown that 80%
of the absenteeism in the schools results from older children having to stay
, home and care for the little ones while mother works.
and nursery programs are presently operational.
Southside's preschool
The new openings for day
care services this proposal makes possible would be available in a matter
of weeks.
This . proposa.Lfor ·. the· nurser y pr ogram at Southside, if funded, will
make it possible for Southside to continue to ser ve the ne eds of mothers
wi t h an infant as well as an ol der preschool child needing care; t hes e
mothers-- the ones wi t h the most chi ldren-- are_ usually the ones who need day
care the most.
There is no other major .center offering quality day care
services, -oper a ting ' or proposed, withi n mile s of Southside t hat off ers day
care services to mothers of children from infants t o· school age.
Wit hout
funding, the se mothers will have no day care s ervices available that wil l
release them. for gainful employment.
In addition to re cently acquiring more suitable and spacious facilities,
Souths ide has entered upon a joint venture of cooperat i on with the School of
Education at Georgia State College for the purpos e of developing the center
into an experimental laborator y for the College's students in early childhood education.
The coupling of t he professional'resourc e s of a major school
of education with Southside 1 s four year s of cont inuous experienc e in educa-
�Southside proposal - J
tional day care has important implications: ma.,jor research findings indicate
that educational stimulation during early childhood is the most promising
antidote to educational deprivation brought on by the conditions of poverty.
Research also indicates the importance of continuing the nursery program at
Southside as a part of this project; it suggests that more than
50%of
the
intellectual potentials of the adult is determined by the kinds of learning
experiences he had before he was two years old.
In view of the foregoing facts, the spons ors of Southside Child Develop~
ment Center suggest that no public funds expended can benefit so many, so
directly, so quickly, or so meaningfully, as funds invested in its plans .
for the· .nurser y program outlined
~
this proposal.
No money spent at thi s
time has any greater promise of finding answers to the burden of poverty today, and to its alleviation tomorrow.
�Southside proposal - 20
IX. budget
Nursery Program Budget. - Southside Day Care Association
1. PERSONNEL - Classroom
In-Kind
3 teachers @ 5,200
3 teacher trainees @ 4,200
3 child care trainees, 33 hr. wk. @2,746
2 part-time child care assistants@ 1, 900
1 practical nurse, 25 hr. wk. @ 3,250
$J.5, bOO
-f2,b00
8,238
J,800
3,250
$43,488
PERSONNEL - Administrative and Program
Director (4/11 of 8,000)
· 2,909
Program Coordinator (4/11 of 6,00U)
2,182
Social Worker, JO hr. wk . (4/11 of 4,500)
1,637
Secretary (4/11 of 4,400)
1,600
Cook (4/11 of 4 , 800 )
1,746
Maintenance, incl. supplies (4/11 of 7,000) 2, 536
Kitchen Assistant, 25 hr. wk.(4/11 of2,0c!O)
, 756
Assist ant Cook (4/11 of 4,000)
1,l156
•.'
} 1
'-
· ·!
, .
~~- J
. :·, ·' :
_:_ ,
!
··:;






·. 1


...., ..
_ _;...
,,; ·. i
14,822
58,310
2,799
Total salaries
FICA (4. 8%)
Workman's Compensation (.25%)
Total Personnel
146
$61,255
2. Consultants and Contract Services
150
600
3. Travel
150
450
4e Space
- o-
4,500
5. Consumables
children' s program mat erials
office suppl ies (4/11 of 400)
medical supplies, f irst aid
clothing, bedding, laundry
staff literature
food @ .45 per child, 38 child.' ·2.50 ·days
infant care@ per JO child. per week
Total Consumables
350
150
145
36
100
150
400
75
25
5-98
3,677
2,800
6,933
6. Rental, Lease, and Purchase of Equipment
750
100
7. Others
utilities (4/ 11 of 4,000)
telephone (4/11 of 660 )
insurance
equipment r epairs
recreati on
data processing
Total Others
1,455
240
JOO
350
200
425
75
75
1,071
3, 216
TOTALS


= classroom volunteer s and.


· other volunteers
•;.
$72., 454'. ·
$14., 713
�Model Cities Mass Convention
Pryor Street School
July 20, 1969
The Model Cities Mass Convention met in its regular session, on the
above date at the designated time and place. The meeting was called to
order by the Chairman, Deacon Lewis Peters; the invocation was given
by Mr. N. Ao Scott III. Upon the adoption, of the proposed agenda, the
meeting was put in progress o The tminutes of the previous meeting were
read by the Secretary, Mrso C. B. Wright. They were accepted . as read
w~th one suggested change by the city attorney. (The suggestion is
attached) . The secretary motioned that the suggestion of name change
be accepted as read, it -was seconded by Dr. Cox, motion carried.
De~con Peters made a plea for greater community participation.
Model Cities Staff Reporti
Mrs. Xernona Clayton
1.
2.
3.
4.
5.
A one stop serv.ice building is being built.
News letters will be sent every Wednesday.
All committees need to be made stronger. Help from the
communit±es is needed .
See that· your community is represented in all meetings.
Thanks for cooperation that has been given .
A- preliminary report of Credentials Committee was given by the Chairman,
Revo Calvin Houston.
Grant Park
Pittsburgh
Mechanicsville
Adair Park
Summerhill
. Peoplestown
32
21
11
10
9
4
85
Steering Committee
l
Dro Charles McClain Reviewed the minutes of the Steering Committee.
Constitution and By-Laws i
Mr. Willis Weems read the Constitution and By-Laws No Discussion or
vote was taken.
�-·
PAGE~
MODEL CITIES MASS CONVENTION
At this point the city attorney, Jim Pilcher was asked to speak, he stated
he would read a statement and Dr. McClain would put it in the form of a
motion (Statement Attached). Motion: That the Chairman and secretary
and the Steering Committee of Atlanta Model Cities Mass Convention
Inc. be authorized to execute a contract with the Model Neighborhood
Program of the City of Atlanta to receive the funds in the approximate
sum of $135 ~aousand ($727 63 ) This motion was seconded by or.
Cox motion carried.
Mr. Allison {William) Executive of EOA was asked to give a description of
O.E.O. funds, after a lengthy discussion the name EOA not to e deleated from the contract was carried 27 to 23.
Mr. C. Craig motioned that the secretary of Model Cities give an
attendance report of each Steering Committee member to the Mass
Convention, seconded by Mr. Whitley motioned carried. {motion attached)
Mr.• Howard Kline a candidate for the Board of Education was introduced
by Mr. Craig.
~- Craig asked for law and order in our communities the percent of
juvinile delinquency was too high and suggested that the citizens
must want law and order in the community.
Final report of the Credentials Committee -- Rev. C. Huston
s
Grant Park
Pittsburgh
Adair Park
Mechanicsville
Summerhill
Pe6plestown
38
23
11
11
9
Total
5
97
The foliowing persons were requested by Deacon Peters to meet on
Tuesday to work on a work proposal and would be paid $35.00 for each
me~ting.
Mrs. Mattie Ansley
Mrs. Rosa Burney
Mrs. Martha Weems
Mrs. Beatrice Garland
Mr. Calvin Craig
Dr. Cox
0
Mr$. Lacey principal of Pryor Street School was introduced
a very warm welcome and words of commendation.
0
Th~re being no more business the meeting adjourned.
Deacon Lewis Peters
Dr. Chas. McClain
Mrs. C. B. Wright Sec.
Mrs. Rosa Burney Asst. Sec .
0
she gave
- ~
�MASS CONVENTION MINUTES PAGE 3
RESOLUTION SUBMITTED TO MASS CONVENTION BY CALVIN F. CRAIG
7-29-69
That the Model Cities Mass Convention Secretary at each Mass Convention
give a report as to the attendance at Steering Committee meeting by
the elected members of this body.
MOTION :
"That the chairman and secretary of Atlanta Model Cities Mass Convention
Inc. be authorized to execute a contract with the Model Neighborhood
Program of the City of Atlanta to receive funds in the approximately
sum of $83,000 for citizen participation in the Model Cities Program."
That the corporation serve asagent
of the Mass Convention until the
completion of corporate formalities.
�-
I
A Rr: SOLUTION
WHEREAS, the Mod 1 Cities Program wa s insti tuted for
the purpose of improving the educationa l, socia l , emp l oyment,
ax1d hous i ng of citizens in low-income area s; and,
WHEREAS, one of t he pri,1e purp oses of t hi s program is
to improvi; e-mployment opportunities of c i t izens living wi,:h i n t he
Model Ci ties area; and ,
WHEREAS~ the City of Atlanta has rec eived t h e firs t year's
grant a.moanting to more than 7 mil l ion dol lars and t his money will
be used for many an<l varied. projec t s ; and ,
WHEREAS ~ t hese prcje.c t s wil l be. put ou t under contrac t
by the City of At1:inta upon r ec ommenda t ion of s evera l grou ps ,
.i.ncb.1ding individu'31S wi t hin the ,:1.rea, Model Ci ties Mas s Conven tion,
Model Cities staff, the Mode l Ci t ies Review Board and t he Model
Cities Sxecut i ve Commi.ttee. , with fina l app r ova l b y the Board of
Aldermen; and ,
WHEREAS, it is ex t remely des i rable tha t as many jobs
a s possi ble covered by s uch contrac ts should be given to res idents
of the :Model Citi eB area in furtherance of t he purposes of the. Ac t
creating Model Cit ies , consonant with the pr oper use of f unds to
be expended under the Program by the Ci t y of Atlanta~
THEREFORE BE IT RE SOLVED t hat t he per s onne l po l i cies an d
practices of the Model Ci t ies Progr am and its contracting agencies
shall prov i de that in a l l work ma de pos sible by or r e.s ult i ng from
the grant agreem _nt above refe·r red to, af fi r ma tive action be t aken
t~_insure that res idents of the mode l n e i ghborhood area are given
maximum opportunity fo-i;: training and employment ~ as hereina fter set
�fo r t h , cons onant wi th t he prop er ts e of f unds t o be expended unde r
t he Program by the Ci ty
1.
f At lanta:
The Mode l Cit ies Pr ogram a nd t t:s cont r ac t ing agenc i e s sha l l
con j unctively or i n dividua l ly devi.s e s ys t ems using all r e :ognized
mean s of c ommunlcations f or t hos e neighbor hoods t o adequa t e l y
i nform the a .cca r es i dents of al l availa b le pos i t ions fa.md.ed by t h e
Model Ci t i e s Program , th a t i nf orma t ion a s to qua.i:i.fic a. t i on s , rat e
of pay , where t o app ly> and c los ing dates shal l be inc l uded, and
that, if reas onably possib le , a.n a .r;1 plication offi ce be l oca ted
within the Mode l Ci t i es area;
A mini um of ren ( 10) da ys shal l be a l lowed fo r reeei ving
2o
a pp licat i ons fr om Mode l Cities re sidents fo l l owing t he full i n i tia t i on
of the a r ea~.vi.de information sys tern;
3.
The Mode l Cit ies Program and i ts c ontrac t i ng agenc i es be. en-
cour aged to develop c ompreh ens i ve sys t ems for progr es s ively t rain i ng
and upgradi ng workers a t all leve l s through such p r oven met h ods
at New Ca r a e r s, job l adde r s :, e t c


i


<=~n d tha t t hese sys tems should
i.nclude s ubsidiz ed fo rmal educat ion at the gec ondary , techni cal ,
and / or col l ege lev e l s ; and ,
4,,
Th is Board sh.a l l give top consi.der:ition to prov idi ng a ddi tiona. l
fund ing f o:;: agenc i es and pr ogr ams emphasizing t he deve l opment of
Mod l Ci.ties a.rea res i dent s f or posit ions be i.ng c r eated by Mode l
0
Cities programming;
BE IT FURTHER RESOLVED that the propos ed pers onnel proc edur e s a nd pr act i ces of al l c on t r ac ting agenc i. e s sha ll be s ubmitted
a s pa r t of the .ir program proposals .:fn d shal l become a part of the
f inal contrac t , grant , or agreement ~ upon t he app r oval of t h is Board,
and tha t agenc i es wi th pr ogr ams a l r eady under c on t.r a ct sha l l be
�strong ly urge d to establish procedures and practices in line with
t hese guidelines wi t hi n the ex:isttng programs , and tha t their w:i.llingness and/or a bility to do so ·w i 11 be a major criteria in determining
the renewal of ex isting cont:ra.cts , grants, or agreements ~ under
this program;
BE IT FURTliER RESOLVED that a copy of this · Res o l.utio·ci be
f urnished to all exis t ing contract i ng agencies~ and to all agenc ies
or organizations which in.di.cate in terest in s e eki ng Model Cities
contracts, grants, or agreements a
�Model Cities Mass Convention
Pryor Street School
July 20, 1969
on
~e Model Cities Mass Convention met in its regul~r sess1on,
the
above date at the designated time and place. The meeting was . called to
o~der by the Chairman, Deacon Lewis Peters; the invocation was given 1
by Mr. N. A. Scott III . Upon the adoption, of th~ proposed agenda, t 'he
meeting was put in progress. The tm.inutes of the ,tirevious meeting were
read by the Secretary, Mrs . "C. B. Wright. They Jlre accepted as read
with one suggested change by the city attorney . , (~he suggestion ·is
attached) . The secretary motioned that the sugg~~tion of name change
be accepted as read, it was seconded by Dr. Cox, motion carried.
Deacon Peters made a plea for greater community participation.
Moael Cities Staff Report g
Mrs. Xernona Clayton
1.
2.
3.
4.
5.
A one stop serv.t ce building is being built.
News letters will be sent every Wednesday.
All committees need to be made stronger. Help from the
communit±es is needed.
See that· your community is represented in all meetings.
Thanks for cooperation that has been given .
A·-preliminar y report of Credent ials · Committee was given by the Chairman ,
Rev. Calv i n Hous ton .
Grant Park
Pittsbur gh
Mechani c s v ille
Adair Park
Summerhill
Peoples town
32
21
11
10
9
4
85
S~eering Committee
D~. Charles McClain Reviewed the minutes of the Steering Committee.
Cqnstitution and By-Laws g
Willie Weems read the Constitution and By-Laws No Discussion or
vote was taken.
Ml:l.
�PAGE (2
MASS CONVENTION
At this point the city attorney, Ji~ Pilcher was asked to speak, he stat~d
he would read a statement and Dr. McClain would put it in the form of a
motion (Statement Attached). Motion: That the Chairman and secretary
and the Steering Committee of Atlanta Model Cities Mass Convention
I~c. be authorized to execute a contract with the Model Neighborhood
Program of the City of Atlanta to receive the funds in the approximate
sum of $135 ~nousand ($727 63 ) This motion was seconded by Dr.
Cox motion carried.
MODEL CITms
Mr. Allison (William) Executive of EOA was asked to give a description of
O.E.O. funds, after a lerigthy discussion the name EOA not ~o e deleated from the contract was carried 27 to 23.
Mr. C. Craig motioned that the secretary of Model Cities give an
attendance report of each Steering Committee member to the Mass .
Convention, seconded by Mr. Whitley motioned carried. (motion attached)
Mr. Howard Kline a candidate for the Board of Education was introduced
by Mr. Craig.
~- Craig asked for law and order in our communities the percent of
juvinile delinquency was too high and suggested that the citizens
must want law and order in the community.
Final report of the Credentials Committee -- Rev. C. Huston
s
Grant Park
Pittsburgh
Adair Park
Mechanicsville
Summerhill
Peoples town
38
23
11
11
9
5
Total
97
The foliowing persons were requested by Deacon Peters to meet on
Tuesday to work on a work proposal and would be paid $35.00 for each
meeting.
Mrs. Mattie Ansley
Mrs. Rosa Burney
Mrs. Martha Weems
Mrs. Beatrice Garland
Mr~ Calvin Craig
Dr. Cox
0
Mrs. Lacey principal of Pryor Street School was introduced, she gave
a very warm welcome and words of commendation.
There being no more business the meeting adjourned.
Deacon Lewis Peters
Dr. Chas . McClain
Mrs. C. B. Wright Sec.
Mrs. Rosa Burney Asst . Sec .
0
-~
�MASS CONVENTION MINUTES PAGE 3
RESOLUTION SUBMITTED TO MASS CONVENTION BY CALVIN F. CRAIG
7-29-69
That the Model Cities Mass Convention Secretary at each Mass Convention
give a report as to the attendance at Steering Committee meeting by
the elected members of this body.
MOTION ~
"That the chairman and secretary of Atlanta Model Cities Mass Convention
Inco be authorized to execute a contract with the Model Neighborhood
Program of the City of Atlanta to receive funds in the approximately
sum of $83.000 for citizen participation in the Model Cities Program."
That the corporation serve asagent
of the Mass Convention until the
completion of corporate formalities.
�PROPOSA
f'O R 'l 'HE EVALUATION OF THE ATLANTA MODEL CI 1'IE S P ROGRAi."1
�.ATLANTA MODEL CITIES EVALUATION PLAN
The plan f or evaluation o f t h e Model Cities p rogram wa s ·d e v eloped
by t he Mode l Citie s P lan s and Eva.lua t ion s ta ff .
The ob jecti ve o f th e
plan i s to p r o v ide q u a n i tat i v e a.n a qua l i tat ive analysi s o f t h e program bot h f o r
fi~ t u r e Mode l Ci t ie~:1 p l a n n i ng and as a d emon s trat i o n 0 £
this typ - of urba n impr o v eme nt ;,rogr a.rn .
It i s v i t a l tha t we be aware
of e xactly wha t ou r e ffo r t s a r e accompli sh i ng .in o r der t o lay e f f ecti ve plan s ¥o r f ut u r e upgr ~d i ng o f o ur c i ty.
Residents 1i l l p lay a
ma jor ro l e · n d e t e rmin i ng 1-1hat the mea su:cE> fl of p r ogram s uc ces s should
be , i n inte r v i ewing , in mo ni t or i ng p r o jec t s, a n d i ~ as se ss i n g the e ff e c tiveness of p r o jects and t he ov erall p rogr am.
The evaluat i on p l an h as t wo ma jor i nter.relate d compon e nts:
A
Residen t Se rvi c e In forma tion System a nd a Re s e arch Ana ly s is System.
The Re~' ident Serv ice Information Sys tem (RSIS ) i s a computerized


net.hod of monitor ing services p r ovidE
.!d t o r e sident


p rogrr-1.m .
b y the Model Ci t i e s
The Resea rch Anal ysis System wi l l pr ,.r i de a q ua l ita t i v e
an alysis of t he progran based on t h e opinio ns a nd at titudes o f r e s iden ts .
The RS I S is desi~J ned t o accomplish t h e foll owing:
(1)
Maintain records 0f al l services re n d~red to re s i de nts fo r
statistical analysi s.
(2)
Provide s ervice agencies with stat i stica.1. report s t o rel iev e
them of menial cl e rical work.
(3)
Provide random samples of participants in various pro jects
f or survey in the Research Analysis System.
(4·)
Prepare profi le reports on char.acte~cistics on residents
served by age, geographic location, occupation, race, etc.
�-2-
(5)
Provide agencies with lists of residents in need of their
services.
(6·)
Provide benefit unit reports for costjbenefi t analysis.
(7)
Prepare correlation reports to show influence on residents
or families involved in combina t ions of projects.
(8)
Provide interface wi th a geographic ma pping program which
will show areas of progra.111 weakness.
(9 )
Provide information to research framework analysts to aid
in the prepar a tion of their reports.
(10)
Provide various reports on reque st to service agencies,
city depar tments, or the federal government.
(11 ,
Prov ide baseline data estimates (e . g. unemployment rates,
crime rates, bir t h rates).
(12)
Provide projections of numbers of people who will be involved
in projec ts in future y ea rs.
(13)
Encourage i n tera gency cooperation and sh a ring of common data .
The Research Analysis System is d esigned to accomplish the
following:
(1)
Ga t h e r and asse ss opinions of part icipants about the qual i ty
of Model Cit i ~s projects.
(2)
Secure follow-up data on project participants.
(3)
Gather data concerning control groups within and outside the
Model Neighborhood.
�-3-
(4)
Conduct attitud~ surveys concerning basic outlooks toward
life of a sample of Mode l Neighborhood Area re sidents.
(5)
Assess attitudes and perception s o f insti tutional personnel
employed to serve the Model Neighborhood residents .
(6)
Collect base-line data and formulate appropriate standards
for future program planning .
(7)
Sel e ct and tra i n interviewers.
(8)
Develop appropriate attitude and opinion questionnaires.
(9)
Supe r vi s e the activities of resident obse rve r s who will
furnish chronlc l e s on sign ificant change s that take place in the
Model Neighborhood .
�r
"
Opinion
Surveys
ttitude
Survey s
p
Re search
Analysis
System
'"""l
Institut ion
al Studies
Random
Re sident
Samples
Service
tllllli~-------_,....,..,,_....,.,__,_ _ _-IInformation
System
Statistical
Report s
Residen t
ServiceOb!3ervers · Needed
. Report!:'
ServiceRe n dered
Reports
Reside nt
Profi le
Repo rt s
Quanti tativ e
AJ. alysi s
Qualitative
Analysis
Model Cities
Program
Evaluation
Special
Request
Re p o rt s
A9 ency
Statistical
Reports
�I_,-
..
'J•1"_;,





'
CITY ()1~
F·
r\1-: ~-
,.,i.-·:;_.~ t
.
.. ,
.
-,
..
.:/· ~
' •
August 11, 1969
'~ I
OFFICE OF MODEL CITIES PROGRAM
673 Copitol Avcnuo. S.W.
Atlanta. Ga. 30315
404-524 -8876
Ivan Allen Jr., Mayor
J. C. Johnson, Director
MEMORANDUM
TO:
Model Cities Executive Board
FROM:
The Div ision of Plans and Evaluation
SUBJECT:
Approval of Evaluation Projects
The Atlanta Model Cities staff recommends that the City of Atlanta
enter into contract with Arthur Andersen and Co. for the design
and implementation of the proposed Resident Serv ice Information
System for a cost not to excee d $70,000.
The staff furth e r r e comme nds t hat the City of Atlanta e nter into
contract with the Urban Observatory of Ge orgia Sta t e College for
the implementation of the proposed Research Analysis Sy stem for
a c ost not to exceed $ 144 ,000.
fa)
1/
,::;ob:;--?(I) Jff.b
/
t0
�MODEL CITIE S EXECU.1-I'VE BOARD
REVI EW COM.MJ:ni'I'BE
Ju.L.y 1 5, 19 6 9
M I N U T E S
·rhe Model Citie s Exec ut i ve Bo a r d Rev i e•,1 Com_m i t. t ee met Tuesday~
,Jul y 15 , at 1 0 : 00 a . m. i n City Hal l, Committee Ro o m #2 .
The followinq me mbers \'7e r e p r esent:
Mayo r
I v a n All en , ,J r. , Chairman
Mattie An sley
Mr • Jo1 n Hood
Alderman Ever ett Milli can
1.liX ..
~'7 al t er fvj,i t: c ·he l l
Mr. J. D . Newberr7
Dr . C , Miles Smit,h
Mr. Bi l l C . Wainwri9ht
lfu: s .
Mrs. Jllla r thci WP.ems
'I'he Chairman , Mayor Iva.n Al len, Jr . presided over the meeting.
'I'he f o l lowing proj ects wer e d i s.-:ussed a nd app·coved:
Amou nt
Pr 9..i_ect Numbers
$11 9, 0 00
HR - 005N
Urban East Housing
Consul ta 1.ts
HE-019N
At l anta Assoc i a tion o f
Mental Retardation
9,00 0
HE- 0.llN
Planned P1.rer t 'l:10::x:!,
5,000
Inc .
It '.tvas mo ved a.nd second ed that action on. the fo l o wing projects be
withheld u ntil fuxi":1"l:... r investiga tion can be made.
The Chairman
appointed Dr . C . Mi les Smith to hi:.~ad a c ommit ~ee to look into t he
Hea l t h Component a n d to r~port at the next me et ing. Mr. Hood a nd
Mr . :t-Iewbe rry were appoint ed "-o the ,.,orrnnittee.
The proje c ts invo l ved
are:
HE =0 02N
HE-00 9N
HE-014N
HE-007N
Better Health , Inc.
113,000
100,000
5 , 00 0
4,000
�2
Mr.
Wainw.;· :iyht moved that t he two ( 2) deletions :ceconi.mended by
the staff b-2. appr oved .
,lrs . We e n's :,::e condEd
the motion.
'rhe
deletions w~re :
HE-008.N
He a.:L th Scr. e ening
HE-·018N
Mm1tal Health Plann.e:::
$ 45,000
20,000
A discussion. was open.ed concer ning Project E~rpand . After a
brief di scussio, Mrs. Ansley moved to temporarily delete Project
Expand so the balance of the EOA projects c a n be sent back to the
Board of Aldermen . The mot.:i.on was secon ded and app roved.
The meeting wa s adjourned.
APPROVED:
l ___,f/,
r---,
r-~
-c:,-=-"~:::;;_.c.-.-J-~
~
c ~or

-
Cit ies Prog ro
May· r Iva.n Allen, Jr . , Chairman
Mode l Ci tie s Exec u tive Board
�