Box 8, Folder 25, Document 18

Box 8, Folder 25, Document 18

THIS AGREEMENT entered into this day of ,
1969, by and between the City of Atlanta, a municipal corporation
{Model Cities Program), hereinafter referred to as the "CDA", and
Division of Vocational Rehabilitation, State Department of

Education, of the City/County of Atlanta/Fulton, State of Georgia ,

hereinafter referred to as the "Agency".

Woden peo Hw He Aan:



WHEREAS, the CDA on the 20th day of May 1969 received a
Grant under Title I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the U. S. Department of
Housing and Urban Development, hereinafter referred to as HUD, said

grant designated as HUD Grant No. ME-10-001; and |

WHEREAS, pursuant to said grant the CDA is undertaking

certain activities; and

WHEREAS, pursuant to said grant the CDA desire to engage

the Agency to render certain assistance in such undertakings,

NOW, THEREFORE, for valuable consideration and mutual

promises exchanged between the parties hereto it is agreed as

follows:
A. AGENCY AGREES: Pin
1. The Agency shall in a satisfactory and proper
manner as determined by the CDA, perform the
following services:
EXHIBIT A
TOTAL BUDGET -

PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL





EM-O19N Staffing Central Facility
‘& Mechanism of Service 147,000 ~O0-
EM~023N Direct Medical Maintenance 40,000 -0-


The Agency's responsibilities for project number EM-0O19N
is limited to an allocation of 79,000 of the 147,000 to
staff a central, comprehensive, individualized, and
personalized employment service to the hard-to-place
area residents and to provide a mechanism for the
transmission of job availability information to those
residents as specifically set forth in EXHIBIT A

which is attached hereto and made a part hereof.

The balance of funds, 68,000, is designated for
allocation to the Georgia State Employment Service to

provide certain services within the project.
i

The Agency's responsibilities for project number EM-023N

is to provide any Sai adic: who is seeking employment

ana who is referred for a job interview or who has been
accepted for employment will be eligible for these funds.
Also any resident accepting training under an approved.
training program will qualify. GSES will provide available

support to the Agency for the implementation of this project.

All existing MDTA applicants will be referred through

the regular hannate and the Agency will take all cases
Suitable to their existing regulations. When the resident
applies for services from this fund, the Agency's
Counselor, the Employment Service representative and

the social worker will jointly determine the need for
minor medical services and additional diagnosis to

determine work potential.

Assistance from this program may include such items


as care for acute conditions, eye glasses, dental
care, and pre-employment nieaddcat examinations,
aowlarsons: and etc. required by the employer or
trainer. The custodian of this fund will keep a
file of all accepted cases and these will be ident-
ified to allow future retrieval of all data on

clients serviced in this program.

All services provided by this fund will be made
availabie according to the standards in affect for

the local Agency's program. The main focus of the
services! to be provided will be appropriate examin-
ations and medical treatment for persons selected or
otherwise detetmine eligibility for job training or
job placement. When these medical services are not
available elsewhere on a timely and adequate basis,
the Agency will authorize the service on its regular
forms for this purpose. Financial eligibility for

this program will be determined by the individual
signing a declaration of inability to pay but he

will be asked to indicate how much he can contribute
towards the cost of the service. Clients will be
provided service on first come first serve application
to those where minor medical services are not avail-
able from any other program. The possibility of a

job or a beadwinig situation being available will be
paramount requirement for service and must be attested

to by the Employment Service representative as further

set forth in EXHIBIT A which is attached hereto and

.

made a part hereof.



oe ane pee




Any release to the news media pertaining to the services

as stated herein shall be cleared through the Director of
the Atlanta Model Neighborhood Program prior to its release.
Any publicity given to the program's projects herein must
recognize the Atlant Model Neighborhood Program as the

sponsoring agency funded by the U.S. Department of Housing

and Urban Development.

The Agency warrants that no person or sebitnd agency or other
organization has been employed or retained to solciit or secure
this contract upon an agreement or understanding for a com-
mission, par GekGagas; brokerage, or contingent fee. For

breach or violation of this warranty, the CDA shall have the
right to annul this contract withcut liability or, at its dis-
cretion, to deduct from the compensation, or otherwise recover,
the full amount of such commission, percentage, brokerage or

contingent fee.

The Agency shall designate a commercial bank as the depositor
for the receipt of funds. The CDA shall, after assuring itself
of the propriety and accuracy of the account, deposit all funds
which are made awed hie to the Agency directly into the
Geisgnated bank account. In cases where funds are made
available on an advanced pasies the Agency shall require

the commercial bank to secure fully all funds on deposit

in excess of the amount insured by Federal or State Agency.

Subject to receipt of funds from HUD, the CDA shall make
payment under this contract in accordance with the following
method, such payment to be made upon presentation of a
requisition for payment by the Agency. The requisition for

payment shall indicate the disposition of the amount requested
by reference to the categories of expenses as detailed in
respective budgets. The Agency will furnish the CDA a
‘financial statement each month indicating the expenditure
of CDA's funds for that month. This statement is to reach
the CDA not later than the 5th of the month following the
month that the expenditure was made, (forms and instructions
will be provided). The Agency will furnish the CDA a
‘statement submitted by the appropriate financial officer
stating Hat heaubepts the responsibility for providing
financial services adequate to insure the establishment and
maintenance of an account system with adequate internal

i
Mntrvel.. -LE the CDA withholds payment, it shall advise the
Agency and specify the actions that must be taken, in case
of suspension, as a condition precedent to the resumption
o£ dawned, The Agency will remit any unexpended balance
of payments on saontn® of the grant as well’ as such other
portions of such vayments previously received as determined
by the CDA to be due the CDA. The action of the CDA in
accepting any such amount shall not constitute a waiver of

any claim which the CDA may otherwise have arising out of

this agreement.

The Agency's expenses charged for travel shall not exceed
those allowable under the customary practice in the govern~
ment of which ne Agency is a part.

The Agency shall maintain such records and accounts,
including property, persgnnel, and financial records, as
are deemed necessary by the CDA and HUD to assure a proper
accounting for all project funds. These records will be

made available for audit purposes to the CDA, HUD, or the


10.

ll.

Comptroller General of the United States or any authorized
representative, and will be retained for three years after

the expiration of this contract.

All non~-expendable property acquired for the program will
revert to the CDA unless otherwise provided for, such non-
expendable property beingproperty which will not be con-
sumed or lose its identity, and which cost $100 or more per
unit and is expected to have a useful life of one year or
more. All such property will be listed on a property record
inventory by description, model and serial number, date of
acquisition, cost of acuisition md identified as new or
used. An updated signed copy of this inventory will be

provided the fiscal office of the CDA each month following

The Agency agrees that the CDA may carry out monitoring

and evaluation activities as determined necessary by the

CDA or HUD.

None of the work or services concerned by this contract
shall be Suhcontracted without the prior written approval
of the CDA. Any work or.services subcontracted hereunder
shall be specified by written contract or agreement and

shall be subject to each provision of this contract.

The services of the Agency shall commence as soon as possible

after the execution of this contract and operate for a

period of ten months thereafter orless time if funds for this

agreement are exhausted.
B. CDA

i.

PROJECT
EM-0O19N
EM-023N

Bs

and AGENCY AGREE:

Payment shall be on a monthly reimbursable basis upon
CDA's receipt of a report of combined cost control and
statement of accountability from the Agency, (forms to
be provided).

Payment under this contract is limited to the below

designated projects. together with total costs stated
and in accordance with the respective projects' budgets
which are a part of their respective Exhibits herein.

TOTAL BUDGET
NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTA:

Staffing Central Facility

and Mechanism of Service 79,000 -0-
Disect Medical Maintenance 40,000 -0-
It is expressly understood and agreed that in no event

shall the total compensation for a specific project exceed

the maximum sum allocated and specified in attached exhibits.

This agreement is subject to and incorporates the provisions
attached hereto as Part II entitled "U.S. Department of
Housing and Urban Development Model Cities Administration
Supplementary Conditions for Contracts with Operating
Agencies and Contractors." The Agency agrees to assist the
CDA in complying with all of the "Conditions Governing Grants
under Title I of the Demonstration Cities and Metropolitan

Development Act of 1966."

This contractual agreement May be renewed or renegotiated
upon receipt of funds from Federal or Local sources on a year~

to-year basis.

CDA may, from time to time, request changes in the scope of

the services of the Agency to be performed hereunder. Such |

changes, inclduing any increase or decrease
= Pa a

-h—

\

changes, including any increase of decrease in the amount of the
Agency's compensation, which are mutually agreed upon by and
between CDA and the Agency, shall be incorporated in written
amendments to this contract.
Funds may be shifted between line items of a single project
without prior approval only to the extent that such action=
is not a result of significant change in an approved program
and so long as it does not exceed 10% of the line item total
from which the funds are being removed ox 6 which added. A
report of fund shifts will be made to the CDA fiscal officer
within three work days after its effective date. Any shifting
i
of funds between projects or other changes must be approved in
advance of obligations.
If through any cause, the Agency shall fail to fulfill in
timely and proper manner his obligations under this contract,
or if the Agency shall violate any of the covenants, agree-
ments, or stipulations of this contract, or if the grant
from HUD under which this contract is made is terminated by
HUD, the CDA shall thereupon have the right to terminate
this contract Br gavane written notice to the Agency of such
termination and apecdytae the effective date thereof. In
the event of termination all property and finished or un-
finished documents, data, studies, and reports purchased or
prepared by the Agency under this contract, shall, at the
option of the CDA, become its property and the Agency shall
be entitled to compensation for any reimbursable expenses
necessarily incurred in satisfactory performance of this-

contract.


10.

11.



The agency shall maintain a general ledger in which to

record a

summarization of all accounting transactions

according to the accounts prescribed in the project budget

categories. In addition, the agency shall maintain a cash

receipt and disbursement register in which receipt of funds

and disbursement of funds will be documented.

by the agency shall be made by pre~nunbered checks used in

numerical sequence and must be supported by appropriate

documentation, such as payrcll, invoices, contracts, travel

payment,
payment,
or other

Prior to

etc., evidencing the nature and propriety of each
and showing the approval of the chief fiscal officer
j

authorized official of the agency.

the disbursement of funds to the Agency the CDA

shall receive a statement from the Agency's chief fiscal

officer or insurer assuring that all persons handling funds

received
fidelity

practice

or disbursed under this contract are covered by
insurance in an amount consistent with sound fiscal

and with the coverage deemed necessary with sound

fiscal practice and with the coverage deemed necessary by

the CDA for its own employees. (Additional information,

if needed, will be supplied by CDA).

The Agency shall comply with all applicable laws, ordinances

and codes of the state and local Governments.

Funds disbursed
IN WITNESS WHEREOF, the CDA and Agency have executed this

agreement as of the date first above written.





ATTEST: CITY OF ATLANTA (SEAL)
BY: BY:

Mayor
APPROVED: DIVISION OF VOCATIONAL REHABILITATION

STATE DEPARTMENT OF EDUCATION

By: BY: ; (SEAL)
(Title)

APPROVED AS TO FORM:



Associate City Attorney