Dublin Core
Title
Box 8, Folder 25, Document 20
Text Item Type Metadata
Text
THIS AGREEMENT entered into this day of .
1969, by and between the City of Atlanta, a municipal coporation, |
(Model Cities Program), hereinafter referred to as the "CDA", and
the Young Women's Christian Association, (YWCA), 2 aodepeoeee Al
corporation, of the City/County of Atlanta/Fulton, State of Georgia,
hereinafter referred to as the "Agency".
Wreck. ie I es) SiS ays HT Eee
WHEREAS, the CDA on the 20th day of May, 1969, received
a Grant under Titie I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the U. S. Department of
Housing and Urban Development, hereinafter referred to as HUD, said
grant designated as HUD Grant No. ME-10-001; and
WHEREAS, pursuant to said grant the CDA is undertaking
certain activities: and.
WHEREAS, pursuant to said grant the CDA desires to engage
_the Agency to render certain assistance in such undertakings,
NOW, THEREFORE, for. valuable consideration and mutual
promises exchanged between the parties hereto it is agreed as
follows:
1. The agency shall, in a satisfactory and proper
manner as determined by the CDA, perform the
following services:
EXHIBIT A
ep TOTAL BUDGET
PROJECT NO. & DESCRIPTION SUPT LES UITAL NON-SUPELOMENTAL
SS-027N Model Home Management
Prograni 42000 -O0-
« bow
Yi, 9
A TE TT TL URE RR TT te
sect alate
ith i lis nin area ea
(a)
A. CDA
Jecrease the percentage of unstable families in
the area, sahlepe ones iy set forth in attachment
marked; Exhibit A
Any release: to the news media pertaining to the
services as stated herein shall be cleared through
the CDA Director prior to its release. Any publicity
given to the program's project herein must recognize
the Atlanta Model iieiguoernoed Program as the
sponsoring agency, funded by iia U. gh. Hevarthene
of Housing and Urban Development.
The services of hier tieesay shall commence as Ladi
i
as practicable after the execution of this contract
and operate for that period of time specifically
set forth in the respective exhibit.
and Agency Agree/:
Payment shall be on a monthly reimbursement basis
upon CDA's receipt of a report of combined cost
control and. statement of accountability from the
agency (forms to be provided).
Payment under this contract is limited to the selow
fe
designated project together with. the total costs
PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPOLUM
-stated, and in accordance with the respective
projects' budget which is a part of the resvective
: ' wot
exhibitg herein.
‘
TOTAL BUDGET
S$S-027N Model Home Management
Program
42,000. =
4/, ZE-2
eee eat amt nnken gg SRT OA ee a at
It is expressly understood and agreed that in no
event shall the total compensation for the project
exceed the maximum sum indicated above.
'. This agreement is subject to and incorporates the
provisions attached hereto as Part II Terms and
Conditions.
This contractual agreement may be renewed or renego-
tiated upon areeee of funds from federal or local
sources on a year-to-year basis. | |
Changes.
Any change in the scope of services of the Agency
to ie performed hereunder, ineladwing any increase
or decrease in.the amount of the Agency's compen-
sation, must have prior approval from the CDA
and must be incorporated in written amendments io
this contract. Likewise any changes in scope of
services of CDA, which is mutually agreed upon
by and between CDA and Agency, shall be incorporated
in written gmendments to this contract. If the
Agency incurs expenses in excess of the amount
| allowable under this contract, the amount of
the over-expenditure must be absorbed by the Agency.
However, this does not preclude the Agency from
requesting a modification of this contract when
it becomes evident that the Agency's efforts must
be expanded to adequately serve program participants.
neiinat son ce Contract.
If, through any cause, the Agency shall fail to
fulfill in timely and proper manner his obligations
under this contract, or if the Agency shall violate
any of the covenants, agreements, or stipulations
of this contract, or if the grant from HUD under
which this contract is made is terminated by HUD,
the CDA shall thereupon have the right to terminate
this. contract ,by giving written noticcto the Agency
of such termination and specifying the effective
date thereof. mn the event of termination, all
property and finished or unfinished documents,
Anta; studies, and reports purchased or prepared
by the Agency under this eontract shall, et the
option of the CDA, become its property and the
Agency shall be entitled to compensation for
j
any reimbursable expenses necessarily incurred
in satisfactory performance of the contract. If
the CDA withholds payment, it shall advise the A
Agency and specify the actions that must be taken,
in case of suspension, as a condition precedent
to the resumption of payments. The Agency will
remit any unexpended balance of payments on
account of grant as well as Sach other portions
of such payments previously received as determined
by the CDA éé be due the CDA. The action of the
CDA in accepting any such amount shall not constitute
a waiver of any claim which the CDA may otherwise
have arising out of this agreement.
Travel Expenses.
The Agency's expenses charged for travel shall
not exceed those which would be allowed under the
rules of the United States Government governing
official travel by its employees.
— > SET SME ETERS I RE ERE PE PERE EPI yy ape
10.
ll.
Covenant Against Contingent Fees.
The Agency warrants that no person or selling
agency or other organization has been employed
or retained to solicit of secure this contract
upon an ayreement or understanding for a commission,
percentage, brokerage, or contingent fee. For
breach or violation of this warranty, the CDA
shall have the right to annul this contract with-
out liability or, zt its discretion, to deduct
from the compensation, or otherwise recover, the
full amount of such commission, percentage,
i
brokerage or contingent fee.
Compliance with Local and Federal Rules, Requlations
and. Laws.
The Agency shall comply with all applicable law,
ordinances and codes of the state and local
governments.
Shift of Funds.
Funds may be shifted between line items of a single
project without prior approval only to the extent
that such action is not a result of
change in an approved program and so
does not sodea 10% of the line item
which the funds are being removed or
A report of fund shifts will be made
significant
long as it
total from
to which added.
to the CDA™
fiscal officer within three work days after its
effective date. Any shifts of funds between projects
or other changes must be approved in
obligations.
advance of
fn ns | a tena emanate POETRY RE Bees OTe ete ne ad?
12.
Financial Statement.
Subject to receipt of funds from HUD, the CDA
shall make payment under this contract in accord-
ance with the following method, such payment to ;
be made upon presentation of a requisition for
eae by the agency. The requisition for payment
eer indicate the disposition of the amount
requested by reference to the categories of
expenses as detailed in Lodpaetive budgets.
The agency will furnish the CDA a financial state-
ment each month indicating the expenditure of CDA's
funds for that month. This statement is to.reach
the CDA not later than the 5th of the month following
the month the expenditure was made. (Forms and
Pastsuctions will be provided). The agency will
fucadeh the CDA a statement submitted by the
appropriate financial officer stating that he
accepts the responsibility for providing financial
services adequate to insure the establishment and
. maintenance of an accounting system with adequate
internal control.
Books of Account and Records.
The agency shall maintain a general ledger in
which to eecera a summarization of all accounting
transactions relating to the projects listed herein,
and to classify such transactions according to the
accounts prescribed in the project budget categories.
In addition, the agency shall maintain a cash receipt
and disbursement register in which receipt of funds
13.
and disbursement of funds will be documented.
Funds disbursed by the agency shall be made by
* } 1"
pre-numbered checks used in numberical sequence
‘and must be supported by appropriate documentation,
such as payroll, invoices, contracts, travel
bivienty etc., evidencing the nature and propriety
of each payment, and showing the approval of the
chief fiscal officer or other authorized official
of the agency.
Fidelity Bonding Requirement.
Prior to the disbursement of funds to the Agency
j
the CDA shall receive a statement from the Agency's
chief fiscal officer or’insurer assuring that all
persons handling funds received or disbursed under
’
/
this contractare covered by fidelity insurance in
an amount consistent with sound fiscal practice
and with the coverage doaned Hecessaty by the
CDA for its own employees. (Additional information,
if needed, will be supplied by CDA.)
Maintenance of Records
The agency shall maintain such records and accounts,
including property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure
a proper accounting for all project funds. These
records will be made available for audit purposes
to the CDA, HUD or the Comptroller General of the
United States or any authorized representative,
and will be retained for three years after the
expiration of this contract.
14.
15.
16.
17.
Non-expendable Property.
All non-expendable property acquired for the
program will revert to=the to the CDA unless
otherwise provided for, such non-expendable property.
Soa:
me
which will not be consumed or lose its identitys age
and which cost $100 or more per unit and is expetted
to have a useful life of one year or more. All
such eatery acquired by the agency will be
listed on a property record Pion by descrip-
tion, model and serial number, date of acquisition,
cost of acquisition and identified as new or used.
IS nachos Signed copy of this inventory will be
provided the Program Management Department of the
CDA each month following a physical inventory.
Evaluation.
The agency agrees that the CDA one carry out monitoring
and evaluation activities as determined necessary by
the CDA or HUD. |
Subcontracts.
None of the work or services covered by this contract
shall be Sonnctesaked without the prior written
approval of the CDA. Any work or services subcon-
tracted hereunder shall be specified by written
contract or agreement and shall be subject to each
provision of this contract.
Direct Devositing of Funds.
The agency shall designate a commercial bank ‘as
the depository for the receipt of funds. The
CDA shall, after assuring itself of the propriety
and accuracy of the account, deposit all funds
which are made available to the agency directly
into the designated bank account. In cases
where funds are made available on an advance basis,
the agency shall require the Commercial
bank to secure fully all funds on deposit in
excess of the amount insured by Federal or State
agency.
18. This agreement is subject to and incorporates
the Attached Part II, Model Cities Administration
Supplementary General Conditions. Governing Contracts |.
with operating agencies and contractors.
1
19. The agency agrees to assist the CDA in complying
with all of the "Conditions Governing Grants under
Title I, Sections 105 and 107 of the Demonstration
Cities and Metropolitan Development Act of 1966."
IN WITNESS WHEREOF, the CDA and Agency have executed this
agreement as of the date first above written.
ATTEST: CITY OF ATLANTA (SEAL)
By: By:
City Clerk Mayor
APPROVED: YOUNG WOMEN'S CHRISTIAN ASSOCIATION
By: By: (SEAL
Director (Title)
Model Neighborhood
APPROVED AS TO FORM:
Program
Associate City Attorney
ese pay la patient ama i a RE eS aE
1969, by and between the City of Atlanta, a municipal coporation, |
(Model Cities Program), hereinafter referred to as the "CDA", and
the Young Women's Christian Association, (YWCA), 2 aodepeoeee Al
corporation, of the City/County of Atlanta/Fulton, State of Georgia,
hereinafter referred to as the "Agency".
Wreck. ie I es) SiS ays HT Eee
WHEREAS, the CDA on the 20th day of May, 1969, received
a Grant under Titie I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the U. S. Department of
Housing and Urban Development, hereinafter referred to as HUD, said
grant designated as HUD Grant No. ME-10-001; and
WHEREAS, pursuant to said grant the CDA is undertaking
certain activities: and.
WHEREAS, pursuant to said grant the CDA desires to engage
_the Agency to render certain assistance in such undertakings,
NOW, THEREFORE, for. valuable consideration and mutual
promises exchanged between the parties hereto it is agreed as
follows:
1. The agency shall, in a satisfactory and proper
manner as determined by the CDA, perform the
following services:
EXHIBIT A
ep TOTAL BUDGET
PROJECT NO. & DESCRIPTION SUPT LES UITAL NON-SUPELOMENTAL
SS-027N Model Home Management
Prograni 42000 -O0-
« bow
Yi, 9
A TE TT TL URE RR TT te
sect alate
ith i lis nin area ea
(a)
A. CDA
Jecrease the percentage of unstable families in
the area, sahlepe ones iy set forth in attachment
marked; Exhibit A
Any release: to the news media pertaining to the
services as stated herein shall be cleared through
the CDA Director prior to its release. Any publicity
given to the program's project herein must recognize
the Atlanta Model iieiguoernoed Program as the
sponsoring agency, funded by iia U. gh. Hevarthene
of Housing and Urban Development.
The services of hier tieesay shall commence as Ladi
i
as practicable after the execution of this contract
and operate for that period of time specifically
set forth in the respective exhibit.
and Agency Agree/:
Payment shall be on a monthly reimbursement basis
upon CDA's receipt of a report of combined cost
control and. statement of accountability from the
agency (forms to be provided).
Payment under this contract is limited to the selow
fe
designated project together with. the total costs
PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPOLUM
-stated, and in accordance with the respective
projects' budget which is a part of the resvective
: ' wot
exhibitg herein.
‘
TOTAL BUDGET
S$S-027N Model Home Management
Program
42,000. =
4/, ZE-2
eee eat amt nnken gg SRT OA ee a at
It is expressly understood and agreed that in no
event shall the total compensation for the project
exceed the maximum sum indicated above.
'. This agreement is subject to and incorporates the
provisions attached hereto as Part II Terms and
Conditions.
This contractual agreement may be renewed or renego-
tiated upon areeee of funds from federal or local
sources on a year-to-year basis. | |
Changes.
Any change in the scope of services of the Agency
to ie performed hereunder, ineladwing any increase
or decrease in.the amount of the Agency's compen-
sation, must have prior approval from the CDA
and must be incorporated in written amendments io
this contract. Likewise any changes in scope of
services of CDA, which is mutually agreed upon
by and between CDA and Agency, shall be incorporated
in written gmendments to this contract. If the
Agency incurs expenses in excess of the amount
| allowable under this contract, the amount of
the over-expenditure must be absorbed by the Agency.
However, this does not preclude the Agency from
requesting a modification of this contract when
it becomes evident that the Agency's efforts must
be expanded to adequately serve program participants.
neiinat son ce Contract.
If, through any cause, the Agency shall fail to
fulfill in timely and proper manner his obligations
under this contract, or if the Agency shall violate
any of the covenants, agreements, or stipulations
of this contract, or if the grant from HUD under
which this contract is made is terminated by HUD,
the CDA shall thereupon have the right to terminate
this. contract ,by giving written noticcto the Agency
of such termination and specifying the effective
date thereof. mn the event of termination, all
property and finished or unfinished documents,
Anta; studies, and reports purchased or prepared
by the Agency under this eontract shall, et the
option of the CDA, become its property and the
Agency shall be entitled to compensation for
j
any reimbursable expenses necessarily incurred
in satisfactory performance of the contract. If
the CDA withholds payment, it shall advise the A
Agency and specify the actions that must be taken,
in case of suspension, as a condition precedent
to the resumption of payments. The Agency will
remit any unexpended balance of payments on
account of grant as well as Sach other portions
of such payments previously received as determined
by the CDA éé be due the CDA. The action of the
CDA in accepting any such amount shall not constitute
a waiver of any claim which the CDA may otherwise
have arising out of this agreement.
Travel Expenses.
The Agency's expenses charged for travel shall
not exceed those which would be allowed under the
rules of the United States Government governing
official travel by its employees.
— > SET SME ETERS I RE ERE PE PERE EPI yy ape
10.
ll.
Covenant Against Contingent Fees.
The Agency warrants that no person or selling
agency or other organization has been employed
or retained to solicit of secure this contract
upon an ayreement or understanding for a commission,
percentage, brokerage, or contingent fee. For
breach or violation of this warranty, the CDA
shall have the right to annul this contract with-
out liability or, zt its discretion, to deduct
from the compensation, or otherwise recover, the
full amount of such commission, percentage,
i
brokerage or contingent fee.
Compliance with Local and Federal Rules, Requlations
and. Laws.
The Agency shall comply with all applicable law,
ordinances and codes of the state and local
governments.
Shift of Funds.
Funds may be shifted between line items of a single
project without prior approval only to the extent
that such action is not a result of
change in an approved program and so
does not sodea 10% of the line item
which the funds are being removed or
A report of fund shifts will be made
significant
long as it
total from
to which added.
to the CDA™
fiscal officer within three work days after its
effective date. Any shifts of funds between projects
or other changes must be approved in
obligations.
advance of
fn ns | a tena emanate POETRY RE Bees OTe ete ne ad?
12.
Financial Statement.
Subject to receipt of funds from HUD, the CDA
shall make payment under this contract in accord-
ance with the following method, such payment to ;
be made upon presentation of a requisition for
eae by the agency. The requisition for payment
eer indicate the disposition of the amount
requested by reference to the categories of
expenses as detailed in Lodpaetive budgets.
The agency will furnish the CDA a financial state-
ment each month indicating the expenditure of CDA's
funds for that month. This statement is to.reach
the CDA not later than the 5th of the month following
the month the expenditure was made. (Forms and
Pastsuctions will be provided). The agency will
fucadeh the CDA a statement submitted by the
appropriate financial officer stating that he
accepts the responsibility for providing financial
services adequate to insure the establishment and
. maintenance of an accounting system with adequate
internal control.
Books of Account and Records.
The agency shall maintain a general ledger in
which to eecera a summarization of all accounting
transactions relating to the projects listed herein,
and to classify such transactions according to the
accounts prescribed in the project budget categories.
In addition, the agency shall maintain a cash receipt
and disbursement register in which receipt of funds
13.
and disbursement of funds will be documented.
Funds disbursed by the agency shall be made by
* } 1"
pre-numbered checks used in numberical sequence
‘and must be supported by appropriate documentation,
such as payroll, invoices, contracts, travel
bivienty etc., evidencing the nature and propriety
of each payment, and showing the approval of the
chief fiscal officer or other authorized official
of the agency.
Fidelity Bonding Requirement.
Prior to the disbursement of funds to the Agency
j
the CDA shall receive a statement from the Agency's
chief fiscal officer or’insurer assuring that all
persons handling funds received or disbursed under
’
/
this contractare covered by fidelity insurance in
an amount consistent with sound fiscal practice
and with the coverage doaned Hecessaty by the
CDA for its own employees. (Additional information,
if needed, will be supplied by CDA.)
Maintenance of Records
The agency shall maintain such records and accounts,
including property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure
a proper accounting for all project funds. These
records will be made available for audit purposes
to the CDA, HUD or the Comptroller General of the
United States or any authorized representative,
and will be retained for three years after the
expiration of this contract.
14.
15.
16.
17.
Non-expendable Property.
All non-expendable property acquired for the
program will revert to=the to the CDA unless
otherwise provided for, such non-expendable property.
Soa:
me
which will not be consumed or lose its identitys age
and which cost $100 or more per unit and is expetted
to have a useful life of one year or more. All
such eatery acquired by the agency will be
listed on a property record Pion by descrip-
tion, model and serial number, date of acquisition,
cost of acquisition and identified as new or used.
IS nachos Signed copy of this inventory will be
provided the Program Management Department of the
CDA each month following a physical inventory.
Evaluation.
The agency agrees that the CDA one carry out monitoring
and evaluation activities as determined necessary by
the CDA or HUD. |
Subcontracts.
None of the work or services covered by this contract
shall be Sonnctesaked without the prior written
approval of the CDA. Any work or services subcon-
tracted hereunder shall be specified by written
contract or agreement and shall be subject to each
provision of this contract.
Direct Devositing of Funds.
The agency shall designate a commercial bank ‘as
the depository for the receipt of funds. The
CDA shall, after assuring itself of the propriety
and accuracy of the account, deposit all funds
which are made available to the agency directly
into the designated bank account. In cases
where funds are made available on an advance basis,
the agency shall require the Commercial
bank to secure fully all funds on deposit in
excess of the amount insured by Federal or State
agency.
18. This agreement is subject to and incorporates
the Attached Part II, Model Cities Administration
Supplementary General Conditions. Governing Contracts |.
with operating agencies and contractors.
1
19. The agency agrees to assist the CDA in complying
with all of the "Conditions Governing Grants under
Title I, Sections 105 and 107 of the Demonstration
Cities and Metropolitan Development Act of 1966."
IN WITNESS WHEREOF, the CDA and Agency have executed this
agreement as of the date first above written.
ATTEST: CITY OF ATLANTA (SEAL)
By: By:
City Clerk Mayor
APPROVED: YOUNG WOMEN'S CHRISTIAN ASSOCIATION
By: By: (SEAL
Director (Title)
Model Neighborhood
APPROVED AS TO FORM:
Program
Associate City Attorney
ese pay la patient ama i a RE eS aE
Comments