Dublin Core
Title
Box 9, Folder 3, Document 32
Text Item Type Metadata
Text
ATLANTA YRBAN CORPS
30 COURTLAND STREET, N.E. / PHONE [404] 524-8091 / ATLANTA, GEORGIA 30303
TO: Mr. Dan Sweat Date: August 6, 1969
FROM: Sam Williams
SUBJECT: Future Needs for the Urban Corps
August 22, 1969, will be the termination date for all Urban Corps interns except
staff positions. Roughly three-fourths of our staff will be retained until September
5, 1969, to evaluate intern reports, complete final payrolls and bill agencies and
colleges for intern compensations. To assure complete financial records, I have
retained Mac Rabb of our payroll department fvll-time until September 26 to work
solely on summer finance records.
We are presently receiving many agency requests for interns and also inquiries from
students about positions for the fall term. I recommend that we plan for a fall
program beginning September 29, 1969, and ending December 19, 1969, (twelve weeks in
duration) utilizing a maximum of 80 full-time college work-study financed interns.
Staffing needs for this projected program would include four full-time student-
professional personnel: Director, Executive Assistant, Field Director, and Finance
Director. In my opinion, these positions cannot be filled by college work-study
students. At least four adlitional staff members should be drawn from CWSP students
at 20% cost to handle clerical, field, and payroll work. Salary levels for these
positions should be:
Director @ $900/month $ 2,700.00
Executive Assistant @ $650/month $ 1,950.00
Field Director @$650/month $ 1,950.00
Finance Director @ $500/month $ 1,500.00
4-Full-time CWSP interns @ our
cost of $20/week each a 960.00
9,000.00
In addition, operating expenses should approximate the following:
Postage $ 100.00
Printing & Supplies $ 800.00
Telephone $ 400.00
Furniture & Equipment Rental $ 300.00
Travel 400.00
2,000.00
Total Administrative Expense $ 11,060.00
For a projection of administrative costs from September, 1969 - May, 1970, an approx-
imate amount could be obtained by multiplying by .a factor of three.
3 X $11,060 = $33,180
Memorandum - Mr. Dan Sweat
August 6, 1969
Page 2
Naturally the four main staff personnel cannot be hired on a three month contract
but must be appointed for a year to insure a vital program continuity, such as.
student recruitment and internship development, which must be done months in
advance. Therefore, we are speaking of a yearly obligation of four full-time staff
members for approximately $32,400. Summer staffing will naturally require more
personnel but should not exceed three additional non-CWSP interns. The number of
additional CWSP staff interns for summer operation next year will probably approach
fifteen for a total program of 800 - 1,000 interns.
80 interns is a modest estimate of the needs of city departments and private agencies
matched to the availability of CWSP students in metro Atlante for fall, 19€9. The
present annual allocation for metro Atlanta colleges under the College Work-Study
Program is $1.1 million. Acting on policy instructions from U. S. Commissioner of
Education, James E. Allen, Jr., Dr. Charles Hamblem of the Regional Office of Health,
Education, and Welfare, has informed Southeastern colleges that they must hénceforth
expend a major portion of CWSP funds "off-campus". The Atlanta Urban Corps is the
only presently existing off-campus program in the Atlanta area recognized by HEW.
Therefore, counting just city based colleges we must absorb $500,000 yearly as 806%
of our intern budget. This summer we received only $78,000 with almost $15,000 coming
in from colleges outside the metro area. Dr. Hamblem of the Regional HEW office is
already predicting an increase in next year's allocation of Georgia CWSP.
Also, next year colleges must specify in advance their off-campus allocation. The
deadline for 1970 budget requests is October 24, 1969. We must be able to tell
colleges how many interns we can use next year so they can include that amount as
off-campus. Dr. Hamblem has also stated that colleges left with a surplus of CWSP
funds in December 1969, will receive budget cuts for 1970. Presently, Georgia Tech,
DeKalb, and Morris Brown have excess funds over and above on-campus commitments equiva-
lent to 50 full-time graduate students for fall term 1969 that they must spend before
January 1, 1970. Each of these financial aid officers indicated to me in a meeting
on August 5, 1969, that they are "most anxious" to spend this money off-campus. The
conclusion of a meeting of Atlanta financial aid officers in the Urban Corps office
on August 5, 1969, is that they could easily sponsor 80 interns for fall 1969, and
would desire keeping that number at work through the academic year until June, 1970.
In addition to CWSP interns we have received solid requests from Emory Nursing School
and Clark College and tentative requests from Georgia State College to place an
approximate total of 50 students on internships that would require no pay from the
user agency. These students would complete an. internship for academic credit and
would not need a stipend. These colleges are inquiring now if we can meet their
placement needs.
In conclusion, the City Government received 114 interns for its owm use this summer
at an approximate cost of $45 per man per week, including administrative and overhead
costs. Counting the total of 220 interns placed in government; and agencies involved
with Atlanta's urban problems, tne Atlanta taxpayer placed an educated student in an
internship position for approximately $23.40 per man per week. We are meeting agency
and departmental representatives August 7, 1969, to discuss fall internship requests.
Again, this represents the immediate need for fall staffing to process intern appli-
cations and requests.
Memorandum - Mr. Dan Sweat
August 6, 1969
Page 3
Considering that the city government employs about 8,000 people and the fact that
excluding the library and education system, less than 150 city employees have-
college degrees*, the Urban Corps costs could be justified solely as a recruiting
device.
Poverty and needed departmental assistance does not end August 22, 1969. The
average intern costs for the aforementioned staff and 45 interns assigned to city
government out of the total 80 internships, figuring the city's 20% plus $11,060
administrative costs, would be only $45.52 per man per week. Thus the fall work
force can be obtained at almost the same price of summer interns. And program
continuity is maintained!
However, I recommend that the Director still be paid by the Southern Regional
Education Board and that the Atlanta Urban Corps, Inc., By-Laws and Board of Trustees
be revised and rejuvinated in order that the city government might be released of
total administrative burden and that all parties involved share commonly in the
Urban Corps planning and policy making. I most highly recommend that the staff
remain entirely students or recent graduates and that we continue to support top
quality field staff and recruit volunteer faculty advisors. I also recommend that
the Urban Corps office remain in the Old City Auditorium. Presently, I have located
personnel to fill the Assistant, Field Director, and Finance Director position and
have several promising contacts for the Director's position. I have a tentative
commitment from SREB for the Director's salary and await your answer about this
projected fall nrogram budget.
*This figure derived through a telephone survey of department directors and assistants
and checked through the personnel office.
30 COURTLAND STREET, N.E. / PHONE [404] 524-8091 / ATLANTA, GEORGIA 30303
TO: Mr. Dan Sweat Date: August 6, 1969
FROM: Sam Williams
SUBJECT: Future Needs for the Urban Corps
August 22, 1969, will be the termination date for all Urban Corps interns except
staff positions. Roughly three-fourths of our staff will be retained until September
5, 1969, to evaluate intern reports, complete final payrolls and bill agencies and
colleges for intern compensations. To assure complete financial records, I have
retained Mac Rabb of our payroll department fvll-time until September 26 to work
solely on summer finance records.
We are presently receiving many agency requests for interns and also inquiries from
students about positions for the fall term. I recommend that we plan for a fall
program beginning September 29, 1969, and ending December 19, 1969, (twelve weeks in
duration) utilizing a maximum of 80 full-time college work-study financed interns.
Staffing needs for this projected program would include four full-time student-
professional personnel: Director, Executive Assistant, Field Director, and Finance
Director. In my opinion, these positions cannot be filled by college work-study
students. At least four adlitional staff members should be drawn from CWSP students
at 20% cost to handle clerical, field, and payroll work. Salary levels for these
positions should be:
Director @ $900/month $ 2,700.00
Executive Assistant @ $650/month $ 1,950.00
Field Director @$650/month $ 1,950.00
Finance Director @ $500/month $ 1,500.00
4-Full-time CWSP interns @ our
cost of $20/week each a 960.00
9,000.00
In addition, operating expenses should approximate the following:
Postage $ 100.00
Printing & Supplies $ 800.00
Telephone $ 400.00
Furniture & Equipment Rental $ 300.00
Travel 400.00
2,000.00
Total Administrative Expense $ 11,060.00
For a projection of administrative costs from September, 1969 - May, 1970, an approx-
imate amount could be obtained by multiplying by .a factor of three.
3 X $11,060 = $33,180
Memorandum - Mr. Dan Sweat
August 6, 1969
Page 2
Naturally the four main staff personnel cannot be hired on a three month contract
but must be appointed for a year to insure a vital program continuity, such as.
student recruitment and internship development, which must be done months in
advance. Therefore, we are speaking of a yearly obligation of four full-time staff
members for approximately $32,400. Summer staffing will naturally require more
personnel but should not exceed three additional non-CWSP interns. The number of
additional CWSP staff interns for summer operation next year will probably approach
fifteen for a total program of 800 - 1,000 interns.
80 interns is a modest estimate of the needs of city departments and private agencies
matched to the availability of CWSP students in metro Atlante for fall, 19€9. The
present annual allocation for metro Atlanta colleges under the College Work-Study
Program is $1.1 million. Acting on policy instructions from U. S. Commissioner of
Education, James E. Allen, Jr., Dr. Charles Hamblem of the Regional Office of Health,
Education, and Welfare, has informed Southeastern colleges that they must hénceforth
expend a major portion of CWSP funds "off-campus". The Atlanta Urban Corps is the
only presently existing off-campus program in the Atlanta area recognized by HEW.
Therefore, counting just city based colleges we must absorb $500,000 yearly as 806%
of our intern budget. This summer we received only $78,000 with almost $15,000 coming
in from colleges outside the metro area. Dr. Hamblem of the Regional HEW office is
already predicting an increase in next year's allocation of Georgia CWSP.
Also, next year colleges must specify in advance their off-campus allocation. The
deadline for 1970 budget requests is October 24, 1969. We must be able to tell
colleges how many interns we can use next year so they can include that amount as
off-campus. Dr. Hamblem has also stated that colleges left with a surplus of CWSP
funds in December 1969, will receive budget cuts for 1970. Presently, Georgia Tech,
DeKalb, and Morris Brown have excess funds over and above on-campus commitments equiva-
lent to 50 full-time graduate students for fall term 1969 that they must spend before
January 1, 1970. Each of these financial aid officers indicated to me in a meeting
on August 5, 1969, that they are "most anxious" to spend this money off-campus. The
conclusion of a meeting of Atlanta financial aid officers in the Urban Corps office
on August 5, 1969, is that they could easily sponsor 80 interns for fall 1969, and
would desire keeping that number at work through the academic year until June, 1970.
In addition to CWSP interns we have received solid requests from Emory Nursing School
and Clark College and tentative requests from Georgia State College to place an
approximate total of 50 students on internships that would require no pay from the
user agency. These students would complete an. internship for academic credit and
would not need a stipend. These colleges are inquiring now if we can meet their
placement needs.
In conclusion, the City Government received 114 interns for its owm use this summer
at an approximate cost of $45 per man per week, including administrative and overhead
costs. Counting the total of 220 interns placed in government; and agencies involved
with Atlanta's urban problems, tne Atlanta taxpayer placed an educated student in an
internship position for approximately $23.40 per man per week. We are meeting agency
and departmental representatives August 7, 1969, to discuss fall internship requests.
Again, this represents the immediate need for fall staffing to process intern appli-
cations and requests.
Memorandum - Mr. Dan Sweat
August 6, 1969
Page 3
Considering that the city government employs about 8,000 people and the fact that
excluding the library and education system, less than 150 city employees have-
college degrees*, the Urban Corps costs could be justified solely as a recruiting
device.
Poverty and needed departmental assistance does not end August 22, 1969. The
average intern costs for the aforementioned staff and 45 interns assigned to city
government out of the total 80 internships, figuring the city's 20% plus $11,060
administrative costs, would be only $45.52 per man per week. Thus the fall work
force can be obtained at almost the same price of summer interns. And program
continuity is maintained!
However, I recommend that the Director still be paid by the Southern Regional
Education Board and that the Atlanta Urban Corps, Inc., By-Laws and Board of Trustees
be revised and rejuvinated in order that the city government might be released of
total administrative burden and that all parties involved share commonly in the
Urban Corps planning and policy making. I most highly recommend that the staff
remain entirely students or recent graduates and that we continue to support top
quality field staff and recruit volunteer faculty advisors. I also recommend that
the Urban Corps office remain in the Old City Auditorium. Presently, I have located
personnel to fill the Assistant, Field Director, and Finance Director position and
have several promising contacts for the Director's position. I have a tentative
commitment from SREB for the Director's salary and await your answer about this
projected fall nrogram budget.
*This figure derived through a telephone survey of department directors and assistants
and checked through the personnel office.
Comments