Dublin Core
Title
Box 9, Folder 4, Document 30
Text Item Type Metadata
Text
ATLANTA URBAN CORPS
DEPARTMENT OF FINANCE
To: Sam Williams, Director, Atlanta Urban Corps
From: Inmond L. Deen, Jr., Director of Finance,
Atlanta Urban Corps
Re: Departmental Report
Date: August 1, 1969
I, Payroll
The payroll system is functioning satisfactorily, Two areas need improve-
ment:
A.
At present, billing colleges requires a manual transferance
of information from computer print outs which are grouped
according to work location, typing of the bill, and checking
of the figures, The city gave the option of having the print
outs grouped either by work location or school. Someone
chose to have the interns grouped by work location. This is
of little value to my Department as agency (work location=
agencies) financial arrangements are handled by contract,
If the problem of separating CWSP interns and non-CWSP
interns can be overcome (if the city can be sold on the idea)
the computer print outs could be certified and mailed to
the colleges, This would eliminate three steps and at the
same time reduce the probability of errors, This system
would, however, involve the inconvenience of sorting pay
checks and grouping them by City Department and agency,
Less time and effort are required to sort pay checks than to
manually transfer the required information, In my esti-
mation, this should be done if the city and the Urban Corps
maintain their present relationship.
The procedure outlined in section II, C, of my report
dated July 2, 1969 is onerous and burdensome. The interns,
justifiably, do not like it, I feel HEW should be made
aware of the unpalatable nature of the guide line necessi-
tating this procedure and a request for relief made, I
intend to act accordingly, We were fortunate on the July
30, 1969 disbursement date, Only one problem of any sig-
nificance arose: a staff member told Andrea Frye, a vol-
unteer, she would receive $100 on July 30. The "culprit"
had not the authority to make the decision, Nonetheless,
we will pay her and Young Hughley at their convenience
after 12:00 o'clock noon 8/1/69.
Il, College Billing
The college billing system will work adequately, Colleges will be billed
(bills mailed) today for amounts owed as of July 2, 1969. They will be
billed August 5, 1969, for amounts owed as of July 30, 1969. The August
13th, and August 27th, billings will be no problem, The September 10th
billing should not be a problem but the mechanics have not been worked out.
il. Agency Payments
Non-profit agencies in which AUC interns are placed have contractually
agreed to employ the student and to pay a part of the student's salary
ranging from 100% to 00%. On Wednesday, August 6, 1969, prompting of
agencies who have not fulfilled their contractual obligations will be commenced.
IV. Contracts
A.
Agency Contracts
EOA was delayed in executing our contract due to the change of di-
rectorship. The contract has been delivered to George Berry for
execution by the city.
We still do not have a contract with SREB for the Fulton County Health
Department, This involves 2l interns. Since SREB has given us
$7,000, 00 and will give us $13, 000. 00 within two weeks (according to
Bill Ramsay) I consider that organization reputable, ©
The decision was made to contract with the Academy Theater as a
non-city agency even though the funds actually come from the City
. (Atlanta Board of Education). Miss Nancy Hagar was talked with and
agreed to this arrangement on July 15, 1969. A letter confirming the
earlier verbal agreement and a written contract were mailed to Miss
Hagar July 16, 1969, The contract has not of this date been returned
to this office. ‘
The Atlanta Youth Council is for our purposes a non-city agency. The
contract has been executed,
College Contracts
When the college contracts were executed, both copies of the West
Georgia contract were returned to the college. Mr. Paul M. Smith,
Jr., Director of Financial Aid, stated by telephone on 8/1/69 that
he would on that date mail one copy to me, When it is received, Mr.
Charles Davis, Director of Finance, City of Atlanta, will certify
the West Georgia bill,
Educational Advisor Contracts
Contracts have been entered into between the City of Atlanta, Atlanta
Urban Corps, and Carl Wieck, Patrick Ntokogu, Roger Whedon, Bar-
bara Rudisill, and the Georgia Institute of Technology--Roger Rupnow,
Nee
the said individuals to act as Educational Advisors to the 1969 Urban
Corps Project, Duties to be performed shall include but not be limi-
ted to job visitation with the interns and agency supervisors, planning
and conducting education seminars for small groups, as well as all
interns, working in coordination with our field evaluation staff to in-
sure job relevancy and educational significance of the program for
each intern, assisting the intern in his articulation of his experience
and other counseling and advisory duties connected with the program.
For the services outlined above, each Educational Advisor shall be
compensated in the amount of One Thousand Dollars,
Urban Corps-Library Theatre Contract
A contract between the City of Atlanta, Atlanta Urban Corps, and _
Arthur Pellman has been drawn, approved, and is in the process of
execution, The contract provides in essence that Arthur Pellman is
to serve as Director of the Urban Corps-Library Theatre for a period
of not less than ten weeks and that he will be compensated in the amount
of One Thousand Dollars.
Staff
Steve Mwamba is performing a task that is in my estimation tedious and
demanding. He has and is continuing to keep errors at a minimum.
Mac Rabb is now working in my office and is performing at a level that is
above what can ordinarily be expected or demanded of an individual,
Patty Harwell is doing an excellent job in providing secretarial support.
She is diligent, unusually efficient, and in every respect a pleasure to
work with.
DEPARTMENT OF FINANCE
To: Sam Williams, Director, Atlanta Urban Corps
From: Inmond L. Deen, Jr., Director of Finance,
Atlanta Urban Corps
Re: Departmental Report
Date: August 1, 1969
I, Payroll
The payroll system is functioning satisfactorily, Two areas need improve-
ment:
A.
At present, billing colleges requires a manual transferance
of information from computer print outs which are grouped
according to work location, typing of the bill, and checking
of the figures, The city gave the option of having the print
outs grouped either by work location or school. Someone
chose to have the interns grouped by work location. This is
of little value to my Department as agency (work location=
agencies) financial arrangements are handled by contract,
If the problem of separating CWSP interns and non-CWSP
interns can be overcome (if the city can be sold on the idea)
the computer print outs could be certified and mailed to
the colleges, This would eliminate three steps and at the
same time reduce the probability of errors, This system
would, however, involve the inconvenience of sorting pay
checks and grouping them by City Department and agency,
Less time and effort are required to sort pay checks than to
manually transfer the required information, In my esti-
mation, this should be done if the city and the Urban Corps
maintain their present relationship.
The procedure outlined in section II, C, of my report
dated July 2, 1969 is onerous and burdensome. The interns,
justifiably, do not like it, I feel HEW should be made
aware of the unpalatable nature of the guide line necessi-
tating this procedure and a request for relief made, I
intend to act accordingly, We were fortunate on the July
30, 1969 disbursement date, Only one problem of any sig-
nificance arose: a staff member told Andrea Frye, a vol-
unteer, she would receive $100 on July 30. The "culprit"
had not the authority to make the decision, Nonetheless,
we will pay her and Young Hughley at their convenience
after 12:00 o'clock noon 8/1/69.
Il, College Billing
The college billing system will work adequately, Colleges will be billed
(bills mailed) today for amounts owed as of July 2, 1969. They will be
billed August 5, 1969, for amounts owed as of July 30, 1969. The August
13th, and August 27th, billings will be no problem, The September 10th
billing should not be a problem but the mechanics have not been worked out.
il. Agency Payments
Non-profit agencies in which AUC interns are placed have contractually
agreed to employ the student and to pay a part of the student's salary
ranging from 100% to 00%. On Wednesday, August 6, 1969, prompting of
agencies who have not fulfilled their contractual obligations will be commenced.
IV. Contracts
A.
Agency Contracts
EOA was delayed in executing our contract due to the change of di-
rectorship. The contract has been delivered to George Berry for
execution by the city.
We still do not have a contract with SREB for the Fulton County Health
Department, This involves 2l interns. Since SREB has given us
$7,000, 00 and will give us $13, 000. 00 within two weeks (according to
Bill Ramsay) I consider that organization reputable, ©
The decision was made to contract with the Academy Theater as a
non-city agency even though the funds actually come from the City
. (Atlanta Board of Education). Miss Nancy Hagar was talked with and
agreed to this arrangement on July 15, 1969. A letter confirming the
earlier verbal agreement and a written contract were mailed to Miss
Hagar July 16, 1969, The contract has not of this date been returned
to this office. ‘
The Atlanta Youth Council is for our purposes a non-city agency. The
contract has been executed,
College Contracts
When the college contracts were executed, both copies of the West
Georgia contract were returned to the college. Mr. Paul M. Smith,
Jr., Director of Financial Aid, stated by telephone on 8/1/69 that
he would on that date mail one copy to me, When it is received, Mr.
Charles Davis, Director of Finance, City of Atlanta, will certify
the West Georgia bill,
Educational Advisor Contracts
Contracts have been entered into between the City of Atlanta, Atlanta
Urban Corps, and Carl Wieck, Patrick Ntokogu, Roger Whedon, Bar-
bara Rudisill, and the Georgia Institute of Technology--Roger Rupnow,
Nee
the said individuals to act as Educational Advisors to the 1969 Urban
Corps Project, Duties to be performed shall include but not be limi-
ted to job visitation with the interns and agency supervisors, planning
and conducting education seminars for small groups, as well as all
interns, working in coordination with our field evaluation staff to in-
sure job relevancy and educational significance of the program for
each intern, assisting the intern in his articulation of his experience
and other counseling and advisory duties connected with the program.
For the services outlined above, each Educational Advisor shall be
compensated in the amount of One Thousand Dollars,
Urban Corps-Library Theatre Contract
A contract between the City of Atlanta, Atlanta Urban Corps, and _
Arthur Pellman has been drawn, approved, and is in the process of
execution, The contract provides in essence that Arthur Pellman is
to serve as Director of the Urban Corps-Library Theatre for a period
of not less than ten weeks and that he will be compensated in the amount
of One Thousand Dollars.
Staff
Steve Mwamba is performing a task that is in my estimation tedious and
demanding. He has and is continuing to keep errors at a minimum.
Mac Rabb is now working in my office and is performing at a level that is
above what can ordinarily be expected or demanded of an individual,
Patty Harwell is doing an excellent job in providing secretarial support.
She is diligent, unusually efficient, and in every respect a pleasure to
work with.
Comments