Box 1, Folder 20, Document 69

Box 1, Folder 20, Document 69

JACK C. DELIUS
GENERAL MANAGER

STANLEY T. MARTIN, JR.

ASST. GEN. MANAGER

F. PIERCE WHITLEY
ASST. GEN. MANAGER

CARL W. RYALS, JR.
SR. ADMIN. ASSISTANT

VIRGINIA CARMICHAEL
DIR. OF RECREATION

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DEPARTMENT OF PARKS AND RECREATION
CITY HALL ANNEX
ATLANTA, GEORGIA 30303

August 14, 1969

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Mr. Dan E. Sweat, Jr.

Chief Administrative Officer
City of Atlanta

Atlanta, Georgia 30303

Dear Dan:

I have read a copy of your letter of August 8, 1969,
to Mr. Charles L. Davis regarding a request from HUD.

On or about June 30, 1969, we received a form letter
dated June 17, 1969, addressed to all agencies parti-
cipating in the Open Space Land Program. Enclosed

with the letter were HUD Handbook No. 1970.8 and

several forms entitled "Combined Cost Control and

State of Accountability". The letter stated that

this was a new report that would be required by HUD
semi-annually on all open space projects in the future.
All reports should be sent to HUD within 10 days
following the reporting period and the first reports
were to be for the six months ending June 30, 1969.

Mr. Carl Ryals and I immediately contacted Miss Patricia
May in the office of Mr. Thomas Armstrong. Miss May

is our liaison with HUD for all open space land projects.
We talked with Miss May and others in Mr. Armstrong's
office at length regarding these new forms in an effort
to determine how they were to be completed and exactly
what information HUD needed. The new reporting forms
were also new to the HUD Regional Office and Miss May
stated that we did not need to worry about the deadline
for this first reporting period since she realized that
we would need some time to set up procedures for handling
the reporting forms.


Mr. Dan E. Sweat, Jr.
August 14, 1969
Page 2

Mr. Ryals and I determined that the forms should be
completed by the Department of Finance and that Mrs.
Linda Anderson would probably be the person to handle
this. We were unable to arrange a meeting with Mrs.
Anderson prior to her leaving on vacation the last

week in July and first week in August. On the first

day of her return on August 11, 1969, we met with

Mrs. Anderson in the Department of Finance. She was
familiar with these new forms and agreed that the
Department of Finance would handle this type of report
for all departments regarding Federal grants. She had
already been in touch with Miss May concerning other
grant programs and new reporting forms. It was decided
that we should work closely with Mrs. Anderson in keeping
her informed on all Open Space Land projects and their
status. We are presently compiling information on all
Open Space projects for which we have not received grant
payments and we will get this information to Mrs. Anderson
as quickly as possible.

In the meantime, Carl Ryals talked with Miss Patricia

May again on August 8, 1969, and advised her that we

were going to meet with Mrs. Anderson to work out a
procedure for handling the reports. At that time,

Miss May again reiterated that they understood our problems
since the forms were new and that we didn't need to worry
about not getting them in on time this first reporting period.

Apparently, Mr. Thomas Armstrong was not aware that we had
been in touch with his office regarding these forms.

We will assist the Department of Finance in every way
possible in order to complete these forms and get them
to the HUD Regional Office.

Sincerefy,

sta Wh, Martin, Jr.

Assistant General Manager

STMJr:bf

ec: Mr. Charles L. Davis
Mr. Jack C. Delius
Mr. Carl W. Ryals, Jr.