Box 8, Folder 25, Document 16

Box 8, Folder 25, Document 16

THIS AGREEMENT entered into this. ss day: off.
1969, by and between the City of Atlanta, a municipal corporation,
(Model Cities Program), hereinafter referred to as the "CDA", and
Senior Citizens Services of Metropolitan Atlanta, Incorporated, a
non~profit corporation of the City/County of Atlanta/Fulton State

of Georgia, hereinafter referred to as the "Agency".

Wet SN Ee SS Bee PA Ps

WHEREAS, the CDA on the 20th day of May: 1969 received a
Grant under Title I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the United States
Department of Housing and Urban Development, hereinafter referred

to as HUD, said grant GCesignated as HUD Grant no. ME-10-00]; and

WHEREAS, pursuant to said grant the "CDA" is undertaking

certain activities; and

WHEREAS, pursuant to said grant the "CDA" desires to

engage the Agency to render certain assistance in such undertakings,

NOW, THEREFORE, for valuable consideration and mutual

promises exchanged between the parties hereto it is agreed as follows;

A. Agency Agrees:
1. The Agency shall in a satisfactory and proper manner as

determined by the CDA, perform the following services:





EXHIBIT A
TOTAL BUDGET
PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL
SS-033N Day Care Centers
SS-0O35N Block Mothers
SS-037N Family Day Care 414,000 92,000

: Homes
SS-039N Parent Involvement
in Child Care Centers


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Project number SS-033N is designed to make available

additional resources for day care services for children age birth-

three years and tc provide meaningful work experiences for senior

‘citizens in the Model Neighborhood Area and to operate and maintain

facilities for day care services. This project is designed to

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serve 200 children: Emphasis will be placed on parent and resident

Ct

nt as specifically set forth in Exhibit A which is attached

hereto and made a part hereof.

Project number SS-035N is to provide a back-up-team and

to supervise those children not being supervised in day care centers

through family day care home, the school's extended day care pro-

j

gram, or recreation as specifically set forth in Exhibit A which

is attached hereto and made a part hereof.

Project number SS-037N is to provide resources for super-

vision of youngsters from families with working mothers and incomes

under $5,000, and also to serve as an alternative to day care centers

and the extended day program.

Project number SS-039N is to increase and to motivate

parents who have children in day care center programs and to improve

their child rearing knowledge and skills as specifically set forth

in Exhibit A which is attached hereto and made a part hereof.

.

A. CDA and Agency Agree:

1.

Payment shall be on a monthly reimbursement basis upon
CDA's receipt of a report of combined cost control and
statement of accountability from the Agency (forms to be
provided).

Payment under this contract is limited to the below
designated project, together with the total. costs
stated, and in accordance with the budget which is

attached hereto and made a part hereof as Exhibit B.





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a er rns te eae
TOTAL BUDGET







PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL
SS-033N Day Care Centers
SS-O035N Block Mothers
SS-037N Family Day Care Homes-—— 414,000 92,000
SS-039N Parent Involvement in

Child Care Center |

3.

It is expressly understood and agreed that in no
event shall the total compensation for the projects
exceed the maximum sum indicated above.

This agreement is subject to and inedweorates the |
provisions attached hereto as Part II Terms and
Conditions.

This contractual agreement may be renewed or re-
negotiated upon receipt of funds from federal

or local sources on a year-to-year basis.

Changes ._

Any change in the scope of services or the

Agency to be performed hereunder, including

any increase or decrease in the amount of the
Agency's compensation, must have prior approval
from the CDA and must be incorporated in written
amendments to this contract. Likewise any change
in scope of aa wukeas of the CDA, which is mutually
agreed upon by and between CDA and Agency, shall

be incorporated in written amendments to this
contract. If the Agency incurs expenses in

excess of the amount allowable under this contract,
the amount of the over-expenditure must be absorbed
by the Agency. However, this does not preclude

the Agency from requesting a modification of

this contract when it becomes evident that the



oe iematineel ae ee eal all a in


agency will remit any unexpended balance of
payments on account of grant as well as such
other portions of such payments previously received

as determined by the CDA to be due the CDA. The action

of the CDA in accepting any such amount shall not

constitute a waiver of any claim which the CDA may

otherwise have arising out of this agreement.

Travel Expenses.

The Agency's expenses charged for travel shall
not exceed those which would be allowed under

the rules of the United States Government govern-

ing official travel by its employees.

Covenant Against Contingent Fees.

The Agency warrants that no person or selling
agency or other organization has-been employed
or retained to solicit or secure this contract
upon an agreement or understanding for a com-
mission, percentage, brokerage, or contingent
fee. For breach or violation of th.is warranty 7
the CDA sahll have ee wise to annul this
contract without liability or, at its discre-
tion, to deduct from the compensation, or other-
wise recover, the full amount of such commission,

percentage, brokerage or contingent fee.

<a RE PP A PHP hy TS ONT ne Se LITE rr Te an pn et


10.

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12.

Compiiance with Local and Federal Rules, Requilations



and _ Laws.

The Agency shall comply with all applicable laws,
ordinances and codes of the state and local governments.
Shift of Funds.

Funds may be shifted between line items of a single
project without prior approval only to the extent
that such action is not a result of significant
change in an approved program and so long as it does
not exceed 10% of the line item total from which the
ree are being removed or to which added. A report
of find shifts will be made to the CDA fiscal officer
within three work days after its effective date. Any
shifts of funds between projects or other. changes must
be approved in advance of obligations.

Financial Statement.

Subject to receipt of funds from HUD, the CDA shall
make payment under this contract in accordance with
the following method, such payment to be made upon
presentation of a requisition for payment by the
agency. ithe requisition for payment shall indicate
the disposition of the amount requested by reference

to the categories of expenses as detailed in

respective budgets.

The agency will furnish the CDA a financial statement
each month indicating the expenditure of CDA's funds

for that month. This statement is to reach the CDA


not later than the 5th of the month following the
month the expenditure was made. (Forms and

Instructions will he provided).

The agency will furnish the CDAa statement submitted
by the appropriate financial officer stating that he
accepts the responsibility for providing financial
services adequate to insure the establishment and

Maintenance of an accounting system with adequate

internal control.

Books of Account and Records.

The Beers shall maintain a general ledger in which

to record a summarization of all accounting trans-
actions relating to the projects listed herein, and

to classify such transactions according to the accounts
prescribed in the project budget categories. In
addition, the agency shall maintain a cash receipt
and disbursement register in which receipt of funds
and disbursement of funds will be documented. Funds
disbursed by the agency shall be made by pre-numbered
checks used in numerical sequence and must be supported
by appropriate documentation, such as payroll, invoices,
contracts, travel payment, etc., evidencing the nature
and propriety of each payment, and showing the approval

of the chief fiscal officer or other authorized

official of the agency.

Fidelity Bonding Requirements.
Prior to the disbusement of funds to the Agency

‘the CDA shall receive a statement from the Agency's
13.

14.



chief Fiscal officer or insurer assuring that all

persons handling funds received or Gisbursed under

this contract are covered by fidelity insurance

in an amount consistent with sound fiscal practice
and with the coverage deemed necessary by the CDA

for its own employees. (Additional information,

if needed, will be supplied by CDA).

Maintenance of Records

The agency shall maintain such records and accounts,
including property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure
a proper accounting for all project funds. These
records will be made available for audit purposes to
the CDA. HUD or the Comptroller General of the
United States or any authorized representative, and
willbe retained for three years after the expiration

of this contract.

Non-Expendable Property

-All non-expendable property acquired for the program

will revert to the CDA unless otherwise provided for,
such non-expendable property being property which
cost $100 or more per unit and is expected to have

a useful ies of one year or more. All such property
acquired by the agency will be listed on a property

record inventory by description, model and serial

number, date of acquisition, cost of acquisition and

2 A RE rey ere ee
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16.

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18.



identified as new or used. An updated signed copy
of this inventory will be provided the fiscal officer

of the CDA each month following a physical inventory.

Evaluation.

The agency agrees that the CDA may carry out monitoring
and evaluation activities as determined necessary by
the CDA or HUD.

Subcontracts.

None of the work or services Boyaied by thic contract
shall be subcontracted without the prior written
approval of the CDA. Any work or services subcontracted
Gavatnuad shall be specified by written contract or
agreement and shall be subject to each provision of
this contract.

Direct Depositing of Funds.

The agency shall designate a commercial bank as the
depository for the receipt of funds. The CDA shall,
after assuring itself of the propriety and accuracy
of the account, deposit all funds which are made
available to the agency directly into the designated
bank eNadines In cases where funds are made avail-
able on an advance basis, the agency shall require
the commercial bank to secure fully all funds on
deposit in excess of the amount insured by Federal

or State agency.

This agreement is subject to and incorporates the
attached Part II, Model Cities administration

Supplementary General Conditions Governing Contracts

with operating agencies and contractors.




19. The agency agrees to assist the CDA in complying with

all of the "Conditions Governing Grants under Title I,

Sections 105 and 107 of the Demonstration Cities

and Metropolitan Development Act of 1966."

IN WITNESS WHEREOF, the CDA and Agency have executed this

agreement as of the date first above written.





ATTEST: CITY OF ATLANTA (SEAL)
BY
(Title) City Clerk Mayor
APPROVED : SENIOR CITIZENS SERVICES OF
: METROPOLITAN ATLANTA, INC.
BY: BY: (SEAL)
Director (Title)

Model Neighborhooe Program

APPROVED AS TO FORM:



Associate City Attorney