Box 19, Folder 15, Document 41

Box 19, Folder 15, Document 41

April 15, 1966

Memo to: _Mayor Allen )
nn

Susan Lowance
Curtis Driskell

From: Peggy Baker

Subject: April 12 Dinner

The following analysis is based on information furnished,

Paid tickets, cash receipts, accts. rec.
from Curtis

Complimentary tickets, all expenses (some estimated)
from Susan

Ticket sales information should be practically final,
unless problems mevelop in accts. rec. Since portion
of expenses are based on estimates, there may be some
slight change in these, but the big amounts (Marriott)

are final, subject to receipt of actual bill (there is
a $50 error here).

After each of you has had an opportunity to study the

above, please discuss any variances with me as quickly
as possible,

Thanks

NOTE TO IAJr. ONLY:

The attached is budget sheet which was given to you

by Goodwin four weeks ago -- figufes at far right are
mine, updating, based on info from Susan. Deficit is
about $1,000 over this budget, which is still very indefinite.
ZNALYSIS OF TICKET DISTRIBUTION, AFRIL 11 DINNER

Complimentary tickets:

Braves, players and wives

Braves, front office and wives
Braves, owners and wives

Reynolds party
Bartholomay party
Pirates owners and wives

Aldermen and wives

Fulton County Leg. Del. and wives

Dinner committee and wives and husbands
County comm. and wives

Congressmen, Senators and wives
Governor, Mayors of Louisville, Columbia
Mayor's Staff

Bell & Stanton

Special guests

Press

Georgia Mayors, est.

Total
Paid tickets @ $15.00 ea.:
Firms, 900, approx.
Ind., ‘245, approx.
Total
Total cash sales from above
Cash receipts on hand $10,155

Acets. Rec, 20
ge B75

Total tickets in circulation
Total tickets used
Difference not used

st

ay

ul
Ud)

th co

$15,675
ESTIMATE OF EXPENSES, APRIL 11 DINNER

1,442 dinners @ $6.75 ea. $ 9,733.50
Gratuity, 15% 1,460.00
Sales tax, 3% 292.00

$11,485.50

150 bottles wine @ $8.00 ea. $ 1,200.00

1 bottle champagne @ $10.00 ea. 10.00
Gratuity, 15% 180.50
Sales tax, 3% 36.30

$ 1,426.80

Total food and wine service
or approximately $8.92 per place

Bar for 30 minute Reception $ 1,148.00
Gratuity, 15% 173.20
Sales tax, 3% 34 yy

Bartenders 66.00

$ 1,421.64

Valet parking $ 100.00

Check room 150.00

spotlights and operators 0.00
§ 38000 00%

Total of all Marriott expenses

$11,485.50

$ 1,426.80
$12,912.30

$ 1,421.64

$ 300.00
$14,633 .94*

*There is $50 difference between this and your

figures.

Other expenses:

Music, estimated $ 185.00

Decorations, estimated 25.00

Programs/Menus and tickets, estimated
758.00

Invitations and postage 475 .00

Flowers for lapels 25.00

Telegrams and ticket deliveries
by Western Union, estimated 450.00
p 1,910.00

TOTAL OF ALL DINNER EXPENSES

$ 1,918.00
$16,551.94*
BRAVES OPENING GAME CELEBRATION

Estimated Budget

I. Personnel: extra staff, Bell & Stanton

Alan Bell & Extra staff
S. Lowance
extra secretary

It. Press

Entertainment
Press kits (500 @ $3)

III. Decorations and Specialty Ite

25 M metal lapel buttons
5 M table tents
overprinting window str.
less than -
Shepard Decorating Co.
posters

IV. Mayor's Dinner at Marriott

Food & service 1
invitations, postage
program/menu

entertainment

decorations

sales tax on each ticket

sold

V. gi « Of doa rs

radio/TV production materials

VE. Other

Today Show cut-ins
Parade

ESTIMATED TOTAL BUDGET

2,000
1,200
700

1,000
1,500

ms

375
300

300
700
1,200

0,800
500
350
500

450

1,000

ok
ok
ok

none
ok

none

none
$500

$ 3,900 $3,900

2,500 1,500

FOO

2,875 3,500

12,670 $16,602

1,000 XXKXXKKK

2,000 500

¢ 24,945 $26,002
BRAVES OPENING GAME CELEBRATION

Estimated Income

From paying guests to
Mayor's Dinner

From Atlanta Chamber of Commerce

From Atlanta Braves

Total

ee i I en en Fb et

$ 15,000

5,000

5,000

$ 25,000